Study Off Campus Request Form

Name _______________________________________ ID ______________________ Anticipated Graduation Date _____________________ Major

Host Institution Academic Advisor______________________________________ Minor/Language Certificate ___________________________

*Credit Deficiency Removal: If this course is to remove a Credit Deficiency caused by a previous failure or low grade, please list previous course information below.

Department: _______________________ Course Number: ______________________ Term Completed: __________________ Grade: _______________ Transfer Course That Will Substitute: __________

Student Signature: ________________________________________________ Date: ____________________ By signing you understand Emmanuel College’s transfer credit policy & Credit Deficiency Removal Policy (next page), if applicable

STUDENT SECTION:

Complete this section based upon the courses you are seeking approval for at another institution.

ATTACH ALL COURSE DESCRIPTIONS, INCLUDING CREDITS AND CONTACT HOURS

APPROVED EVALUATION:

*Please note the approval below is only for the equivalency of the requested course(s). A+S students may transfer in a maximum of 4 courses once matriculated*

OFFICE OF THE REGISTRAR USE ONLY

Course Number

Course Title

Desired Emmanuel Equivalent Course or Degree Requirement

Host Institution

Course Credit

Term Course to be Completed Off Campus

Approved Emmanuel Equivalent Course

Emmanuel Approved

Credits

Desired Course*:

Alternate Course 1:

Alternate Course 2:

The student is responsible for obtaining and completing this form, including the appropriate approvals, before registering fo r a course at another institution. This form should be submitted to the Office of the

Registrar, Eisner Administration Building (EAB) Room 340, before the Off-Campus course begins. Students should submit approvals for off-campus work at least one week prior to the off-campus course starting to ensure approvals are received in time. Approvals generally take 3-5 business days; however, requests for major coursework and certain direct equivalents may require additional time for review by respective academic department. Any course attended or registered that is not approved on this form may not receive any credit or fulfill requirements as anticipated.

The Office of the Registrar will review all off-campus work for transfer eligibility and assign equivalencies and credit designations. If a departmental review is necessary, the Office of the Registrar will facilitate the evaluation with the appropriate academic department.

A student receiving financial aid is responsible for ensuring that he/she does not lose eligibility.

Study Off Campus Transfer Credit Policy

A completed Study Off Campus Form grants transfer credit as indicated, as long as a grade of “C” or better is obtained. If these conditions are met, the credit, not course grade, will be added to the Emmanuel College transcript and thus does not impact the Emmanuel GPA. Courses completed at regionally accredited post-secondary institutions that are comparable in content, scope, and rigor to course

offerings at Emmanuel College will be considered for transfer credit. In general, courses must be 3-4 semester credits, or the equivalent, to transfer credit. Courses with credits in non-semester hours will be converted to equivalent semester hours. Arts & Sciences: Arts & Sciences students must complete 64 credits at Emmanuel College to receive an Emmanuel degree. A matriculated student may obtain transfer credit for no more than one course for

every full year completed at Emmanuel College as a full-time student. A maximum of 4 courses may be transferred in once matriculated. This maximum does not include courses taken through the COF consortium or approved Study Abroad programs. Courses taken through an approved study abroad program, courses taken as part o f the Colleges of the Fenway Consortium, other official inter-institutional programs of the College, and courses taken at Emmanuel during the summer session are considered “in residence” and count toward the 64 credit Emmanuel credit minimum to receive an Emmanuel degree.

GPP: Students within the GPP BSBA program may transfer in a total of 80 credits. Students within the GPP RN-BSN program may transfer in a total of 96 credits. Graduate students may transfer in a total of 6 credits. Colleges of the Fenway cross-registration is not available to students within the Graduate and Professional Programs.

Students who receive credit for a course that is approved as an Emmanuel equivalent cannot also receive credit for the Emmanuel course on his/her transcript. Credit will be added to the Emmanuel transcript upon receipt of an official sealed transcript from the host institution.

Office of the Registrar Approval:

Study Off Campus Request Form

Emmanuel College Study Off Campus Approval Process

1. Complete “STUDENT SECTION” of Form and Submit Form and Respective Course Descriptions/Syllabi to the OFFICE of THE REGISTRAR. The Registrar’s Office will evaluate all coursework and assign equivalencies and credit designations to each course completed off campus. If needed, the Registrar will consult with the appropriate Departments regarding major coursework. For a preliminary review of what courses have been reviewed in the past, students may use the Emmanuel College Course Search Tool at https://ecforms.emmanuel.edu/tce/. The course search tool does not take the place of the Study Off Campus Request Form, and all students must submit this form if they intend to complete a course off campus, no matter if the course is already evaluated in the Course Search Tool.

2. Receive Final Approval Form via Email. The Office of the Registrar will email you and your advisor a copy of your final course approvals as that you have a completed course approval form. Students should submit approvals for off-campus work at least one week prior to the off-campus course starting to ensure approvals are received in time. Approvals generally take 3-4 business days; however, requests for major coursework and certain direct equivalents may require additional time for review by academic department.

Course Equivalent Codes: To view a description of the course equivalent codes please visit: Transfer Course Number Key for Non-Emmanuel Equivalent Courses

Domains of Knowledge (General Requirements) Guidelines: To view the guidelines for what content fulfills general requirements please visit: Domains of Knowledge-General Requirements Guidelines

3. Request official transcript from Host Institution to be sent to the Emmanuel College Office of the Registrar upon completion of the course. Once we

receive the transcript, it will be matched with your approval form and the credit will be posted to your record so long as a grade of C or better has been earned.

Questions? Contact the Office of the Registrar

Office of the Registrar

regmail@emmanuel.edu (617) 735-9960

Credit Deficiency Removal Policy If your intended Study Off Campus course will be used to replace a course already completed at Emmanuel, please review the policy below and complete the credit deficiency removal process.

Courses may be repeated to replace the grade of an F, to meet college requirements, or to improve a student’s grade point average. The student must repeat the same course. Another course in the same department may be substituted only with the approval of the student’s academic advisor and the chairperson of the department. Credit will be awarded only for one of the courses and the higher of the grades will be calculated in the cumulative grade point average. The original grade remains on the transcript. Should the original grade have resulted in the student being places on academic probation, the new grade will not affect that status. It is the student’s responsibility to submit a completed credit deficiency removal form to the Office of the Registrar to complete the process.