Student Organization SummitFall 2010

ICEBREAKERS & TEAMBUILDERS

Icebreakers & Teambuilders

Jared Johnson, Campus Recreation

UWS Challenge Course

Ann Miller, Dept. of Student Involvement

SUFAC & BUDGETS

SUFAC Deadlines

• Budget Workshop - Attend one: – Wednesday, October 6th at 1:00 pm– Thursday, October 7th at 12:00pm in KOT

• Budget Submittal: Friday, October 15th 4:00 pm• Budget Hearings: Wkend of October 23rd -24th

Send Budgets to sufacdirector@uwsuper.edu

SUFAC Priorities

• Benefit to all/many Students/Community• Outdoor/Diverse Venue Events• Cultural Events• Travel that brings back to Campus• Collaborative Events

Campus Accounts

• Campus Account is necessary for funding• Cannot have external account for deposits;

should be deposited in State Fund

Contact Jeff Kahler (Budget Analyst, Main 202)

Online: Budget Office – Business Office – Forms (on the left navigation tab)

Cash Handling

• Starting Cash, Travel Advance, Petty Cash or any cash request

• Don’t forget to deposit the money back into your account! Submit Department Deposit Form along with the money to cashiers.

Contact Suzie Bednar-Munsell (Old Main 206)

Spending Funds

Purchasing – Rob Waksdahl (Main 206)• Fill out Purchase Requisition Form on green paper.

Travel – Suzie Bednar-Munsell (Main 206)• Plan your travel ahead. Make an appointment.

Speaker/Performer – Allison Gerland (YU 155)• Fill out Entertainment Contract

Catering/Food Service – Valerie Vo• Fill out Catering Request Form, submit to Aviand;s

Emergency FundingNew Student Organization• Eligible for max. $500 and 2 requests/year, whichever

comes first

Existing Student Organization• Must have submitted budget last year.• SUFAC precedent 3 yrs ago. Cannot find in constitution.

• Eligible for max. $2500 and 2 requests/year, whichever comes first.

Contact Director Dhital (sdhital@uwsuper.edu) for more information and form

RISK MANAGEMENT – HOT BUTTONS

Hot Button #1 – Travel Tips

DO• Be an upright

representative of the University

• Know and follow all policies and procedures

• Collect emergency contact info prior to all trips

DON’T• Forget to fill out all proper

paper work

Hot Button #2 – Event Planning

DO• Keep participants as safe

as possible• Utilize the headline test

DON’T• Forget that you can

purchase extra insurance if needed

Hot Button #3 - Signature Authority/Contracts

DO• Fill out university

entertainment contracts for outside performers (have Tammy Fanning sign)

• Utilize payment to individual form for honorariums for speakers

DON’T• Forget that you cannot

sign any agreements, contracts, memos of understanding…

Hot Button #4 - Funds/Fundraising/Food

DO• Complete proper paperwork

for fundraising• Know and understand our

cash handling policies• Use non-food items or

prepackaged/bakery items for fundraising

• Use foods that are catered or on the “approved foods” list for events

DON’T• Use hot foods (such

as soup or taco sales) for fundraising

• Use foods from the deli or foods that might spoil for event or gatherings

Hot Button #5 - Copyright – Movies, Music…

DO• Order movies from

Swank when possible OR get written permission from producer of film to have a public showing

• Get a discount for movies – work with Allison Gerland

DON’T• Show movies without

copyright permissions• Be fooled: student

organizations are not for “educational purposes” – only if the film is used in curriculum and shown in a shortened format

SERVICES & RESOURCES

Services & Resources

Technology:• Organization Email (senate@uwsuper.edu)• Organization Website• Online Directory www.uwsuper.edu/studentorgs

Yellowjacket Union:• Mailboxes• Rothwell Opportunities Center• Meeting Room, YU 153• Banner Room, YU Lower Level

Leadership & Volunteerism

Leadership Intern: • Kelsie Murchy

Volunteerism & Service Intern: • Nikki Ollig

Collaboration

Many Benefits:• Higher attendance and response• Less financial commitment• Higher quality program or event• Greater assistance in planning

Winterfest is coming up . . . December 2!

Breakout Sessions4:30-5:00 pm• Creative

Promotions, YU 202

• Group Meeting Crash Course, YU 203

• Recruiting Members, YU 204

5:05-5:35 pm• Creative

Promotions, YU 202

• W.A.D.E-ing Through it All, YU 203

• Help Your Advisor Help You, YU 204

• Event Planning 101, YU 202

• Group Meeting Crash Course, YU 203

• Transferrable Skills, YU 204

5:40-6:10 pm