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Supplier Engagement
EAUC – EAF Programme
EAF Programme
Background Three year project Reducing negative environmental and social impacts
through purchasing Steering group, partners from Further Education and
Higher Education Training
Train the trainer Policy and strategy development Risk based approach to procurement Supplier engagement Social issues in procurement
Supplier Engagement
Agenda10.45 Coffee and registration11.00 Introductions and objectives11.15 What do we mean by supplier engagement?11.45 Good practice review
Examples of different approaches12.30 Lunch13.00 Good practice review
Examples of different approaches14.30 Action planning – What can we do?15.00 Coffee and close
Supplier Engagement
Format and style of workshops Interactive Informal Varied Fun Proactive
Supplier Engagement
Objectives Share ideas on approaches to supplier
engagement to achieve sustainability Review good practice in supplier
engagement Identify opportunities to increase supplier
engagement Understand the benefits and risks of supplier
engagement
What do we mean by supplier engagement?
What is it?
What do you already do?
Why is it important?
What is it?
What do you do already?
Why is it important?
Life cycle impacts of an organisation
Suppliers Energy Materials People
InputsYour
Organisation Information Services Products Wastes
Outputs
Environmental and social impacts
Why is it important?
Natural Resources
Transportation ManufacturingProduct
DistributionConsumers
Environmental Footprint
Impacts and Opportunities (Environment)
Low
Supply Chain
High
Why is it important?
Natural Resources
Transportation ManufacturingProduct
DistributionConsumers
Environmental Footprint
Current Management Effort (Environment)
Low
Supply Chain
High
Why is it important?
Natural Resources
Transportation ManufacturingProduct
DistributionConsumers
Environmental Footprint
Mismatch between the two
Low
Supply Chain
High
Why is it important?
You are at risk!! Activities of your suppliers Prosecution Negative media publicity
There are opportunities!! Increase and protect your reputation Tell a good news story Build productive partnerships
Good practice review
Supplier Engagement
Good practice review Where do you start! Supplier credo’s and codes of conduct Use of questionnaires Supplier workshops Guidance for suppliers Working with suppliers
Supplier engagement
Where do you start? What is important to your organisation? Do you know who your suppliers are? Do you understand the impact of your
organisation? Are you committed to sustainable procurement? Are staff ready to support implementation?
Internal first!
Supplier engagement
Supplier credo’s and codes of conduct Use of questionnaires Supplier workshops Guidance for suppliers Working with suppliers
Different approaches
Supplier engagement
SWOT Analysis In pairs
Supplier workshops Questionnaires
Supplier engagement
Strengths Weaknesses
Opportunities Threats
SWOT Analysis
Feedback
Understanding the feedback
Exercise – Analysing Questionnaires
Key indicators of poor practice
Use of vague statements e.g. “we comply with all relevant regulations”.
Concentration on peripheral issues – e.g. overemphasis on community involvement and charitable giving.
Lack of transparency – no published CSR or sustainability report.
The following are indicators that companies do not take sustainability seriously:
Key indicators of good practice
A commitment to continuous improvement.
A systematic approach to the management of CSR issues (e.g. through the use of ISO 14001, EMAS, BS8555, SA8000).
A commitment to publishing a CSR or sustainability report.
The following are indicators that companies take sustainability seriously:
Supplier engagement
Guidance Examine the guidance materials that are available What do you like about them? What can you use?
Feedback
Supplier engagement
What are the different approaches available to us?
Supplier engagement
Summary Internal first
Your priorities Your objectives Your focus Staff are prepared Buy in at every level
Supplier engagement
Summary Engaging with suppliers
Prioritised Use familiar processes Start the conversations early Produce guidance Support them
