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StudentTranscripts Service Overview
September 2017Updated March 2018
q New online application for current and former students to:v Access secondary school transcripts, certificates, scholarship
information, and course and examination marksv Order and electronically send transcripts to post-secondary
institutions
q Replaces two existing applications:v Student Secure Web – portal for current students to access course and
exam information and request transcripts be sent to post-secondary institutions
v Transcripts and Certificates Online – public site for former graduates to order copies of their transcripts and graduation certificates.
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Overview
• View assessment and exam marks• View and order transcripts• View scholarships and awards• Download digital, pdf or hardcopy of transcripts• Select up to 25 Post-Secondary Institution (PSI) selections at no
charge• Request real-time transfer of transcripts to PSI and employers• Authorize ongoing PSI access to receive transcript updates
throughout the year• Receive real-time feedback on status of transcript delivery• Benefit from possible early admission and program acceptance
decisions to PSIs 3
Benefits for Students
Poster for School Counsellors
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Communications
Important Information for Studentsq Students must register for a BC Government account,
a BCeID before accessing the StudentTranscript Service.
q Current students receive 25 free transcripts for distribution
q Students are responsible for ensuring transcript accuracy prior to transmission to post-secondary institutions
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Getting Started
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Getting Started: BCeID Sign Up
From the Transcripts and Certificates web page, select Sign up for a BCeID.
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Getting Started: BCeID Sign Up
Complete the Fields to register for a BCeID
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Getting Started: BCeID Sign Up
Select Password Reset Questions and Answers
Tip: Select the calendar tool to enter in important date
Please remember your passwords hints and answers as you will need these if you
forget your password
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Register for StudentTranscripts
Register for the StudentTranscripts Service
Tip: PEN, First Name, Last Name and email are mandatory fields and must be correctly entered to avoid delays
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Authorize Data Collection
Read the Data Collection to complete the process.
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Email Verification
An email confirmation will be sent to activate registration.
Click on link to link the newly created BCeID to the students STS account.
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Logon with the BCeID
Read the Data Collection to complete the process.
Main Student Dashboard following authentication and authorization
Student Dashboard
Privacy consent activates links below
Send Transcript to PSI
Send PDF Transcript or Send Printed Transcript
Send/Order your Transcript
Select one or more institutions
Step 1 – Search for PSI
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Step 1 – Search for PSI
q Select different search options – i.e. province
Select one or more institutions
Choose Send Option
Students can choose how they want to send their transcript to the post-secondary institutions they have selected; note the delivery method is dependent on the Post-Secondary Institution.Currently the defaults are set to:• Send final marks when they are available:
displayed when the post-secondary institution only receives printed copies of transcripts; your final marks will be mailed in July
• Send interim and final marks when they are available: interim marks are sent electronically in May and final marks are sent electronically in July. This option will only be displayed for current students and is not available to former students.
If the student wants to ‘send my printed transcript now”, then they will need to change their selection from the current default button.
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Choosing information to go to PSIs
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‘Send options’ to PSIs
Options available for institutions that receive printed transcripts
Options available for institutions that receive the TRAX electronic batch file
Step 2 – Choose send option
Preview of Transcript prior to sending
Informational message area to warn students of any exam marks that may
not yet be complete
Step 3 – Confirm and add to cart
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Order Details
q Students that select ‘send interim and final marks when they become available’ will see their item status as PROCESSING until the interim transcript is sent in a batch file to the PSIs in May and final transcripts in July
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Order Status
UPDATE - March 2018:
q Schools should check to see if their students have
made an incorrect PSI selection by checking their
“PSI summary report” on the School Secure Web
q https://www.bced.gov.bc.ca/exams/tsw/princ_terms.jsp
q Students must verify their selections in STs no later than May 3rd, otherwise their interim marks will not
be sent to the PSIs in the May batch file.
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Accessing PSI Summary Report
On the PSI Summary Report for Schools: 2018q Review the report to see students selectionsq If the student did not make a selection or selected
‘Send now’, they will not appear on this report. q If missing, schools should follow up with those
students as soon as possibleq Students must go back into the STS website and re-
select their PSIs individually and resend their transcripts by May 3rd to ensure that their interim marks are included in the batch that is sent to PSIs on May 7th.
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Reviewing Student Selections
q Teleconference call to discuss the updates or answer any questions:vWednesday April 11th at 3 pmvCall in Number: 1 (888) 952-9304vAccess Code: 9356939
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