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SUNDAY 20th – WEDNESDAY 23rd JANUARY 2 0 1 9
Thank you for booking a stand at Showcase Ireland, it is our pleasure to support you at this event. You will find information and any forms that you require within this document. If you require any further information please do not hesitate to contact the team. All order forms both compulsory and optional are available at the back of this manual. They will also be available on line when our new website is launched shortly and we will send you further details when available. For your convenience there is also a check list on Page 15, please ensure you look at this page.
Quick Reference Guide Timetable Page 2 Your stand Explained Page 3&4 A-Z Page 5-10 Stand Construction Page 11-13 Other Display Contractors Page 14 Order Form Checklist Page 15 Insurance Form Page 16 Furniture Extras Form Page 18 Electrical Form Page 22
Your Showcase Ireland point of contact for 2019 is Rebecca Rasmussen E: [email protected] Quick Reference Numbers you may need Showcase Office +353 1 295 8185 Electrical Contractor +353 1 450 6661 Stand Contractor +353 1 456 1011 Carpet Contractor +353 1 887 9006 BHP Insurance +353 1 620 2030 DCCOI +353 56 776 1804 Organised by: Showcase Ireland Events Ltd 9 Sandyford Office Park | Sandyford Dublin 18 | D18 X3R8 T: 01 295 8185 E: [email protected] W: www.showcaseireland.com
Exhibition Timetable
• Working outside the published timetable will only be allowed in exceptional circumstances. Due to Health & Safety
regulations the decision of the Organiser’s is final. We would ask all exhibitors using outside contractors to inform them of the opening hours.
• Security commences at 6pm on Friday 18th January • Security finishes at 4pm on Wednesday 23rd January • Please note NO PRODUCT will be admitted to the halls after 8pm on Saturday 19th January
Show Open Days Opening Hours Exhibitor Access
Sunday 20th January 2019
9.30am-6pm
8am – 7pm
Monday 21st January 2019
9.30am-6pm
8am – 7pm
Tuesday 22nd January 2019
9.30am-6pm
8am – 7pm
Wednesday 23rd January 2019
9.30am-4pm (Please note event closing time)
8am - 9pm
• Please note it is the responsibility of the Exhibitor to remove all stand materials and product aft the event. The Organisers do not provide skip or removal service facilities for product or stand materials. The cost of removing any product or stand materials left after the event by the Organisers will be passed directly to the Exhibitor.
Breakdown Hall Open Schedule
Wednesday 23rd January 2019
4pm-9pm
All exhibits and displays to be removed
Thursday 24th January 2019
8am-12 Noon
All exhibits and displays to be removed
• We would request that all products are removed on Wednesday evening once the show has closed and is cleared of visitors. Should you need to leave any heavy goods or furniture behind it must be removed by 12 Noon on Thursday.
Build-Up Hall Open Schedule Thursday 17th January 2019
12 Noon – 6pm
Commence Open Space Stand Construction
Friday 18th January 2019
8am – 6pm
Space Only build continues
Saturday 19th January 2019
8am – 8pm
Space Only continue stand display Shell Scheme exhibitors commence stand display
Your stand type explained
Space Only Stands All Space Only sites will be carpeted. Please note that on booking a Space Only stand the organisers have made no allowance for divider walls, spotlights or name card on your stand. Space Only Sites are required to submit plans of their stands for approval
Shell Scheme Shell scheme stands include carpet, divider walls, a name panel & spotlights (1 spotlight per 6sqm with a minimum of 2). *** Please note that there are no sockets included in shell scheme stands. Details are below regarding the upgraded shell scheme at Showcase for 2019 also (see image on page 5)As standard you will get Option 1, if you wish to further upgrade see the Option 2 which will be an additional €22.00 per metre. Please contact us if you wish to upgrade.
MAXIMA SHELL REGULATIONS FOR OPTION 1 (STANDARD) a) W Display must carry out all work on the maxima shell. b) Light exhibits or displays can be attached by use of double side tape, velcro or pads. W Display will be pleased to
give advice on suitable forms of fixings for your product. c) No alterations to the maxima shell will be permitted without prior agreement with W Display. Interior work must
be designed and constructed so as not to damage or interfere with the maxima shell. d) Please do not nail, screw or staple anything into the maxima shell. Any damage caused to the maxima shell will be
passed back to the exhibitor. e) The maximum height for interior construction is 2.43m. f) Under no circumstances must exhibitors paint the maxima shell. Changes to the wall panel colour must only be
carried out by W Display. g) Partition walls are only provided to sub-divide stands. Any walls required on any frontage must be arranged with
W Display and will be charged for. h) Columns will only be clad where they form part of a back wall or side wall of a stand. Arrangements should be
made with W Display for other columns to be clad. i) All exhibitor materials should be removed from walls, fascia counters, lockable & unlockable storage areas as
soon as possible after the show closes as dismantling of maxima shell stands may start immediately.
• MAXIMA SHELL REGULATIONS FOR OPTION 2 (UPGRADE) (€22 PER METRE) a) W Display must carry out all work on the maxima shell. b) The upgraded walls will be timber flats, covered in casement and painted white. Exhibitors are permitted to
screw/nail into the timber flats should this option be ordered. The timber flats are at an additional cost of €22 per sqm.
c) No alterations to the maxima shell will be permitted without prior agreement with W Display. Interior work must be designed and constructed so as not to damage or interfere with the maxima shell.
d) Any damage caused to the maxima shell will be passed back to the exhibitor. e) The timber flats can be painted by ordering this service through W Display at an additional cost or exhibitors are
permitted to paint the flats themselves. Under no circumstances must exhibitors paint the maxima shell. f) Partition walls are only provided to sub-divide stands. Any walls required on any frontage must be arranged with
W Display and will be charged for. g) Columns will only be clad where they form part of a back wall or side wall of a stand. Arrangements should be
made with W Display for other columns to be clad. h) All exhibitor materials should be removed from walls, fascia counters, lockable & unlockable storage areas as
soon as possible after the show closes as dismantling of maxima shell stands may start immediately.
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ACCOMMODATION Please visit our website for information on show offers: www.showcaseireland.com
ADVERTISING We are once again producing the Official Catalogue and Buyer Directory for Showcase Ireland 2019 which is distributed to both Home and International Buyers. As an Exhibitor we hope you will wish to maximise on your Showcase 2019 investment by advertising in the Official Catalogue and ensure buyers are aware of your location. Our advertisement rates are available by emailing Avril Smith: [email protected] ATTENDEE LISTS Please note there a number of scam emails going around from various email addresses offering you the chance to purchase an attendee list. Please note these emails have not been issued by Showcase Ireland. If you receive one of these emails, please delete it & do not respond. AUDIO VISUAL For any Audio Visual requirements please contact: AVCOM Unit B, Tel: + 353 1 295 7213 Three Rock Road, Fax: + 353 1 295 3783 Sandyford Industrial Estate, Contact: Stuart Anderson Dublin 18
BUYER REGISTRATION POLICY Showcase Ireland Events Ltd enforces a strict registration and entrance policy at Showcase Ireland. Our policies are designed to ensure that the show is maintained as a top buying trading event. Registration is free, before the fair, for Trade Buyers. We will send out personalised entry badges to a selection of Buyers who have attended Showcase in the past two years. We will also send out personalised entry badges to Buyers who register on our website or whose names are submitted to us by Exhibitors, all Exhibitors will receive promotional trade buyer tickets before the event. There will be no admission to the public.
CAR PARKING Car Parking is €7. A rate per car for visitors has been in place since 2006. From this date the RDS have also issued all exhibitors car park passes. A free car park space will be issued to each exhibiting stand (1 car park pass per 12sqm).
This allocation is final due to the large number of Exhibitors we have to accommodate. Overnight parking will be available by prior agreement with the RDS Premises Officer at a rate of €25 per vehicle for the duration of the event. No personnel will be allowed to sleep overnight in vehicles. Illegally parked exhibitors vehicles/overnights etc will be removed and towing charges will be levied.
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CATALOGUE The authorative reference. This is not just a catalogue for the exhibition but a publication that will be of use long after the exhibition. It is impossible for us to produce an accurate catalogue / preview if all exhibitors wait for the deadline before sending in an entry. Please note that the catalogue entry has a limit of 50 words and is completely separate to your website profile. Exhibitors who do not submit a form will have an entry that will simply read “Details available on Stand” and we cannot guarantee that contact details will be correct. Please complete the attached form to enter your catalogue entry https://form.jotformeu.com/82754442148359 CAUTION - The AEO, Association of Exhibition Organiser’s strongly condemns the actions of the Austrian based fairguide.com / Construct Data Verag with their misleading services to Exhibitors. CATERING The official caterers at this Fair have the sole right to provide food and drink (alcohol or otherwise) for consumption on stands and in offices. Except by written permission of the caterers, no company or individual may bring any food or drink into the Fair for distribution. CLEARANCE OF EXHIBITS Clearance of exhibits may begin once the show has closed on Wednesday 23rd January. As exhibitors will appreciate however, it is particularly difficult to provide effective security during the dismantling of the Exhibition. CUSTOMER INVITATIONS We shall be supplying each Exhibitor with a supply of Visitor Invitation Tickets, these can be personalised on request. An email will be sent to you in the coming weeks with information about this. Additional tickets can be obtained from the organisers on request. CUSTOMS & EXCISE The RDS is not a bonded area. Exhibits from overseas consigned to the Hall will need clearance by the local Customs Inspector. A minimum of 48 hours’ notice is required by the Customs and Excise office. Further information should be obtained direct from: THE REVENUE COMMISSIONERS Customs Procedures A Branch Tel: +353 1 674 8376 5th Floor Castle House Fax: +353 1 702 0853 Georgia Street, Dublin 2. Arrangements can normally be made for goods to be imported without paying duty. Your forwarding agent will be able to make all the necessary arrangements on your behalf.
DATA PENS All visitor badges will have a unique bar code which can be scanned by the Bar Code Pen. Every visitor to an exhibitor’s stand can be recorded by simply swiping the visitor badge with one of these pens. All registration information will then be printed and made available to the exhibitor. A form to order Bar Code Pens is available at the back of this manual. DEMONSTRATION / MUSIC ON STANDS The use of loudspeakers for demonstration must not interfere with other exhibitors. Exhibitors who intend having music on their stands, even for demonstration purposes only must, by law, have authorisation from the Irish Music Rights Organisation (IMRO). A licence can be obtained for the duration of the Exhibition from: Irish Music Rights Organisation 15 Herbert Street Dublin 2 Tel: + 353 1 661 4844
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DIGITAL MARKETING Exhibitors are encouraged to engage with Showcase Ireland social media channels including:
Twitter - @showcaseireland
Facebook - https://www.facebook.com/showcaseireland
Pinterest -https://www.pinterest.com/showcaseireland Instagram - https://www.instagram.com/dccoishowcaseireland/
ELECTRICITY SUPPLY The official Electrical Contractor for the show is Electromaher Ltd. For safety reasons Electromaher are the only electrical contractors allowed to carry out work on stands or features within the hall. An order form for electrical fittings is available at the back of the manual. Exhibitors providing their own lights will be charged an agreed amount on request to cover mains provision, connection fee, consumption and insurance documentation. Due to insurance and bonding requirements - required by the RDS, permission in writing must be obtained from the Organisers if exhibitors wish to use a Contractor other than the Official Contractor. In such cases a connection and consumption charge will apply. A kilowatt charge is also applicable where exhibitors will need a large electrical load. To provide all necessary power, all orders should reach Electromaher by 7th December 2018. After this date we cannot guarantee that we can fulfil all late power orders. Please note with clients own fittings, a charge will be based on connection, consumption, health and safety inspections, electrical insurance and services of a standby electrician during the event. EXHIBITOR BADGES You can order your Exhibitor Name badges for staff here. https://form.jotformeu.com/82754087448367 Badges can be collected along with your Exhibitor Pack from the on-site Organisers Office.) from 12 noon on Friday 18th January. Due to increased high demand on site with both badges not being ordered and lost/misplaced badges, we are afraid we can no longer offer an on- site print to order facility. Any badges ordered after the deadline or indeed ordered on-site will be issued a General ‘Exhibitor’ Badge.
FORKLIFT FACILITY A competitively priced lifting and storage facility is provided by the Organisers but must be booked in advance. Order your Forklift service via the form at the back of the manual. The latest deadline for this service is the Friday 11th January 2019. For health and safety reasons, only forklift trucks authorised by the organisers will be allowed work within the halls.
INSURANCE BHP are the official Insurance Brokers for Showcase Ireland 2019. Each Exhibitor is reminded that he/she is responsible for effecting insurance cover for their stand. An insurance form is available at the back of the manual. Can you please have your Insurance Company/Broker complete this form and return to Philip Caswell at [email protected] or T: +353 1 620 2030 This confirmation should provide the following: Title of the Insured | Insurance Company | Policy Number Business Description Dates of Cover, Limits of Liability - Employers (An indemnity in the amount of €13 million/Public & Products Liability
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between (€2.6million and €6.5 million based on stand size & stand activity) A specific indemnity to Showcase Ireland Events Ltd.
Please note that all exhibitors will need to provide evidence of their Insurance before the event. BHP can offer quotations to exhibitors. Please contact Philip Caswell – 01 629 9903 or [email protected]
MICROPHONES The use of microphones, videos and music is permitted but the volume must not be such as to cause any annoyance to other exhibitors. The organisers reserves the right to prohibit their use if, in the organiser’s opinion, any annoyance is being caused. On-stand auctions or sales with the use of PA systems are not permitted.
ORGANISERS OFFICE The Organisers Office will be open at the RDS Main Hall Complex from 12 noon on Thursday 17th January during build up and exhibition hours.
PATENTS & NEW DESIGNS Exhibitors should avail of the protection afforded by the Patents Acts before exhibiting. Information is available from: The Department of Enterprise & Employment 45 Merrion Square Dublin 2 Tel: + 353 1 661 2603 PUBLIC ADDRESS SYSTEM The Public Address system is for use by the Organisers for official announcements only. It is not available to exhibitors for publicity purposes or individual messages. The use of the P.A. system during the open period of the show will be strictly limited to emergency fire, Gardaí or ambulance calls.
QUERIES For queries in advance of the show please contact the following members of the team. ADMINISTRATION Rebecca Rasmussen - Administration / Operations Queries - [email protected] ACCOUNTS Georgina Nichols - Accounts Queries – [email protected]
RETAIL SALES SHOWCASE IRELAND IS A TRADE FAIR. Exhibitors wishing to carry out retail sales must have prior written permission from the Organisers. RULES & REGULATIONS A copy of the Rules & Regulations pertaining to the Exhibition is included at the rear of this manual. These rules & regulations are important so please read them carefully.
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SECURITY While every reasonable precaution is taken and the premises patrolled day and night, the Organisers expressly decline responsibility for any loss or damage which may befall the person or property of any exhibitor from any cause whatsoever. Only designated entrances and exits should be used by exhibitors during the opening hours of the exhibition. Fire doors and emergency exits must not be used. SECURITY HINTS FOR EXHIBITORS
1. Do not leave cash, handbags, valuables etc. in unlocked drawers or cupboards. 2. Do not ask staff from your neighbouring stand to ‘keep an eye’ on your stand. If they get busy you could be the loser.
Always ensure you have enough staff to man your stand. 3. Think about the design of your stand – do not put boxes of accessories at the front of your stand out of your view. 4. Do not leave your exhibits at night before visitors are clear of the show. In general try to man your stand until at least half
an hour after the close of the stand. 5. Please check all lockable units before leaving the stand. 6. Please report anything of a suspicious nature immediately to Security or the Organisers.
STORAGE OF PACKING CASES No packing cases of any description can be stored in the exhibition area. Exhibitors are responsible for removing packing cases clear of the premises or in designated area before the exhibition opens.
TIMETABLE A timetable for build-up, show open and breakdown is on the second page of the manual. Clearance of exhibits: clearance of exhibits may begin once the show has closed on Wednesday 23rd January at 4pm. As exhibitors will appreciate however, it is particularly difficult to provide effective security during the dismantling of the Exhibition. We would ask you therefore to remove products, dressing, equipment etc. before leaving on WEDNESDAY evening. Only heavy goods should be left for collection on THURSDAY for security reasons.
ENSURE THAT YOU HAVE ORGANISED A FORKLIFT FACILITY IF REQUIRED
VENUE The full address for RDS Complex is: Main Hall Royal Dublin Society Anglesea Road Ballsbridge Dublin 4. Tel: + 353 (0) 1 668 8066
Please ensure your company name, stand no. & contact mobile are on all deliveries to the venue.
We also advise having a representative from your company onsite during delivery as the organisers cannot take responsibility for deliveries to the venue.
Also please ensure you have booked forklift facilities if they will be required when your delivery arrives.
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WIFI RDS now offers a free wireless service for all visitors to the campus using the RDS-GUESTS network. This network offers a limited bandwidth of 500kps up and down and will allow users to browse the internet, check emails and use social media applications such as Facebook, Twitter etc. Access to the service requires the completion of a simple registration page including the acceptance of terms and conditions of use. Notes:
There is no quality of service guarantee with this free service. There is no on-site support with this free service. WEBSITE Please check your online entry at www.showcaseireland.com/exhibitors. If you wish to make a change to your entry, please email [email protected] Product information & product images will be featured on our website & may be used in pre-show promotional material sent to all Industry Professionals. Don’t miss your opportunity to promote your company to your buyers.
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STAND CONSTRUCTION FIRE PRECAUTIONS If requested to do so by the City Fire Officer, Exhibitors must provide a fire extinguisher. Exhibitors who intend giving demonstrations or who have a working appliance on their stand, however powered, must provide a fire extinguisher and ensure that their staffs are familiar with its operation. HEALTH & SAFETY EXHIBITOR RESPONSIBILITIES The Exhibitor employs or contracts out the work on their stand, making each stand (space or shell) its own separate ‘workplace’ and that the Exhibitor therefore ‘the employer’, subject to all relevant laws and regulations. Exhibitors have a wider responsibility than they have in their workplace. They have a Duty of Care to each contractor and sub-contractor, along with every person who may come into contact with their work practices. Exhibitors are directly responsible for the safe use and maintenance of every element on their stand and its surrounding environs; this will usually include the general public and/or visitor. It is the Exhibitor’s responsibility to define exact areas of responsibility between themselves and their Contractors prior to coming on-site. They must especially check that their Contractors are competent and have undertaken a suitable and sufficient Risk Assessment, along with a Method Statement for complex stands - usually undertaken with the Exhibitor. Usually, just submit these to the Organiser. It is the Exhibitors responsibility to ensure such documents are accurate, valid and control measures are in place throughout tenancy. Exhibitors must take reasonable steps to ensure that the Contractors are operating to a safe system of work, including access and egress to and from that stand. ELECTRICAL HEALTH & SAFETY EXHIBITOR RESPONSIBILITIES Presently the HSA are in the process of implementing safety requirements to the exhibition industry. To this end we as Electrical Contractor appointed by the Organiser require exhibitors (and their designers/contractors where appropriate) to adhere to HSA regulations as presently in force. As failure to know or understand these regulations is never a defence kindly be aware of the following:
1. The EC “provision and use of work equipment regulations 1998” places general duties on employers and lists minimum requirements for work equipment to deal with selected hazards whatever the industry.
2. Where an exhibitor employs or contracts out work on their stand they make each stand (space or shell) into its own separate “workplace” and the “exhibitor” therefore is “the employer” and as such is subject to all relevant laws and regulations. Exhibitors are directly responsible for the safe use and maintenance of every element on their stand and its surrounding environs.
3. All elements and particularly electrical equipment must be constructed, installed, maintained, protected and used so as to prevent danger.
4. Electromaher Limited is the official Electrical Contractor appointed by the Organisers for this show. All work on stands, must be ordered through the official Electrical Contractor. It is essential that all information relating to an exhibitor’s stand is given to Electromaher to allow for load balance and programming of installations during and before the build-up period. Appliances and pre-fabbed electrics supplied and used by exhibitors must be tested before use. It is the exhibitor’s responsibility to provide proof of compliance to regulations.
5. We reserve the right to disconnect the electrical supply to any installation which in our opinion (or the organiser’s opinion) is dangerous or likely to cause interference to visitors or other exhibitors.
6. Failure to advise Electromaher of all electrical requirements for your stand is a breach of the above safety requirements and arising from this claims or damage caused shall be the exhibitor’s responsibility.
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Please contact the Official Contractor for any advice or assistance you may require with your electrical requirements or please refer to the Electrical Form at the back of the manual (Page 22. OFFICIAL STAND CONTRACTORS Exhibitors are recommended to deal with official and recommended service of contractors as agreed by the Organisers. A suggested list of contractors is located at end of this section.
STAND DETAILS - SHELL SCHEME W Display Ltd is the official shell scheme contractor for SHOWCASE IRELAND and as such they must carry out all shell scheme work in the hall. Their contact details are as follows:
W Display Ltd Unit 12 & 13 Crumlin Business Centre Stanaway Drive Crumlin DUBLIN 12 Contact: Ms. Suzanne Bell Email: [email protected] Tel: + 353 1 456 1011
The Shell scheme specifications are as follows:- Fascia: Fascia panels are provided on open sides supported by aluminium posts at the corners and mid-points where necessary. The largest single span between support points is 4 metres. The fascia is 80mm deep with aluminium top and bottom rails. Name Panel: Title of the exhibitor in standard lettering together with stand and number and exhibition name. Walling: Wall panels are 2.5m high x 1m wide (nominal) painted white and framed with aluminium upright posts either side and 70mm rails top and bottom. Height: Floor to top of fascia 2.5m. Floor to underside of fascia 2.43m. Support: Support posts are positioned on larger stand where necessary to give Posts the structure rigidity. SHELL SCHEME REGULATIONS
a. W Display must carry out all work on the shell scheme. b. Light exhibits or displays can be attached by use of double side tape, velcro or pads. Your shell scheme contractor will be
pleased to give advice on suitable forms of fixings for your product. c. No alterations to the shell scheme will be permitted without prior agreement with W Display. Interior work must be
designed and constructed so as not to damage or interfere with the shell scheme. d. Please do not nail, screw or staple anything into the shell scheme system. Any damage caused to the shell
scheme will be passed back to the exhibitor. e. The maximum height for interior construction is 2.43m. f. Under no circumstances must exhibitors paint the shell scheme. Changes to the wall panel colour must only be
carried out by W Display. g. Partition walls are only provided to sub-divide stands. Any walls required on any frontage must be arranged with your
shell scheme contractor and will be charged for. h. Columns will only be clad where they form part of a back wall or side wall of a stand. Arrangements should be made
with your shell scheme contractor for other columns to be clad. i. All exhibitor materials should be removed from walls, fascia counters, lockable & unlockable storage areas as soon
as possible after the show closes as dismantling of shell scheme stands may start immediately. It is important that you inform the organisers of the company name you wish to appear on your fascia board by Friday 07/12/2018 (SHELL SCHEME ONLY). https://form.jotformeu.com/82783369854373
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STAND DETAILS - SPACE ONLY Space only exhibitors may employ any of the Contractors mentioned in this publication. The name of the Contractor being employed should be advised to the Organisers by 07/12/2018 together with a drawing of the stand for approval. Please refer to the Open Space Stand form https://form.jotformeu.com/82763170954362. In general stands should not exceed 2.5 metres in height without prior approval from the organisers. All materials used must be inherently non-flammable. Access to essential hall services must be left clear and all divider walls must be backed-up to present a clean appearance from the aisles and any adjoining stand. In particular enclosed structures should be so designed as not to detrimentally affect surrounding stands or the entire layout.
RIGGING IN THE EXHIBITION HALLS Exhibitors are prohibited from rigging any of their own signage within the Exhibition Centre without prior permission from the Organisers. Actavo are the official Rigging contractors for Showcase Ireland 2019. For further details please see the Rigging Order Form at the back of this manual. Please note that rigging is only available in certain parts of the hall. Please check with the Organiser before ordering.
TRADE UNION LABOUR Each Exhibitor is reminded that all work undertaken by him or his contractor in the preparation and construction of his stand including all displays, decoration and electrical work must be carried out by an appropriate Trade Union member.
STAND CARPET All sites at Showcase Ireland will be carpeted. The official Carpet Supplier will be Southside Carpets: +353 (0)1 887 9006. Should you require a different colour carpet on your stand, please contact the contractors directly.
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Other Exhibition Display Contractors
53 Degree Design Unit 22 Oak Close Oak Road Business Park Nangor Road Dublin 12 T: +353 1 429 2904 E: [email protected]
Exhibition & Conference Services Unit 3, Road O, Tougher Business Park Naas Co. Kildare T: +353 45 409 420 E: [email protected]
Jack Restan Displays Ltd Walkinstown Avenue Walkinstown Dublin 12 T: +353 1 450 6006 E: [email protected] Total Expo Ltd GD House Whitestown Industrial Estate Tallaght Dublin 24 Contact: Una Geraghty Ph: 01 4137300 or 086 7855776 Email: [email protected] / [email protected]
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Order Form Check List & Deadlines
Please return these forms now – or not later than the deadline shown below. Don’t forget to use the checklist to record your progress and to remind yourself what needs to be done next.
Form Type Status Location Deadline Date
Actioned
Insurance Form
Compulsory
Page 16 & 17
ASAP
Website Entry
Compulsory
www.showcaseireland.com/exhibitors
ASAP
Catalogue Entry
Compulsory
https://form.jotformeu.com/82754442148359
23/11/2018
Executive Name Badges
Compulsory
https://form.jotformeu.com/82754087448367
11/01/2019
Name Card Order Form
Shell Scheme ONLY
https://form.jotformeu.com/82783369854373
08/12/2018
Furniture Extra’s
Optional Extra
Page 18,19 & 20
ASAP
Name Card Order Form
Space Only Exhibitors (Optional Extra)
Page 21
ASAP
Electrical Order Form
Optional Extra
Page 22,23 &24
07/12/2018
Bar Code Pens
Optional Extra
Page 25
ASAP
Open Space Submission
Space Only Exhibitors
https://form.jotformeu.com/82763170954362
07/12/2018
Fork Lift Facilities
Optional Extra
https://form.jotformeu.com/82763223654358
07/01/2018
Rigging
Optional Extra
Page 26
ASAP
Rules & Regulations
Important
Page 27, 28, 29 & 30
If you have any queries regarding the above forms, please Susan on [email protected]
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INSURANCE INFORMATION @ SHOWCASE IRELAND
1) BHP is the official Insurance Broker for Showcase Ireland 2019.
2) Each Exhibitor is reminded that he/she is responsible for effecting insurance cover for their stand.
3) Please have your Insurance Company/Broker complete the form on the
following page and return to Philip Caswell via email at [email protected]
** Please note that all exhibitors will need to provide evidence of their Insurance before the event***
_______________________________________________________
BHP contact details: Philip Caswell BHP Insurances Ltd. | Unit 16 | Fonthill Business Park | Dublin 22 | D22 F2P1 T: +353 (0)1 620 2030 E: [email protected]
PLEASE COMPLETE FORM ON FOLLOWING PAGE
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Showcase 2019 – Insurance Requirements for Exhibitors
To whom it may concern
I wish to confirm that our client’s current insurance arrangements in relation to exhibiting at Showcase 2019, RDS, Dublin from 20/01/2019 to 23/01/2019 meet the insurance criteria required.
Full title of the Insured:
Insurer:
Policy Number:
Business Description:
Policy period of cover:
Public/Products Liability Limit Of Indemnity (Limit of Indemnity acceptable between €2.6m & €6.5m Depending on stand size & stand activity):
Employers Liability Limit Of Indemnity:
Liability cover extended for exhibiting at Showcase 2019: Yes / No
Specific Indemnity provided to Showcase Ireland Events Ltd.
Signed (Insurer/Broker): Date:
Company Stamp:
Insurer/Broker Co. Name
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Please charge VISA Card Number
MASTERCARD
Security Code
Expiry Date Signature Print Name
Name Card Order Form Optional Extra Form (Space Only Exhibitors need only complete this form) Please return this form immediately to: Suzanne Bell W Display Unit 12/13 Crumlin Business Centre Stanaway Drive, Crumlin, Dublin 12 Email: [email protected]
Tel: +353 1 456 1044/ 456 1051 Fax: +353 1 456 1121
Please note that no name card is provided with Space Only stands if you require a name card please complete the following form
PAYMENT OPTIONS: Cheques should be made payable to Modern Woodcraft Ltd t/a W Display. Payment is due not later than 10 days prior to the required delivery date and can be made only to Modern Woodcraft Ltd t/a W Display via the following methods: • Cheque in Euro drawn on an Irish bank • Bankers draft in Euro drawn to W Display • Bank transfer to the following account
A/C Name Modern Woodcraft Ltd t/a W Display Bank: Allied Irish Bank Main Street Tallaght Dublin 24
A/C No: 24422016 Sort Code: 93-33-17 Swift Code: AIBKIE2D IBAN: IE 24 AIBK 933317 24422016
Please note we cannot accept cheques from non-Irish bank branches
A security code must be provided with credit card details – this is found on the reverse of the card over the cardholder’s signature – Please submit the last 3 digits only of this serial number to enable us to process your details.
ITEM PRICE QTY COST Show Type Single Sided Name Card to read as follows: €48.00 Show Type Double Sided Name Card to read as follows: €53.00 Corriboard Name Card 600 mm sq single sided to read asfollows €35.00 Corriboard Name Card 600 mm sq double sided to read asfollows €45.00 NOTE : Name Cards Ordered on site incur a 20% surcharge All orders must be paid in full before work will commence on your requirements. Note: On site cancellations incur 15% charge. Shortages must be reported within 7 days.
Sub Total Vat 23% TOTAL
COMPANY NAME
ADDRESS
Stand No Contact Email Address
Tel Fax
ASAP
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1 2 3 4 5 6 7 8 9 10 11 12 Draw on this grid the plan of your stand
1
indicating the position of the required work or 2
submit your own specific plans. Units are in metre 3
sq. blocks. Key: 4
O – spotlight X – 13A socket 5
6 7 8 9 10 11 12
CONDITIONS FOR THE SUPPLY OF ELECTRICITY 1. Electromaher Ltd. has been appointed as the official Electrical Contractor for this show. The official Contractor is responsible to the owners,
exhibition, promoters, licensing and fire authority or the safety and conformity to regulations of the entire electrical installation (both temporary and permanent). Because of this responsibility only electrical installations constructed by the contractor will be connected to the mains distribution system. As it is essential to design a load distribution systems which will, as near as possible, provide for a balanced demand on all phases of the supply cable, Exhibitors are requested to inform the contractor of their electrical requirements as early as possible but not later than the 7th December, 2018 as they may require alterations or additions to be maintained and may also involve the Contractor in overtime working.
2. The materials used in the exhibition installations are on hire, and remain the contractor’s property and must be returned in good condition at
the end of the exhibition. Should any client require constant mains guaranteed (i.e. computers, memory etc) we recommend that they protect their equipment with ups back up supply or similar.
3. Please carefully list all your electrical requirements overleaf, complete the order form and return with payment to Electromaher NOT LATER
THAN 07/12/2018. A structure must be provided on which your electrical supply and/or lighting can be mounted.
This form to be used for ordering all electrics installed on your stand
4. Where an exhibitor requires fittings in a specific position a sketch must be enclosed with this order form. In the absence of specific
instructions, all lighting fittings will be positioned on the rear of the fascia boards, and power points at floor level on the rear wall. The use of multiway adaptors is not permissible.
5. Prefabricated electrical sections of an exhibit must be inspected prior to the exhibition. No reduction in schedule rates will be allowed
because of pre-site wiring. 6. Payment in full must be forwarded with this order form. A receipted detailed invoice will be returned in acknowledgement. No orders will
be processed until payment in full is received. A VAT invoice & receipt will be issued on receipt of payment. 7. Electromaher Ltd will be pleased to submit separate quotations for any electrical requirements or work not covered by this standard form, including special lighting effects, power supply, low voltage lights, LED lighting etc. 8. All display Contractors must order their requirements for their clients via the Application for Electric’s Form and will be invoiced accordingly. (Exhibitors shall be responsible for any non-payment by their sub-contractor). 9. For contractors or others who wish to do their own electrical work on stands, we will be pleased to submit costings separate to the stated costings within (POA). Any stands being implemented in this method must submit certification of their installed electrics prior to show opening to the official electrical contractor. Failure to submit will result in supply being withdrawn.
PLEASE RETURN THIS FORM IMMEDIATELY
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HEALTH & SAFETY - ELECTRICAL INSTALLATIONS
Presently the Health & Safety Authority (HSA) are in the process of implementing safety requirements to the exhibition Industry. This is ongoing at the moment. This however does not mean that HAS requirements do not have to be adhered to - the opposite is the fact. To this end we as the Electrical Contractor appointed by the organiser request that all exhibitors (and their designers/contractors where appropriate) be required to adhere to all HSA & ETCI 4 regulations presently in force for this location. Failure to know or understand these regulations is not admissible in law as exoneration. Kindly be aware of the following: The EC “provision and use of work equipment regulations 1998” places general duties on employers and lists minimum requirements for work equipment to deal with selected hazards whatever the industry. If the exhibitor / employer contracts out the work on their stand making each stand (space or shell) into its own separate “workplace” and the “exhibitor” therefore “the employee” is subject to all relevant laws and regulations. Exhibitors are directly responsible for the safe use and maintenance of every element on their stand and it’s surrounding environs. All electrical equipment must be constructed, installed, maintained, protected and used as to prevent danger. Electromaher Limited is the official Electrical Contractor appointed by the Organiser for the show. All work on stands, including any prefabbing, must be ordered through the official Electrical Contractor. It is essential that all information relating to an exhibitor’s stand is given to Electromaher to allow for load balance and programming of installations during and before the build up period. Appliances and prefabbed electrics supplied and used by exhibitors must be tested before being used and proof of this will be required. It is the exhibitors responsibility to provide proof of competency for this issue, particular attention must be paid to the regulations relating to extra low voltage (SELV) lighting. All electrics to ETCI 4 regulations and CER requirements. We reserve the right to disconnect the electrical supply to any installation which in our opinion or the Organiser’s opinion is dangerous or likely to cause annoyance to visitors or other exhibitors or could cause overloading. Failure to advise Electromaher of all electrical requirements for your stand is a breach of the above safety requirements and arising from this, claims or damage caused shall be the exhibitors responsibility. *Mains for stands using sockets in compliance with ETCI fourth edition regulations c/w CER regulations (711.1-711.559.14.04) must have mains supply + main fuse (no extension leads). In Option 1 the double socket will have a mains supplied but this will be fused down to 1kW loading. If requesting this option, exhibitors must sign the form on application and submitting of electrical form. Should you require to discuss any of the above, please call us. Please contact the official Contractor for any advice or assistance you may require with your electrical requirements at the following address or numbers: Electromaher Limited 10 Knockmitten Close Western Industrial Estate Naas Road Dublin 12 t: +353 (0)1 450 6661/7 f: +353 (0)1 450 7889 email: [email protected]
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Showcase, 20th – 23rd January 2019 LEAD RETRIEVAL DEVICE ORDER FORM
FORM Tel: +353 1 6854207 Contact: Garret French Email: [email protected]
Exhibitor: ________________________________ Stand No: ______
I wish to order _____ lead retrieval scanner(s) for duration of above event at a cost of €150 each (+ Value Added Tax @ 23% - EU Companies registered for VAT and based outside Republic of Ireland will be invoiced net of VAT) To ensure supply of scanner order should reach Registration Desk by Sunday 6th January 2019. An invoice will be issued using the company details provided below and electronic funds transfer or credit card payment in payment for invoiced amount is due no later than Sunday 13th January. Supply of scanners may be available after that date but cannot be guaranteed. Please print clearly Contact Name: _______________________________________________ Company Name: _______________________________________________ Company Address: _______________________________________________ _______________________________________________ VAT No _______________________________________________ (Non Rep of Ire EU companies only) Email for invoice: _______________________________________________ Email for scanned file: _______________________________________________ Scanner will be available at the Registration Desk on build-up day and should be returned there no later than closing time on final day of event. Registration Desk bank details for funds transfer: Bank: Bank of Ireland Account: GFTech Ltd Account Number: 22338387 Bank Identifier Code: BOFIIE2D IBAN: IE63 BOFI 9006 0722 3383 87 Branch Code: 90-06-07 Please include reference - Showcase 2019 - in all payments. Signature: _______________________________________________ Please sign and return this order form by email to [email protected] By signing this form you are indicating that you have read and accept the Terms and Conditions of Registration Desk scanner hire. http://www.registrationdesk.ie/lead-retrieval-device-terms-and-conditions/
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