Suicide Prevention Australia Inc. Position Description: Head of …s3-ap-southeast-2.amazonaws.com/ethical-jobs/media/... · 2016. 10. 25. · Suicide Prevention Australia Inc. Position

Suicide Prevention Australia Inc. Position Description: Head of Policy and Member Engagement

20 October 2016 Page 1 of 14

GPO Box 219 Sydney NSW 2001 P: 02 9262 1130 E: [email protected] W: www.suicidepreventionaust.org

Thank you for your interest in our Head of Policy and Member Engagement role. Applications will be considered as they are received and the role will be closed when the position has been filled.

Essential

Degree qualified in a relevant discipline

Experience and skills in researching and writing submissions

Experience in, and knowledge of, strategic planning and its processes

Experience in developing and maintaining relationships and partnerships

Experience in working across a range of organisations and sectors

Proven skills with research design, statistics and data management, including collection and analysis

Budgeting skills and experience in financial reporting

Ability to communicate with a diverse range of stakeholders

Negotiation, facilitation and networking skills

Strong administrative skills

Ability to work independently to tight deadlines and strong time management skills

Desirable

Experience in working with specific population groups within the wider community, including Aboriginal and Torres Strait Islander people, people with a CALD background, people with a disability, people who identify as LGBTIQ and other relevant population groups.

Previous experience working in mental health and suicide prevention

People with a disability, Aboriginal and Torres Strait Islander persons, people who identify as LGBTIQ and people from other discriminated backgrounds are encouraged to apply.

How To Apply

To apply for the role, please email your CV, cover letter and statement addressing the selection criteria to [email protected] with the word JOB APPLICATION in the subject line. Applications which do not comply with these instructions will not be considered. If you have any questions regarding the role, please email [email protected].

mailto:[email protected]

http://www.suicidepreventionaust.org/






POSITION DESCRIPTION

J O B D E T A I L S : Position Title: H E A D O F P O L I C Y & M E M B E R E N G A G E M E N T

Position reports to: Chief Executive Officer

Location: Sydney CBD

Version History Position Description (June 2016)

J O B P U R P O S E :

Suicide Prevention Australia Head of Policy & Member Engagement is appointed by, and accountable to, the chief executive officer. The responsibilities for policy and

membership are as follows:

Policy Research and Development

Strategic Advocacy

Membership Strategy Development and Oversight

This entails responsibility to the CEO for the overall management of policy, submissions and key activities designed to ensure continued organisational relevance and thought

leadership, as well as to attract and retain organisational and associate Members of SPA. This includes a focus on changes in the external environment that will impact on

strategic direction of SPA and its Member organisations, funding, positioning and marketing and relevant partnerships. The Head of Policy & Member Engagement also

contributes to internal functions including annual planning, budget and project management and ensures ongoing alignment between this Key Responsibility Area (KRA) and

SPA’s vision, purpose, strategy and areas of responsibility detailed in the annual operating plan.

The Head of Policy & member Engagement is delegated the authority from the CEO the day to day business operations related to the above areas of responsibility.

Note: the broad allocation of time set out in this Position Description may vary based on the demand of program timing and scheduling.

A B O U T S U I C I D E P R E V E N T I O N A U S T R A L I A

Suicide Prevention Australia is the lead national organisation engaging with Member organisations, governments, businesses, researchers, practitioners and those with lived

experience seeking to reduce the impact of suicide on the community. As such its focus is multi-faceted and complex.






K E Y R E S P O N S I B I L I T Y A R E A S (In order of importance)

Key Position

Accountabilities

Name the key areas for

which the position is

accountable

% of

Total

Role

Major Standards

What are the key activities or tasks to be carried

out?

Outputs:

What are the expected end results?

Measures:

How are these results measured?

1. Policy research and

development

40% 1. Develop a strong suicide prevention policy,

advocacy and coordination agenda.

2. Conduct environmental scanning and analysis

of emerging research and developments in the

suicide prevention and mental health sectors.

3. Ensure alignment between SPA’s strategic

priorities and policy development for the

organisation, its Members, including Lived

Exeperience Network, and the wider sector.

4. Prepare submissions and discussion papers in

response to proposed government policy and

direction.

5. Liaise with and present to reference groups and

a broad range of stakeholders to advance the

advocacy agenda and strategic direction.

6. Support other events and projects within the

organisation through research and writing as

required

1. Recognised leadership in suicide

prevention sector.

2. Evidence based advice is available

to support SPA’s and the national

policy and advocacy agenda.

3. Establishment of a portfolio of

suicide prevention policies and

positions that support the further

development of SPA.

4. Strong brand recognition of

Suicide Prevention Australia by

professionals and community

leaders working in suicide

prevention.

1. Increase in Membership of SPA

2. Evidence of strategic external

professional relationships

3. Response rate for submissions and

policy issues

2. Member Engagement 15% 1. Develop and monitor a membership strategy 1. Members and partners have the

opportunity to be involved in 1. Retention of existing Members







Key Position

Accountabilities



accountable

% of

Total

Role

Major Standards


out?

Outputs:


Measures:


2. Enhance the advocacy agenda of SPA by submitting to professional journals (and similar) on emerging issues and areas for debate both within the Membership and the wider sector

3. Analyse Member communications, in

consultation with Head of Communications,

and respond to emerging issues and areas of

concern

4. Manage the National Coalition for Suicide

Prevention to contribute towards a 50%

reduction in numbers of suicides in Australia

policy development, advocacy and

the ongoing activities of the NCSP

2. Regular opportunities for

Members to provide input into

submissions and policy

development.

3. Notification to the CEO of any

issues that may require

intervention, review or decision.

2. Representations made to

governments

3. Satisfaction of Members with SPA

performance

4. Increase in NCSP membership

3. Strategic and

Operating Plan

development

15% 1. Support CEO in design of strategic and operating plans, including budgeting

2. Progress SPA strategic priorities through monitoring the annual Operating Plan across all KRAs.

3. Create new strategies for higher standards of

advocacy & strategic direction.

4. Provide highest quality advice based on

widespread consultation and robust research

1. Business and budget planning to

support implementation of policy

and Member programs relevant

to delivering the Strategic Plan.

2. Annual operating plan formally

updated and progress reviewed

quarterly

3. Smooth and efficient

management of the organisation

1. Deliver (with CEO) an agreed

Operating Plan in line with SPA

strategy

2. Report on (with CEO) annual

progress towards the achievement

of Operating Plan targets

3.







Key Position

Accountabilities



accountable

% of

Total

Role

Major Standards


out?

Outputs:


Measures:


4. Organisational

relationships

10% 1. Develop and maintain strong relationships with

SPA Member organisations.

2. Provide support to Board and Member

committees as required.

3. Support positive working relationships with

funders across governments, corporate and

philanthropic sources.

4. Contribute to other projects of SPA through

research and writing as required.

1. Understanding of Member profiles

and strong relationships with

multiple decision makers within

Member organisations.

2. Compliance with organisational

policies.

3. Harmonious and collaborative

working environment.

4. Media interviews conducted

1. Number and range of professional

contacts developed by the Head,

Policy & Member Engagement.

2. Strengthened media presence

5. Budget planning and

analysis

10% 1. Develop and manage program and project

budgets, including managing cash-flow.

2. Report to CEO on progress toward, and barriers

to, financial targets.

3. Ensure information systems are current and

support accurate and timely budget planning

and analysis.

1. Annual budget is prepared and

approved by the CEO and SPA

Board.

2. Early notification to the CEO of

issues that may impact on the

financial viability or the approved

budget.

3. Project teams have the

information to manage delegated

expenditure.

1. Effective financial management of

program and project budgets

2. Timely and accurate financial reports

provided to the CEO

3. Financial reports are sufficiently

detailed but also allow for ease of

interpretation







Key Position

Accountabilities



accountable

% of

Total

Role

Major Standards


out?

Outputs:


Measures:


6. Funding and

Fundraising

5% 1. Identify and contribute to securing funding

partnerships for projects.

2. Report on policy and project funding, including

review and adjustment of targets and

processes.

3. Establish reporting framework for KRA projects

funded by external partnerships.

1. Key funding commitments

identified and relationships

established.

2. Funding targets in budget set,

progress reviewed and outcomes

achieved for program areas.

1. Budget income projections are met

by year’s end

2. Number of new funding sources

identified and opportunities

achieved

3. Level of funding from public, private

and community sectors

7. Other Duties 5% 1. Share with the team the responsibility of

maintaining high standards in the office

including general office duties, answering the

phone, maintaining the office environment,

collection of mail, filing

2. Promote and operate within the core principles

of a social justice organisation and the values of

SPA

3. Maintaining appropriate records in accordance

with SPA policies & procedures

4. Update on website relavant to the KRA and its

projects.

1. Competent management of

additional assigned duties.

1. As required







Key Position

Accountabilities



accountable

% of

Total

Role

Major Standards


out?

Outputs:


Measures:


5. Other duties may be assigned to the Head,

Policy & Member Engagement based on the

needs of the organisation as determined by the

CEO and the employee’s available time.






K E Y R E S P O N S I B I L I T Y A R E A S – G E N E R A L

Areas Detail

Communication collaboratively and regularly communicate with SPA staff regarding overall strategy and project management as well as key activities and

opportunities;

build and maintain external relationships with Members, potential funders, stakeholders, and supporters and others as appropriate to the role.

Administration maintaining appropriate records in accordance with the SPA policies and procedures and as directed by the CEO.

Reporting keeping accurate records and reporting regularly and in a timely, agreed manner on the outputs of the Operating Plan relevant to this KRA;

contributing to quarterly Board reports and other required meetings to give updates of progress with plans and activities in development;

identification of any issues arising for which decisions are required;

performance with respect to implementation of organisation goals, targets and related new initiatives.

Adherence to Policy and

Procedures Suicide Prevention Australia internal operations are guided by a Policy and Procedures manual that sits alongside and complements

employment agreements for all staff.

It is the expectation of all SPA staff and a condition of their employment that they adhere strictly to these internal policy documents.

S K I L L S , K N O W L E D G E & E X P E R I E N C E :

Qualifications: what minimum educational, technical or

professional qualifications required to competently perform

role

Degree qualified in a relevant discipline

Experience & skills: Experience and skills in researching and writing submissions

Experience in, and knowledge of, strategic planning and its processes

Experience in developing and maintaining relationships and partnerships

Experience in working in a dynamic environment

Experience in working across a range of organisations and sectors

Proven skills with research design, statistics and data management, including collection and analysis






Budgeting skills and experience in financial reporting

Ability to communicate with a diverse range of stakeholders

Negotiation, facilitation and networking skills

Strong administrative skills

Ability to work independently to tight deadlines and strong time management skills

Personal Attributes, Capabilities & Skills:

Attribute or Capability Level or depth required Why is it required?

Personal Attributes

Innovative Finds ways to work better and smarter

Generates options and ideas

In an often busy work environment process improvements and smarter working processes and options create more effective program and project delivery.

Analytical Reviews arguments and presents clear and logical case for support

Takes a systematic approach when building toward improvements

Head, Policy & Member Engagement often has a significant amount of information to deal with and must apply analysis and good judgement in determining the right course of action.

Ethical Has integrity and principles

Is transparent and honest

Exercises good judgement

Head, Policy & Member Engagement is a role model in acceptable organisational culture and behaviour.

Self-Disciplined Manages own time to achieve key outcomes

Manages competing demands

Set tasks and areas of responsibility require good time management and application skills.

Flexible Adapts to changing circumstances in the workplace

Prioritises work and addresses what is most important

Takes advantage of new and emerging opportunities

Priorities change within the fast paced and busy SPA office.

Collaborative Works with others to achieve common goals

Engenders a spirit of teamwork

Inspires trust

Will require the support of Members and other stakeholders to be successful in the role.

Is a key Member of the broader staff team.

Resilient Recovers from setbacks Program, project and processes for quality improvement are essential to the role.






Overcomes obstacles and impediments

Learns from experience and identifies areas for self-development

Supportive Listens actively and inspires collaboration

Demonstrates empathy when confronted with adversity

Head, Policy & Member Engagement is a role model in acceptable organisational culture and behaviour.

Compassion Is supportive of people impacted by suicide

Self-aware and actively maintains self-care

Interacting with those impacted by suicide requires empathy and care.

Capabilities

People working at this level have a leadership role; they may

supervise the work of others or provide leadership through their

technical or specialist skills.

Area Description

Member and external relations Members; government officers,

politicians

Advances organisational objectives and champions important issues with

key stakeholders

Maintains awareness and advocates for Member and sector issues

Networks, Stakeholders

Partnerships & Collaboration

Creates and sustains networks

Builds partnerships and opportunities

Professionalism

Time Management Prioritises work; demonstrates an understanding of organisational, team

and individual priorities and capacities and ensures that key requirements

are met

Taking Responsibility Accountable for KRA outcomes; contributes to SPA organisational

outcomes

Problem Solving Implements systems to address adverse events and improve efficiency

and outcomes

Initiative and Enterprise Creates opportunities and looks for way to work more dynamically






Communication Verbal Provides informed, meaningful and relevant messages when

communicating with Members and other key stakeholders

Advocacy Articulates clear and confident messages about key issues when

advocating or negotiating for Member concerns and issues

Written Writes quality submissions and documents for Board, Members and other

key stakeholders

Resources, Assets & Sustainability Financial Management Prepares program and project budgets and monitors financial performance

Sustainability Identifies and manages financial risks and plans for future

Teamwork Stategic Focus Develops KRA goals linked to strategic plan

People and Culture Actively engages with staff across the organisation

Celebrates success

Achieving Results Articulates key policy areas and their implications for SPA and supports

implementation with in conjunction with staff and project teams.

Program management and Policy development Clarifies policy positions and key responsibilities of staff for implementation;

achieves necessary support for advocacy outcomes.

Technical Skills

Microsoft Office & other publishing applications High level of skills required,

including particularly use of MS

Excel and other publication

software

K E Y W O R K I N G R E L A T I O N S H I P S : Who is this role is expected to interact with on a regular basis?

Internal Who is this role expected to interact with on a regular basis within SPA?






Role the position interacts with Frequency Purpose/Nature of contact

CEO Daily Discuss progress with submissions and policy initiatives; identify emerging areas for research; review Member

recruitment and participation

Head of Communications Daily Discuss policy directions; design Member communications; contribute to media strategies

Administrator, Office & Member Services Weekly Update on new Memberships; monitor data for accuracy and currency

Health Promotion Officer Weekly Regular staff meetings to update on community initiatives

Manager, Lived Experience Network Weekly Regular staff meetings to update on LEN developments

General Manager Weekly Forward planning for new policy and advocacy initiatives; review progress against timelines

Coordinator, Member Relations Daily Oversight of member activities and communication; scope research needs for policy development.






D E C I S I O N M A K I N G A N D A D V I C E :

Advice/ recommendations

What types of advice or recommendations does this role provide to

other roles to enable those other roles to make decisions?

This role provides advice and recommendations to CEO on strategic policy and advocacy initiatives.

The Head, Policy & Member Engagement makes recommendations to the CEO on expenditure outside

of approved budget parameters.

Delegation of Authority The Head, Policy & Member Engagement has delegated authority from the CEO to manage the day to

day operations of the Policy and Member Engagement KRA including organisational costs within the

approved budget parameters, the autonomy to pursue initiatives and programs to achieve the

strategic goals and to introduce new management and administrative systems to enhance the

performance of the KRA and its projects.

S C O P E :

Financial accountability: Does this role have accountability for or influence on budget/revenue/assets

Direct accountability ($) The Head, Policy & Member Engagement has overall responsibility for assigned program and project targets and related budget within

the annual operating plan approved by the Board

People responsibility: Does this role have any direct reports or indirect reports (through direct reports)

No. of direct reports Coordinator, Member Relations

A D D I T I O N A L I N F O R M A T I O N :

is there any additional information that needs to be understood to explain this role?






This is a full time position with no paid overtime. However where agreed, additional hours required in the course of work may be taken as time in lieu.

The office is well served with public transport.

Duties will be those outlined in this position description.

Direct costs incurred in the course of your prescribed duties, such as mileage (other than to / from work) & parking will be reimbursed upon presentation of required

documentation.

You will be paid on a fortnightly basis into your nominated bank account retrospectively.



Documents

Suicide Prevention Australia Inc. Position Description: Head of …s3-ap-southeast-2.amazonaws.com/ethical-jobs/media/... · 2016. 10. 25. · Suicide Prevention Australia Inc. Position