Sullivan County Public Works Committee

Sullivan County Public Works Committee

April 8, 2021 AGENDA 10:00 AM

Committee Members:

Joseph Perrello, Chairman Michael Brooks, Vice Chairman Robert Doherty Alan Sorensen George Conklin Nicholas Salomone Ira Steingart

SULLIVAN COUNTY IS AN AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER

Call to Order

Comments:

Reports:

1. Division of Public Works

Resolution:

1. To authorize award & execute 2021 Lawn Mowing contracts.

2. To authorize design & construction management engineering to Passero Assoc.

3. To authorize an agreement for CB 241 & 404 Pile Driving Installation.

4. To award and execution for removan, transport and dispose of leachate.

5. To authorize a modification agreement with Stantec Consulting Group, Inc.

6. To award bid for Resurfacing portions of various County Roads.

7. To authorize Bid award for the Chip Sealing of various County Roads.

8. To grant the Commissioner of Public Works the authority to allow NYSDOT

detours.

9. To authorize application and accept if offered BRIDGENY funding to replace

Bridge 82.

10. To authorize application and if offered acceptance of BRIDGENY funding for

Bridge 77.

Agenda Public Works Committee April 8, 2021


11. To authorize a contract modificaton with OneGroup.

Public Comment

Adjourn

Sullivan County Public Works Committee

SULLIVAN COUNTY GOVERNMENT CENTER PO BOX 5012

AddressCity, AddressState, AddressPostal


PUBLIC WORKS Monthly Report April 8, 2021

BRIDGES / BUILDINGS & GROUNDS OPERATIONS

- Repaired the Landfill Guide Rail at the Scale House for the wall of Roll Off containers - CB 415 on Baim Road, Town of Bethel - Bridge Rail and Post repairs - CB 432 on Woods Road, Town of Highland - replaced deck fasteners, bridge rail and

post repairs - Repaired Guide Rail at the New Jail - CB 340 on Hilltop Road, Town of Neversink - replaced deck fasteners - CB 361 on East Mountain Road, Town of Neversink - continued repairs to piers - Patched potholes in the Liberty Complex parking lots - Assisted in moving 250 cases of file to the basement of the DFS building - Tree and brush removal, site work preparation for CB 431 & 241 - CB 210 on Sugarloaf Road, Town of Neversink - began construction of replacement

Deck - Replaced cedar shingles on the Textile cabin at Fort Delaware - Began the BOE renovation for the voting machine storage located in the Government

Center - Began the office renovation in the Government Center Annex Break Room - Completed tile replacement projects in the Care Center at Sunset Lake - Made HVAC repairs and maintenance in the Court House

SHOP STAFF

- Continued services and New York State inspections - Continued repairs on solid waste roll-off trucks and containers - Made all necessary repairs to DPW and outside agency equipment - Repaired and repainted body damage on vehicles - Prepared new vehicles and equipment for service - Prepared estimates on damaged vehicles - Shop continues to work under the COVID-19 restrictions - Continued to sandblast and refinish County equipment - Began converting snow trucks to dump trucks for summer operations - Finalized the ordering of the new plow trucks - Prepared and painted doors to County buildings - Prepared sweepers and mowing equipment for spring and summer use - Began to repair the paint striping truck for the season

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SIGN SHOP - Fabricated signs for the Division of Public Works and Towns - Repaired signs on county roads and bridges - Continued addressing sign complaints - Continued brushing County signs - Placed Sullivan County decals on new vehicles and equipment - Continued Sign inventory and data entry - Continued sign upgrades to County roads and bridges - Began bridge inventory - Continued snow removal

AIRPORT

- Began Spring/ Summer Equipment maintenance - Repaired Fuel Pump - Replaced all three shear pins in snow blowers - Ordered new shoes for loader blower - Installed new solenoid and battery charger on the main blower

BRIDGES - Addressed NYSDOT bridge flags/notices for Bridge 216 (NEV) - Continued structural monitoring inspections of Bridge 455 (DEL) - Continued inspection work and assistance to DPW Operations for the rehabilitation of the

Bridge 361 (NEV) deteriorated piles - Continued participation in LEPC Planning Committee meetings - Continued work for evaluating the 20 ton load posting requested by NYSDOT of Bridge

374 (THO) - Continued follow-up coordination for repair work needed, prepared a modification

agreement to provide an extension of time to the contractor for completion of work and

continued administration work for the construction and consultant contracts for the

Bridge 198 (HIG) project - Continued to follow-up with the temporary relocation of electric lines for the Bridge 431

(FRE) project - Continued administration work, environmental review work and started the preparation

of applications for permits, coordinated work with the property owners along the

proposed pipeline route towards obtaining releases from property owners, continued

right-of-way acquisition needs for the construction of the head works and terminus work

and began the structural design of the flume for the Kohlertown Flood Risk Reduction

Project (DEL) - Continued the preparation of bid documents to procure a contractor for the Sullivan

County Bridge Membrane Project that will provide water proofing of up to fifteen (15)

bridges decks that will extend the life of the bridges - Prepared specifications for quotes for Asbestos testing for the upcoming bridge

membrane project - Coordinated with DPW Operations for the possible 2021 repair of the Bridge 363 (HIG)

bridge deck - Continued to prepare plans for the replacement of Bridge 241 (CAL)

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- Continued to coordinate with NYSEG, Verizon and Spectrum for utility line relocation

for CB 241 (CAL) - Continued to obtain property owner releases and the procurement of materials needed for

the replacement of Bridges 404 (LIB), Bridge 431 (FRE), and Bridge 241 (CAL) - Completed participation in the Steering Committee for updating the County-Wide Hazard

Mitigation Plan - Started applications for submission of 2021 BridgeNY applications to NYSDOT - Followed up with NYSDEC/ACOE for stream disturbance permits for the replacement of

County Bridge 241(CAL) - Completed preparing the 2020 cost figures for GASB - Assisted in the set-up for Vaccine P.O.D. at SCCC - Provided plans to DPW Operations for the deck replacement of the Bridge 210 (NEV)

BUILDINGS & ENVIRONMENTAL COMPLIANCE - Continued participation in NYPA Various Buildings Project progress meetings via

conference calls with NYPA, engineer, and contractor - Continued to work with contractor on Real Time Energy Manager program for various

County buildings - Continued work with Dude Solutions to move that project forward - Participated in conference calls concerning NYPA project at SCCC - Prepared and submitted the SCIA and Human Service Complex mandated monthly water

chlorination system operation reports and letters to NYSDOH - Prepared and submitted the SCIA and Human Service Complex mandated quarterly water

bacteriological results and letters to NYSDOH - Prepared and submitted the SCIA and Human Service Complex mandated PFOA, PFOS

and 1,4 Dioxane water results and letters to NYSDOH - Completed SCIA CAD Site Plan showing building layout identification - Continued coordinating County Building water sampling with Laboratory vendor - Completed water testing at the SCIA and Human Service Complex water chlorination

systems and update 2021 Water Testing Schedule - Completed updates for Sullivan County Buildings plans and data notebooks - Worked with Fire Alarm Design Engineer getting contracts executed - Conducted project kick off meeting and site visit with Fire Alarm Design Engineer - Continued working with design engineer on Domestic Hot Water replacement at CCASL

(CEC Grant project) - Completed SCGC CAD Floor Plans for Vending Area proposal - Completed Department of State (DOS) mandated Uniform Code Administration and

Enforcement Report online for Reporting Year 2020 - Provided technical support for County facility operations and maintenance - Participated in NYS Bldg Code In-Service Training Webinars & online courses - Prepared Monthly Report - Coordinated 2021 NYSDOS mandatory annual & triennial Building Code Inspection

Summary Reports - Reviewed and submitted invoices for payment from water sampling vendor - Provided OGS with bid and quote documents for various projects/purchases - Reviewed and approved various invoices and vouchers for payment as needed

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- Worked remotely as required to meet COVID-19 Protocols - Communicated with Environmental staff concerning ongoing projects and reports - Coordinated monthly rinse rack outfall sampling events with testing contractor at

Maplewood and Barryville - Reviewed and reported rinse rack outfall sampling results - Continued work with Engineering Consultant on environmental issue at SCIA - Coordinated and documented responses to minor petroleum spills - Prepared NYSDEC 2-year CBS registration renewal documents for Landfill - Reviewed response(s) to Q-21-08 for annual & triennial PBS testing at Maplewood and

Barryville facilities in accordance with NYSDEC and USEPA requirements. Made

recommendation for award

HIGHWAYS - Provided ROW and record mapping research to the public, other County departments and

SCDPW operations - (10) instances - Continued to advance the County Road 173 (THO) reconstruction project with NYSDOT

and consultants (Stantec and RK Hite) - ongoing right-of-way acquisition coordination

with DOT, Stantec and RK Hite - ROW closings and filings completed on (6) maps -

resolution for Stantec S/A & EDPL of (1) parcel - Completed the review and analysis of bids received (3/5/’21) for the 2021 crack sealing,

chip sealing and striping of approximately 20 miles of county road - checked all math and

recommended award for the low bidder (Gorman Bros.) to OGS - prepared and submitted

resolution for April committee - Completed the preparation of bid documents and detailed specifications for the 2021

contract paving, repair and striping of 34 miles of county road - measured and assessed

road conditions, bridge impacts and repair areas - estimated quantities and costs -

prepared Cadd location maps and detailed specifications - documented all required

striping to be replaced - packaged all to a single PDF for OGS issuance - bids came back

3/19/’21 - Coordinated with NYSDOT on 2021 proposed road program and any potential schedule

conflicts - Prepared and submitted a resolution to contract with Advance Testing for quality

assurance testing of both the chip sealing and paving programs - Received the last CHiP’s reimbursement request from NYSDOT closing out all 2020

paving projects - Prepared and submitted the 2020 GASB capital improvements asset report for highway

projects - documented all necessary cost backup - Staked out the proposed centerline of a broadband tower at the Sullivan County landfill

for a site review - Reviewed and/or researched the following for safety issues, potential impacts to and

conflicts with the County’s right-of-way (ROW), drainage, infrastructure and

maintenance on County Roads (CR): CR 15 (LIB) - F.O.I.L. request - ROW research for

Prudent Engineering; CR 62 (MAM) - transfer of maintenance - data on culverts and

ROW length to Town of Mamakating and CR 149 (CAL) - extensive ROW research on

fee takings and highway bounds in vicinity of Stump Pond Road - Provided comments to county planning for G.M.L. 239 review on the following projects

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on or adjacent to a County Road (CR): THO21-03 (CR 174) Pabon; TUS21-01 (Main St.)

Tinker & Nidge; FAL21-06 (CR 51) Formaggio; COC21-01 (CR 113) Vankin and

HIG21-02 (CR 47) Lattan - Issued permits on various County Roads - no O (Overweight) permits - three M

(Misc./Access) permits - three D (Dig) permits and no U (Utility) permits - Field

inspected six (6) existing/proposed access locations for compliance and/or closeout

related to permitting including a sight distance measurements at a proposed access on

County Road 42

SOLID WASTE & RECYCLING - MONTHLY REPORT

Month 2019 MSW/CD 2020 MSW/CD 2021 MSW/C&D

January 2363 4098 4290

February 3177 3630 3401

March 4067 4430

April 5614 4379

May 6509 5398

June 6844 7346

July 11340 9973

August 11660 10004

September 6056 7427

October 5767 6106

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November 4806 4848

December 3775 4756

TOTAL 74332 72395

(T) - Total Monticello Transfer Station

SOLID WASTE & RECYCLING

- Education/Outreach: DSW offering an ongoing successful series of short educational

programs at the landfill and advertised thru Facebook on an ongoing basis. - HHW Collection Days: preparing to reinstitute this program in 2021 - Organics Management: Project progressing well working with the Consultant on the

next steps. - Accounts: continue to address any delinquent accounts so they remain current with

payment and provide electronic communication for customers. - Annual Reports: continue to track data for NYSDEC and EPA reporting. - Retaining Contractor for Leachate Tank cleaning as required by NYSDEC Permit. - Composting: working to start up an effective (Residential Pilot) composting program

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COMBINED: LEGISLATIVE MEMORANDUM,

CERTIFICATE OF AVAILABILITY OF FUNDS

AND RESOLUTION COVER MEMO

To: Public Works Committee

Fr: Edward McAndrew, Commissioner

Re: Resolution to authorize award & execute 2021 Lawn Mowing contracts

Date: April 8, 2021

Purpose of Resolution:

To authorize award and execution of contracts for the 2021 Lawn Mowing Services.

Is subject of Resolution mandated? Explain:

No

Is this a renewal of a prior contract? No

Date of prior contract?

Amount authorized by prior contract

Does Resolution require expenditure of funds? Yes

If “Yes”, provide the following information

Amount to be authorized by Resolution: $153,090.00

Are funds already budgeted? Yes

If “Yes” specify appropriation code(s): Various

If “No”, specify proposed source of funds:

Estimated Cost Breakdown by Source

County: $153,090.00 Grant(s):

State: Other:

Federal Government: (Specify):

Specify Compliance with Procurement Procedures:

Bid

Bid/RFP/Quote#

B-20-57

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Person(s) responsible for monitoring contract (Title): Edward McAndrew Commissioner

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RESOLUTION INTRODUCED BY PUBLIC WORKS COMMITTEE TO AUTHORIZE

AWARD AND EXECUTION OF CONTRACT FOR THE 2021 LAWN MOWING

SERVICES

WHEREAS, bids were received for 2021 Lawn Mowing Services; and

WHEREAS, the following vendors are the lowest responsible bidder for various sites;

and

WHEREAS, the Sullivan County Division of Public Works has approved said bids and

recommends that contracts be executed as follows:

Reeves Excavation, Liberty, New York

Government Center/518 Broadway Monticello

(power edging included) = $380.00/cut

Solar Field - Liberty Complex (2 per year) =$2800.00/cut

Courthouse Complex: Courthouse, Sheriff’s Department, Parking

Areas, Jail Complex and Stoloff Building (power edging included) =

$225.00/cut

A. New Jail Complex with power edging (inside black top area)

(Power edging must be included =$350.00/cut

B. Outside of road area-to be done twice a month =$600.00/cut

Stone Arch Bridge Historical Park =$200.00/cut

Veteran’s Cemetery (trimming around headstones included) =

$225.00/cut

KMJ Lawn Services, Monticello, New York

Transportation Building

=$200.00/cut

Ferndale Transfer Station =$125.00/cut

Mamakating Transfer Station =$120.00/cut

MDL Excavating, LLC, Rock Hill, New York

Lake Superior State Park =$750.00/cut

Turning Leaves Landscaping, LLC, Fremont Center, New York

Sullivan County Airport (Power Edging must be done twice

per summer season) mowing is not required, only power edging

=$395.00/cut

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Fort Delaware Museum

=$245.00/cut

Callicoon Park (Weekly & Bi-Weekly) Weekly

=375.00/cut

Bi-weekly =375.00/cut

Interim Western Sullivan Transfer Station =$140.00/cut

Thiel Landscaping, Eldred, New York

Highland Transfer Station =$150.00/cut

Sennett Lawn Maintenance, Jeffersonville, New York

Liberty Complex =$1345.00/cut

NOW, THEREFORE, BE IT RESOLVED, that the County Manager is authorized

to execute contracts with the above vendors, in accordance with Bid No. B-20-57, for the above

costs, and shall be in such form as the County Attorney shall approve.

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Re: Resolution to authorize design & construction management engineering to Passero

Assoc.

Date: April 8, 2021


To authorize a design and construction management engineering agreement with Passero

Associates for the rehabilitation of H-8 (5 bay hangar).


Yes, requires contract services








If “Yes” specify appropriation code(s): H-03




State: $63,000.00 Other:



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N/A


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RESOLUTION INTRODUCED BY THE PUBLIC WORKS COMMITTEE TO

AUTHORIZE AN AGREEMENT WITH PASSERO ASSOCIATES FOR THE DESIGN

AND CONSTRUCTION MANAGEMENT FOR THE REHABILITATION OF H-08 (5

BAY HANGAR)

WHEREAS, Sullivan County Resolution 246-19 authorized the acceptance of NYSDOT

5 Bay Hangar Rehabilitation grant PIN 9902.03; and

WHEREAS, The County has accepted said grant in the amount of $ 421,000 where the

90% State share is $378,900 and the local share at 10% is $ 42,000; and

WHEREAS, The County desires to engage the engineering design and construction

management services of Passero Associates, the SCIA designated Airport Engineers, for this

project.

NOW, THEREFORE, BE IT RESOLVED, that the Sullivan County Legislature

authorizes the County Manager to sign any and all of the necessary agreements, contracts and

documentation, in such form as the County Attorney shall approve, to contract for said services

not to exceed $ 70,000 and inclusive of a $ 6,985.03 fixed fee; and

BE IT FURTHER RESOLVED, that a certified copy of this resolution be attached to

any necessary agreements in connection with this project; and

BE IT FURTHER RESOLVED, that this resolution shall take effect immediately.

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Re: Resolution to authorize an agreement for CB 241 & 404 Pile Driving Installation

Date: April 8, 2021


To authorize the County Manager to execute an agreement for the County Bridge 241 and 404

Pile Driving Installation, B-21-11


No. It is the responsibility of the County to maintain the County Road network necessitating the

replacement of CB 241 & 404 for public safety.








If “Yes” specify appropriation code(s): H70-2018 Bridge Bond




State: Other:


Specify Compliance with Procurement Procedures: Bid/RFP/Quote#

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Bid

B-21-11


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AUTHORIZE AN AGREEMENT WITH SULLIVAN COUNTY PAVING &

CONSTRUCTION, INC. FOR PILE DRIVING INSTALLATION FOR COUNTY

BRIDGE NO. 241 AND COUNTY BRIDGE NO. 404

WHEREAS, bids were received for Pile Driving Installation for County Bridge No. 241

and County Bridge No. 404, and

WHEREAS, Sullivan County Paving & Construction, Inc., 420 Bernas Road,

Cochecton, New York 12726, is the lowest responsible bidder for this project, and

WHEREAS, the Sullivan County Division of Public works has approved said bid and

recommends that an agreement be executed.

NOW, THEREFORE, BE IT RESOLVED, that the County Manager is authorized to

execute an agreement with Sullivan County Paving & Construction, Inc. in an amount not to

exceed $139,977.50, in accordance with Bid No. B-21-11, said agreement shall be in such form

as the County Attorney shall approve.

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Re: Resolution to award and execution for removan, transport and dispose of leachate

Date: April 8, 2021


To authorize award and execution for removal, transport and disposal of leachate from the

Sullivan County Transfer Stations to TAM Enterprises Inc., the lowest responsible bidder for the

project.


Yes, it is mandated by our Solid Waste User Permit








If “Yes” specify appropriation code(s): CL-8160




State: Other:


Specify Compliance with Procurement Procedures: Bid/RFP/Quote#

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Bid

B-21-08


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AUTHORIZE AWARD & EXECUTION OF AGREEMENT FOR THE REMOVAL,

TRANSPORT AND DISPOSAL OF LEACHATE WITH TAM ENTERPRISES, INC.

WHEREAS, bids were received for the Removal, Transport and Disposal of Leachate

from the Sullivan County Transfer Stations, and

WHEREAS, TAM Enterprises, Inc. 114 Harley Road Goshen, NY 12924, is the lowest

responsible bidder for this project, and

WHEREAS, the Sullivan County Division of Public works has approved said bid and


NOW, THEREFORE, BE IT RESOLVED, that the County Manager be and hereby is

authorized to execute an agreement with TAM Enterprises, Inc., at an annual price not to exceed

$10,000.00, based on $0.19/gallon, for the Removal, Transport and Disposal of Leachate from

the Sullivan County Transfer Stations, B-21-08, for the contract period July 1, 2021 through June

30, 2022, with three (3) additional yearly extensions, under the same terms and conditions, said

contract to be in such form as the County Attorney shall approve.

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Re: Resolution to authorize a modification agreement with Stantec Consulting Group,

Inc.

Date: April 8, 2021


To authorize the County Manager to execute a modification agreement with Stantec Consulting

Group, Inc. to provide additional consulting engineering services to complete the ROW

acquisition phase of the County Road 173 / East Broadway reconstruction project.


No, however the County must ensure compliance to federal aid project design requirements.








If “Yes” specify appropriation code(s): D-5020-40-4006



County: $194.38 Grant(s):

State: $1,166.25 Other: $194.37

Federal Government: $13,995.00 (Specify): Village of Monticello

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N/A


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AUTHORIZE A MODIFICATION TO THE AGREEMENT FOR ENGINEERING AND

RIGHT-OF-WAY INCIDENTAL CONSULTING ENGINEERING SERVICES FOR THE

RECONSTRUCTION OF COUNTY ROAD 173 / EAST BROADWAY, LOCATED IN

THE TOWN OF THOMPSON AND VILLAGE OF MONTICELLO. (THE PROJECT).

WHEREAS, the Sullivan County Legislature by Resolution 358-03, approved the road

reconstruction project for County Road 173 / East Broadway; and

WHEREAS, Resolution No. 471-05 authorized an agreement with Stantec Consulting

Group, Inc. (the Consultant) to provide Engineering and Right-of-Way Incidental Consulting

Engineering Services during the design phase of the County Road 173 / East Broadway

Reconstruction Project; and

WHEREAS, Resolution Numbers 165-18, 158-19, 202-20 and 60-21 authorized

additional Consulting Engineering Services for this Federal Aid funded project; and

WHEREAS, additional Consulting Engineering Services are necessary, as the scope of

the design and Right-of-Way acquisition requirements for this Federal Aid funded project have

been revised from those that were specified in the original agreement; and

WHEREAS, the Division of Public Works has reviewed the need for additional

consulting engineering services and recommends the approval of a Modification Agreement for

the additional work.

NOW, THEREFORE, BE IT RESOLVED, that the County Manager is authorized to

execute a Modification Agreement for additional services with, Stantec Consulting Group, Inc. at

a cost not to exceed $15,550, said Modification Agreement to be in such form as the County

Attorney shall approve.

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Re: Resolution to award bid for Resurfacing portions of various County Roads

Date: April 8, 2021


To authorize the award of the Chip Sealing of Portions of Various County Roads bid and execute

a construction agreement with the lowest responsible bidder for the surface treating of

approximately 20 miles of County Road.


No - It is the responsibility of the County to maintain the County Road network for the safety of

the traveling public.






Amount to be authorized by Resolution: $6,838,637.51


If “Yes” specify appropriation code(s): D-5110-47-40-4037 / 2021 Road Bond



County: 3,750,000.00 Grant(s):

State: $3,088,637.51 Other:


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Bid

Bid/RFP/Quote#

B-21-17


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AUTHORIZE AWARD & EXECUTION OF AGREEMENT

WHEREAS, bids were received for Resurfacing Portions of Various County Roads; and

WHEREAS, Sullivan County Paving & Construction Inc., 420 Bernas Road,

Cochecton, NY 12726, is the lowest responsible bidder for this project, and

WHEREAS, the Sullivan County Division of Public Works has reviewed said bid and



authorized to execute an agreement with Sullivan County Paving & Construction, Inc., at a total

price not to exceed $6,838,637.51, plus the fluctuating cost of asphalt as per “Asphalt price

Adjustment” as published by the PGB Index price and in accordance with B-21-17, said contract

to be in such form as the County Attorney shall approve.

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Re: Resolution to authorize Bid award for the Chip Sealing of various County Roads

Date: April 8, 2021


To authorize the award of the Chip Sealing of Portions of Various County Roads bid and execute

a construction agreement with the lowest responsible bidder for the surface treating of

approximately 20 miles of County Road.


No - It is the responsibility of the County to maintain the County Road network for the safety of

the traveling public.








If “Yes” specify appropriation code(s): D-5110-47-40-4037,D-5110-45-45-4518




State: $356,483.58 Other:


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Bid

Bid/RFP/Quote#

B-21-10


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RESOLUTION INTRODUCED BY PUBLIC WORKS COMMITTEE TO AUTHORIZE

AWARD & EXECUTION OF AGREEMENT

WHEREAS, bids were received for Chip Sealing of portions of various County Roads;

and

WHEREAS, Gorman Bros., Inc., 200 Church Street, Albany, New York 12202, is the

lowest responsible bidder for this project, and

WHEREAS, the Sullivan County Division of Public Works has reviewed said bid and



authorized to execute an agreement with Gorman Bros., Inc., at a total price not to exceed

$906,483.577, plus the fluctuating cost of asphalt as per “Asphalt price Adjustment” as published

by the PGB Index price and in accordance with B-21-10, said contract to be in such form as the

County Attorney shall approve.

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Re: Resolution to grant the Commissioner of Public Works the authority to allow

NYSDOT detours

Date: April 8, 2021


To grant the Commissioner of Public Works the authority to allow the NYSDOT to utilize

County Roads for Detour Routes.


No




Does Resolution require expenditure of funds? No


Amount to be authorized by Resolution:

Are funds already budgeted?

If “Yes” specify appropriation code(s):



County: Grant(s):

State: Other:



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N/A


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RESOLUTION INTRODUCED BY THE PUBLIC WORKS COMMITTEE TO GRANT

THE COMMISSIONER OF PUBLIC WORKS THE AUTHORITY TO ALLOW THE

NEW YORK STATE DEPARTMENT OF TRANSPORTATION (NYSDOT)

AUTHORITY TO UTILIZE COUNTY ROADS FOR DETOUR ROUTES

WHEREAS, the New York Department of Transportation (NYSDOT) from time to time

performs projects that require closures / detours of traffic; and

WHEREAS, in conformance with Section 104 and Section 10, subdivision 19 of the

New York State Highway Law the NYSDOT may utilize County Roads for detoured traffic

during the period of necessity; and

WHEREAS, the NYSDOT would be responsible for the erection and maintenance of

detour signs; and

WHEREAS, the Commissioner of Public Works would review and consult with the

NYSDOT is devising an appropriate detour route.

NOW, THEREFORE, BE IT RESOLVED, that the Sullivan County Legislature does

hereby authorize the Commissioner of Public Works to grant the NYSDOT authority to utilize

County Roads for detour routes when needed as described above; and

BE IT FURTHER RESOLVED, that the County of Sullivan would continue to

maintain the County Roads as designated for the necessary detours.

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Re: Resolution to authorize application and accept if offered BRIDGENY funding to

replace Bridge 82

Date: April 8, 2021


To authorize grant applications for and if offered acceptance of BRIDGENY funding of the costs

to replace Bridge 82 on County Road 49 in the Town of Forestburgh.

Is subject of Resolution mandated? Explain: No







Are funds already budgeted? No

If “Yes” specify appropriation code(s):

If “No”, specify proposed source of funds: 95% State Funds, 5% General Funds



State: $4,180,000.00 Other:



N/A

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AUTHORIZE THE DIVISION OF PUBLIC WORKS TO FILE APPLICATIONS FOR

AND IF OFFERED ACCEPTANCE OF BRIDGENY FUNDING, AVAILABLE

THROUGH THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION TO

FUND A PROJECT TO REPLACE BRIDGE 82-BIN 3355520 LOCATED ON COUNTY

ROAD 49.

WHEREAS, the New York State Department of Transportation has funding available

through the BRIDGENY program; and

WHEREAS, the BRIDGENY funding program can provide 95% funding of the eligible

costs for engineering and construction services necessary for the replacement of bridges; and

WHEREAS, approximately $4.4 million dollars in funding is needed to expedite work

needed for the replacement of Bridge 82-BIN 3355520.


hereby authorizes the County Manager, Chairman of the County Legislature, and / or their

authorized representative (as required by the funding source) to execute any and all necessary

documents to submit the BRIDGENY application for funding the Bridge 82 Replacement

Project; and

BE IT FURTHER RESOLVED, that the Sullivan County Legislature hereby authorizes

the County Manager, and / or Chairman of the County Legislature (as required by the funding

source) to accept the award, and enter into an award agreement or contract to administer the

funding secured, in such form as the County Attorney shall approve; and

BE IT FURTHER RESOLVED, that should the BRIDGENY funding be terminated,

the County shall not be obligated to continue any action undertaken by the use of this funding.

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Re: Resoution to authorize application and if offered acceptance of BRIDGENY funding

for Bridge 77

Date: April 8, 2021


To authorize grant applications for and if offered acceptance of BRIDGENY funding of the costs

to replace Bridge 77 on County Road 22 in the Town of Highland.


No








If “Yes” specify appropriation code(s): 95% State Funds, 5% Genera Funds




State: $4,370,000.00 Other:



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N/A


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AUTHORIZE THE DIVISION OF PUBLIC WORKS TO FILE APPLICATIONS FOR

AND IF OFFERED ACCEPTANCE OF BRIDGENY FUNDING, AVAILABLE

THROUGH THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION TO

FUND A PROJECT TO REPLACE BRIDGE 77-BIN 3355420 LOCATED ON COUNTY

ROAD 22.

WHEREAS, the New York State Department of Transportation has funding available

through the BRIDGENY program; and

WHEREAS, the BRIDGENY funding program can provide 95% funding of the eligible

costs for engineering and construction services necessary for the replacement of bridges; and

WHEREAS, approximately $4.6 million dollars in funding is needed to expedite work

needed for the replacement of Bridge 77-BIN 3355420.


hereby authorizes the County Manager, Chairman of the County Legislature, and / or their

authorized representative (as required by the funding source) to execute any and all necessary

documents to submit the BRIDGENY application for funding the Bridge 77 Replacement

Project; and

BE IT FURTHER RESOLVED, that the Sullivan County Legislature hereby authorizes

the County Manager, and / or Chairman of the County Legislature (as required by the funding

source) to accept the award, and enter into an award agreement or contract to administer the

funding secured, in such form as the County Attorney shall approve; and

BE IT FURTHER RESOLVED, that should the BRIDGENY funding be terminated,

the County shall not be obligated to continue any action undertaken by the use of this funding.

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Re: Resolution to authorize a contract modificaton with OneGroup

Date: April 8, 2021


To authorize a contract modification with OneGroup for additional services.


No








If “Yes” specify appropriation code(s): General Funds




State: Other:



N/A

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AUTHORIZE A CONTRACT MODIFICATION WITH ONEGROUP

WHEREAS, the County currently employs the services of OneGroup,706 North Clinton

St. Syracuse, NY 13204 to prepare the annual Self-Funded Workers’ Compensation Allocation

Report in accordance with RFP #R-20-10; and

WHEREAS, in addition to providing services for risk assessment and exposure, there is

a need for additional services to address a safety program for County Employees; and

WHEREAS, a safety training and education program designed exclusively for

municipalities and public entities known as “One Stop", was proposed; and

WHEREAS, the “One Stop” proposal was reviewed by the staff in Public Works, Risk

Management and Human Resources and found to be the best qualified in their ability to address

these required services; and

WHEREAS, the County desires to contract with OneGroup for the additional necessary

services outlined in the proposal provided. The annualized contract price for the services

outlined is $69,087. A quarterly installment option is available at no additional charge. The WC

cost allocation, which is in addition to the aforementioned service will be reduced from $9,000 to

$6,000 if and for as long as both services are purchased under one contract; and

WHEREAS the safety and training services contract, including the cost allocation

services if combined, may be extended without adjustment to it annualized price or modification

to its terms and conditions, for up to a total contract term of thirty-six (36) months.

NOW, THEREFORE, BE IT RESOLVED, that the County Manager is hereby

authorized to execute a modification agreement with OneGroup for safety training and

education, such agreement shall be in a form approved by the County Attorney.

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Documents

Sullivan County Public Works Committee