AmeriCorps Promise Fellows

Small Corps #1

Welcome!

Agenda

9:00 – 10:15 Welcome Circle

10:15 – 10:45 Timesheet Review

10:45 – 12:30 Data Entry Session

12:30 – 1:00 Lunch (provided)

1:00 – 4:00 Establish Maintain Restore Session

PF Timesheet Quiz !

Timesheet Audit

Timesheets will be reviewed periodically

You will have received an email from us, with your

supervisor cc’d, that listed any corrections needed

Bullet point items and dates that need adjustments

Timesheets that need corrections will be unlocked and

will need to be fixed then resubmitted and re-approved

If no issues (yay!), then no email from us

Let us know if you have questions on any timesheet

Audit Trends

Orientation activities at site should be listed in service,

not training

Supervisor-directed reading or training should be listed

as training, not service, and be specific

i.e. by book/resource name

Reading PF Toolbox or Alliance resources should be

listed as training

Training hours should be in ‘Training’ Bucket NOT

‘Life After AmeriCorps’

Hours: Report in OnCorps

Go to “Enter Timesheets”

Go into “Time Tracking” and expand the “+” by your name

Payentry Info

You will receive an email a week before your first pay

date with instruction on how to log into Payentry.

The email will be from no-reply@payentry.com

Helpful Hint: If you don’t receive, check your junk mail. You can

contact Kita Yang kyang@mnyouth.net to resend.

Independent Service Hours !

Independent Service Hours

Telecommunicating/Offsite Hours

Life After AmeriCorps Activities

Member Initiated Hours

MIH Service Hours

MIH Training Hours

Members are expected to schedule all off-site hours with their supervisors in advance for approval.

Telecommuting/Off-Site Hours

AmeriCorps Promise Fellows are allowed to

serve telecommuting and/or off-site hours

that relate to the primary duties of their position

Work with your supervisor to plan activities you

can do over breaks, holidays, times when host

site is closed

Or use to make up any needed hours or find

additional hours

Telecommuting/Off-Site Hours

student data tracking in OnCorps

program planning that can be completed remotely

reviewing training materials provided on the PF Toolbox page

assignments provided at Alliance trainings

meeting with Focus List students

working with community partners or serving at secondary

service locations as directed by your host site

host site directed training or professional development

activities essential for service (clarify in timesheet as “supervisor-

directed”)

How to note Telecommuting/Off-site

Hours in timesheets

Helpful Hint: On your timesheet, telecommuting/off-site

service hours should be recorded by describing the

activity you are completing (focus less on location)

For example:

“entering OnCorps data”

“planning and prep for service-learning project”

“Teaching Tolerance Webinar: How to Be An Ally in the

Classroom (supervisor-directed)”

Life After AmeriCorps Hours

Members can select any of the below activities to further their

Life After AmeriCorps; limited to 20 hours total for the entire

term.

Resume/Cover Letter Work

Job Searching and Interviewing

Informational Interviews

Professional Networking

Standardized Test Prep (not test taking time)

Scholarship/Financial Aid Application

Visiting or Applying for College/Further Education Programs

How to note Life After AmeriCorps

Hours in timesheets

Helpful Hint: On your timesheet, Life After AmeriCorps

hours are recorded in the Life After AmeriCorps Training

category; list the activity you are completing.

For example:

“Reviewed and updated resume”

“Informational interview with Job Johnson”

Pre-Approval for all off-site hours (Telecommuting & Life After)

Any hours served off-site must be pre-

approved by your supervisor

Supervisors will determine a site-specific

process in order to be able to verify your

hours

Please reach out to your supervisor to learn what this process looks like at your site!

Member Initiated Activities

Service and training activities the member

independently identifies and pursues unassociated to

their service site or the primary duties of their position

must be tied to the PF Model

Creating a MIH plan is a supplemental option for

members in need of more hours and should not replace

regular service duties/hours commitment to your site

Note: For the first month of service, members cannot

perform any MIH until they are trained on the process

MIH Pre-Approval

Process

Member Initiated

Hours must be

requested and pre-approved by

supervisors and the

Alliance before a

member may start

participating or

earning hours

Talk with your Trainer

How to note MIH in timesheets

MIH activities cannot be listed on timesheets until

approved by the Alliance. Once approved, list under the

correct hours category and label as MIH.

For example:

“Volunteered with Girls on the Run - Member Initiated Hours”

in service hours

“Attended Restorative Justice course (MIH)” in training hours

Saying only “MIH” is NOT enough information,

always include the title of the activity.

Member Initiated Hours (MIH)

Discuss possible MIH activities with your trainer

and site supervisor to determine if they fit within

the Promise Fellow model Caring Adult Support, Service and Service Learning

Opportunities, Out of School Support

See FAQ for more information and examples – PF Toolbox

Contact your Trainer with questions or to start

the request process

Agenda

Data Privacy and FERPA Expectations

Learning how to enter Baseline in OnCorps

Student Engagement Instrument (SEI)

Survey in OnCorps

Interpreting SEI Results

Entering Interventions

Impact Study & Comparison Students

Great Stories

For the next 1 hour and 45

minutes, you will have

sections of independent

work time.

PLEASE take breaks as

you need throughout

FERPAMore can be found at

Studentprivacy.ed.gov

Your Sites Data Disclosure

Agreement with the Alliance

Demographics

Name

Gender

Birth date

Grade

Ethnicity

MARSS #

Attendance

Number of days present

or absent

Number of days tardy

Student Engagement

SEI scores at the start and

end of the year

Work Completion

Percentage of work

completed

2018-19 Identification

Find the OnCorps Website Info

Directions:

Log into your computers

Go to the Promise Fellow Program Toolbox page

Find the Data Benchmark

Policy (check out now!)

For the Training Room

Username: Alliance

Password: Wireless

Alliance

Go to

2nd

page

too

Building a Student

Trainer Models

Work Time to enter your 3 (or more) students

Building a Student

Click

“Reporting”

Building a Student

Click “Submit

Reports”

Building a Student

Click “Student

Tracking”

Building a Student

Click “Create a

New Student

SEI in OnCorps

SEI – Total Score and Domains

SEI Domain Scores through

MemberCombo Report

1. Go to Promise Fellow Reporting

2. Select MemberCombo Report

SEI Domain Scores through

MemberCombo Report (cont.)

3. Select “Run Report”

You don’t need to ever put

in filters

4. Export to Excel to see full data

Student Engagement Instrument –

Refresher – What it Tells YouPsychological and Cognitive Engagement

Teacher-student relationships

“Adults at my school listen to the student”

Peer support for learning

“I have some friends at school”

Family Support for learning

“My family/guardian(s) are there for me when I need them”

Control and relevance to schoolwork

“Learning is fun because I get better at something”

Future aspirations and goals

“I am hopeful about my future”

Intrinsic Motivations

I’ll learn, bot only if the teacher gives me a reward”

Psychological

Engagement

Cognitive

Engagement

Interpreting MemberCombo Report

Domains

Look for 1-2’s for areas of big support

3’s are still growth areas

4 means that the student Strongly Agreed to every

statement

Entering Interventions Overview

Input your Intervention Support Time Weekly

A Focus List student should get 30 minutes of support a week

Intervention Types

Caring Adult = during the academic school day mentoring

and tutoring

Service = service (regardless of time of day)

Out of School = After the academic day or out of school

building support

Entering Interventions Steps

1. Choose the week your entering

interventions for

2. Enter weekly time You can select group interventions

at the top

You can copy interventions

Impact Study – 2018-19Evaluation Questions

Among students served, to what extent do students

demonstrate greater increases in monthly attendance, self-

reported engagement, and work completion as compared to

similar students that did not qualify for support?

Focus List Students

Less than 90% attendance rate

OR

100 or less score on Student

Engagement Instrument

Comparison Students

Not Qualify

Greater than 90 - 92% attendance

OR

101 - 110 score on SEI (ideally 101 –

104)

AKA

A comparison student has good

attendance and is engaged

Promise Fellow Program &

Impact Study Needs

Focus List Students need to qualify through our mission

Need 5 Comparison Students per Promise Fellow

Comparison students need to NOT qualify and NOT be

supported by the Promise Fellow

Need your support in updating baseline and benchmarks

We can’t have missing data

Attendance Behavior

Less than 90% attendance 100 or less on the SEI

Attendance Behavior

90 - 92% attendance 101 - 110 on the SEI

Focus List and Data Tracking

Timeline

Lunch

Lunch will be from 12:30 -1:00.

Restrooms are located down the hall. Take the first

right and the turn left and the restrooms are located on

either side of the drinking fountain.

Great Stories

Great Stories are monthly reflections that answer one

or more of the following prompts:

Share a story that highlights why you enjoy serving as a Promise Fellow.

Share a story that highlights how serving as a Promise Fellow has impacted your life.

Share a story about a particularly memorable or impactful time that you served as a

Caring Adult for a student this past month.

Share a story about a particularly memorable or impactful service or service-learning

project that you worked on with a student or group of students this past month.

Share a story about a particularly memorable or impactful time that you provided an

Out-of-School support for a young person this past month.

Describe a challenge you have faced in your service during the past month. If this is an

ongoing challenge, what support would be helpful for you?

Great Story Steps in OnCorps

1. Select Great Stories under Reporting

2. Select “Add a New Great Story”

3. Enter Your Great Story

Do Monthly

OnCorps times out. Write in a word doc first and then enter

Announcements

Show announcement slide deck

Circle Session

Establish-Maintain-Restore is an approach that

guides Youth Workers to reflect on their

relationship status with students to inform

more strategic and purposeful interactions.

• Intentionally Building Positive Relationships

Establish

• Keeping Relationships Intact through Ongoing Positive Interactions

Maintain• Reconnecting with the

Student After a Negative Interaction to Restore the Relationship

Restore

Which Student is Most Likely to

Fulfill Their Goal?

What is WOOP?

WOOP is an evidence-based activity that helps students

find and fulfill their wishes.

WOOP aims to build self-control

One Minute Intro

Goal Setting Through WOOP

Identify your Wish,

Imagine the Outcome,

Anticipate the Obstacles,

And develop a specific Plan.

Pair Share

Partner One: What is your WOOP goal?

How does your goal(s) help create more positive intentional

relationships through Establish Maintain Restore?

What students can you create WOOP goals with?

What students do you need to create WOOP Goals for

yourself in order to move forward?

Partner Two: What feedback do you have to give?

Switch!

Plus/Delta Survey

Please go to the following link to provide your pluses

and deltas for Small Corps #1:

https://tinyurl.com/SC1-PlusDeltas

Next Steps:

The Promise Fellow November Institute will take place on

November 14th and 15th at the TIES Education Center.

Benchmark Update: Promise Fellows need at least 10

student profiles by October 19th with complete Attendance

baseline, SEI baseline, Work Completion baseline, and

Intervention data. Please be in contact with your trainer if

you are serving less than 10 youth.

The October Support Circle (optional) will take place on

October 19th from 9:00 am – 12:00 pm.

Closing Circle