SUNSHINE COAST REGIONAL DISTRICT July 14, 2016 · GM, Corporate Services / Chief Financial Officer T. Perreault GM, Infrastructure Services / Regional Engineer B. Shoji ... Committee

SUNSHINE COAST REGIONAL DISTRICT

July 14, 2016

MINUTES OF THE MEETING OF THE BOARD OF THE SUNSHINE COAST REGIONAL DISTRICT HELD IN THE BOARDROOM AT 1975 FIELD ROAD, SECHELT, B.C.

PRESENT: Chair G. Nohr Directors M. Lebbell L. Lewis F. Mauro D. Siegers I. Winn ALSO PRESENT: Chief Administrative Officer J. Loveys SM, Administration and Legislative Services A. Legault GM, Corporate Services / Chief Financial Officer T. Perreault GM, Infrastructure Services / Regional Engineer B. Shoji Deputy Corporate Officer / Recorder S. Reid Alternate Director, District of Sechelt D. Wright Media 3 Public 4

CALL TO ORDER 1:30 p.m.

AGENDA It was moved and seconded

293/16 THAT the agenda for the meeting be adopted as presented.

CARRIED

MINUTES

Minutes It was moved and seconded

294/16 THAT the Regular Board meeting minutes of June 23, 2016 be adopted as presented.

CARRIED

Regular Board meeting Minutes of July 14, 2016 Page 2

COMMUNICATIONS

Canada Post It was moved and seconded

295/16 THAT the correspondence from Mike Palecek, National President, Canadian Union of Postal Workers, regarding federal government review of Canada Post be received.

CARRIED

REPORTS

Directors’ Reports

Directors provided a verbal report of their activities.

Corporate It was moved and seconded

296/16 THAT Corporate and Administrative Services Committee recommendation Nos. 1-2, 4-5, 7-8 and 10-11 of June 23, 2016 be received, adopted and acted upon as follows:

Recommendation No. 1 Communication from Sunshine Coast Pickleball Association

THAT the correspondence from the Chair of the Sunshine Coast Pickleball Association regarding concerns about the requested Spring Ice Extension at the Sunshine Coast Arena be received.

Recommendation No. 2 Strategic Energy Management Plan (SEMP) Update

THAT the report titled “Strategic Energy Management Plan (SEMP) 2015 Update” be received;

AND THAT the Strategic Energy Management Plan 2015 Update be adopted.

Recommendation No. 4 2015 Corporate Annual Report

THAT the report titled “2015 SCRD Corporate Annual Report” be received;

AND THAT the 2015 Annual Report be approved for distribution.

Recommendation No. 5 Gibsons and District Aquatic Facility Hot Tub Replacement

THAT the report titled “Gibsons and District Aquatic Facility Hot Tub Replacement” be received.


296/16 cont. Recommendation No. 7 Advocacy Strategy and Community Development Framework

THAT the report titled “Advocacy Strategy and Community Development Framework” be received;

AND THAT this report be referred to the Infrastructure Services Committee meeting on July 7, 2016 for further consideration.

Recommendation No. 8 Standing Committee Structure

THAT the report titled “Standing Committee Structure” be received;

AND THAT the Board Procedures Bylaw be amended to reflect the following Standing Committees:

Infrastructure Services

Planning and Community Development

Corporate and Administrative Services

AND THAT the Policing and Transportation Advisory Committees meet quarterly;

AND THAT a revised meeting schedule be prepared for approval;

AND FURTHER THAT the Standing Committee Structure be brought back to the June 2017 Corporate and Administrative Services Committee meeting for review.

Recommendation No. 10 Contracts Between $20,000 and $100,000

THAT the report titled “Contracts Between $20,000 and $100,000 – to June 5, 2016” for the period from May 9, 2016 to June 5, 2016 be received for information.

Recommendation No. 11 Appointments at Union of British Columbia Municipalities 2016 Convention

THAT the correspondence from Honourable Peter Fassbender, Ministry of Community Sport and Cultural Development regarding Minister appointments at the 2016 Union Of British Columbia Municipalities (UBCM) Convention be received.

CARRIED

Infrastructure It was moved and seconded

297/16 THAT Infrastructure Services Committee recommendation Nos. 1 and 3-21 of July 7, 2016 be received, adopted and acted upon as follows:


297/16 cont. Recommendation No. 1 Chapman Lake Water Supply Expansion Budget Update

THAT the report titled “Chapman Lake Water Supply Expansion Budget Update” be received for information;

AND THAT the 2016 Financial Plan for Regional Water [function 370] be amended to include the additional environmental assessment work related to the Chapman Lake Expansion Project in the amount of $125,425 to be funded through debt.

Director Lewis opposed

Recommendation No. 3 Water Utility Performance Assessment

THAT the report titled “Water Utility Performance Assessment – Status Update” be received for information.

Recommendation No. 4 YMCA Wastewater Treatment Plant Update

THAT the report titled “YMCA Wastewater Treatment Plant Update” be received for information.

Recommendation No. 5 Garbage Collection

THAT the report titled “Garbage Collection” be received for information.

Recommendation No. 6 UBCM Meeting Request with Minister of Environment

THAT the SCRD Board request a meeting with the Minister of Environment to discuss the following:

1. Challenges the SCRD has faced to implement the Chapman Water Supply Expansion Project;

2. Problems with organizations that are not paying into MMBC programs.

Recommendation No. 7 Infrastructure Services Department Quarterly Report

THAT the report titled “Infrastructure Services Department Quarterly Report” be received for information.

Recommendation No. 8 Advocacy Strategy and Community Development Framework

THAT the report titled “Draft Advocacy Strategy and Community Development Framework” be received for information.

Recommendation No. 9 Advocacy Strategy

THAT a workshop be scheduled prior to UBCM to discuss the Advocacy Strategy templates.


297/16 cont. Recommendation No. 10 Community Development Framework

THAT a workshop be scheduled to discuss the Community Development Framework prior to 2017 Budget.

Recommendation No. 11 Dendroclimatology Update

THAT the correspondence from Suzanne Smart, dated May 2016, regarding Update to Dendroclimatology Study be received for information;

AND THAT a letter be sent to Suzanne Smart thanking her for her work on the Dendroclimatology Study in the Chapman Creek Watershed.

Recommendation No. 12 Streamflow Drought in Coastal BC Watersheds

THAT the correspondence from Dr. Bethany L. Coulthard, dated May 2016, regarding Streamflow Drought in Coastal BC Watershed: a 332-year record be received for information;

AND THAT a letter be sent to Dr. Coulthard thanking her for her work on the Streamflow Drought in Coastal BC Watersheds study and its relation to Chapman Creek.

Recommendation No. 13 BC Drought Situation

THAT that the correspondence from Ministry of Community, Sport and Cultural Development, dated June 6, 2016, regarding BC Drought Situation be received for information.

Recommendation No. 14 Water Sustainability Act

THAT that the following correspondence from Minister Polak, regarding Water Sustainability Act, be received:

i. Letter from Ministry of Environment, Minister Polak, dated June 9, 2016

ii. Water Sustainability Act brochure, dated February 29, 2016

iii. Licensing Groundwater Users brochure, dated February 29, 2016.

Recommendation No. 15 Building BC’s Climate Leadership Plan

THAT that the following correspondence from the Ministry of Community, Sport and Cultural Development, be received:

i. Email from Tara Faganello, Assistant Deputy Minister, dated June 17, 2016, regarding Summary of Local Government Engagement on the Climate Leadership Team’s Recommendations;

ii. Consultation Guide – Building BC’s Climate Leadership Plan, dated January 2016;


297/16 cont. iii. Climate Leadership Team Draft Summary of Input; and

iv. Climate Leadership Team – Provincial Staff Contracts.

Recommendation No. 16 Working Group of Regional District Chairs – Ferry Group

THAT that the correspondence from Hon. Todd Stone, Minister of Transportation and Infrastructure, dated June 3, 2016 regarding Working Group of Regional District Chairs Ferry Group on the Coast, be received for information.

Recommendation No. 17 Multi-Material BC (MMBC)

THAT that the correspondence from Allen Langdon, Managing Director, Multi-Material BC, dated June 3, 2016 regarding Update on Issues Raised by SCRD be received for information.

Recommendation No. 18 Public Transit Infrastructure Fund Announcement

THAT that the correspondence from Hon. Todd Stone, Minister of Transportation and Infrastructure, dated June 23, 2016 regarding Public Transit Infrastructure Fund Announcement, be received for information.

Recommendation No. 19 2015 Resolutions

THAT that the correspondence from the Union of BC Municipalities, dated June 17, 2016 regarding 2015 Resolutions be received for information.

Recommendation No. 20 Watershed Governance Forum

THAT the correspondence from Director Lebbell, dated June 27, 2016 regarding Watershed Governance Forum be received;

AND THAT Directors wishing to participate be authorized to attend the Watershed Governance Forum on September 30 and October 1, 2016;

AND FURTHER THAT travel expenses and stipend be provided to Directors attending the Watershed Governance Forum.

Recommendation No. 21 Sechelt Indian Band

THAT that staff notify the Sechelt Indian Band of the Watershed Governance Forum.

CARRIED

Infrastructure It was moved and seconded

298/16 THAT Infrastructure Services Committee recommendation No. 2 of July 7, 2016 be received, adopted and acted upon as follows:


298/16 cont. Recommendation No. 2 Chapman Lake Water Supply Siphon Update

THAT the report titled “Chapman Lake Water Supply Siphon Update” be received for information;

AND THAT staff proceed with the Chapman Lake Water Supply Siphon installation if required to maintain water supply capacity at Stage 3 levels;

AND FURTHER THAT staff provide a future report on the final siphon costs and Financial Plan impacts should the siphon be installed as a response to 2016 water restrictions and calling of Stage 3 as per the Drought Management Plan.

Directors Lewis and Lebbell opposed

CARRIED

Community It was moved and seconded

299/16 THAT Community Services Committee recommendation No. 7 of July 14, 2016 be received, adopted and acted upon as follows:

Recommendation No. 7 Gibsons and District Volunteer Fire Department Ladder Truck Replacement

THAT the report titled Gibsons and District Volunteer Fire Department Ladder Truck Replacement be received;

AND THAT the Gibsons and District Volunteer Fire Department (GDVFD) be approved to purchase the replacement of a ladder truck for a budget of up to $800,000 funded $500,000 from capital reserve and $300,000 from short term borrowing;

AND THAT a loan of up to $300,000 for a term of 5 years through the Municipal Finance Authority (MFA) Equipment Financing Program under Section 403 of the Local Government Act (Liabilities Under Agreement) to fund the purchase of a ladder truck for the GDVFD be approved;

AND FURTHER THAT the 2016-2020 Financial Plan be amended accordingly.

CARRIED

BYLAWS

Procedures Bylaw It was moved and seconded

300/16 THAT the report titled “Procedures Bylaw Amendment” be received.

CARRIED


Bylaw 474.9 It was moved and seconded

301/16 THAT “Sunshine Coast Regional District Procedures Amendment Bylaw No. 474.9, 2016” be read a first time.

CARRIED


302/16 THAT “Sunshine Coast Regional District Procedures Amendment Bylaw No. 474.9, 2016” be read a second time.

CARRIED


303/16 THAT “Sunshine Coast Regional District Procedures Amendment Bylaw No. 474.9, 2016” be read a third time.

CARRIED

Reserve Fund Bylaws It was moved and seconded

304/16 THAT the report titled “Reserve Fund Amendment Bylaws” be received.

CARRIED


305/16 THAT “Sunshine Coast Regional District General Administration Reserve Fund Amendment Bylaw No. 504.1, 2016” be read a first time.

CARRIED


306/16 THAT “Sunshine Coast Regional District General Administration Reserve Fund Amendment Bylaw No. 504.1, 2016” be read a second time.

CARRIED


307/16 THAT “Sunshine Coast Regional District General Administration Reserve Fund Amendment Bylaw No. 504.1, 2016” be read a third time.

CARRIED



308/16 THAT “Sunshine Coast Regional District General Administration Reserve Fund Amendment Bylaw No. 504.1, 2016” be adopted.

CARRIED


309/16 THAT “Sewage Treatment Facilities Reserve Fund Amendment Bylaw No. 512.1, 2016” be read a first time.

CARRIED


310/16 THAT “Sewage Treatment Facilities Reserve Fund Amendment Bylaw No. 512.1, 2016” be read a second time.

CARRIED


311/16 THAT “Sewage Treatment Facilities Reserve Fund Amendment Bylaw No. 512.1, 2016” be read a third time.

CARRIED


312/16 THAT “Sewage Treatment Facilities Reserve Fund Amendment Bylaw No. 512.1, 2016” be adopted.

CARRIED


313/16 THAT “Pender Harbour Health Centre Reserve Fund Amendment Bylaw No. 515.1, 2016” be read a first time.

CARRIED


314/16 THAT “Pender Harbour Health Centre Reserve Fund Amendment Bylaw No. 515.1, 2016” be read a second time.

CARRIED



315/16 THAT “Pender Harbour Health Centre Reserve Fund Amendment Bylaw No. 515.1, 2016” be read a third time.

CARRIED


316/16 THAT “Pender Harbour Health Centre Reserve Fund Amendment Bylaw No. 515.1, 2016” be adopted.

CARRIED


317/16 THAT “Sunshine Coast Transit Capital Reserve Fund Amendment Bylaw No. 529.1, 2016” be read a first time.

CARRIED


318/16 THAT “Sunshine Coast Transit Capital Reserve Fund Amendment Bylaw No. 529.1, 2016” be read a second time.

CARRIED


319/16 THAT “Sunshine Coast Transit Capital Reserve Fund Amendment Bylaw No. 529.1, 2016” be read a third time.

CARRIED


320/16 THAT “Sunshine Coast Transit Capital Reserve Fund Amendment Bylaw No. 529.1, 2016” be adopted.

CARRIED


321/16 THAT “Sunshine Coast Regional District Community Parks Reserve Fund Amendment Bylaw No. 533.1, 2016” be read a first time.

CARRIED



322/16 THAT “Sunshine Coast Regional District Community Parks Reserve Fund Amendment Bylaw No. 533.1, 2016” be read a second time.

CARRIED


323/16 THAT “Sunshine Coast Regional District Community Parks Reserve Fund Amendment Bylaw No. 533.1, 2016” be read a third time.

CARRIED


324/16 THAT “Sunshine Coast Regional District Community Parks Reserve Fund Amendment Bylaw No. 533.1, 2016” be adopted.

CARRIED


325/16 THAT “Sunshine Coast Regional District Maintenance Facility Capital Reserve Fund Amendment Bylaw No. 563.1, 2016” be read a first time.

CARRIED


326/16 THAT “Sunshine Coast Regional District Maintenance Facility Capital Reserve Fund Amendment Bylaw No. 563.1, 2016” be read a second time.

CARRIED


327/16 THAT “Sunshine Coast Regional District Maintenance Facility Capital Reserve Fund Amendment Bylaw No. 563.1, 2016” be read a third time.

CARRIED


328/16 THAT “Sunshine Coast Regional District Maintenance Facility Capital Reserve Fund Amendment Bylaw No. 563.1, 2016” be adopted.

CARRIED

The Board recessed at 2:31 p.m. and reconvened at 2:35 p.m.

The Board moved In Camera at 2:35 p.m.


IN CAMERA It was moved and seconded

329/16 THAT the public be excluded from attendance at the meeting in accordance with Section 90 (1) (a), (e), (g), (i) and (k) of the Community Charter – “personal information about an identifiable individual…”, “the acquisition, disposition or expropriation of land…”, “litigation or potential litigation…”, “the receipt of advice that is subject to solicitor-client privilege…” and “negotiations and related discussions respecting the proposed provision of a municipal service…”;

AND THAT Doug Wright, Alternate Director, District of Sechelt, be authorized to be in attendance for the In Camera Board meeting.

CARRIED

The Board moved out of In Camera at 2:43 p.m.

Contract Award It was moved and seconded

330/16 THAT the Energy Management Services Contract be awarded to Prism Engineering for a six month period ending December 31, 2016, at a total value of $50,000;

AND THAT the cost of providing Energy Management Services be included in future program progress reports.

CARRIED

ADJOURNMENT It was moved and seconded

331/16 THAT the Regular Board meeting be adjourned.

CARRIED

The meeting adjourned at 2:43 p.m.

Certified correct ___________________________________________

Corporate Officer

Confirmed this ____________ day of ____________________________

__________________________________________

Chair

Documents

SUNSHINE COAST REGIONAL DISTRICT July 14, 2016 · GM, Corporate Services / Chief Financial Officer T. Perreault GM, Infrastructure Services / Regional Engineer B. Shoji ... Committee