Submission

doc.: IEEE EC-14/0044r1July 2014

Jon Rosdahl, CSRSlide 1

ExSec Agenda Items July 2014Date: 2014-07-14

Name Affiliations Address Phone email Jon Rosdahl CSR Technologies, Inc 10871 N 5750 W

Highland, UT 84003 +1-801-492-4023 jrosdahl@ieee.org

Authors:

Submission

doc.: IEEE EC-14/0044r1July 2014

Jon Rosdahl, CSRSlide 2

Abstract2014 July: Agenda Items for 802 Executive Secretary:

Monday: 5.14 Future venue contract status & Vendor Contract Renewal Status.

(Note - Executive Session to make a decision on contract award to be held Tuesday, 15-Jul, 7 to 8 am.)

Submission

doc.: IEEE EC-14/0044r1

Jon Rosdahl, CSR

AGENDA ITEM: 5.14

IEEE 802 Plenary July 2014 – San Diego, CA–

Monday EC Plenary

July 2014

Slide 3

Submission

doc.: IEEE EC-14/0044r1July 2014

Jon Rosdahl, CSRSlide 4

Agenda item: 5.14 Future venue contract status & Vendor Contract Renewal Status

• Updated Future Venues File posted:• https://mentor.ieee.org/802-ec/dcn/12/ec-12-0040-07-00EC-802-

plenary-future-venue-contract-status.xlsx

• Future Venues Discussion• Meeting on Wed 8-10am – Banker Hill

• Future Meeting Space allocation –• Do not plan on more than 5 or 6 rooms in parallel.

• Size: 100% -75% -50% -25% -~20 people

• WG/TAGs less than 30 get only one room

Submission

doc.: IEEE EC-14/0044r1

Jon Rosdahl, CSR

Future 802 Sponsored Plenary and Interims

2014 Nov 2-7 – Grand Hyatt San Antonio, TX

2015 January 11-16 – Hyatt Regency Atlanta, GA

2015 March 8-13 – Estrel Hotel, Berlin, Germany

2015 July 12-17 – Hilton Waikoloa Village, HI

2015 Nov 8-13 – Hyatt Regency Dallas, TX

2016 January 17-22 – Hyatt Regency Atlanta, GA

Slide 5

July 2014

Submission

doc.: IEEE EC-14/0044r1

Jon Rosdahl, CSR

Motion to Affirm Future Venues

Proposed Motion for Friday:Motion to affirm the approval of the following

Venue locations:– 2016 Nov– San Antonio, Texas

• Moved: Jon Rosdahl 2nd: Bob Heile

Slide 6

July 2014

Submission

doc.: IEEE EC-14/0044r1

Jon Rosdahl, CSR

PCO RFPProfessional Conference Organizer (PCO)

Request For Proposal (RFP)

Schedule of Events:28 April 2014 RFP distributed to 10 suppliers

15 May 2014 Supplier intention to bid or not bid due

7 Suppliers indicate willingness to Bid

30 May 2014 RFP due to IEEE Executive Secretary

6 Suppliers provide a response to RFP

14 July 2014– IEEE 802 Executive Committee Decision Executive Session: 7-8am in Banker Hill

18 July 2014 Supplier notification of contract award

30 July 2014 Final Contract executed Slide 7

July 2014

Submission

doc.: IEEE EC-14/0044r1

Jon Rosdahl, CSR

10 Potential PCO Providers

1. **Association Management Solutionshttp://www.amsl.com/

2. **Conference Directhttp://conferencedirect.com

3. **Face to Face Eventshttp://www.facetoface-events.com

4. *Hamilton Group Meeting Plannershttp://www.hgmp.com/

5. IEEE Meeting and Conference Managementhttp://ieeemcm.org

6. **Airinexhttp://www.arinex.com.au/

7. **Strategic Business Communications, Inc.www.sbcinc.info

8. Perfect PlanIt    http://www.perfectplanit.com

9. **Inventures     http://www.inventures.com/

10. Plannernet     http://www.plannernet.com/

* = Indicated would bid

**=Responded with a Bid

July 2014

Slide 8

Submission

doc.: IEEE EC-14/0044r1

Jon Rosdahl, CSR

Tuesday 7-8 am PCO Bid Review

Executive Session: Review of Bids and the recommendation from IEEE EC RFP AdHoc Committee and Executive Session to make a decision on PCO selection:

Tuesday Morning 7-8am in Banker Hill

All Bid Information is available to IEEE 802 EC members under the terms of the NDA executed with the Bidders and the IEEE. We want to ensure we do not disclose any of the bidding information.

Slide 9

July 2014

Submission

doc.: IEEE EC-14/0044r1

Jon Rosdahl, CSR

2015 Network RFP Plan

Request for Proposal (RFP) to begin in November

AdHoc RFP Committee to be formed

Schedule of Events:28 Nov 2014 RFP distributed to suppliers

12 Dec 2014 Supplier intention to bid or not bid due

30 Jan 2015 RFP due to IEEE Executive Secretary

13 March 2015 Supplier notification of contract award

31 March 2015 Final Contract executed

Slide 10

July 2014

Submission

doc.: IEEE EC-14/0044r1July 2014

Jon Rosdahl, CSRSlide 11

References