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Successful Facility Assessments:
Savings through Facility Manager and A/E
PartnershipsMay 27, 2014
Understand how facility management software and analytics can help to better manage facilities
The data needed to conduct an assessment and the results
The downside of poor planning or planning by reaction
How energy management professionals provide valuable input to the overall process
Learning Objectives
Georgia Gwinnett College
Frank Covington. Assoc. VP for Facilities
Pond & Company
Mark Levine, AIA Associate / Higher Education Practice Leader
Van Lynn, PE, Mechanical Design Director
Today’s Speakers
Frank earned his bachelors degree from Cameron University in 1996 and his post graduate degree from Clemson University in 2001
29+ years of preventative maintenance experience
Frank Covington
Pond & Company Higher Education Practice Leader.
Mark earned his bachelors degree in Architecture from the University of New Mexico in 1984.
28+ years of award winning educational facility design experience
Projects in 5 states: GA, FL, MI, HI and NM
Mark Levine, AIA, LEED AP
Van received his bachelors degree in Mechanical Engineering from the Georgia Institute of Technology in 1999
14+ years of experience in Mechanical Engineering and Commissioning Mechanical Commissioning:
139K Sq Ft of Building Space and $21.5M in Construction Costs
Life Safety Commissioning: 1.1M Sq Ft of Building Space and $150M in Construction Costs
Van Lynn, PE
7000+
Public Buildings Assessed
$1 BillionExisting Structures
and Building Systems Analyzed for
Renovations and Improvements10
MillionSquare Feet of
Renovation Projects
Pond & Company
Fastest Growing Institution in the University System of Georgia
1st 21st Century Campus in the US: The “Campus of Tomorrow”
Opened 2006!
Georgia Gwinnett College
Approx. 9,400 students - 11,000 Projected for the Fall of 2014
Highest Utilization Rate in the University System of Georgia
Georgia Gwinnett College
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Enrollment 2007-2015
788
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Enrollment
Campus Master Plan
Renovations to Bldg “D”
– Student Affairs / Faculty Offices
Re-purposing of existing warehouse – 40,000 SF
Multiple Stakeholders
New Front Door
Start to completion in just 7 months!
A Successful Partnership
Building D
Transformational Design
Building D
Building D
Facility operators are faced with maintaining same size or growing campuses with shrinking budgets
Need to find ways to leverage funds available as much as possible
Successful Facility Assessments: A Value Proposition
Outsourced Maintenance for college since college’s inception
Poor feed back from the maintenance contractor of maintenance procedures
Limited manpower for proper oversight of the maintenance contractor
Challenges for GGC
A Brief History…..
As a normal standard of care Architects and Engineers conduct a facility condition assessment before starting design
In the late 70s this became a separate scope which was delivered in a Narrative form
Computers improved and the first computerized maintenance management systems were developed
Currently these have been developed to allow predictive modeling of assessments
Facility Assessments
From narrative format to a calculated facility condition index, what to do next…. Better management of
maintenance funds
Future large capital projects funding
Check of current maintenance strategies
Highlight areas of focus
Facility Assessments - Purpose
A good facility assessment allows for…
Mitigates Risk, by prioritizing problems
Enables proactive identification of deficiencies to extend asset service life
Justifies cost (LCCA)
Takes the guess work out of project planning
Planning NOT Reacting
Database Software that gathers information on all the parts of all the assets in a facility
By summing the condition of the parts and using historical data on asset life and cost, a condition index is created
Aggregating all the condition indexes creates an overall facility condition index
Technology
Can Prioritize projects based on a number of criteria
Remaining service life
Condition Index
Asset Type
Etc.
Many programs can also create costs associated with replacement/ improvement projects
Applying Technology
Buildings are the limit
Each asset can be broken down to the parts or a general assessment of the whole asset.
The further you break down each asset the more objective the results become
What Data is Gathered?
Need to understand the ultimate use of the results
Grading Maintenance
Project planning
Identifying future failures
Etc.
Each report should be tailored to the user
Project Planning
In house Maintenance
Find areas where more time should be spent
Find shortfalls in maintenance procedures
Changes may need to be made as equipment is upgraded
Outsourced Maintenance
Verify Quality of Service
Verify if major equipment replacements are a result of poor maintenance practices
Grading Maintenance
Focused on Exterior Envelope and Mechanical Systems
Concerned about Roof condition and condition of storefront systems Concerned about
condition and level of maintenance of Mechanical Systems
GGC Facility Assessment
Found areas of roof near failure, was able to identify and have repairs made before warranty ran out
Found flaws and neglect in maintenance of HVAC systems Was able to identify
equipment failures as a lack of maintenance and offset equipment replacement costs for GGC
GGC Facility Assessment
Final Point
Extending the life of existing buildings….true practice of sustainability…..
