Student Student TransportationTransportation

Reimbursement Reimbursement WorkshopWorkshop

August 2010August 2010

Transportation Reimbursement History

$90,2

26,73

0

$89,0

71,78

9

$81,8

94,54

5

$79,1

21,95

3

$74,5

31,39

9

$69,1

75,45

3

$67,7

90,70

2

$65,9

86,09

7

$63,9

44,97

7

$60,2

84,75

1

$55,9

36,46

1

$54,0

50,21

3

$75,6

60,26

7

$69,5

08,90

4

$66,0

60,36

0

$62,2

78,97

0

$58,0

02,10

0

$57,6

49,43

6

$56,0

88,18

8

$54,2

43,94

6

$51,2

00,67

2

$47,5

45,99

2

$22,8

28,02

6

1.61%8.85%5.22%6.07%7.37%

0.61%2.78%3.40%5.94%7.69%

010,000,00020,000,00030,000,00040,000,00050,000,00060,000,00070,000,00080,000,00090,000,000

100,000,000

1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009

Costs 50/85 Reimb Block Grant Growth Rate

2010 Legislation2010 Legislation

SB 1418. SECTIONS 23 and 33.SB 1418. SECTIONS 23 and 33.

SECTION 23SECTION 23. Notwithstanding the provisions of Section . Notwithstanding the provisions of Section 33-1006, Idaho Code, for the period of July 1, 2010, 33-1006, Idaho Code, for the period of July 1, 2010, through June 30, 2011, the total moneys paid to school through June 30, 2011, the total moneys paid to school districts for eligible transportation costs shall be reduced by districts for eligible transportation costs shall be reduced by ten percent (10%).ten percent (10%).

SECTION 33. Idaho Code 33-1006. The only miles for which costs may be reimbursed shall be those directly associated with transporting students for the purposes of regular school attendance during regular days and hours.

2010 Legislation, Cont.

SB 1418, Section 23 – 10% Holdback

SDE will calculate transportation reimbursements as usual: 50/85% blend plus block grant

Bottom line paid out during FY11 will be at 10% less than calculated

2010 Legislation, Cont.

SB 1418, Section 33 – Mileage Eliminated reimbursable field trip mileage

Reduced shuttle mileage reimbursement eligibility to (all criteria must apply): Between district-owned or exclusively-leased facility Regular school attendance Regularly recurring days Regular days and hours

ReviewReview

Other MilesOther Miles

““Other” non-reimbursable miles in yellow school Other” non-reimbursable miles in yellow school buses: buses:

Moving buses to facilities for repair or maintenance, Moving buses to facilities for repair or maintenance, test driving, training miles, fuelingtest driving, training miles, fueling

Mileage from leasing buses to non-district groupsMileage from leasing buses to non-district groups Contractors: Mileage not associated with district’s Contractors: Mileage not associated with district’s

student transportation program should be tracked student transportation program should be tracked by the contractor but not reported on reimbursement by the contractor but not reported on reimbursement claimclaim

Non-Conforming VehiclesNon-Conforming Vehicles

Matrix – All mileage shall be tracked on all Matrix – All mileage shall be tracked on all vehicles used to transport students and vehicles used to transport students and transportation personnel.transportation personnel.

SISBO – District shall maintain accurate SISBO – District shall maintain accurate records of all trips in all school buses and records of all trips in all school buses and non-conforming vehicles used in the non-conforming vehicles used in the transportation of students.transportation of students.

Other Student Trip MilesOther Student Trip Miles

Report mileage in district-owned over-the-Report mileage in district-owned over-the-road coach buses, yellow buses removed road coach buses, yellow buses removed from SDE inventory, or vans used to from SDE inventory, or vans used to transport students.transport students.

Any expenses tied to this mileage should not be Any expenses tied to this mileage should not be reported on the claim form, i.e. salaries and reported on the claim form, i.e. salaries and benefits, shop utilities, fuel, parts, supplies. benefits, shop utilities, fuel, parts, supplies.

Pro-rate according to total student mileage.Pro-rate according to total student mileage.

Pre-Approvals RequiredPre-Approvals Required

Bus safety options:Bus safety options: Air conditioning, automatic chains, diesel-fueled Air conditioning, automatic chains, diesel-fueled

auxiliary heating system, electromagnetic auxiliary heating system, electromagnetic driveline retarder, empty/passenger bus check driveline retarder, empty/passenger bus check system, engine retarder, exhaust retarder, flat system, engine retarder, exhaust retarder, flat floor, front bumper-mounted crossing arm, track floor, front bumper-mounted crossing arm, track seating, heated entry steps, pre-school age seating, heated entry steps, pre-school age seating, roof-mounted rear air deflector, second seating, roof-mounted rear air deflector, second stop arm, wheelchair liftstop arm, wheelchair lift

Pre-Approvals RequiredPre-Approvals Required

Miscellaneous, not all inclusive:Miscellaneous, not all inclusive: Routing software – annually, trainings outside Routing software – annually, trainings outside

SDE sponsored or outside those listed on Matrix, SDE sponsored or outside those listed on Matrix, radio repeater, new radios not purchased with a radio repeater, new radios not purchased with a new bus, diagnostic equipment, large tools, cell new bus, diagnostic equipment, large tools, cell phones in-lieu of bus radios, emergency bus or phones in-lieu of bus radios, emergency bus or equipment lease, seat pouches, extra digital bus equipment lease, seat pouches, extra digital bus camera hard drives if more than two per year camera hard drives if more than two per year

Idaho Code 33-1006Idaho Code 33-1006

85% Transportation Reimbursement85% Transportation Reimbursement SDE TrainingSDE Training SDE Assessment FeeSDE Assessment Fee Bus Depreciation Bus Depreciation Bus MaintenanceBus Maintenance

50% Transportation Reimbursement50% Transportation Reimbursement All other approved costsAll other approved costs

Idaho Code 33-1006 (7)Idaho Code 33-1006 (7)2010 Block Grant2010 Block Grant

See amount on FY09 Funding CapSee amount on FY09 Funding Cap Based on difference of old 85% formula and new Based on difference of old 85% formula and new

50/85% blend formula50/85% blend formula

$100,000 Total Reimb Cost

$60,000 ReimbFrom 50/85%

$25,000 ReimbFrom Block Grant

$15,000 Non-Reimbursable

Block Grant 2011Block Grant 2011

(a)  Divide the amount distributed to the district pursuant to this (a)  Divide the amount distributed to the district pursuant to this subsection (7) in fiscal year 2010 by the district’s support units for subsection (7) in fiscal year 2010 by the district’s support units for fiscal year 2010fiscal year 2010

$25,000FY10 Grant

17.4 Units in 2010

$25,000/17.4

$1,436.78 per Unit

Block Grant 2011Block Grant 2011

(b)  Multiply the result of the calculation found in subsection (7)(b)  Multiply the result of the calculation found in subsection (7)(a) of this section by the number of support units in the current (a) of this section by the number of support units in the current fiscal yearfiscal year

$1,436.78 per Unit

17.5 Units in FY11

$1,436.78 * 17.5 =

$25,143.65 Block Grant Base

Block Grant 2011Block Grant 2011

(c)  Determine the percentage change in statewide transportation (c)  Determine the percentage change in statewide transportation reimbursements as provided for in subsection (5) of this section since reimbursements as provided for in subsection (5) of this section since fiscal year 2010fiscal year 2010

(d)  Determine the percentage change in statewide student enrollment (d)  Determine the percentage change in statewide student enrollment since fiscal year 2010since fiscal year 2010

Changes in trans reimb and enrollment since 2010

2010 reimb 50/85% = $54,050,213

2010 enrollment = 278,522

2011 enrollment = # avail in Dec 2010

2011 reimb 50/85% = estimate # avail Feb 2011

Block Grant 2011Block Grant 2011

(e)  Subtract the result of the calculation found in subsection (7)(d) of this (e)  Subtract the result of the calculation found in subsection (7)(d) of this section from the result of the calculation found in subsection (7)(c) of this sectionsection from the result of the calculation found in subsection (7)(c) of this section

(f)  Adjust the result of the calculation found in subsection (7)(b) of this section (f)  Adjust the result of the calculation found in subsection (7)(b) of this section by the percentage result from subsection (7)(e) of this section.by the percentage result from subsection (7)(e) of this section.

$25,143.65 Block Grant Base

5% - 2% = 3%

5% change in statewide transp reimb since 2010

2% change in statewide enrollment since 2010

$25,143.65 * 1.03 = $25,897.96 FY11 Block Grant

Open Discussion Open Discussion and Questionsand Questions