Supplier Registration Tip Sheet - fqmansuppliers.fqml.com Supplier Registration - Tip... · LOGIN as an Existing User REGISTER as a New User QUOTES & TENDERS - View online tenders,

Document Number Revision Number Issue Date Page Number

RNO-PL-TS-001 3.0 16 May 2014 Page 1 of 12

New Supplier Registration - Tip Sheet Version # 3

Date: 16 May 2014

Introduction The purpose of this document is to walk through the steps a new supplier must complete to become an accredited supplier for FQM Australia Nickel Pty Ltd (FQMAN).

Overview All suppliers that would like to provide FQMAN with Goods, Services and/or Works MUST register on the FQMAN supplier portal. The FQMAN supplier portal is a secure site for suppliers to complete business registration and pre-accreditation survey(s), download and respond to Request for Tenders (RFT) and Request for Quotes (RFQ) and manage business information such as certificate compliance. There is a standard that FQMAN suppliers must meet at different stages of the FQMAN and supplier relationship. The more information provided and up-to-date a supplier’s information is in our database the better visibility the supplier has to FQMAN.

Reminders

Please remember to ensure the following:

Take the time to ensure accuracy

The steps below CANNOT be ignored, missed or skipped

Ignoring these steps will lead to FQMAN being unable to review your registration request to become an accredited supplier.

The consequences to not doing the steps is re-work (more time required by you)

Items Covered in the Tip Sheet

Register – Steps 1 to 20

Add Contact – Steps 21 to 28

Edit Log in – Steps Step 29 to 35 FOR ANY FURTHER INFORMATION PLEASE EMAIL [email protected] OR PHONE 08 9838 2612

mailto:[email protected]




Date: 16 May 2014

Step 1

Go to the FQMAN Supplier web page https://fqmansuppliers.fqml.com/default.aspx HOME PAGE AND QUICK OVERVIEW The Default Access tabs across the top of the screen are:

LOGIN as an Existing User REGISTER as a New User QUOTES & TENDERS - View online tenders, quotes and bids INFORMATION about the Portal CONTACT US

Public Tenders

You may view Public Tenders without being logged in or registered.

Click on PUBLIC TENDERS to open the menu.

There are four types of Tenders that can be viewed:

PROPOSED: Public Tenders that are due to be released OPEN: Public Tenders that have been released CLOSED: Public Tenders that are closed AWARDED: Public Tenders that have been awarded

RFX/ TENDERS tab will go directly to OPEN Tenders.

Enquiries/Contact Us Also accessible on this screen without logging in is a means of contacting FQM Australia Nickel Pty Ltd.

https://fqmansuppliers.fqml.com/default.aspx




Date: 16 May 2014

Step 2

Click on the ‘Register’ tab

NOTE: EMAIL ADDRESSES ARE UNIQUE TO EACH CONTACT.

NOTE: IF YOUR COMPANY IS ALREADY REGISTERED, AN EMAIL REQUEST WILL

BE SENT TO THE ADMINISTRATOR OF YOUR COMPANIES WEB ACCOUNT TO

ORGANIZE A LOGIN FOR YOU.

IF YOU ARE UNSURE IF YOUR COMPANY HAS REGISTERED PLEASE EMAIL [email protected] OR PHONE 08 9838 2612

Step 3

Complete the ‘Register’ detail

Company Details





Date: 16 May 2014

Select an Industry Category (These are The United Nations Standard Products & Service Codes)

Select Occupations

Supplier details (only tick if you are sub-contractor)

Personal Details for your log in.




Date: 16 May 2014

Step 4

Click the ‘Register’ button at the bottom




Date: 16 May 2014

Step 5

You will receive a welcome email with your username and a generic password.

Step 6

Go to the FQMAN Supplier web page https://fqmansuppliers.fqml.com/default.aspx

With your issued log in, complete the LOG IN screen.

Step 7

On the left hand panel select ‘My Details’

Select ‘Edit Company’

https://fqmansuppliers.fqml.com/default.aspx




Date: 16 May 2014

Step 8

Step 9

Your screen should look like this:

Alter any incorrect details & update new fields under this option.

This is another access area for documents/files to be uploaded.

The following can all be edited modified through Edit Company

Details Industry Categories Occupations Documents Price Book Certificates Site Plans Catalogues Supplier Show Case Surveys Contacts

Step 10

Details - Check that the information added at registration is complete, and make any

changes required and click ‘Save’

Step 11

Industry category – Check that the information added at registration is complete, and

make any changes required and click ‘Save’




Date: 16 May 2014

Step 12

Occupations – Check that the information added at registration is complete, and make

any changes required and click ‘Save’

Step 13

Documents – Select ‘Upload’

This is where you can upload documents such as:

Brochures Contracts Manuals Technical Manuals MSDS Sheets Non-Disclosure documents Safety, Health & Environment (SHE) Policies and procedures Others

Step 14

Your screen should look like this

Once you have attached the file and completed all the fields click ‘Update / Save’ IMPORTANT NOTE: IF YOU HAVE MORE THAN 1 DOCUMENT FOR A DOCUMENT ‘TYPE’ PUT INTO A ZIP FILE AND UPLOAD THE ZIP FILE.




Date: 16 May 2014

Step 15

Click ‘Close’

Step 16

Repeat Steps 12 to 15 until all files are uploaded.

Step 17

Certificates – Select ‘Upload’

NOTE: CERTIFICATES IN THIS AREA CAN BE UPLOADED INDIVIDUALLY. ENSURE YOU ENTER THE START AND EXPIRY DATES AS WELL AS SELECTING A PERSON.

This is where you can upload business documents such as:

Certificates of currency External accreditations Business licenses

Personal certificates (working at heights, high risk etc.)

Repeat Step 17 until all files are uploaded.




Date: 16 May 2014

Step 18

Supplier Showcase - This area allows further detail on your company.

Company Profile Trading Profile Quality Control Capability/Capacity Labour Force Audit Validation Supplier Surveys.

Complete each section with required information.

Step 19

Notify FQMAN that registration has been completed by emailing [email protected]

Step 20

ADD CONTACT

Select ‘Contacts’ on the far right of your screen From the left hand side of your screen you may select ‘Add Another Contact’

Step 21


Step 22

Select ‘Add New Contact’

Step 23






Date: 16 May 2014

Step 24

Log in Access Requested? If you want this contact to have login access leave the box ticked. If you want this contact to only be a contact reference for FQMAN un-tick the box.

Step 25

Fill in all the person’s details

Step 26

Do you want this person to receive notifications? If yes – select ‘Yes’ If no – select ‘No’

Step 27

Click ‘Save’

Step 28

EDIT LOGIN Under ‘My Details’ select ‘Edit Login’




Date: 16 May 2014

Step 29 Your screen should look like this:

Step 30

Change Password – Go to ‘Change Password’

Enter your new password Confirm your new password

Step 31

Click ‘Save’

Step 32

Select ‘Occupations’ tab

Select your occupation from the list below. Click ‘Save’ once completed.

Step 33

Select ‘Certificates’ tab Upload personnel certificates (high risk licences, working at heights, confined space etc.) Click ‘Save’ once completed.

Step 34

Congratulations you have completed the required areas for registration on the FQMAN portal. If you wish to complete non-required areas please feel free to do so at any time.