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Student Tracking Process
Paul Blakemore – Examinations & Data Manager
My Role:
Sole responsibility in the academy for……
• All Examinations & Procedures – Internal / External
• Diploma / BTEC / Nationals coordination
• Results / Statistics production and reporting
• Student Tracking / Reporting & Analysis
• Data Management – Collection / Storage / Analysis
Previously:
• Pupil Monitoring – was carried out twice a year
• Data collection using OMR sheets
• Poor reporting home to parents
• Poor quality information collected from staff – too much
• Information collected wasn’t then used by staff properly
• Analysis produced was dated and not necessarily appropriate
• Paper copies of analysis distributed only
New Process:
• Data collection now done electronically – through marksheets
• ‘Student Tracking’ done every half term (6 weeks)
• Result Sets used to distinguish data collection periods
• More thorough and better quality analysis now produced, and distributed via email to key members of staff (paperless)
• Improved reporting to parent – ‘traffic light’ colour coding along with detailed explanations of the reports
• Student awareness of tracking validity
Data Collection: • Collect a Current Grade / Level, and Attitude to Learning & Home Learning
Values – Concise data collection
• Traffic Light Colour Coding in place to aid staff in in teaching and preparation
(after data collected).
• Don’t display previous “Tracking” collected as to encourage a fresh data
set be reported by staff – improved quality of information collected!
Analysis:
Assessment Manager ‘Master’ Template created ready for data to be exported to excel
Analysis:Analysis produced in excel along with summary figures for the cohort
Reports:
SIMS Advantages:
• All data readily available in SIMS for future use and analysis
• Easy access to ‘Tracking’ data for all staff, via ‘tab’ features linked to class registers
• ‘Tracking Data’ can be used alongside other SIMS data in reports (behaviour, examination entries, official exam results)
• LINKED DOCUMENTS – enables all reports to be stored in a students profile (document library for reports)
• Paperless system – allows for improved efficiency
Further Development:• ‘Performance Wall’ produced for Years 10 & 11 - Visual display of ‘Tracking Analysis’ for Staff & Students to use
SIMS Learning Gateway & Discover:
SLG
• Gives us the facility to fully utilise all data collected
• Access to key stakeholders (staff, students and parents)
• Real-time reporting – development of academy system!
Discover
• ‘Electronic’ performance wall
• Enhance visual display of analysis – for management use
Summary:
• Good process / procedures now in place for staff (deadlines set)
• Importance of data quality highlighted, and awareness raised
• Information now readily available in all formats for staff throughout the academy – and being used!
• Students much more familiar with ‘Tracking’ and take ownership of progress made
• Reporting to parents much improved – quality of information heightened and understanding increased
Any Questions?