SULTAN CITY COUNCIL AGENDA ITEM COVER SHEET

ITEM NO: D-2 DATE: February 21, 2012 SUBJECT: PUD Sirens CONTACT PERSON: Jeff Brand, Police Chief ISSUE: The issue before the Council is how to allocate the $250,000 from Snohomish County PUD #1 (PUD), which was received as a result of PUD’s relicensing of the Jackson Hydroelectric project and FERC permit approval process.

• Does Council want to spend all or part of the PUD agreement money for the purchase and installation of emergency sirens?

• Does Council want to purchase three or four sirens? • Do all of the sirens have to be installed within the city limits of Sultan?

STAFF RECOMMENDATION: .

• Review the attached materials and ask clarifying questions of staff. • Schedule a presentation from Federal Signal Representative Kim Thorp-

Pedersen’s at the March 8, 2012 Council meeting for additional information about the siren coverage.

SUMMARY: At the council retreat on February 4, 2012, the city council discussed whether to use the PUD settlement funds for purchasing additional emergency warning sirens. The council directed staff to return with additional information about the purpose of the proposed warning sirens. According to studies and inundation maps provided by PUD, if Culmback Dam were to collapse, depending on weather and water conditions, a wall of water up to 40 feet high would reach the city of Sultan between 45 minutes and 1 ½ hours after the collapse. Since 2009 Sultan City Council and staff have been educating the public and preparing for possible natural or manmade disasters. The City Council has been working for several years to purchase and install an updated

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siren system to replace the now defunct sirens purchased and installed in the 1980s. The City Council approved surplusing the existing siren and the mounting pole at the Council meeting on July 22, 2010 in anticipation of installing the proposed mounting pole and siren. A new siren was purchased and installed at the elementary school in 2010 using grant funds from the Department of Emergency Management. City partners The city has partnered with Snohomish County Fire District 5, Snohomish County Department of Emergency Management, Snohomish County Public Utility District (PUD) and the Sultan School District on replacing the city’s emergency sirens. The partnership has been coordinated through the city, school, fire committee. Fire Chief Merlin Halverson, former School District Facilities Manager, Steve Becker, and the PUD staff have done the majority of the work to evaluate siren system alternatives and coordinate removal, purchase and installation of the proposed system. The proposed sirens (Attachment A) are the same sirens purchased and installed by Washington State and Snohomish County for earthquakes, tsunamis, lahars and other natural disasters. City staff recommends purchasing the same sirens as Snohomish County DEM and other agencies throughout Washington State. 2009 negotiated settlement with PUD As a part of the city’s negotiated settlement with PUD last December, the city received $250,000 from PUD. In the past the Council discussed using the funding from PUD to purchase and install up to three additional emergency warning sirens to place around the Sultan community. The proposed siren system has many upgraded features such as remote activation, voice and sound warning. Although the sirens are intended to mitigate the impact of the Culmback Dam on the City of Sultan the system may be used for other community emergencies. ALTERNATIVES:

1. Use the PUD funding to purchase and install up to four additional warning sirens as directed by the city council. PUD paid $250,000 to mitigate the impacts of the Culamback Dam on the City of Sultan. This was done as part of the FERC renewal process.

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The proposed use of the funds is for the purchase and installation of four (4) additional warning sirens. The Public Works department, Police and Fire Departments are working together to determine the best location for the sirens. The total cost has not been determined. The first siren was approximately $56,000. Staff anticipates the remaining sirens should cost about the same. The sirens should be installed by December 2012. There may be some excess funds.

2. Do not use the PUD funding to purchase and install additional warning sirens and direct staff to areas of concern.

The city’s partners (fire district and school district) have an expectation based on previous discussions that the funding from the PUD will be used to purchase additional sirens. The city council should consider meeting with its local partners to discuss alternatives before directing the funds to another purpose.

STAFF RECOMMENDATION: .

• Review the attached materials and ask clarifying questions of staff. • Schedule a presentation from Federal Signal Representative Kim Thorp-

Pedersen’s at the March 8, 2012 Council meeting for additional information about the siren coverage.

ATTACHMENT A – Siren Data Sheet B—Proposed siren placement map

> F E D E R A L S I G N A LData Sheet

Modulator ElEctronic SirEn SEriES

> Features

• Warning signals, voice communication and continued emergency operation regardless of primary power outages

• Excellent frequency response for clear voice reproduction

• 360o coverage with no sound variation in the horizontal plane

• Easy servicing through convenient access panels

• Fully tested in federal signal`s certified anechoic chamber

Federal Signal’s Modulator siren series is capable of producing intense warning signals and live and digital voice messaging over a large area. An efficient design enables the siren to produce a high sound level while making moderate demands on the battery power source.

The innovative omni-directional electronic Modulator speaker array consists of modules that each utilize four 100 watt drivers.

The Modulator Speaker Array provides a flat frequency response from 200 to 2000Hz for excellent voice reproduction and offers warning signals such as: wail (attack); steady (alert); pulsed steady; fast wail; pulsed steady; pulsed wail and westminster chime which are produced by the UltraVoice™ electronic controller. Custom tones can be purchased upon request.

An excellent alert and notification device, the Modulator siren is ideal for locations where people congregate outdoors, or in industrial settings where immediate instruction is necessary.

©2009 Federal Signal Corporation. PSS1075 l 1009

> Specifications

General Specifications

Color Off White

Paint Type TGIC-polyester powder coat

Modulator Horn Type Hyperbolic flare

Frequency Response 200-2000 Hz

Horizontal Coverage 360o +/- 1 dB(C)

Diameter 44-1/2”

* The bottom module contains no active devices and is simply used as a reflective

surface.

** Based on far field measurements.

*** Coverage based on 10 dB(C) distance labeled loss factor

Model Number active

Modules*

Watts dB(c)@100’ ** Effective range

@ 70 dB(c) ***

Height In

Inches

Shipping Weight

lbs.

Net Weight

lbs.

MOD1004 1 400 106 1200’ 43.2 350 181

MOD2008 2 800 112 1800’ 63.7 400 296

MOD3012 3 1200 115 2200’ 84.3 600 411

MOD4016 4 1600 118 2800’ 105 750 526

MOD5020 5 2000 120 3100’ 125.5 1000 641

MOD6024 6 2400 121 3400’ 146.1 1270 760

MOD6032 6 3200 123 4000’ 146.1 1350 861

MOD6048 6 4800 125 4500’ 146.1 1438 928

Pole Mounted

(Shown: MOD6024)

Easy servicing through driver

access panels

Radio Antenna (if required)

sold separately

UltraVoiceTM Controller

w/Battery Cabinet sold separately

order Information

MOD1004 One module, four drivers per module

MOD2008 Two modules, four drivers per module

MOD3012 Three modules, four drivers per module

MOD4016 Four modules, four drivers per module

MOD5020 Five modules, four drivers per module

MOD6024 Six modules, four drivers per module

MOD6032 Six modules, center cells with eight drivers per module

MOD6048 Six modules, eight drivers per module

See UltraVoice™ product literature for controller information.

Certificated Firm

ISO 9001

DNV Certification, Inc.

2645 Federal Signal Drive, University Park, IL 60484Tel.: (800) 548-7229 • www.federalsignal.com/ANS

Quotation No.: FWS

122111093710Reference quote no. on your order

December 21, 2011

Item No. Qty.

Federal Model/Part No. Description Weight

Kg Weight

Total Weight

Lbs

Total Weight

KG Unit Price Total1 Hardware only2 1 MOD6048 SIREN 4800W, OMNI DIR 1270 577 1270 577 $13,776.00 $13,776.003 1 UVTD6048 DIGITAL,2-WAY,DUAL CNTL 252 118 252 118 $6,416.50 $6,416.504 12 UV400 Amplifier - 400W 4 2 48 24 $516.60 $6,199.205 1 OMNI-21 ANTENNA, 806-866MHz 25 11 25 11 $303.40 $303.406 1 OMNI-22 ANTENNA, 824-896MHz 25 11 25 11 $303.40 $303.407 1 RP164 ANT,GROUNDING PLANE 12 5 12 5 $133.66 $133.668 1 ES-RADIO MOTOROLA XPR 800 MHZ - - $1,147.50 $1,147.509 1 DV480 DIGITAL,VOICE CHIP,480SEC, UP TO 250 MSGS 2 1 2 1 $333.00 $333.00

10 1 DVR DIGITAL VOICE RECORDING, ONE VOICE UP TO 1 - - $408.00 $408.0011 1 2005240f-02N RECR MOD VHF, NARROW 1 1 1 1 $585.00 $585.0012 1 mnc-mc MIC,NOISE CANCELLING .25 4 2 4 2 $118.80 $118.8013 1 AMB-P ANTENNA MOUNTING BRACKET, POLE 20 9 20 9 $109.80 $109.8014 1 AMB-RP164 ANTENNA MOUNTING BRACKET FOR RP164 POLE 0 0 0 0 $56.70 $56.7015 1 124A056A so239 BULKHEAD FOR rx $36.00 $36.0016 1 175902A-08 INTERNAL ANTENNA CABLE FOR RX $36.00 $36.0017 1 175902A-10 INTERNAL ANTENNA CABLE FOR TX $43.20 $43.2018 1 ES-SMV XPR AUDIO CABLE - - $22.50 $22.50

19 1 10A3 CABLE,25' PL259 MALE & ADPT 10 5 10 5 $45.60 $45.6020 48 Z-SURCHARGE-NEO SPEAKER DRIVER SURCHARGE 0 0 0 0 $19.00 $912.0021 022

$1,156.17Taxes: $2,828.53

Total Weight: Total: $34,970.96

Item No. Qty.

Federal Model/Part No. Description Weight

Kg Weight

Total Weight

Lbs

Total Weight

KG Unit Price Total1 Installation Only 2 1 TK-I-MOD4-Z4 MOD6048 Install w/ Batteries Zone 4 - - $8,944.00 $8,944.003 1 TK-IO-PREVAIL PREVAILING WAGE ADDER $1,350.00 $1,350.004 1 IK-UVMOD6048-TP FINAL ASSEMBLY, KIT, INSTALL, UV-MOD6048, TIM 2 1 2 1 $1,206.00 $1,206.005 1 TK-M-IMSSITE Installation Management Services Site Fee - - $301.50 $301.506 1 TK-S-FULOPTPGK SYSTEM OPTIMIZATION & COMPLETE TRNG $2,600.00 $2,600.007 $0.008 $0.009

10 011

$1,120.05Taxes: $1,267.33

Total Weight: Total: $16,788.88

Total System Cost for all Three sections:

ES-FREIGHT

ES-FREIGHT

Upon receipt of your order and acceptance by Federal Signal Corporation, the equipment herein will be supplied at the quoted prices below. Delivery schedule cannot be established until radio information is supplied, if applicable.

QUOTATIONFEDERAL SIGNAL CORPORATION

Federal Warning SystemsSales: 800-548-7229Fax: 708-534-4855

Prices are firm for 120 days from the date of quotation unless shown otherwise Upon acceptance prices are firm for 6 months This quotation is expressly subject to acceptance by Buyer of all

Contact Name: Merlin HalversonCustomer: City of Sultan

Address: 514 4th StreetCity: Sultan State: WA Zip: 98294

Country: USA email: dwmiles@snopud.comPhone: (360) 793-1164 Cell 425-422-8521

Page 1 of 2 Federal Signal - 2645 Federal Signal Drive, University Park, IL 60466 - 800-548-7229 - fax: 708-534-4865

Quotation No.: FWS

122111093710Reference quote no. on your order

December 21, 2011

Upon receipt of your order and acceptance by Federal Signal Corporation, the equipment herein will be supplied at the quoted prices below. Delivery schedule cannot be established until radio information is supplied, if applicable.

QUOTATIONFEDERAL SIGNAL CORPORATION

Federal Warning SystemsSales: 800-548-7229Fax: 708-534-4855

Contact Name: Merlin HalversonCustomer: City of Sultan

Address: 514 4th StreetCity: Sultan State: WA Zip: 98294

Country: USA email: dwmiles@snopud.comPhone: (360) 793-1164 Cell 425-422-8521

Purchase order MUST be made out to:Federal Signal Corporation, Federal Warning Systems, 2645 Federal Signal Drive, University Park, IL 60466-3195

Prices are firm for 120 days from the date of quotation unless shown otherwise. Upon acceptance, prices are firm for 6 months. This quotation is expressly subject to acceptance by Buyer of all Terms stated in the attached Terms document, and any exception to or modification of such Terms shall not be binding on Seller unless expressly accepted in writing by an authorized agent or Officer of Seller. Any order submitted to Seller on the basis set forth above, in whole or in part, shall constitute an acceptance by Buyer of the Terms. Any such order shall be subject to acceptance by Seller in its discretion. If the total price for the items set forth above exceeds $50,000 then this quotation IS ONLY VALID if countersigned below by a Regional Manager of the Federal Warning Systems Division, Federal Signal Corporation. Installation is not included unless specifically quoted as a line item above. Adverse Site Conditions, including rock, caving soil conditions, contaminated soil, poor site access availability, and other circumstances which result in more than 2 hours to install a pole, will result in a $385.00 per hour fee, plus equipment. Trenching is additional. Power Clause, bringing power to the siren equipment is the responsibility of the purchaser. Permit Clause, any special permits, licenses or fees will be additional.

Accepted By:Signature: Date:

Page 2 of 2 Federal Signal - 2645 Federal Signal Drive, University Park, IL 60466 - 800-548-7229 - fax: 708-534-4865

City of Sultan

PO Box 1199

319 Main Street

Sultan, WA 98294-1199

Telephone:

360.793.2231

360.793.3344 (fax)

For More Information, please visit

the Sultan City website at:

http://www.ci.sultan.wa.us/

Floods, avalanches, dam failure, hazardous

materials, fire, earthquake, drought, rural/

urban interface fires, winter storm, ice storm,

wind storms, landslides, Amber Alerts, power

outage, terrorism; these are all events that

have and could happen here.

Please take a few moments and consider

your personal preparedness plans and sup-

plies monthly. In many situations, residents

may be on their own for a number of days,

depending on the event. A critical part of the

recovery process happens after the warnings

have been issued; the residents of Sultan in

their usual manner, take up the challenge

and overcome the challenges until help can

arrive.

Thank you for your input, thoughts, and at-

tention to this, the newest tool in our compre-

hensive alert and warning system.

All Hazards Alert Broadcast System (AHAB) Sultan, Washington

The City of Sultan is

proud to have installed

the first of four All

Hazards Alert Broad-

cast (AHAB) units for

the City.

Also known as “the

new siren,” it is most

noticed when at noon

each day, the West-

minster Chimes sound.

They system is configured with 12 prerecorded

messages, including dam break, hazardous materi-

als incident, hazardous materials emergency, se-

vere flooding, , all clear, and of course, the chimes.

It also has the ability to be used as a Public Ad-

dress system by a human being.

The system can be activated in a number of ways

locally and through the 911 center. Fire, police,

and city personnel are able to access and activate

the sirens in a very short period of time giving the

maximum amount of time in warning about im-

pending danger. Similar systems are activated by

NOAA Alert System. Sultan’s system is not. Your

weather radio may go off and the siren won’t.

The system ultimately will involve four AHABs

through the Sultan area, and has been purchased

through a number of federal and private entities.

“The New Siren” The first site is located at the Sultan Elemen-

tary school, and testing shows good audible

coverage through town and the Sultan River

Valley near town. Future AHAB speakers will

be located around Sultan and broaden the

coverage of the warning area. The site plan-

ning is currently in progress for other units,

and further information can be obtained at

the Sultan City Hall.

Public notification in times of quickly escalat-

ing emergencies is being improved with this

system. It integrates seamlessly with the

school notification phone system, reverse

911, National Weather Service Alerts, Emer-

gency Alert System, and local public address

systems. Combined, this creates the optimal

environment where the most people will re-

ceive the quickest alert to danger possible.

While the probability is low, an inadvertent

partial activation may occur during testing or

maintenance. An actual activation is noted by

the repeat of the same alert multiple times. If

an inadvertent activation occurs, the protocol

states that the ALL CLEAR message will be

repeated three times.

1. Listen to the full

message. The message

will repeat three times

2. Evacuate or Shelter in

place as instructed.

3. If the message is cut

short or not repeated,

an inadvertent

activation may have

occurred.

4. When the situation is

safe, an ALL Clear

Message should be

repeated three times.

If the system sounds an alert