Student ManualSlide 1 Slide 2 Course Manager Instructors. Unit 1 Introduction and Overview SEMS/NIMS Combined Course Version 5.15 Page 1.4 Participant Guide Slide 3 Name Job title

ICS/SEMS/NIMS Combined Basic Curriculum

Student Manual

SEMS/NIMS Combined Course Version 5.15 Table of Contents

Table of Contents

Unit 1 Introduction and Course Overview

Unit 2 Incident Command System (ICS)

Unit 3 Multiagency Coordination System (MACS) and

Mutual Aid

Unit 4 Standardized Emergency Management System

(SEMS) and National Incident Management

System (NIMS)

Unit 5 Course Summary and Close

Appendix A Acronyms

Appendix B ESFs

Appendix C Mutual Aid Template

Appendix D IS Tests and Links

Appendix E ICS and SEMS Activities

SEMS/NIMS Combined Course Version 5.15 Table of Contents

Table of Contents

This Page Intentionally Left Blank

Unit 1

Introduction and Overview


Unit 1 Introduction and Overview

SEMS/NIMS Combined Course Version 5.15 Page 1.1 Participant Guide

Duration

60 Minutes

Scope Statement

This unit provides participants with a review of course contents and delivery format, and

an understanding of ICS/SEMS/NIMS.

Terminal Learning Objectives

Upon completion of this unit, participants will have an understanding of course contents

and delivery format.

Enabling Learning Objectives

Identify course content, delivery format, schedule, objectives and instructors and

participants expectations.

Lesson Topics

Course Overview

Introductions

Course Expectations



Resources

Course Participant Guide

Assessment Strategy

Verbal and visual assessment of understanding

Participation in introductions

Question and answer period

Instructor-to-Participant Ratio

1:25

Reference List

Not Applicable

Practical Exercise Statement

Not Applicable

Instructor Notes

Instructor notes are contained throughout the lesson plan as appropriate



Slide 1

Slide 2

Course Manager

Instructors



Slide 3

Name

Job title and organization

NIMS/SEMS experience

One item on your Bucket List

Slide 4

Schedule/Evaluation

Sign-in sheet

Breaks and Lunch

Distractions

Participant Manual – Slide Formats

Handouts

EM Specialists Certificates

Credentialing



Slide 5

Understand ICS/SEMS/NIMS

Understand Mutual Aid

Understand Multiagency Coordination

Understand Common Operating Picture

Understand Communications

Understand Resource Management

Slide 6




Unit 2

Incident Command System

(ICS)




Duration

90 Minutes

Scope Statement

This unit provides participants with information about the Incident Command System, Command Staff, and Multiagency Coordination


Upon completion of this unit, participants will know how the Incident Command System works, who the Command Staff is and what Multiagency Coordination does.


Understand the Incident Command System

Understand the Command Staff’s role

Understand Multiagency Coordination System

Lesson Topics

Incident Command System

Command Staff

Multiagency Coordination System



Resources

Course Participant Guide Handouts Activities

Assessment Strategy

Verbal and visual assessment of understanding Participation in activities and group discussions Question and answer period


1:25

Reference List

Not Applicable


Not Applicable

Instructor Notes




Slide 1



Slide 2

Developed after a devastating 1970s wildfire in California

Ineffective Response

Firefighting RESources of California Organized for Potential Emergencies – FIRESCOPE

What is ICS

ICS Structure

Span of Control

ICS was developed in the aftermath of a devastating 1970s wildfire in California where numerous problems were encountered. Response problems are likely to result from: Lack of accountability Poor communications Lack of orderly, systematic planning No common, flexible, pre-designated management structure No predefined methods to integrate interagency requirements into the management

structure The U.S forest Service, Cal Fire and other Southern California fire agencies formed FIRESCOPE – Firefighting RESources of California Organized for Potential Emergencies. ICS is a standardized approach to incident management. ICS: Enables coordinated response among various jurisdictions and agencies Establishes common processes for planning and managing resources Allows integration of facilities, equipment, personnel, procedures and

communications ICS structure is flexible for any type, scope, and complexity of incident. The ICS structure is based on lessons learned, ensures safety of responders, achievement of objectives, and efficient use of resources. ICS structure is also used for natural, technological, human-caused hazards and planned events.



Someone who serves as a director every day may not hold that title under ICS structure. Elected and appointed officials should not assume the role of incident commander for all incidents and direct the on-scene technical operations from the EOC. ICS uses the same management functions regardless of the size of the incident ICS Span of Control: Number of people one person can effectively supervise - between 3 and 7 subordinates with 5 being optimal.



Slide 3

Common Terminology

Modular Organization

Management by Objectives

Reliance on an Incident Action Plan

The ability to communicate is absolutely critical. During an incident, communications should use common terms or clear text. Do not use radio codes, agency-specific codes, acronyms, or jargon. The goal is to promote understanding among all parties involved in managing an incident. Common Terminology or plain English allows diverse incident management and support organizations to work together. Common terminology covers organizational functions, resource description, and incident facilities. Incident response communications should feature plain language commands. Field manuals and training should be revised to reflect the plain language standard. ICS Structure develops in a top down modular fashion. ICS is based on the incident objectives and resource requirements; expands and contracts to use only those needed elements, and requires that each element has a person in charge. ICS structure is unique and has no correlation to most agency administrative structures. Incident objectives are used to ensure everyone in the ICS organization has a clear understanding of what needs to be accomplished. Incident objectives are established based on 1) Life Safety, 2) Property, and 3) Environment. Management by Objectives - Incident objectives are communicated throughout the ICS organization. This includes establishing overarching incident objectives; developing strategies based on the objectives; developing and issuing assignments, plans, procedures, and protocols; establishing specific, measurable tactics or tasks, and directing efforts to accomplish them; and documenting results to measure performance and facilitate corrective actions.



Every incident must have an Incident Action Plan (IAP). An IAP provides a concise, coherent means of capturing and communicating the incident priorities, objectives, and strategies. Incident Action Plans Specify incident objectives and communication protocols State activities to be completed Cover a specified timeframe, called an operational period May be written or oral – except for hazardous materials incidents, which require a

written IAP



Slide 4

Command

Coordination

Command Function

Chain of Command

Unity of Command

Command: The act of directing, ordering, or controlling by virtue of explicit statutory, regulatory or delegated authority at the field level. Coordination: Provides support to the command structure and may include incident prioritization, critical resource allocation, communications systems integration, and information exchange Command Function: Must be clearly established at the beginning of incident or when command is transferred, the process must include a briefing Transfer of command is the process of transferring the responsibility for incident command from one Incident Commander to another. Transfer of Command may take place when: A more qualified Incident Commander assumes command Jurisdiction/agency is legally required to take command Incident changes in complexity The Incident Commander is always highly qualified and trained to lead incident response.



Chain of Command is an orderly line of authority within the ranks of the incident management organization. The Chain of Command does NOT prevent personnel from directly communicating with each other to ask for or share information. Unity of Command means that every individual has one designated supervisor to whom he or she reports. Under Unit of Command personnel report to only one ICS supervisor and receive work assignments only from their ICS supervisor. When at an incident, you no longer report to your day-to-day supervisor.



Slide 5

Command

in the Field

Management

in the EOC

CommandCommand or

Management

Management determines priorities, objectives, and strategic goals (Action Planning); manages organizational structure, event resources, coordinates event activities and activities of outside agencies, ensures safety, approves the EOC Action Plan, and authorizes release of information to the media. The Management Staff consists of Emergency Operations Center Director, Public Information Officer, Safety Officer and Liaison Officer. Operations manages all field activities, coordinates all tactical operations, assists the Director in developing strategic goals and objectives for the event, and develops operational plans. The Operations Staff consists of Police, Fire, EMS, and Mass Care and Shelter personnel. Planning/Intelligence manages Situation Status (past, present, predicted), Resource Status (present and predicted) and handles all documentation for the event. Planning responsibilities include Information Management, Planning for Operational Periods, Development of the Action Plan and Advance Planning. Logistics is responsible for providing facilities, services, and materials for the event. Logistics manages service and support resources and tracks resources. Finance & Administration takes care of all costs and financial considerations. Finance/Administration is responsible for future payments, budgeting, payment of personnel costs and cost recovery.



Slide 6

Commander

Incident Commander Responsibilities

Deputy Incident Commander

The agency with primary jurisdictional authority over the incident designates the individual at the scene responsible for establishing command. The Incident Commander (IC) is the only position that is always staffed. The IC develops the incident objectives that direct all subsequent incident action planning, approves the Incident Action Plan (IAP), and resources ordered or released. The IAP establishes the overall incident objectives, strategies, and tactics. The IC has overall responsibility for the incident and must have authority to manage the incident. The IC is designated with overall incident management responsibility. The Incident Commander should have the level of training, experience, and expertise to serve in this capacity. Qualifications to serve as an IC are not based on rant, grade, or technical expertise. The Incident Commander has overall responsibility for managing the incident by establishing objectives, planning strategies, and implementing tactics. The IC is responsible for ensuring the overall incident safety;. The IC provides information services to internal and external stakeholders; establishes and maintains liaison with other agencies; and may appoint one or more Deputy Incident Commanders. The Deputy Incident Commander must be qualified to assume the Incident Commander’s Position. The Deputy IC performs specific tasks requested by the Incident Commander and performs the incident command function in a relief capacity. To maintain Span of Control, the Incident Commander first establishes the Operations Sections. The remaining Sections are established as needed to support the operation (Planning and Intelligence, Logistics, and Finance/Administration).



Slide 7

Command Staff

General Staff

Command Staff consist of the Public Information Officer (PIO), Safety Officer, and Liaison Officer. Public Information Officer serves as the conduit for information to and from internal and external stakeholders, media and the public.. The PIO gathers, verifies, coordinates, and disseminates accurate, accessible, and timely information on the incident’s cause, size, and current situation; resources committed; and other matters of general interest for both internal and external audiences. The Incident Commander must approve the release of all incident-related information. The PIO should participate in or lead the Joint Information Center (JIC) to ensure information is consistent. The JIC is a central location that facilitates operation of the Joint Information System (JIS).. The Joint Information System (JIS) is the framework for organizing, integrating, and coordinating the delivery of public information. The JIS provides a structure for developing and delivering incident-related messages by developing, recommending, and executing public information plans and strategies. Safety Officer: Monitors safety conditions and develops measures to ensure safety of incident personnel. The Safety Officer advises the Incident Commander on all matters relating to operational safety, including the health and safety of personnel assigned to the incident. Liaison Officer: Serves as the primary contact for other governmental and nongovernmental agencies and the private sector General Staff refers to Incident management personnel organized according to function, (Operations Chief, Planning & Intelligence Chief, Logistics Chief, and Finance & Admin Chief) and who report directly to the Incident Commander.



Slide 8

Operations Chief (OPs Chief)

Branches

Divisions

Groups

Units

Task Force

Strike Teams

Single Resources

The Operations Chief is responsible for all tactical activities to reduce the immediate hazard, save lives, property, establish situational control, and restore normal operations. The Ops Chief reports to Incident Commander,. To maintain Span of Control, the Ops Section may use one or more of, the following elements Branches – Have functional, geographic, or jurisdictional responsibility for major parts of the incident operations. The person is charge of a Branch is a Director. Division – Has responsibility for operations within a defined geographic area. The person in charge of a Division is a Supervisor. Group – Used to divide the incident into functional areas of operation. The person in charge of a Group is a Supervisor. Units – Have functional responsibility for a specific incident planning, logistics, or finance/admin activity. The person in charge of a Unit is a Leader Task Forces - Group of mixed resources with common communications. The person in charge of a Task Force is a Task Force Leader Strike Teams - Specified combination of similar resources with common communications. The person in charge of a Strike Team is a Strike Team Leader Single Resource – Individual piece of equipment and its personnel, or a crew of team of individuals.



Slide 9

Plans/Intel Chief

Plans/Intel Section Units

The Planning/Intelligence Section collects, evaluates, and disseminates incident information and intelligence for the Incident Commander. The Plans/Intel Section Prepares status reports Displays situation information Maintains the status of resources assigned to the incident Prepares and documents the Incident Action Plan Develops Demobilization plans Plans/Intel Units include: Situation Unit: Collects, organizes and analyzes incident status information GIS Unit: Does all mapping of the incident Documentation Unit: Collects, records and maintains all documents relevant to the

incident Advanced Planning Unit: Predict need for resources, sheltering, etc. for the next

48-72 hours Resource Unit: Records the status of resources committed to the incident Demobilization Unit: Ensures orderly, safe and efficient demobilization of incident

resources Technical Specialist: Personnel with special skills that can be used anywhere in the

ICS organization



Slide 10

Logistics Chief

Logistics Section Branches

The Logistics Chief ensures adequate resources are available (personnel, supplies and equipment) to meet the incident objectives. The Logistics Section is responsible for all services and support needs, including: Providing communication planning and resources Setting up food services for responders Setting up and maintaining incident facilities Providing support transportation Providing medical services to incident personnel Support Branch Supply Unit: Orders, receives, stores and processes all incident-related resources and supplies Ground Support Unit: Provides and maintains all ground transportation during an incident Facilities Unit: Sets-up, maintains and demobilizes all facilities in support of the incident Service Branch Food Unit: Fill food and water requirements, plans menus, orders food, provides

cooking facilities Communications Unit: Provides communications planning and resources Medical Unit: Arrange for medical services for incident personnel



Slide 11

Finance/Admin Chief

Finance/Admin Units

The Finance/Admin Chief sets up for incident specific financial management. The F/A Chief is responsible for Contract negotiation and monitoring Timekeeping Cost analysis Compensation for injury or damage to property Documentation for reimbursement (e.g. under mutual aid agreements and assistance

agreements. Time Keeping Unit: Records time for incident personnel Cost Unit: Tracks costs, analyzes cost data, makes estimates and recommends cost savings Compensation/Claims Unit: Handles concerns resulting in property damage, injuries or fatalities at the incident Procurement: Responsible for vendor contracts



Slide 12

Unified Command

Area Commands

Unified Command is two or more Commanders from various Jurisdictions who have jurisdictional authority, and operate together from a single command structure with a single set of incident objectives Unified Command uses collaborative strategies, reduces duplication, and maximizes use of resources. Unified Command enables agencies with different legal, geographic, and functional responsibilities to coordinate, plan, and interact effectively. Unified Command has the following features Single integrated incident organization Co-located (shared) facilities - One ICP Single Planning Process Single Incident Action Plan Area Command manages multiple incidents handled individually by separate ICS organizations. Area Command sets the overall strategy and priorities, and identifies and allocates resources. The Area Command ensures strategies are followed and objectives are met. Area Command maintains effective communication and assists in transition to full recovery operations

Direct tactical and operational responsibility for conducting incident management activities rests with the Incident Command.



Slide 13

Briefing

Accountability

Recordkeeping

Demobilization

Briefings must include the current situation, identify your specific job responsibilities, and describe ICS structure and your position. Briefings must also include procedures to obtain necessary resources, operational periods and safety procedures. Accountability during incident operations is essential. All responders must check-in to receive an assignment. Checking in ensures personnel accountability Track resources Prepare personnel for assignments, Locate personnel in case of emergency Establish personnel time records and payroll documentation, Plan for releasing personnel Organize the demobilization process. Everyone follows the Incident Action Plan. Each individual is assigned only one supervisor. Supervisors must be able to supervise and control their subordinates, and must record and report resource status changes. Recordkeeping requires printing all entries. Dates are in month/day/year format. Make sure the date and times are on all forms and records. Use local time in 24-hour military format (1:00 p.m. = 1300 hours). Resources are demobilized at the end of their assignment. Before checking out and leaving you should complete all tasks and required forms/reports. Brief replacements, subordinates, and supervisor. Evaluate the performance of subordinates, follow checkout procedures, and return any incident issued equipment or other expendable equipment. Complete post incident reports, time records, critiques, evaluations and medical follow-up.



Slide 14

Incident Command Post

Staging Area

Base

Camp

Helibase

Helispot

ICS Incident Facilities are established by the Incident Commander based on the requirements and complexity of the incident. Incident Command Post – Location where the Incident Commander oversees all incident operations. The Incident Commander directs operations from the ICP which is usually located at or in the immediate vicinity of the incident site. Staging Area – A temporary location where personnel and equipment are gathered while waiting assignment Base - The location where primary logistics and administrative functions are coordinated and administered Camp – Provides sleeping, food, water, and sanitary services to incident personnel Helibase – A location where helicopter-centered air operations are conducted Helispot – A temporary location where helicopters can safely land and take off



Slide 15

You’ve been tasked with setting up an Incident Command Post with an ICS Structure.

Work in your groups

What organizational functions of ICS structure need to be put in place?

Who is involved?

What is the time period to complete the activities?

What area the top three priorities?

What supporting resources/equipment/materials are needed?

Is Mutual Aid required?



Slide 16




Unit 3

Multiagency Coordination

System (MACS) and

Mutual Aid


Unit 3 - Multiagency Coordination System (MACS) and Mutual Aid Agreements

SEMS/NIMS Combined Course Version 5.15

Page 3.1 Participant Guide

Duration

60 Minutes

Scope Statement

This unit provides participants with an overview of Multiagency Coordination System (MACS) and Mutual Aid


Upon completion of this unit, participants will understand the Multiagency Coordination System and how Mutual Aid works.


Identify the components and principles of the Multiagency System (MACS)

Understand Mutual Aid

Lesson Topics

Multiagency Coordination System (MACS)

Mutual Aid




Resources

Course Participant Guide Handouts Activities

Assessment Strategy


Participation in group discussions and activities



1:25

References

Not Applicable


Not Applicable

Instructor Notes





Slide 1




Slide 2

Multiagency Coordination System (MACS)

Multiagency Coordination is a process that allows all disciplines to work together more efficiently and effectively. Multiagency Coordination is defined as the architecture to support coordination for incident prioritization, critical resource allocation, communications systems integration, and information coordination. MACS occurs across the various disciplines involved in incident management, jurisdictional lines or levels of government. MACS can and does occur on a regular basis whenever personnel from different agencies interact in preparedness, prevention, response, recovery, and mitigation activities. MAC System: Dispatch Centers: Coordinates acquisition, mobilization and movement of resources Emergency Operation Center (EOC): Supports on-scene response by coordination and tracking of resources, communications, and information collection, analysis and dissemination. Department Operation Centers Equipment Personnel (can commit agency resources)




Slide 3

MAC Determinations

MAC Readiness

MAC Coordination defines business practices, standard operating procedures, processes, and protocols by which participating agencies coordinate their interactions. MACS provides support, coordination, and assistance with policy-level decisions to the ICS structure managing an incident. MACS may be as simple as a teleconference and may require an assembled group and associated support systems. There is no simple policy for activating MAC system: When Unified Command is established When more than one jurisdiction becomes involved in response When incident could expand rapidly When similar past events have required multiagency coordination When chief executive requests activation of MAC MACs may be necessary for Incident priority determination; critical resource acquisition and allocation; interagency activities relevant to incident management, and coordination. When multiple layers of a MAC System are involved, they usually deactivate in reverse order from activation (i.e., Federal, State and local). Maintain MAC readiness Replenish resource Update rosters, media lists, and other contact information Conduct tests, training and exercises Maintain and update equipment Follow-up and implement recommendations from exercises




Slide 4

MAC Group Members

MAC System Functions

A MAC Group is comprised of administrators/executives, or their designees, who are authorized to represent or commit agency resources and funds. A MAC Group does not have any direct incident involvement and is often located some distance away from the incident site(s) or may function virtually. A MAC Group requires a support organization for its own logistics and documentation needs; to manage incident-related decision support information (tracking critical resources, situation status, and intelligence or investigative information); and to provide public information to the media and public. A MAC Group may be established at any level (National, State, or Local) or within any discipline (emergency management, public health, critical infrastructure, or private sector). MAC Group members consist of elected senior officials, agency administrators or executives, or their designees, who are authorized to represent or commit agency resources and funds. The principal functions and responsibilities of MAC entities typically include: Ensure each agency involved in incident management activities provides appropriate

situational awareness and resource status information Establish priorities between incidents and/or Area Commands in concert with Incident Commanders or a Unified Command

Acquire and allocate resources required by incident management personnel in concert with the priorities established by Incident or Unified Command




Anticipate and identify future resource requirements Coordinate and resolve policy issues arising from the incident(s) Provide strategic coordination as required The primary functions of MACS are to Support incident management policies and priorities Facilitate logistics support and resource tracking Inform resource allocation decisions using incident management priorities Coordinate incident related information, and coordinate interagency and

intergovernmental issues regarding incident management policies, priorities, and strategies




Slide 5

Based on a Catastrophic Earthquake

Assigned issue problem list

Determine if a MAC Group is needed & why

Who should be part of the group

What’s its purpose

How do you communicate




Slide 6

Many hospitals structurally compromised

Water and electricity is compromised

Long wait time for medical assistance

Low medical supplies and personnel

Lacking sterile facilities to treat victims

Security issues at the hospitals

Slide 7

Water systems compromised

Sewage system compromised

Need water monitoring

Common Health Advisory Needed

Vector Control

County Health Facilities Compromised

Pharmaceuticals Needed




Slide 8

Water Systems Down

Multiple-Water Districts Involved

Need for Emergency Drinking Water

Distribution of Drinking Water

Long term issues regarding restoration

Slide 9

Capacity of Shelters is maxed out

Limited electricity and water

Access and Functional Needs Issues

Pets Issues

Security Issues

Spontaneous Shelters Popping Up




Slide 10

Mutual Aid Agreements

Mutual Aid Agreement Benefits

Jurisdictions are encouraged to enter into mutual aid and assistance agreements with other jurisdictions and/or organizations from which they expect to receive, or to which they expect to provide, assistance. States are also encouraged to participate in interstate compacts and to consider establishing intrastate agreements that encompass all local jurisdictions. A mutual aid agreement is a legal document that provides a formal framework for assistance between parties. Agreements should be documented in writing to reduce or eliminate misunderstandings. A mutual aid agreement outlines request and response procedures, liability, reimbursement, and worker’s compensation procedures. Agreements should be developed before an incident occurs. Agreements should be among all parties that might provide or request resources during an incident. Mutual Aid and Assistance Agreements Coordinate planning Expand available response resources Ensure timely arrival of aid Arrange for specialized resources Minimize administrative conflict and litigations Maximize use of all available resources Recover response costs. A Capability Assessment determines the jurisdictions’ ability to respond to or adequately deal with incidents identified in the hazard analysis.




Slide 11

Purpose and Scope

References and Authorities

Definitions

Effect on existing agreements

Roles and Responsibilities

Mediation/dispute resolution

Training and Exercises

Purpose and Scope: The Purpose and Scope section sets the tone for the agreement. The section should include 1) need for the agreement, 2) range of incidents, and 3) member organizations. References and Authorities: Includes details about existing statues and/or regulations that authorize mutual aid agreements. Definitions define key terms to avoid different interpretations. Effect on existing agreements is a comprehensive legal review to determine if any serious conflicts exist with existing agreements. New agreements should replace older agreements to avoid conflict and potential disputes. Roles and Responsibilities include the roles and responsibilities of each party. This section usually has information about who can activate the mutual aid agreement. Mediation/Dispute Resolution includes information about how disputes are resolved. This may include using mediation, arbitration, and /or court of jurisdiction Training and Exercises include language on training and exercises, including how often training and exercises are conducted.




Slide 12

Liability and Insurance

Limitations

License, Certificate, and Permit Portability

Terms and Conditions

Reimbursement

Severability

Liability and Insurance spells out the liability of all parties and provides guidance for arbitration or resolution of any claims. Participating jurisdictions should have insurance or another form of protection in place. Limitations specifies the conditions under which a participating jurisdiction’s obligation to provide assistance and resources may or may not be limited. License, Certifications & Permit Portability specifies conditions under which a person or entity who holds a license, certifications, or other permit is deemed to be licensed, certified, or permitted in the jurisdiction requesting assistance. Terms and Conditions specify the duration or life expectancy of the agreement. The agreement should have a beginning and an end date. Reimbursement clarifies issues over reimbursement (who pays for what, eligible expenses, triggers for the reimbursement provision) Severability addresses how one or more of the signatures can leave the agreement while leaving the rest of the agreement intact.




Slide 13

Types of Aid and Agreements Law and Fire

EMMA

Intra and Interstate

Mutual Aid Operational Plan

Types of Mutual Aid and Assistance Agreements Law Mutual Aid – Law Enforcement agencies use Mutual Aid to assist each other during an incident Fire Mutual Aid- Fire departments use Mutual Aid to assist each other during incidents Emergency Managers Mutual Aid (EMMA) – Send staff to assist other EOCs when needed Statewide/Intrastate Mutual Aid- Agreements (coordinated through the State) that incorporate both State and local governmental and nongovernmental assets. Intrastate mutual aid is used between two or more governmental entities, jurisdictions, agencies, departments, etc. within the boundaries of a State, who agree to provide or receive aid from one another. Interstate Agreements – Out-of-State assistance through formal State-to-State agreements such as the Emergency Management Assistance Compact (EMAC). The primary purpose of a mutual aid operational plan is to provide detailed procedures for implementing a mutual aid agreement. Mutual aid can be activated in one of three ways: 1) Notification through dispatch, which contacts assisting parties directly 2) Notification through the State emergency management agency (EMA), which then contacts

assisting parties 3) Direct contact between authorized officials, either orally or in writing Self-dispatch is unacceptable. Unsolicited aid violates the terms and conditions of a mutual aid agreement.




The mutual aid operational plan should provide details on how to request assistance Most plans should include: Type of incident Time the incident occurred or is expected to occur Actions already taken Areas and number of people involved Estimates of loss of life, injuries, and extent of damage Type and amount of assistance required A contact for follow-up questions If resource needs change, the Incident Commander’s best course of action is to contact the

mutual aid working group.




Slide 14

Requests for Assistance

Mobilization

Resource accountability

Documentation

Demobilization

Once a request for assistance has been made, the mobilization of resources begins. Mutual aid operational plans should include provisions for managing the mobilization process. Resource accountability requires Check-in or incident arrival Task assignment and location Task modification, if necessary Task progress reporting Task extension, reassignment, or completion Documentation requires mission and task activity, reimbursement, accountability, and claims management. Responsibility for documentation is shared at all levels from the individual resource level up to and including the authorized representatives of the requesting and assisting parties. Demobilization requires Debriefing personnel Completing any incident-specific checkout procedures Completing and submitting required documentation Arranging return travel Ensuring that released resources are prepared and safe to travel Tracking released assets back to their home duty station in the requesting jurisdiction

in a safe and timely manner.




Slide 15

Training and ExerciseDiscussion Based

Operations Based

After Action Report

Training allows participants to use the concepts and principles of SEMS/NIMS in exercises, planned events, and actual incidents. Participants become comfortable using SEMS/NIMS, including the Incident Command System. Mutual aid partners must familiarize themselves with each other’s operating and mutual aid procedures. Mutual aid agreements and operational plans should provide for training within and between the parties, including training, and frequency. Mutual aid partners provide the same liability immunity for training as a real emergency and provide for cost sharing as defined in the agreement. Exercises should begin at a basic level with small and simple scenarios (i.e. seminars, tabletops, etc.). As the coordination between parties improves, develop more complex scenarios to test parties’ communications and interoperability (Full Scale and Functional). Exercises should not only exercise the system, but also provide participants the opportunity to work together and develop essential relationships. To improve SEMS/NIMS performance, staff should participate in realistic exercises and include multidisciplinary, multijurisdictional incidents. Exercises should require interactions with the private sector and nongovernmental organizations and cover all aspects of preparedness plans, particularly the processes and procedures for activating local, intrastate, and/or interstate mutual aid agreements and assistance agreements. Exercises contain a mechanism for incorporating corrective actions and lessons learned from incidents into the planning process.




The After-Action Report Review process should be a responsibility of the mutual aid working group and should ask What parts of the mutual aid system worked as intended? What parts of the mutual aid system did not work as intended? Why? What are we going to do better next time? Are there lessons learned that should be shared? What follow-up is needed and who is responsible?




Slide 16

Mutual Aid Working Group

Drafting Mutual Aid Agreements

A Mutual Aid working group should include Elected officials, tribal leadership, and heads of counties and/or municipalities. State and local emergency management agency (EMA) officials. Representatives of relevant response organizations, associations, and public

agencies. Emergency medical services (EMS), hospitals, and public health organizations. Mutual aid, technical, logistics, and legal experts Responsibilities include Review drafts of the agreement Authorize the agreement on behalf of their respective organizations Attend regular meetings to review the status of the mutual aid system Communicate plan details to their respective organizations Assist with implementation of training and exercises Maintain documents such as the agreement and the operational plan Review after-action reports from mutual aid events and the requirements of

emergency response and terrorism preparedness Make recommendations to improve the mutual aid system




Use a template or model agreement for guidance on how to develop a new mutual aid agreement. (Sample in Appendix C) Step 1: Review existing agreements and authorities Step 2: Review hazard identification and vulnerability assessments Step 3: Conduct capability assessments Step 4: Update Emergency Operations Plans and resource inventories Step 5: Identify resource needs and gaps Step 6: Develop new agreements or update existing agreements




Slide 17





Unit 4

The Standardized

Emergency Management

System (SEMS) and The

National Incident

Management System

(NIMS)


Unit 4 Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS)


Duration

100 Minutes

Scope Statement

This unit provides participants with a review of California’s Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS).


Upon completion of this unit, participants will understand California’s Standardized Emergency Management System and the National Incident Management System (NIMS)


Identify SEMS components

Identify Five Levels of Response

Understand SEMS functions and features

Understand NIMS functions and features

Lesson Topics

SEMS Components

Five Levels of Response

SEMS Functions and Features

Emergency Management Assistance Compact (EMAC)

NIMS



Resources

Participant Guide Handouts Activities

Assessment Strategy


Participation in group discussions and activities



1:25

Reference List

Not Applicable


Not Applicable

Instructor Notes




Slide 1



Slide 2

History

Purpose

The Standardized Emergency Management System (SEMS) was introduced in 1991 after the East Bay Hills Fire in Oakland Hills. SEMS was adopted in 1993 under Government Code Section 8607. SEMS intent is to improve coordination of Federal, State and local emergency management and response On December, 1, 1996, SEMS went into effect and requires all state agencies must use SEMS to be eligible for response related personnel costs. Local jurisdictions must use SEMS to be reimbursed costs. SEMS is an Emergency Response System based on FIRESCOPE ICS and includes a Maintenance System. California uses SEMS to coordinate and manage emergency response that involve more than one agency or jurisdiction. SEMS improves Facilitation of information Enhances coordination between agencies Tracks resource mobilization and deployment.



Slide 3

State

Region

Operational Area

Local Government

Field

Note: Pure ICS used in the field & ICS principles used in the EOC

levels

SEMS has five levels: 1) Field Level 2) Local Government Level 3) Operational Area Level 4) Regional Level 5) State Level All responses begin at the Field Level. The local government level is a city and the first place with an EOC. The Operational Area (OA) level is all political subdivisions within the county (city, special districts). The OA can broker resources within the county. The Regional Level coordinates movement of resources between counties within that region. The State level coordinates and manages state resources in support of local government. Preparedness Organizations are responsible for establishing/coordinating plans and protocols. All Plans must be in accordance with the State Emergency Plan and Protocols and comply with SEMS. Preparedness Organizations promote interoperability, adopt resource management guidelines, establish response priorities, and establish/maintain multi-agency coordination mechanisms.



Slide 4

SEMS has four components: 1) Incident Command System – Includes ICS in the field and ICS principles in EOCs

and Department Operations Centers (DOCs) 2) Multi/Inter-Agency Coordination – (EOC) – includes Multi Agency Coordination

(MAC) groups 3) Mutual Aid- California Master Mutual Aid Agreement 4) Operational Area concept

ICS must be used in the field and ICS Principles are used in the EOCs.



Slide 5

SEMS uses the same ICS functions. SEMS features Common terminology Management by objectives Action Planning



Slide 6

Operational Area Concept

Master Mutual Aid Agreement

Mutual Aid Assistance Systems

The Operational Area (Op Area) Concept includes the county and all political subdivisions. The Op Area coordinates Mutual Aid within the County Boundaries and may broker resources between its subdivisions. Master Mutual Aid original agreement was in 1950 and includes all California political subdivisions. Master Mutual Aid is a voluntary and reciprocal agreement which provides services, resources, and facilities. Established Mutual Aid/Assistance agreements from essential links Emergency Management Mutual Aid (EMMA) Fire & Rescue Mutual Aid Law Enforcement Mutual Aid Emergency Medical Mutual Aid



Slide 7

Who’s involved

Emergency Management Assistance Compact (EMAC)

Emergency Management involves everyone. Individuals and households (CERT, preparedness, mitigation) Private Sector (Critical infrastructure, provide goods and services critical to response) Nongovernmental Organizations (sheltering, food, counseling, recovery assistance) Local Governments (Local response resources ensure the safety and welfare of their

residents) Tribal Governments (Safety of tribes) EMAC provides State-to-State Assistance, and uses interstate mutual aid and assistance agreements. EMAC is administered by National Emergency Management Association (Ratified by congress).



Slide 8

You have to set up a County EOC to respond to this growing crisis

What organizational functions of SEMS structure need to be in place?

Who is involved?What are the top three priorities?What is the time period to complete the

activities? What supporting resources/equipment/needs are

needed?Is Mutual Aid required? Which type?Will you need a MAC?



Slide 9

HSPD-5

HSPD-8

NIMS

Mandates

Mandates

ICS

Homeland Security Presidential Directives (HSPD) 5 & 8 mandates the use of SEMS and NIMS. HSPD-5 requires the Department of Homeland Security to coordinate with other Federal departments, and agencies and state, local, and tribal governments to establish a National Response Framework (NRF) and a National Incident Management System (NIMS). HSPD – 5 Management of Domestic Incidents - To enhance the ability of the United States to manage domestic incidents by establishing a single, comprehensive national incident management system. Adopt NIMS and use in individual incident management programs and activities. Makes adoption of NIMS by State, tribal, and local organizations a condition for Federal preparedness assistance (through grants, contracts, and other activities). HSPD-5 required the Secretary of Homeland Security to establish a mechanism to ensure the ongoing management and maintenance of NIMS. HSPD – 8 National Preparedness - (1) This directive established policies to strengthen the preparedness of the United States to prevent and respond to threatened or actual domestic terrorist attacks, major disasters, and other emergencies by requiring a national domestic all-hazards preparedness goal, (2) establishing mechanisms for improved delivery of Federal preparedness assistance to State and local governments, and (3) outlining actions to strengthen preparedness capabilities of Federal, State, and local entities.



Slide 10

Goal 1: Prevent and disrupt terrorist attacks

Goal 2: Protect the American people and our critical infrastructure and key resource

Goal 3: Respond to and recover from incidents that do occur (National Response Framework supports this goal)

Goal 4: Continue to strengthen the foundation to ensure our long-term success



Slide 11

Concepts and Principles

Benefits

The National Incident Management System (NIMS) integrates existing best practices into a consistent nationwide framework for incident management at all jurisdictional levels and across functional disciplines. NIMS allows responders at all levels to work together more effectively and efficiently. NIMS is not an incident management or resource allocation plan. NIMS is not a static system.

NIMS is a national approach to managing incidents, regardless of cause, size, or complexity. NIMS provides a flexible framework for everyone to work under and a set of standardized organizational structures. NIMS unifies how we respond to disasters and emergencies. A few benefits of NIMS include: Improves incident national coordination and cooperation between public & private

entities Provides guidance &certification standards for all resources used in incident

management Provides for compatibility and interoperability among all involved organizations

Standardized organizational structure Provides elected officials a way to

Ensure agency policies are clearly stated Evaluate effectiveness and correct any deficiencies Support a coordinated, multiagency approach.



Slide 12

Command and ManagementIncident Command System

Multi-Agency Coordination

Public Information System

NIMS components include Command and Management Preparedness Resource Management Communications and Information Management Supporting Technologies Ongoing Management and Maintenance Like SEMS, NIMS uses ICS. NIMS uses Unified Command and Area Command. Staff organization used is Command and General Staff positions. Plans for demobilization begin as soon as possible to facilitate accountability. Incident Action Plans are used. Multi-Agency Coordination Systems are a combination of resources working together.. The Joint Information System (JIS) is the framework for organizing, integrating, and coordinating the delivery of public information. The JIS provides information to the public during an emergency. The JIS includes plans and protocols to communicate timely and accurate information to the public. The JIS also coordinates communication across different jurisdictions and agencies. The Joint Information Center (JIC) is where coordination of information and resources to support incident management take place. The JIC is a physical location where public information staff from various agencies convenes. The scale of the incident may require multiple JIC locations. Different JICS can communication with each other through established protocols.



Slide 13

Preparedness

Planning

Training and Exercises

Preparedness establishes and maintains incident response capability. Preparedness activities include coordinating individuals, non-governmental organizations, and the private sector. Aspects of Preparedness include Planning Training and Exercises Personnel Qualification and Certification Equipment Certification Public Management Mutual Aid Agreements The planning process identifies resource needs based on the threats to and vulnerabilities of the jurisdiction. The planning process develops alternative strategies to obtain needed resources and creates new policies to encourage positioning of resources. Plans outline how to set priorities, establish relationships and coordinate efforts between organizations, and ensure support for all incident management activities. Plan maintenance should be done on a regular basis. Some common reasons for plan updates include changes in references and authorities, threat and risk assessment, resource availability, and community demographics. Training allows practitioners to use concepts and principles with scenarios and become more comfortable using ICS and NIMS. Exercises can improve performance and identify the need for corrective action. Exercises can be multidisciplinary/multijurisdictional incidents and cover aspects of preparedness plans. Exercises contain the mechanism for incorporating corrective action and lessons learned.



Slide 14

National Integration Center

Credentialing

Ongoing Management and Maintenance

The National Integration Center (NIC) oversees all aspects of NIMS, including: Developing compliance assessment criteria Promote compatibility between national level standards and private and public groups Facilitate the establishment of a documentation and database related to qualification,

certifications, and credentialing of personnel and organizations Credentialing ensures consistent training, licensure, certification standards, and competency or proficiency. Credentialing involves evaluating and documenting certification, license or degree; training and experience; and competence and proficiency. The NIC is responsible for providing strategic direction for and oversight of NIMS. This includes developing a process for ongoing revisions and updates to the NIMS. Input is encouraged from all entities.



Slide 15

Key concept

Readiness What are some factors that impact Readiness?

Resource Management manages resources during an incident.. This standardized process includes Identifying Ordering, Tracking Paying for and restocking resources used during a response. Incidents are handled at the lowest jurisdictional level possible. Incidents that have the potential to expand rapidly in size, scope, or complexity may to have resources staged. No-notice incidents are particularly challenging Readiness is our current collective ability to respond to any incident. Readiness is fluid depending on availability of human and material resources and can change daily.



Slide 16

Resource Request Process

Standardized Approach

Disasters happen at the local level. The local government maintains control of all assets used in the response and recovery phases. When a local jurisdiction does not have the necessary resources they turn to the Operational Area (Op Area). The Op Area then makes a request to the Region .The Region requests support from the state. When the state has exhausted all resources they turn to the federal government. Request for resources flow from the on-scene incident command through the local and OP Area Emergency Operations Centers to State. The State then turns to the Federal Government. The benefits of standardized approach include Consistent method of identifying, acquiring, allocating, and tracking resources Resources can be typed to improve effectiveness Coordination facilitates integrating of resources for optimal use Uses available resources from all sectors



Slide 17

Identify Requirements

Order and Acquire

Mobilize

Track and Report

Recovery and Demobilize

Reimbursement

Inventory

Identify Requirements: When identifying resource requirements ask where, how much when, and who. Ordering and Acquire: Use a standardized resource-ordering process. The closest resource is used first. Resources are provided with consent of the jurisdiction providing the resource. To Mobilize resources requires document ng the date, time, and place of departure. Determine mode of transportation and the estimated time of arrival. Identify the location, anticipated assignment, and duration of deployment. Document the ordering number, incident number, and the cost and funding codes. Track and Report Track resources prior to, during, and after an incident. Tracking provides a clear picture of where resources are, prepares staff to receive resources, protects the safety and security of personnel, equipment, and supplies, and enables resource coordination and movement. Recovery and demobilization includes final disposition of all resources. Resources are disposed of or replenished. Resources can be returned to a state of readiness. The demobilization process should begin as soon resources are received. Reimbursement recoups funds expended for incident-specific activities. This includes collecting bills and documentation; validating costs; and securing proper authorizations. Use the proper procedures and forms for reimbursement. Inventory shows what resources are available and can assist with replenishment and reimbursement. Inventory also allows for timely mobilization of resources.



Slide 18

Common Operating Picture

Interoperability

A common operating picture must be accessible across jurisdictions and agencies. A common operating picture is established and maintained by gathering, collating, synthesizing, and disseminating information. Interoperability enables response personnel to interact and work together. Communications systems should effectively interface. Interoperability allows for sharing data throughout the response.



Slide 19

Reliability, Portability, Scalability

Resiliency and Redundancy

Equipment Standards Training and Testing

Communications systems should be Reliable (able to function) in any type of incident. Communications Systems should be Portable (movable) to different locations and compatible with other systems. Communication Systems should also be Scalable (expand or contract). Communications systems should have Resiliency (ability to perform after damage or loss of infrastructure), and Redundancy (duplication of services or the ability to communicate through diverse, alternative methods). Equipment standards require systems and equipment to be maintained and updated. All communications systems and equipment must be tested on a regular basis. Tests can verify whether systems perform to expected standards. Systems to test include computer and other data systems and communications systems. Systems include hardware and equipment, and the human tasks needed to activate and operate them. Systems should be tested any time a change has been made to ensure they work.



Slide 20

Standardized Communications

Data Standards

Encryption/Tactical Language

Language and Terminology

There are four types of Standardized Communications: Strategic Communications – High-level directions Tactical Communications – Communications between command and support

elements Support Communications – Coordination in support of strategic and tactical

communications Public Address Communications – Emergency Alerts and Warnings Communications Data Standards are a standard set of organizational structures and responsibilities that include Common Typing of resources Common communications protocols Common identifiers for personnel, facilities, and operational locations Plain language and common terminology facilitates safety, interoperability across jurisdictions and disciplines, and understanding.



Slide 21

When OES met with the DHS representatives, they determined work conditions needed to be improved

Office of Environmental Services (OES), Disaster Health Services (DHS)



Slide 22

Purpose

Response Doctrine

Role and ResponsibilitiesState Coordinating Officer (SCO)

Federal Coordinating Officer (FCO)

Principal Federal Officer (PFO)

Actions that support National Response

The National Response Framework (NRF) is a guide to how the U.S. conducts response to incidents. It is built on scalable, flexible, and adaptable concepts identified in the National Incident Management System (NIMS) to align key roles and responsibilities across the Nation. This Framework describes specific authorities and best practices for managing incidents. The National Response Framework provides structure and mechanisms to ensure effective Federal support. During a catastrophic incident, the State Coordinating Officer is assigned by the Governor to expedite the delivery of needed services. The Federal Coordinating Officer coordinates federal assistance to a state affected by a disaster or emergency. The Principal Federal Officer (FPO) promotes collaboration and works to resolve any Federal interagency conflict. The structures, roles, and responsibilities described in this Framework can be partially or fully implemented in the context of a threat or hazard, in anticipation of a significant event, or in response to an incident. Selective implementation of National Response Framework structures and procedures allows for a scaled response, delivery of the specific resources and capabilities, and a level of coordination appropriate to each incident



Slide 23

Uses the NIMS ICS structure

Incidents managed at the lowest jurisdictional level

Integrates agencies into a seamless system

Uses a public information system

Identifies resources based on established standards

Ensures personnel are properly trained

Ensures interoperability and redundancy of

communications

The basic premise of the National Response Framework is that incidents should be managed at the lowest jurisdictional level possible. The National Response Framework (NRF) provides additional guidance for incident management. The NRF builds upon NIMS with flexible, scalable, and adaptable coordinating structures to align key roles and responsibilities Nationwide. The NRF incorporates public and private sector participation and focuses on how the Federal Government is organized to support communities and states in catastrophic events. The NRF identifies specific concepts that should be addressed in and Emergency Operations Plan (EOP).



Slide 24

Unit 5

Course Summary




Duration 60 Minutes

Scope Statement This unit will conclude the course, answer questions and administer post-test and course evaluation.

Terminal Learning Objectives (TLO) Upon completion of this unit, participants will have successfully completed the course objectives.

Enabling Learning Objectives (ELO)

Obtain answers to any questions Pass the post-test Complete course evaluation form

Lesson Topics

Review course material Provide question and answer opportunity Administer post-test Participants to complete course evaluation form



Resources Course Participant Guide Post-test Evaluation form

Assessment Strategy Participant post-test results

Instructor-to-Participant Ratio 1:25

Instructor Notes Instructor notes are contained throughout the lesson plan as appropriate.



Slide 1

Slide 2

ICS

SEMS

NIMS

Communications

Resource Management



Slide 3



Slide 4



Slide 5

Appendix A

Acronyms


Appendix A Acronyms

ICS/SEMS/NIMS Combined Course December 2014 A.1 Appendix B

Acronyms

Cal OES California Governor’s Office of Emergency Services

CERT Community Emergency Response Team

DOC Department Operations Center

EMA Emergency Management Agency

EMAC Emergency Management Assistance Compact

EMMA Emergency Management Mutual Aid

EMS Emergency Medical Services

EOC Emergency Operations Center

EOP Emergency Operation Plan

ESF Emergency Support Function

FCO Federal Coordinating Officer

FEMA Federal Emergency Management Agency

FIRESCOPE Firefighting RESources of California Organized for Potential

Emergencies

FSE Full Scale Exercise

FX Functional Exercise

GIS Geographic Information Systems

HSPD Homeland Security Presidential Directive

IAP Incident Action Plan

IC Incident Commander

ICP Incident Command Post

ICS Incident Command System

JFO Joint Field Office

Appendix A Acronyms

ICS/SEMS/NIMS Combined Course December 2014 A.2 Appendix B

JIC Joint Information Center

LOGS Logistics

MAC Multiagency Coordination

NIMS National Incident Management System

NGO Non-governmental Organization (e.g., Red Cross, Salvation Army)

NIC National Integration Center

NRF National Response Framework

OA or Op Area Operational Area (California county and all of the political

subdivisions within that county)

Ops Operations

OSHA Occupational Safety and Health Administration

PIO Public Information Officer

SEMS Standardized Emergency Management System

SCO State Coordinating Officer

SOC State Operations Center (California)

TTX Tabletop Exercise

Appendix B

Emergency Support

Functions (ESFs)


Appendix B Emergency Support Functions

ICS/SEMS/NIMS Combined Course December 2014 Page B.1 Appendix C

Emergency Support Functions

ESF1 Transportation

ESF2 Communications

ESF3 Public Works and Engineering

ESF4 Firefighting

ESF5 Emergency Management

ESF6 Mass Care, Housing, and Human Services

ESF7 Resources Support

ESF8 Public Health and Medical Services

ESF9 Urban Search and Rescue

ESF10 Oil and Hazardous Materials Response

ESF11 Agriculture and Natural Resources

ESF12 Energy

ESF13 Public Safety and Security

ESF14 Long-term Community Recovery and Mitigation

ESF15 External Affairs

Appendix B Emergency Support Functions

ICS/SEMS/NIMS Combined Course December 2014 Page B.2 Appendix C


Appendix C

Mutual Aid Template


CALIFORNIA DISASTER AND CIVIL DEFENSE

MASTER MUTUAL AID AGREEMENT

This agreement made and entered into by and between the STATE OF CALIFORNIA, its various departments and agencies, and the various political subdivisions, municipal corporations, and other public agencies of the State of California;

WITNESSETH: WHEREAS, it is necessary that all of the resources and facilities of the State, its various departments and agencies, and all its political subdivisions, municipal corporations, and other public agencies be made available to prevent and combat the effect of disasters which may result from such calamities as flood, fire, earthquake, pestilence, war, sabotage, and riot; and WHEREAS, it is desirable that each of the parties hereto should voluntarily aid and assist each other in the event that a disaster should occur, by the interchange of services and facilities, including, but not limited to, fire, police, medical and health, communication, and transportation services and facilities, to cope with the problems of rescue, relief, evacuation, rehabilitation, and reconstruction which would arise in the event of a disaster; and WHEREAS, it is necessary and desirable that a cooperative agreement be executed for the interchange of such mutual aid on a local, countywide, regional, statewide, and interstate basis; NOW, THEREFORE, IT IS HEREBY AGREED by and between each and all of the parties hereto as follows:

1. Each party shall develop a plan providing for the effective mobilization of all its resources and facilities, both public and private, to cope with any type of disaster.

2. Each party agrees to furnish resources and facilities and to render services to each

and every other party to this agreement to prevent and combat any type of disaster in accordance with duly adopted mutual aid operational plans, whether heretofore or hereafter adopted, detailing the method and manner by which such resources, facilities, and services are to be made available and furnished, which operational plans may include provisions for training and testing to make such mutual aid effective; provided, however, that no party shall be required to deplete unreasonably its own resources, facilities, and services in furnishing such mutual aid.

3. It is expressly understood that this agreement and the operational plans adopted

pursuant thereto shall not supplant existing agreements between some of the parties hereto providing for the exchange or furnishing of certain types of facilities and services on a reimbursable, exchange, or other basis, but that the mutual aid extended under this agreement and the operational plans adopted pursuant thereto, shall be without reimbursement unless otherwise expressly

1

provided for by the parties to this agreement or as provided in Sections 1541, 1586, and 1587, Military and Veterans Code; and that such mutual aid is intended to be available in the event of a disaster of such magnitude that it is, or is likely to be, beyond the control of a single party and requires the combined forces of several or all of the parties to this agreement to combat.

4. It is expressly understood that the mutual aid extended under this agreement and

the operational plans adopted pursuant thereto shall be available and furnished in all cases of local peril or emergency and in all cases in which a STATE OF EXTREME EMERGENCY has been proclaimed.

5. It is expressly understood that any mutual aid extended under this agreement and

the operational plans adopted pursuant thereto, is furnished in accordance with the “California Disaster Act” and other applicable provisions of law, and except as otherwise provided by law that: “The responsible local official in whose jurisdiction an incident requiring mutual aid has occurred shall remain in charge at such incident including the direction of such personnel and equipment provided him through the operation of such mutual aid plans.” (Section 1564, Military and Veterans Code.)

6. It is expressly understood that when and as the State of California enters into

mutual aid agreements with other states and the Federal Government, the parties to this agreement shall abide by such mutual aid agreements in accordance with the law.

7. Upon approval or execution of this agreement by the parties hereto all mutual aid

operational plans heretofore approved by the State Disaster Council, or its predecessors, and in effect as to some of the parties hereto, shall remain in full force and effect as to them until the same may be amended, revised, or modified. Additional mutual aid operational plans and amendments, revisions, or modifications of existing or hereafter adopted mutual aid operational plans, shall be adopted as follows:

a. Countywide and local mutual aid operational plans shall be developed by

the parties thereto and are operative as between the parties thereto in accordance with the provisions of such operational plans. Such operational plans shall be submitted to the State Disaster Council for approval. The State Disaster Council shall notify each party to such operational plans of its approval, and shall also send copies of such operational plans to other parties to this agreement who did not participate in such operational plans and who are in the same area and affected by such operational plans. Such operational plans shall be operative as to such other parties 20 days after receipt thereof unless within that time the party by resolution or notice given to the State Disaster Council, in the same manner as notice of termination of participation in this agreement, declines to participate in the particular operational plan.

2

b. Statewide and regional mutual aid operational plans shall be approved by

the State Disaster Council and copies thereof shall forthwith be sent to each and every party affected by such operational plans. Such operational plans shall be operative as to the parties affected thereby 20 days after receipt thereof unless within that time the party by resolution or notice given to the State Disaster Council, in the same manner as notice of termination of participation in this agreement, declines to participate in the particular operational plan.

c. The declination of one or more of the parties to participate in a particular

operational plan or any amendment, revision or modification thereof, shall not affect the operation of this agreement and the other operational plans adopted pursuant thereto.

d. Any party may at any time by resolution or notice given to the State

Disaster Council, in the same manner as notice of termination of participation in this agreement, decline to participate in any particular operational plan, which declination shall become effective 20 days after filing with the State Disaster Council.

e. The State Disaster Council shall send copies of all operational plans to

those state departments and agencies designated by the Governor. The Governor may, upon behalf of any department or agency, give notice that such department or agency declines to participate in a particular operational plan.

f. The State Disaster Council, in sending copies of operational plans and

other notices and information to the parties to this agreement, shall send copies to the Governor and any department or agency head designated by him; the chairman of the board of supervisors, the clerk of the board of supervisors, the County Disaster Council, and any other officer designated by a county; the mayor, the clerk of the city council, the City Disaster Council, and any other officer designated by a city; the executive head, the clerk of the governing body, or other officer of other political subdivisions and public agencies as designated by such parties.

8. This agreement shall become effective as to each party when approved or

executed by the party, and shall remain operative and effective as between each and every party that has heretofore or hereafter approved or executed this agreement, until participation in this agreement is terminated by the party. The termination by one or more of the parties of its participation in this agreement shall not affect the operation of this agreement as between the other parties thereto. Upon approval or execution of this agreement the State Disaster Council shall send copies of all approved and existing mutual aid operational plans affecting such party which shall become operative as to such party 20 days after

3

receipt thereof unless within that time the party by resolution or notice given to the State Disaster Council, in the same manner as notice of termination of participation in this agreement, declines to participate in any particular operational plan. The State Disaster Council shall keep every party currently advised of who the other parties to this agreement are and whether any of them has declined to participate in any particular operational plan.

9. Approval or execution of this agreement shall be as follows:

a. The Governor shall execute a copy of this agreement on behalf of the State

of California and the various departments and agencies thereof. Upon execution by the Governor a signed copy shall forthwith be filed with the State Disaster Council.

b. Counties, cities, and other political subdivisions and public agencies

having a legislative or governing body shall by resolution approve and agree to abide by this agreement, which may be designated as “CALIFORNIA DISASTER AND CIVIL DEFENSE MASTER MUTUAL AID AGREEMENT.” Upon adoption of such a resolution, a certified copy thereof shall forthwith be filed with the State Disaster Council.

c. The executive head of those political subdivisions and public agencies

having no legislative or governing body shall execute a copy of this agreement and forthwith file a signed copy with the State Disaster Council.

10. Termination of participation in this agreement may be effected by any party as

follows:

a. The Governor on behalf of the State and its various departments and agencies, and the executive head of those political subdivisions and public agencies having no legislative or governing body, shall file a written notice of termination of participation in this agreement with the State Disaster Council and this agreement is terminated as to such party 20 days after the filing of such notice.

b. Counties, cities, and other political subdivisions and public agencies

having a legislative or governing body shall by resolution give notice of termination of participation in this agreement and file a certified copy of such resolution with the State Disaster Council, and this agreement is terminated as to such party 20 days after the filing of such resolution.

IN WITNESS WHEREOF this agreement has been executed and approved and is effective and operative as to each of the parties as herein provided.

4

Signed by: EARL WARREN GOVERNOR On behalf of the State of California and all its Departments and Agencies ATTEST:

November 15, 1950 Signed by: FRANK M. JORDAN SECRETARY OF STATE

5

6

Note: There are references in the foregoing agreement to the California Disaster Act, State Disaster Council, and various sections of the Military and Veterans Code. Effective November 23, 1970, by enactment of Chapter 1454, Statutes 1970, the California Disaster Act (Sections 1500 ff., Military and Veterans Code) was superseded by the California Emergency Services Act (Sections 8550 ff., Government Code), and the State Disaster Council was superseded by the California Emergency Council. Section 8668 of the California Emergency Services Act provides:

(a) Any disaster council previously accredited, the State Civil Defense and Disaster Plan, the State Emergency Resources Management Plan, the State Fire Disaster Plan, the State Law Enforcement Mutual Aid Plan, all previously approved civil defense and disaster plans, all mutual aid agreements, and all documents and agreements existing as of the effective date of this chapter, shall remain in full force and effect until revised, amended, or revoked in accordance with the provisions of this chapter.

In addition, Section 8561 of the new act specifically provides:

"Master Mutual Aid Agreement" means the California Disaster and Civil Defense Master Mutual Aid Agreement, made and entered into by and between the State of California, its various departments and agencies, and the various political subdivisions of the state, to facilitate implementation of the purposes of this chapter.

Substantially the same provisions as previously contained in Section 1541, 1564, 1586 and 1587 of the Military and Veterans Code, referred to in the foregoing agreement, are now contained in Sections 8633, 8618, 8652 and 8643, respectively, of the Government Code.

APPENDIX C – MUTUAL AID AGREEMENT SAMPLE TEMPLATE

ICS/SEMS/NIMS Combined Course January 2015

C-1

Mutual Aid Agreement Sample Template

(This document is a Sample Template to be used as a guide in drafting an Mutual Aid Agreement and is not intended to represent a mandatory format or to encompass every potential contract

clause. Such document is intended merely to serve as a guide and should be tailored to each municipality’s circumstances and requirements)

INTRASTATE MUTUAL AID AND ASSISTANCE AGREEMENT FOR DISASTERS AND OTHER RELATED EMERGENCIES

WHEREAS, the safety of the citizens of the State of XXXX is of the utmost importance to all levels of state and local government;

WHEREAS, the Jurisdiction of ____________ (the “Jurisdiction”) and ____________ (“XXXX”)

seek to enter a Mutual Aid and Assistance Agreement in order to provide for the sharing of resources, personnel, and equipment in the event of a local disaster or other emergency;

WHEREAS, the State of XXXX and the Federal Emergency Management Agency (FEMA) have recognized the importance of the concept of written mutual aid agreements between all levels of government to facilitate reimbursement; and

WHEREAS, pursuant to the Constitution of the State of XXXX, municipalities are allowed to enter

into mutual aid and assistance agreements, which may include provisions for the furnishing and exchanging of supplies, equipment, facilities, personnel, and services during a natural or human-made disaster and/or other emergency; now

THEREFORE, the parties agree as follows:

SECTION I.

DEFINITIONS

A. “Agreement” shall mean this document, the “Intrastate Mutual Aid Agreement for Disasters and Other Emergencies.”

B. “Aid and Assistance” shall include, but not be limited to, personnel, equipment, facilities, services, supplies, and other resources.

C. “Authorized Representative” shall mean an official of a party to this Agreement who has been

authorized in writing by that party pursuant to the terms of this Agreement, to request, offer, or provide assistance under the terms of this Agreement.

D. “Disaster or other emergency” shall mean the occurrence or imminent threat of widespread or

severe damage, injury, loss of life or property resulting from an intentional, accidental, or unintended release of any substance in or material in any form or quantity which poses an unreasonable risk to the safety and health and to the property when released, natural incidents, explosions, fires, collapses, or any other incident which directly affects public safety.

E. “Provider” means a party to this Agreement that has received a request to furnish aid and assistance to the party in need (“Recipient”).

F. “Recipient” means a party to this Agreement receiving aid and assistance from another party.


ICS/SIMS/NIMS Combined Course January 2015

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SECTION II.

OBLIGATIONS OF THE PARTIES

A. Provision of Aid and Assistance – Pursuant to the terms and conditions set forth in this Agreement, the parties hereto shall provide each other with aid and assistance in the event of

a local disaster or emergency. It is mutually understood that each party’s foremost responsibility is to its own citizens. This Agreement shall not be construed to impose an absolute obligation on any party to this Agreement to provide aid and assistance pursuant to a request from another party. Accordingly, when aid and assistance have been requested, a party may deem itself unavailable to respond and shall so inform the party setting forth the request.

B. Procedures for Requesting Assistance – Requests for assistance shall be made by the

Authorized Representative of a party to the Authorized Representative of the other party. Such request must indicate that it is made pursuant to this Agreement. Such request may be made by telephone, to be followed as soon as practicable by a written confirmation of that request.

C. Designation of Authorized Representative – Each party to this Agreement shall designate an

Authorized Representative. Such designation shall be communicated, in writing, to the Chief Executive Officer of the other party upon the execution of this Agreement. Such designation may be amended at any time by the Chief Executive Officer of a party upon timely notice.

D. Traveling Employees – Unless otherwise specified by Recipient or agreed by the parties in

writing, it is mutually understood that Recipient will provide for the needs of the Provider’s traveling employees. Recipient shall pay for all reasonable out-of-pocket costs and expenses of Provider’s personnel, including, without limitation, transportation expenses for travel to and from the disaster area, food, and, if necessary, lodging. If Recipient cannot provide such food and/or lodging at or near the disaster area, the Recipient shall so advise the Provider, and

shall specify in its request for assistance that only personnel who can provide for their own needs are requested.

E. Supervision and Control – The Provider shall designate supervisory personnel amongst its employees sent to render aid and assistance to the Recipient. Recipient shall provide

necessary credentials to the Provider’s personnel authorizing them to operate on behalf of the Recipient. Recipient shall assign work tasks to Provider’s supervisory personnel, and unless specifically instructed otherwise, Recipient shall have the responsibility for coordination between Provider’s supervisory personnel and Recipient. Based upon such assignments set forth by Recipient, Provider’s supervisory personnel shall have the authority to:

1. Assign work and establish work schedules for Provider’s personnel;

2. Maintain daily personnel time records, material records, and a log of equipment hours;

3. Report work progress to Recipient at regular intervals as specified by Recipient.

F. Period of Service; Renewability; Recall – Unless agreed otherwise, the duration of the

Provider’s assistance shall be for an initial period of twenty-four (24) hours, starting from the time of arrival. Thereafter, assistance may be extended in increments agreed upon by the

Authorized Representatives of Provider and Recipient. Provider’s personnel, equipment, and

other resources shall remain subject to recall by Provider to provide for its own citizens if circumstances so warrant. Provider shall make a good faith effort to provide at least eight (8) hours advance notification to Recipient of Provider’s intent to terminate such assistance, unless such notice is not practicable, in which case as much notice as is reasonable under the circumstances shall be provided.

APPENDIX C– MUTUAL AID AGREEMENT SAMPLE TEMPLATE


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SECTION III.

REIMBURSEMENT

A. Except as otherwise provided below, it is understood that Recipient shall reimburse Provider for the following documents costs and expenses incurred by Provider as a result of extending aid and assistance to Recipient.

1. Personnel – During the period of assistance, Provider shall continue to pay its

employees according to its then prevailing ordinances, rules, regulations, and agreements.

2. Equipment – Provider shall be reimbursed by Recipient for the use of its equipment during the period of assistance according to established FEMA equipment rates.

3. Material and Supplies – Provider shall be reimbursed for all materials and supplies

furnished by it, used, or damaged during the period of assistance. The Recipient shall not be responsible for reimbursing Provider for the costs of any damage caused by

gross negligence, willful and wanton misconduct, intentional misuse, or recklessness of Provider’s personnel. Provider’s personnel shall use reasonable care at all times in the use and control of all materials and supplies used by them during the period of assistance. The measure for reimbursement for materials and supplies shall be

determined in accordance with FEMA and XXXX State reimbursement policies. In the alternative, the parties may agree in writing that Recipient will replace the materials and supplies used or damaged, with materials and supplies of like kind and quality.

B. Record Keeping – Recipient shall provide information, directions, and assistance for record keeping to Provider’s personnel; Provider shall maintain records and invoices for reimbursement.

C. Billing and Payment – Provider shall send an invoice for reimbursable costs and expenses,

together with appropriate documentation as required by Recipient, as soon as practicable after said costs and expenses are incurred, but not later than forty-five (45) days following the

period of assistance. Recipient shall pay the bill, or advise of any disputed items, not later than forty-five (45) days following the billing date.

D. Inspection of Records – Provider agrees that it shall make its records regarding costs and expenses for assistance provided under this Agreement available for audit and inspection upon request by the Recipient, XXXX State, and the federal government, and shall maintain such records for at least seven (7) years after the date of final payment under this Agreement.

SECTION IV.

PROVIDER’S EMPLOYEES

A. Rights and Privileges - Whenever Provider’s employees are rendering aid and assistance

pursuant to this Agreement, such employees shall remain the responsibility of the Provider and retain the same powers, duties, immunities, and privileges they would ordinarily possess if performing their duties within the geographic limits of the Provider.

B. Workers’ Compensation - Recipient shall not be responsible for reimbursing any amounts paid

or due as benefits to Provider’s employees due to personal injury or death occurring during the periods of time such employees are engaged in the rendering of aid and assistance under this Agreement. It is mutually understood that Recipient and Provider shall be responsible for payment of such workers’ compensation benefits only to their own respective employees.



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SECTION V.

NONDISCRIMINATION

In accordance with Article 15 of the Executive Law (“Human Rights Law”) and all other applicable local, State, and Federal constitutional, statutory, and administrative nondiscrimination provisions,

the parties to this Agreement shall not discriminate against any employee or the region for employment on account of race, creed, color, sex, national origin, disability, Vietnam Era Veteran status, or marital status.

SECTION VI.

HOLD HARMLESS

To the extent permitted by law, each party (as Indemnitor) agrees to protect, defend, indemnify,

and hold the other party (as Indemnitee), and its offices, employees, and agents, free and harmless from and against any and all losses, penalties, damages, assessments, costs, charges, professional fees, and other expenses or liabilities of every kind and nature arising out of or

relating to any and all claims, liens, demands, obligations, actions, proceedings, or causes of action of every kind in connection with or arising out of Indemnitor’s negligence, acts, errors

and/or omissions. To the extent that immunity does not apply, each party shall bear the risk of its own actions, as it does with its day-to-day operations, and determine for itself what kinds of insurance, and in what amounts, it should carry. Each party understands and agrees that any insurance protection obtained shall in no way limit the responsibility to indemnify, keep, and save harmless the other parties to this Agreement.

SECTION VII.

AMENDMENTS

This Agreement may be modified at any time upon the mutual written consent of the parties.

Additional municipalities may become parties to this Agreement upon the acceptance and execution of this Agreement.

SECTION VIII.

DURATION OF AGREEMENT

A. Term – This Agreement shall be for a term of five (5) years from the date of execution by both parties, unless the Agreement is renewed or terminated as set forth in this section.

B. Renewal – This Agreement may be extended for an additional five (5) year term by written agreement of the parties hereto.

C. Termination – Any party may terminate this Agreement upon thirty (30) days written notice. A termination shall not affect the obligation of any party to reimburse the other for the costs and expenses of rendering aid and assistance incurred prior to the effective date of termination.

SECTION IX.

HEADINGS

The headings of various sections and subsections of this Agreement have been inserted for

convenient reference only and shall not be construed as modifying, amending, or affecting in any way the express terms and provisions of this Agreement.

SECTION X.

SEVERABILITY

Should any clause, sentence, provision, paragraph, or other part of this Agreement be adjudged

by any court of competent jurisdiction to be invalid, such judgment shall not affect, impair, or invalidate the remainder of this Agreement. In the event that parties to this Agreement have

APPENDIX C– MUTUAL AID AGREEMENT SAMPLE TEMPLATE


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entered into other aid and assistance agreements, those parties agree that, to the extent a

request for aid and assistance is made pursuant to this Agreement, those other aid and assistance agreements are superceded by this Agreement.

SECTION XI.

EFFECTIVE DATE

This Agreement shall take effect upon its execution by both parties.



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Appendix D

IS Tests and Links


Appendix D IS Exams and Links

ICS/SEMS/NIMS Combined Course December 2014 C.1

Appendix D IS Exams and Links

ICS/SEMS/NIMS Combined Course December 2014 C.2


Appendix E

ICS and SEMS Activities


SEMS/NIM/ICS

Combined Course

ICS Exercise – Structure Collapse

Scenario A four-story building on 7

th Street collapsed during the night. No one was

injured, but there is substantial debris.

.

No one knows what caused the building to collapse. The building had no

known occupants. Reporters are on scene, speculating what caused this

incident. It is 9:00 am and the weather is sunny and clear

Assumptions Adequate numbers of mutual aid personnel can respond.

Operational

period To be determined based on your assessment.

Assignment You’ve been tasked with setting up an ICS. Consider the following

questions:

What are the objectives for the operational period?

What organizational functions of an ICS structure need to be put in place

during the incident?

Who will be involved?

What will be the various activities assigned to individuals or groups?

What will be the time period for completion of the activities?

What types of supporting resources/equipment/materials are needed?

Specifics of

Event

SEMS/NIM/ICS

Combined Course

ICS Exercise - Fire

Scenario A grass fire started in the City park and is beginning to spread close to the

Interstate.

Specifics of Fire Approximately 10 acres are involved. It is unknown at this time how the fire

started. Several park structures are threatened, and a 20 mph wind is blowing

approximately 1,000 feet south of Interstate.

Assumptions County Fire is on scene. Approximately 50 people are spread throughout the

park picnic areas.

Operational


Assignment You’ve been tasked with setting up an Incident Command Post with an ICS

organization. Consider the following questions:




What are the top three priorities?


SEMS/NIMS

Combined Course

ICS Exercise - Flood

Scenario Two residential streets have flooded causing damage to several houses.

Specifics of

Flood A small group of local residents are on scene with sandbags. Residents are

evacuating from the two residential streets that have flooded.

Assumptions There are adequate numbers of first responders to respond to this

neighborhood. It is a late spring weekend following a rainstorm. The

weather is sunny and clear.

Operational


Assignment You’ve been tasked with setting up an Incident Command Post with an ICS

structure. Consider the following questions:







SEMS/NIM/ICS

Combined Course

ICS Exercise - Hazmat

Scenario A large tractor trailer has jackknifed on Interstate 5, near the Interstate 80

junction. The driver is uninjured and no other vehicles were involved.

However, a green-colored fluid is leaking from the back of the trailer onto the

roadway.

Specifics of

Event It is 2:00 pm. The truck is partially blocking the #3 lane, and CHP is on-scene

directing traffic. The weather is sunny and clear, with no wind. A

preliminary assessment indicates that the green fluid is probably not toxic.

Assumptions Adequate numbers of mutual aid personnel can respond.

Operational


Assignment You’ve been tasked with setting up an ICS. Consider the following

questions:


What organizational functions of the ICS structure need to be put in place

during the event?





SEMS/NIMS/ICS

Combined Course

SEMS Exercise - Structure Collapse

Scenario: Engineers assessed the structure collapse and determined it was caused by

a sinkhole underneath the building foundation. Water and gas mains are

broken. Water is leaking into the area, flooding the street. There is

concern about how long the gas has been leaking. The structural integrity

of the surrounding buildings is now compromised as the sink hole

expands. A portion of the transit line has also sunk several feet into the

ground a strong odor of gas is in the area. Passengers on the transit line

are injured. It is unclear how severe the injuries are as emergency medical

responders cannot reach them. Buildings near K Street are reporting

windows have cracked and some are completely blown out, possibly due

to an explosion. This has caused a panic in the Mall and people rushing to

exit the stores. The panic has caused a traffic jam exiting the parking

garages.

Businesses in the mid-town area are reporting windows have blown out

causing shattered glass to blast through the air. Many people are injured

from the flying glass. Twenty five injuries are reported in various

locations. Many more panicked people are trying to leave mid-town either

on foot or in their cars. This has caused a major traffic jam and first

responders are having trouble reaching the injured.

Local news stations are reporting that the explosions must be the work of

some type of domestic terrorist group and not related to the sink hole.

This causes additional panic and the 911 dispatch center is overwhelmed

with calls.

Operational Period: How long should the Operational Period be?

Assignment: You have been tasked to set up the County EOC and answer the following

questions:

What SEMS functions need to be put in place?




SEMS/NIM/ICS

Combined Course

SEMS Exercise - Fire

Scenario Winds have increased, and the direction has shifted south. The fire has spread

to over 700 and to the Interstate causing traffic to slow to see what is

happening.

Specifics of Fire Several structures in the park have burned. A gas station complex is very

close to the fire boundaries. County Fire is concerned the fire may jump

across the freeway due to the increasing winds.

Assumptions The fire is spreading rapidly and potential hazmat and traffic management

issues are threatening public safety in the area. Several reporters from major

news channels are already on scene.

Operational

period To be determined based on your exercise team assessment.

Assignment You have been assigned to set up the County EOC. Consider the following

questions:

What organizational functions of the SEMS structure need to be put in

place during the incident?


What are the top three priorities for the EOC?

What types of supporting resources/equipment/materials might be needed?

SEMS/NIM/ICS

Combined Course

SEMS Exercise - Flood

Scenario Over the past 6 hours, sudden heavy rain has fallen and the levee leak has

grown substantially.

Specifics of

Flood The leak is now five feet high and four inches wide. A flow of approximately

100 gallons per minute is coming through the breach. A two acre pool, six

inches deep of standing water surrounds the area directly below the levee.

Residents in the nearby houses are threatened.

Assumptions California Conservation Corps and the Army Corps of Engineers crews are on

scene working to repair the levee. Adequate numbers of mutual aid personnel

can respond.

Operational


Assignment You are tasked with setting up the SOC to respond to this growing crisis.

Consider the following questions:


What organizational functions of the SEMS structure need to be put in

place during the incident?





SEMS/NIM/ICS

Combined Course

SEMS Exercise - Hazmat

Scenario Two hours have passed since the initial incident and it is now 4:00 pm.

Gasoline has begun to leak from the truck and is mixing with the green liquid

now pouring out of the trailer. A 50 foot diameter pool of liquid has formed.

Specifics of

Event As the leaking gasoline from the truck contacts the green fluid from the

trailer, a noxious vapor develops, causing eye irritation and breathing

difficulties for responders on scene. Winds are increasing to 25 mph and

traffic is blocked on Interstate where the truck is located. The other side is

slowing substantially as people try to see what has happened.

Assumptions First responders have been notified of this event.

Operational


Assignment You’ve been tasked with setting up the County EOC in response to this

incident. Consider the following questions:

What organizational functions of SOC structure need to be put in place

during the event?




Documents

Student ManualSlide 1 Slide 2 Course Manager Instructors. Unit 1 Introduction and Overview SEMS/NIMS Combined Course Version 5.15 Page 1.4 Participant Guide Slide 3 Name Job title