F.No. 3-6/2017 Desk(MDIVI)Government of India

Ministry of Human Resource DevelopmentDepartment of School Education & Literacy

MDM Division****************

Shastri Bhawan, New Delhi

Dated 6"^ March, 2017

Subject: Minutes of the meeting of Programme Approval Board - Mid DayMeal held on 15.02.2017.

The meeting of Programme Approval Board Mid-Day Meal to consider theAnnual Work Plan & Budget 2017-18 in respect of State of Tamil Nadu was held on15.02.2017 at New Delhi.

2. A copy of the minutes of the above meeting is enclosed for information &necessary action.

aieev KuiIRajeeVKumar)Under Secretary to the Govt. of India

Tel. 011-23386169

Fax:011-23382394

1. Senior Advisor (Education)NIT! Aayog,

Yojana Bhawan, New Delhi.

2. Joint Secretary & Financial Advisor,Ministry of HRD,

Shastri Bhawan, New Delhi.

3. Joint Secretary (ICDS),Ministry of Women & Child Development,Shastri Bhawan, New Delhi

4. Joint Secretary,

Department of Food & Public Distribution,Ministry of Agriculture,

Krishi Bhawan, New Delhi

5. Joint Secretary,

Ministry of Labour

Shram Shakti Bhawan

New Delhi.

6. Joint Secretary,

Ministry of Rural Development,Krishi Bhavan, New Delhi.

7. Joint Secretary,

Ministry of Development of North-Eastern States.Vigyan Bhawan, Annexe,

New Delhi- 110003.

8. Joint Secretary,Ministry of Tribal Affairs,

7*^ Floor, Shastri BhavanNew Delhi.

9. Joint Secretary,

Ministry of Social Justice and Empowerment,Shastri Bhavan, New Delhi

10. Dr. K. Manivasan, Principal Secretary,Social Welfare and NMP Department, Secretariat, Chennai,Govt. of Tamil Nadu.

11. Sh. V. Amutharalli,

Director, Social Welfare,

Govt. of Tamil Nadu.

12. Vice Chancellor, NUEPA,

Sri Aurobindo Marg,New Delhi.

13. Economic Advisor (Education),SE&L,

Shastri Bhavan, New Delhi.

14. Director NCERT,

Sri Aurobindo Marg,New Delhi.

15. Dr(Mrs) Prema RamchandranDirector, Nutrition Foundation of India,C-13, Qutab Institutional Area,New Delhi-110016.

16.Shri Biraj Patnaik,Principal Advisor,Office of Supreme Court Commissioner,B-68, 2"^ Floor, Sarvodaya Enclave.New Delhi-110001.

17.Shri O.P. Dani,Chief General Manager (Sales),Food Corporation of India,Barakhamba Road, New Delhi.

IS.Shri J.H.Panwal,Joint Technical Advisor,Food & Nutrition Board,Ministry of Women & Child Development,Jeevandeep Building, New Delhi.

Copy to;1. PPS to Secretary (SE&L).2. PPS to Joint Secretary (SE.I).3. Dir(GVB)/Dir(HK)/Dir(PV).4. US(AD)/US(SA)/SO(ST)/SO(VKJ)/SO(RKJ)

Government of India

Ministry of Human Resource Development

Department of School Education& Literacy******

Minutes of the meeting of Programme Approval Board - Mid Day Meal (PAB-MDM)

on 15*^ February, 2017:Tamil Nadu

The meeting of the Programme Approval Board-Mid-Day Meal (PAB-MDM) was held

in New Delhi on 15*^ February, 2017. The list of participants in the meeting is enclosed at

Annexure-I.

The agenda before the PAB-MDM was;

1. To review the status and progress of the implementation of Mid-Day Meal Scheme for

the State of Tamil Nadu,

ii. To consider the Annual Work Plan and Budget (AWP&B) 2017-18 proposal of

Tamil Nadu for MDM Scheme.

2. Shri G. Vijaya Bhaskar, Director MDM, Department of School Education and Literacy,

Government of India welcomed the members of PAB-MDM and other participants. He requested

Joint Secretary (EE. I), Department of School Education & Literacy to make his opening remarks.

Joint Secretary (EE.I) appreciated State Government's good practices/initiatives viz.Coverage of

children of class IX and X under Mid - day meal, provision of variety meals twice a week and

serving of egg / banana five days in a week, funds for lEC activities, supply of rice, dhal, oil & salt

directly to schools by TN Civil Supplies Corporation etc. He further applauded State's efforts for

payment of honorarium to CCH with special time scale along with other financial benefits and

making contribution from State budget in Cooking cost higher than the Central assistance.

3. Dr. K. Manivasan, Principal Secretary, Social Welfare and Noon Meal Program

Department, Govt. of Tamil Nadu briefed the PAB about the implementation of MDMS in the

State. Smt. V. Amuthavalli, Director, Social Welfare. Government of Tamil Nadu, made a

presentation on the performance of Mid-Day Meal Scheme during the first three quarters of

2016-17 and the initiatives taken by the State Government for improving the effectiveness of the

scheme. Dr. Mridula Sircar, Consultant, Technical Support Group-Mid Day Meal (TSG-MDM), Ed

CIL India Ltd also presented an analysis of the performance of the State in the implementation of

Mid-Day Meal Scheme during the first three quarters of the year 2016-17.

4. The following issues were discussed during the meeting:

4.1 Automated Monitoring System: Joint Secretary (EE.1) raised concern over delay in

launching of Automated Monitoring system in the State and advised the State officials that

Automated Monitoring system (AMS) will help the State in better and effective monitoring of

MDMS. He mentioned that 23 States have adopted AMS and suggested that Tamil Nadu

may adopt HP-NIC model. Principal Secretary, Government of Tamil Nadu informed that the

work has been entrusted to State e-governance agency of Tamil Nadu and Data has been

collected for all the 43143 schools and provided to BSNL. He assured that Automated

Monitoring system will commence before 30.04.2017.

4.2 Coverage of children: Joint Secretary (EE.I) mentioned that there is a significant

difference in the proportion of children covered at primary and upper primary level against

the State level coverage of 88% against enrolment in the districts of Madurai, Ramnad,

Tuticorin and The Nilgiris. Principal Secretary, Government of Tamil Nadu assured to look

into the matter. He, however, informed that there is some issue of data uploading as in

these 4 districts there is always a good coverage of children under MDMS as the scheme is

very popular in the entire State. He assured to look into the issue and reconcile the data.

4.3 Kitchen-cum-stores: Director (MDM) Govt. of India mentioned that construction of 7974

kitchen-cum-stores is yet to complete and mentioned that submission of proposal of kitchen-

cum-stores for 8056 Government aided schools is still awaited. The representative of IFD

informed State that, as per financial norms construction of Kitchen-cum-stores must be

completed in maximum of 2 years after sanction. Joint Secretary (EE.I) inquired about the

action plan for completion of in-progress Kitchen-cum-stores and advised to follow the time

line. Principal Secretary, Government of Tamil Nadu informed that out of 7974 kitchen

sheds 341 kitchen sheds sanctioned @ Rs. 60,000/- are very difficult to construct due to

cost escalation hence may be allowed to surrender along with the funds sanctioned for the

purpose. He further requested PAB to re-sanction 341 Kitchen sheds on the basis of plinth

area norms and State Schedule of Rates. He assured that 90% construction work will be

completed within March 2017 out of the remaining 7633 in progress kitchen-cum-stores and

by April 2017 we will review the issue of kitchen sheds in aided schools and will inform the

Ministry. Joint Secretary (EE.!) advised the State officials to surrender 341 kitchen-cum-

stores sanctioned at old rates along with the funds allocated for it and interest accrued on it

and seek fresh approval based on State Schedule of Rates and also review the issue with

aided schools.

4.4 MDM MIS-Web Portal: Joint Secretary (EE.I) observed that the Monthly data entry on MIS

Web portal was not complete upto December 2016 and also raised concern over mismatch

in the data entered in MDM-MIS and data provided in AWP&B 2017-18 viz Coverage of

children. CCH engaged, CCH payment, cooking cost & Food Grain utilization and IPG

usage. Joint Secretary (EE.I) advised the State to ensure that quality data is entered and

there should be proper synchronization of data provided by different sources.

4.5 Suggestion of the State : Principal Secretary, Government of Tamil Nadu informed that

Department of Evaluation & Applied Research has conducted a study on implementation of

the programme in three districts in the State. For the current year evaluation will be again

taken up during the 4th quarter. Joint Secretary (EE.I) advised the State to share the

findings of the evaluation study.

5. PAB-MDM approvals for the year 2017-18

It was clarified that the quantification of resources is only an estimate for release of Central

Assistance during 2017-18 under the MDM Scheme. The MDM Guidelines provide that

every child attending an eligible institution Is to be covered under the Scheme and shall be

served mid-day meal on all school days. In case the State Govt. finds that the average

number of children availing mid-day meal and /or the working days are more than the

approved numbers by PAB-MDM, they may approach the GOI at any time with justification

for additional Central Assistance. After discussions with State officials and based on the

performance during first three quarters of 2016-17 the PAB-MDM approved the following

number of children, number of school days etc. for quantifying the Central assistance for

Tamil Nadu.

5.1 State Govt.'s Proposals and PAB -MDM Approvals for 2017-18 : Tamil Nadu

s.

No.Component PAB Approval

2016-17

State's Proposalfor

2017-18

PAB-MDM

Approvals

1 Institutions

1.1 Primary 27056 27079 27079

1.2 Upper Primary 15991 16064 16064

2 Children

2.1 Primary 2688345 2618063 2618063

2.2 Upper Primary 2110620 2063766 2063766

2.3 NCLP 8816 7612 7612

3 Working Days

3.1 Primary 220 220 220

3.2 Upper Primary 220 220 220

3.3 NCLP 312 312 312

4 Cook cum Helper*

4.1 Primary

128130 128130 1281304.2 Upper Primary

5 Drought

5.1 Children (Pry) Nil NilNil

5.2 Children (U Pry) Nil Nil Nil

5.3 Working days Nil Nil Nil

5.4 Cook cum Helper Nil Nil Nil

6 Non Recurring

6.1 Kitchen cum Store Nil Nil Nil

6.2 Kitchen Devices Nil Nil Nil

6.3Kitchen Devices

(Replacement)Nil Nil Nil

7 Central Assistance

7.1 Recurring Rs. 449.00 Crore Rs. 444.48 Crore Rs. 444.17 Crore

7.2 Drought Nil Nil Nil

7.3 Non-Recurring Nil Nil Nil

TotalRs. 449.00 Crore

Rs. 444.48 Crore Rs. 444.17 Crore

During 2016-17, 128130 cook-cum-helpers were approved. The State has requested to retain thesame number of cook-cum-helpers for 2017-18.

6. The State is advised to disseminate the approvals of the resources to all the field functionaries

in the State and districts so as to enable all the eligible institutions to ensure that every child

attending an eligible school must be served hot cooked midday meals on all school days

irrespective of the approvals of PAB-MDM.

7. The quantification of central assistance of Rs. 444.1706 Crores has been done as per existing

norms on the basis of number of children and working days approved by PAB-MDM for the year

2017-18. The Component- wise approval of funds for 2017-18 is enclosed at Appendix-I If the

norms for cooking cost or any other component are revised during 2017-18, the quantification of

central assistance would also be revised accordingly.

•kicie***

Aopendix-I

Tamil Nadu

QUANTIFICATION OF CENTRAL ASSISTANCE FOR 2017-18

A Food grains:

No. Stage PAB-MDM Approvals Quantity in

No. of Children No. of Working

days

MTs.(Rice)

1 Primary (@ ICQ gms) 2618063 220 57597,386

2 Upper Primary (@150 gms.) 2063766 220 68104.278

3 NCLP(@150 gms.) 7612 312 356.24

4 Drought

4.1 Primary 0 0 0

4.2 Upper Primary 0 0 0

Total '.-J'Ai PI 4689441 126057,91^1^

St. No. Component/norm Amount admissible

(Rs. In lakhs)

Primary

1 Cost of Foodgrains @Rs. 3000/- per MT for Rice 1727.92

2 Unit cooking cost Rs.4.13per day / per child for 2618063 for 220 days

2.1 Central share - Cooking cost @ Rs. 2.48per child/day

(2618063 X 220 days x Rs. 2.48)

14284.15

2.2 State Share - Cooking cost @ Rs.l.SSper child/day

(2618063 X 220 days x Rs 1.65)

9503.57

3 Cost of transportation @ Rs. 750.00 MT

(2618063 X 220 days x 0.0001 MT x Rs. 750)

431.98

4 Honorarium to Cook-cum-Helpers

4.1 Central Share - Payment for Honorarium to 128130

Cooks-cum-helpers @ Rs. 600/- per month per cook-

cum-helper (PY+ U PY)

(for 10 months)

7687.80

4.2 State Share - Payment for Honorarium to 128130

Cooks-cum-helpers @ Rs.400/- per month per cook-cum-helper (PY+ U PY)

(for 10 months)

5125.20

5 Management Monitoring and Evaluation (MME)

1.8% of cost of foodgrains, cooking cost and cost of

transportation and Honorarium to cook-cum-

Helpers)

434.37

TOTAL (1+2.1+3+4.1+5) 24566.23

Upper Primary

6 Cost of Foodgrains @Rs. 3000/- per Ml for Rice 2043.13

7 Unit cooking cost Rs.S.lBper day / per child for 2063766 for 220 days

7.1 Central Share - Cooking cost (S) Rs3.71per child/day

(2063766 X 220 days x Rs. 3.71)

16844.46

7.2 State Share - Cooking cost (S) Rs. 2.47per child/day

(2063766 X 220 days x Rs. 2.47)

11214.50

8 Cost of transportation @ Rs. 750.00 Ml

(2063766 X 220 days x 0.00015 x Rs.750)

510.78

9 Management Monitoring and Evaluation (MME)1.8% of cost of foodgrains, cooking cost and cost of

transportation and Honorarium to cook-cum-

Helpers)

349.17

TOTAL (6+7.1+8+9)19747.54

NCLP

10

Cost of Foodgrains @Rs. 3000/- per Ml for Rice10.69

11 Unit cooking cost Rs. G.lSper day / per child for 7612 for 312 days

11.1 Central Share - Cooking cost @ Rs. 3.71perchild/day (7612 x 312 days x Rs. 3.71) 88.11

11.2 State Share - Cooking cost @ Rs. 2.47per child/day

7612 X 312days x Rs. 2.47) 58.66

12 Cost of transportation @ Rs. 750.00 MI

7612 X 312 days x 0.00015 x Rs.750) 2.67

13 Management Monitoring and Evaluation (MME)1.8% of cost of foodgrains, cooking cost and cost oftransportation) 1.83

Total (10+11.1+12+13) 103.30

GRAND TOTAL (Primary+Upper Primary and NCLP) 44417.06

C. Non -Recurring Central Assistance

1 Kitchen cum Store NIL

li Kitchen Devices new (0) X Rs.5000 NIL

ill Kitchen Devices for replacement (0) X Rs.5000 NIL

Total non recurring NIL

Grand Total (Primary+Upper Prlmary+ Non-recurringCentral Assistance

44417.06

D Drought :NIL

10

Requirement of Funds for 2017-18

(Rs. In lakh)

Component As per existing norms 60/40 ratio

Centre Minimum State share

Recurring 44417.06 25901.93

Drought (Recurring) 0 0

Non-Recurring 0 0

Total 44417.06 25901.93

-oOo-

11

Annexure-I

List of Participants

1. Shri Ajay Tirkey, Joint Secretary (EE. I), Ministry of Human Resource Development,Department of School Education & Literacy, Shastrl Bhavan, New Delhi.

2. Dr. K. Manivasan, Principal Secretary. Social Welfare and NMP Department. Secretariat,Chennai, Govt. of Tamil Nadu.

3. Sh. G. Vljaya Bhaskar. Director (MDM), Ministry of Human Resource Development,Department of School Education & Literacy, Shastri Bhavan. New Delhi.

4. Sh. V. Amutharalli, Director, Social Welfare, Govt. of Tamil Nadu.

5. Sh. P. Vinayagam, Director, Ministry of Human Resource Development, Department ofSchool Education & Literacy, Shastri Bhavan, New Delhi.

6. Sh. Anil Kakria, DS(F), Ministry of Human Resource Development, Department of SchoolEducation & Literacy, Shastri Bhavan, New Delhi.

7. Sh. P. K. Srivastava, AFA, IFD, Ministry of Human Resource Development, Departmentof School Education & Literacy, Shastri Bhavan, New Delhi.

8. Ms. P. Chandra, JD, NMP, Govt. of Tamil Nadu.

9. Ms. Pooja Kulkarni, SPD, SSA, College Road, Chennai.

10. Dr. Punam Srivastava, Deputy Advisor, NITI Ayog, New Delhi.

11. Dr. Saria Verma, Asst. Professor. DEE, NCERT, New Delhi - 110016

12. Sh. Sachin Arora, Under Secretary (MDM), Ministry of Human Resource Development,Department of School Education & Literacy, Shastri Bhavan, New Delhi.

13. Sh. Arnab Dhaki, Under Secretary (MDM), Ministry of Human Resource Development.Department of School Education & Literacy, Shastri Bhavan, New Delhi.

14. Smt. Sushila Tiwari, Section Officer (MDM 2-1), Ministry of Human ResourceDevelopment, Department of School Education & Literacy, Shastri Bhavan, New Delhi.

15. Smt. Sunita Sharma, Section Officer (Desk-MDM), Ministry of Human ResourceDevelopment. Department of School Education & Literacy, Shastri Bhavan, New Delhi.

16. Ms. Bhardwaj Yukti Narender, Assistant Section Officer (MDM 2-1), Ministry of HumanResource Development, Department of School Education & Literacy, Shastri Bhavan,New Delhi.

17. Dr. Mridula Sircar, Consultant, TSG-MDM, Ed.CIL.

18. Sh. Sunil Kumar Sinha, Consultant, TSG-MDM, Ed.CIL.

19. Sh. K. K. Sharma, Consultant, TSG-MDM, Ed.CIL.

12