SUNBURY LITTLE ATHLETICS CENTRE · Steve Rodwell presented Alex Chillingworth, Brittany Jackson and Bryleigh Doherty with their junior life . membership award recognising continued

SUNBURY LITTLE ATHLETICS

CENTRE INCORPORATED

2013-2014

ANNUAL REPORT

CENTRE NO. 83 Affiliated with Little Athletics Victoria

Sunbury Little Athletics Centre Incorporated 2013 - 2014 Annual Report

SUNBURY LITTLE ATHLETICS CENTRE INC. LIFE MEMBERS

1977 Tedd Kogge 1978 Ian Sleep

1979 Peter Jones (Dec.) 1980 Trevor Cue

1980 Doug Spurrell 1981 Judy Jones

1982 Cheryl Sleep (Dec.) 1983 Les Forbes

1986 Lindsay Dunt 1988 Beth Girdwood

1988 Gerry Murray 1988 Billie Wainwright

1999 Troy Carrel 1999 John Coburn

2000 Margaret Carty 2001 Jim Currell

2001 Gary Horwood 2001 Scott Walker

2003 Karen Walker 2004 Nick Mitchell

2006 Angela Robinson 2007 Joanne Badford

2007 Neil Isles 2010 Gary Lampard

2010 Les McLean 2011 Lisa Sette

2011 Sam Meeks 2012 Paul Stannard

2013 Steve Rodwell

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SUNBURY LITTLE ATHLETICS CENTRE INC. JUNIOR LIFE MEMBERS

1996 Daniel Carty 1998 Mark Carty

1999 Angela Robinson 2004 Melissa Horwood

2005 Joanne Sanford 2008 Ellie Thom

2012 Alex Chillingworth 2012 Brittany Jackson

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2009 Rachel Northover 2009 Lauren Basford

2012 Bryleigh Doherty 2013 Connor Barrett

2013 Ryan Scherer 2013 Kiara Hiatt

2013 Josh Charville

2011 Brayden Lowing 2011 Jaidyn Baillie

2010 Jarryd Barrett 2011 Holly Mclean

2011 Sarah Lampard 2011 Sam Charville


SUNBURY LITTLE ATHLETICS CENTRE INC.

ANNUAL GENERAL MEETING

AGENDA

SUNDAY 6 APRIL 2014

1. Apologies

2. Minutes from 2013 AGM

3. Business Arising

4. Committee Reports

• President • Secretary • Registrar • Treasurer

o Appointment of auditor • Team Manager

5. General Business

• Life Members • Junior Life Members

6. Election of Committee for Season 2014/15

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MINUTES OF THE ANNUAL GENERAL MEETING HELD ON SUNDAY MARCH 17, 2013 1. Meeting Opened: 11:12am. 2. Present: Bernadine Lampard, Neil Isles, Alan Salaj, Robyn Wilkins, Enett Salaj, Suzanne Calder, Bernadette Jackson, Andrea Barrett, Susan Clewer, Lyall Clewer, Senerath Pathirana, Malam Samaranyake , Peter McAskil, Jeannine Mastin, Tracie Baillie, Pauline Tabone, Robyn Thies, David Thies, Sally Baillie, Mary Peterson, Casey Martin, Anthony Bailey, Belinda Clarke, Lou Stepanoski, Scott Dean, Julie Desira, Leanne Griffiths, Keiran Berne, Steve Quarrell, Emma Lynch, Brett Phillips, Belinda Phillips, Carmel Elliott, Steven Arbanas, Tracy Sparks, Adam Sparks, Corinda Porter, Amanda Sullivan, Jason Sullivan, Phil Watts, Audrey Elliott, Amanda Chatman, Wayne Griffiths, Gerard Feain, Danielle Hartman, Michelle Wood, Sam Meaks, Clive Moffat, Jackie Moffat, Shirley Corcoran, Narelle Coughlan, Steve Coughlan, Brock Haxby, Ben Jordan, T Charville, K Young, R Young, S Ridley, Greg Denner, Janine Fisher, Maureen Charville, Carolyn Cook, Cath McCubbin, Joanne Drew, Nicole Shaw, Mark Chatman, Rhonda Cherriman, Carolyn Evans, Gary Lampard, Les McLean, Steve Rodwell, Jared Watson, Deb Watson, Mark Doherty 3. Apologies: Megan Feain 4. Minutes of Previous Meeting: Moved as correct Moved: Mark Chatman Seconded: David Thies 5. Business Arising from Previous Minutes: Nil 6. Reports As distributed at the AGM President’s Report – Deb Watson Secretary’s Report – Mark Chatman Registrar’s Report – Carolyn Evans Treasurer’s Report – Rhonda Cherriman Treasurer Rhonda Cherriman is required to appoint an Auditor for 2013. As the financial year end for Sunbury LAC is the 28th February there has not been sufficient time to appoint an Auditor before the AGM. Emma Lynch moved that the Treasurers Report be accepted on the basis that the books will be audited, seconded Susan Clewer. No objections Team Manager’s Report – Robyn Wilkins 7. Junior Life Membership Awards. Steve Rodwell presented Alex Chillingworth, Brittany Jackson and Bryleigh Doherty with their junior life membership award recognising continued membership of Sunbury Little Athletics Centre from Under 6 to Under 15 age groups. 8. Life Membership Awards Paul Stannard was awarded Life Membership

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10. Election of Committee for 2012-13 Deborah Watson declared all positions vacant and handed the chair to Les McLean to run the centre election. Elected Committee Members for season 2013/2014 are as follows: POSITION NOMINEE MOVED SECONDED ACCEPT President Mark Doherty S Rodwell M. Chatman Y Vice President Deborah Watson M. Chatman D Thies Y Secretary Emma Lynch R Cherriman S Dean Y Treasurer Senerath Pathirana R Cherriman M Chatman Y Registrar Carolyn Evans E Lynch M Chatman Y Public Officer Neil Isles M Chatman D Thies Y Region Delegate Steve Rodwell C Evans D Watson Y Asst Region Delegate Mark Doherty D Watson C Evans Y Equipment Manager Scott Dean M Feain S Rodwell Y A/Equip Manager Lou Stepanoski M Chatman R Cherriman Y Chief Recorder Robyn Thies C Evans R Cherriman Y Chief of Officials Steve Rodwell M Chatman J Watson Y Chief Time Keeper Lyall Clewer M Chatman D Thies Y A/Time Keeper Chief Starter Lou Stepanoski M. Chatman D Watson Y Assistant Starter Emma Lynch R Cherriman M. Chatman Y Team Manager Mark Doherty M Chatman R Cherriman Y Asst. Team Manager Peter McAskil M Chatman N Shaw Y Coach Coordinator Mark Doherty M Chatman R Cherriman Y Assistant Coach Jayden Baillie, Sam Charville, Alex Chillingworth, Ciara Davis Y Canteen Manager Nicole Shaw M Chatman S Dean Y Canteen Asst Shirley Corcoran D Watson M Chatman Y Fundraising Deb Watson M Chatman Jared Watson Y A/Fundraising Carmel Elliott R Cherriman C Evans Y Announcer General Committee Lou Stepanoski R Cherriman D Watson Y

Jared Watson C Evans R Cherriman Y Peter McAskil R Cherriman M Chatman Y Mark Chatman R Cherriman C Evans Y Rhonda Cherriman M Chatman L Clewer Y Lyall Clewer M Chatman D Watson Y Tracy Sparks J Watson D Watson Y

First Aid coordinator Andrea Barrett M Chatman D Watson Y First Aid Asst Jayden Baillie M Chatman D Watson Y Uniform Steward Belinda Clarke M. Chatman D Watson Y Web page Mgr David Theis C Evans R Cherriman Y Walk Judge HJ LJ Mark Doherty M Chatman J Watson Y SP Tracy Sparks M Chatman D Watson Y Discus Jason Sullivan M Chatman D Watson Y Finish Marshall Mark Chatman R Cherriman C Evans Y 10. Next Meeting: TBC 11. Meeting Closed: 12.14 pm

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PRESIDENTS REPORT

My name is Mark Doherty and I have been the President of Sunbury Little Athletics Centre for the2013/14 season. I have now been with the club for 11 years and my 2 children have loved their experience with Sunbury little athletics and they have made many friends over the years and loved the experience.

Firstly I would like to thank our dedicated committee and volunteers who work so hard each week to ensure we are able to put a program on for all of our members to enjoy. Sometimes things may look very easy but a lot of time and dedication has been put in behind the scenes so that this seamless appearance is possible.

I would also like to thank our sponsors Snap Fitness – Sunbury, Rams Western Region, Flag of India –Sunbury and Melbourne Properties Online, Sportsco, Sunbury Cycles, O’Shannessy Meats, Bakers Delight, McDonalds, Sunbury Bowling club, Taco Bills, Subway, Sapore pasta and pizza, Blockbuster , and the other Sunbury businesses that have donated for our raffles. Your support is greatly appreciated. Thank you to Lou for helping to secure these sponsors as well.

I have really enjoyed my time as President this year and have loved working with the children through coaching on a Wednesday night and also through the announcing each week where I have been able to get know your children much better and enjoyed their humor throughout the season.

I do believe this season has been a success with new initiatives from the club such as introducing PB’s and providing a certificate or a reward of encouragement, we have also added the newsletter which provide all families with an update to what has been completed and what the club has coming up which has been e reliable sheet of information for all to see. We have also have raised money this season for the Royal Childrens Hospital Appeal through running a crazy hair day, McDonalds night and also having the money tin out each week and we are pleased to announce that we have raised over $600 that has now been sent off to Little Athletics Victoria to add to their donation to a worthy cause.

This season we hosted Coburg for our annual challenge and it was pleasing to see all the children participating and doing their best to bring the trophy back to Sunbury with a fantastic achievement for the club.

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We also had great success with our relay teams with over 20 teams competing in region relays and at least 10 progressing on to state where we now have state champions with the Under 13 boys.

This season has seen many children progress with their times in running as well as their throwing and jumping and this has gone on to Region and State events and provided Sunbury with many good results and the children achieving their personal best.

Our annual dinner dance was held at the Sunbury Bowling Club where the parents were entertained and enjoyed a good night out and funds were raised for the club and this will contribute to further resources that will benefit the club in moving forward and progressing.

The season will continue as we now move into cross country and updates will be sent out to all registered members who are all eligible to participate. If you are keen to know more about the cross country please contact David Theis and contact details can be found on our website.

I would like to take this final opportunity to thank the committee but in particular David Theis for all his efforts with the time keeping, website entry, results and assisting with training when he could. I would also like to thank Emma Lynch for all her support with being the Secretary but also helping with Team Manager Duties for region and state events and her efforts with helping out on Wednesday nights with coaching.

As the 2013/14 season comes to a close I encourage all members to become actively involved in the club and help to secure its future success. We have a great bunch of children who are trying their best at each event each week and we need enthusiastic parents to get involved to become a volunteer or join the committee to help with the club in going forward and achieving great results.

Thank you all for the season!!

Mark Doherty

President

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SECRETARYS REPORT

My name is Emma Lynch and I have been the Sunbury Little Athletics Secretary for the season 2013/2014.

Firstly I would like to thank the members of the current committee this season, your passion and dedication has made it a great year and your support has been invaluable.

We have made some great inclusions this season, with the introduction of the weekly PB awards, training on the Wednesday night, Age group photos, and crazy hair day to raise funds for Little Athletics Victoria’s charity of choice the RCH Good Friday appeal.

It has been great to see some long standing centre records be broken this season and of course all the PB’s by the athletes on a weekly basis.

Congratulations to those athletes who have competed in the State multi event, Region relays and the Northern metro region track and field. To those who have qualified through to State Track and Field Championships congratulations and we wish you every success.

I would like to thank all our sponsors this year Snap Fitness, Rams, Flag of India, Sunbury Bowling Club, Melbourne Properties online, Sunbury Mc Donalds, Sportsco, Sunbury Cycles, O’Shannessy Meats, Bakers Delight, Taco Bill, and Subway. It is through our sponsors support that we are able to renew and upgrade our equipment and club facilities. To all the other Sunbury businesses that donated goods for our raffle prizes for the Dinner Dance, we thank you for your contribution.

Finally thank you to the children, we have a great bunch of kids at SLAC and you make it a pleasure to volunteer. It is a rewarding experience to see you all achieve your best each week. I would encourage members to consider joining the committee or putting their hand up to help around the club, it really is a rewarding experience, and the smile on the kids’ faces makes it all worthwhile.

I will be standing for the role of Secretary again, and I look forward to seeing you all again next season.

Regards

Emma Lynch

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REGISTRARS REPORT

This year we had 159 financial members at Sunbury Little Athletics, which was considerably lower than the last couple of years of 188 & 192.

Most members are now using the registrations online - which is a quicker and easier way to register or renew a membership, it also saves you having to fill in paperwork.

The main issue for all of our children is the vinyl name patches, please be aware that these must be worn every week, to enable Dave & Robyn to record your results quickly and if need be tell you if you have PB.

Next season we will not be as lenient as what we have been, this is the second year of having barcodes on the name patches and due to minimal supplies from LAV we are unable to keep re-writing and replacing name patches so please LOOK AFTER THEM.

Along with the registrations I have spent most of the season on the oval taking photos of all the children competing in various events, they are displayed here behind me, on Facebook & the webpage. I also created a small movie which was used at the Dinner Dance.

Thank you to all who have continually assisted me throughout the year, I will be standing again for the Registrar’s role and look forward to another fun filled year.

Carolyn Evans

Registrar 2013/2014

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Treasurers Report

Sunbury Little Athletics financial year was from 1 March 2013 to 28 February 2014.

During the financial year Sunbury Little Athletic had income of $33,524.71 and expenditure of $30,919.67 and leaving a profit of $2605.04 and current Ledger Balance is $20,931.43

This financial year we had 2 major fund raising activities as Bunnings BBQ event and selling chocolate. We have raised $1089.60 & $1394.83 (net profit) respectively. Big thanks to Deborah who organised it and all staff members and parents for their valuable support.

In this year, we have raised net profit of $2.320.39 from sponsorships and a very big thanks to Lou for his valuable contribution to secure those sponsorships.

Again this year the canteen was our biggest revenue raiser with net profit of $4,897.00 including Coffee Van collections and big thank need to be given to Tracey & Jane for their dedicated service.

The biggest expenses of this year was the purchase of equipment, this include “Speedy” a small cart/vehicle for equipment movement, hurdles, tent repair, measuring tapes, Laptop batteries etc. These items are all important to making sure that Sunbury Little Athletics can continue to improve the facilities for the future of the club.

For the first time Sunbury Little Athletics organised a Dinner Dance last year and expenses was $1,946.00 and income $2356.00 with net profit of $410.00. This years’ event will be included in the next financial year report.

The financial year 2013/14 have not been audited and will be organised it as soon as possible.

If you have any questions regarding the financial performance and management of Sunbury Little Athletics Centre please do not hesitate to contact me as part of the AGM or separately.

Full set of financial records are available for inspection.

Senarath Pathirana

Treasurer-Sunbury Little Athletics Centre

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Statement of Financial Performance for the period 1 March 2013 t0 28 February 2014

2013/14 2012/13 Opening Balance $ 18,326.39 $ 18,904.61 Operating income $ 33,524.71 $ 32,425.48 Sub Total $ 51,851.10 $ 51,330.09 Operating expenditure $ 30,919.67 $ 33,003.70 Closing balance as at 28 February $ 20,931.43 $ 18,326.39

Operating income 2013/14 2012/13 Registration $ 11,204.95 $ 12,548.20 Uniforms

$ 2,674.99 $ 3,215.00

Regional and State Reg fees

$ - $ 280.00 Coaching

$ - $ -

Equipment/Maintenance

$ - $ - Admin

$ - $ 20.00

Stationery & Supplies

$ - $ - Advertising & promotions

$ - $ -

Computer

$ - $ - Ribbon and Trophy and Championship day

$ - $ -

Canteen & Coffee M/C

$ 8,217.00 $ 7,470.95 Catering

$ - $ -

Open Day

$ - $ 4,546.80 Fundraising

$ 5,924.77 $ 444.40

Sponsorship, grants and equipment hire

$ 3,147.00 $ 3,900.00

Dinner Dance

$ 2,356.00 $ - Courses and conferance

$ - $ -

Bank deposits/Float/Bank interests $ - $ 0.13 Total $ 33,524.71 $ 32,425.48

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Operating expenditure 2013/14 2012/13 Registration $ 2,692.00 $ 6,406.00 Uniforms

$ 544.50 $ 947.87

Regional and State Reg fees

$ 472.00 $ 1,277.00 Coaching

$ - $ -

Equipments

$ 7,286.15 $ 11,580.92 Admin

$ 801.84 $ 1,836.37

Stationery & Supplies

$ 540.13 Advertising & promotions

$ 1,014.61 $ 310.00

Computer

$ 144.05 Ribbon and Trophy and Championship day

$ 4,749.75 $ 4,409.70

Canteen

$ 3,320.00 $ 3,912.39 Catering

$ 700.00 $ 58.00

Open Day

$ - $ 1,935.45 Fundraising

$ 3,822.64 $ -

Dinner Dance

$ 1,946.00 $ - Pre Christmas Day

$ 682.00 $ -

Sponsorship, grants and equipment hire

$ - $ -

Courses and conferance

$ 2,204.00 $ 330.00 Bank deposits/Float/Bank interests $ - $ - Total $ 30,919.67 $ 33,003.70

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TEAM MANAGERS REPORT 2013/2014

The role of the team manager is to promote athlete participation in regional and state events. To act as the main contact with Northern Metro Region / Little Athletics Victoria Officials with team entries and to represent Sunbury by organising the athletes at these events.

The position has become easier than past years with the introduction of on-line registrations and LAV also helping with reducing the workload prior to these events. That being said it can still be a difficult task, being required to be at these events from 7.30am to 6pm all weekend, when sometimes your child is not competing.

This year we have had a number of people from the committee taking on the team manager role. Knowing our Sunbury athletes I am sure they would all like to thank the following people. Mark Doherty, Emma Lynch, Carolyn Evans, David Thies, Jeanetta and Steve Rodwell.

This season our Sunbury team has competed in the following events :

1. Northern Metro Multi Championships.

Held at Hume Athletics track in Broadmeadows. 21 Athletes competed.

2. Victorian State Multi Championships.

Held at Bendigo Athletics track.14 Athletes competed.

3. Northern Metro Region Relay Championships.

Held at Diamond Valley Athletics track in Greensborough with 17 teams entering.

4. Victorian State Relay Championships.

Held at Lakeside Athletics Centre Melbourne with 5 teams qualifying.

5. Northern Metro Region Track and Field Championships.

Held at Meadow Glen Athletics track in Epping with 28 athletes competing.

6. Victorian State Track and Field Championships .

Held at Lakeside Athletics Centre Melbourne with 17 athletes qualifying.

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Once again we have been privileged to witness some inspiring and outstanding performances. Far too many to mention but we would like to congratulate all the athletes that competed for Sunbury.

We should however recognize the athletes that represented Sunbury at the Victorian State Championships. These athletes Abbey, Bella, Lara, Ashlea, Byron, Cody, Jared, Chelsea, Jemma, Declan, Junior, Sebastian, Indya, Dylan and Brock should be extremely proud of their achievements.

These events cannot take place without the help and support of parental participation. We would like to thank all the parents that filled Centre duties.

Once again, together we have cemented Sunbury as a real force at these competitions.

Regards

Team Managers..

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Documents

SUNBURY LITTLE ATHLETICS CENTRE · Steve Rodwell presented Alex Chillingworth, Brittany Jackson and Bryleigh Doherty with their junior life . membership award recognising continued