STUDENT HANDBOOK 2016/17 - Update 1… · STUDENT HANDBOOK 2016/17 ... Intakes occur in March, July and November. 2016 Teaching Commences Examination Week Semester End Date ... Students

STUDENT HANDBOOK

2016/17 - Update 1

ACBT STUDENT HANDOOK 2016

Revised July 2016

Once printed this is no longer a controlled document Page 2

Dear Student,

The world is integrating rapidly. Once distance societies are merging economically, socially and

politically. Thus, higher education should be able to assist students to understand the rapid global

changes locally and internationally. ACBT offers you education with cutting-edge facilities to gain

knowledge, skills and self-confidence to meet the challenges of rapid global integration. Hence,

your decision to join ACBT could be the wisest decision in the right direction.

ACBT is working in association with Edith Cowan University (ECU), Perth, Australia. ECU has

recognized the recent global changes and trends. Its core work of teaching and research are

constantly changing to reflect these global phenomena. As a result, ECU degree programs are up-

to-date and its graduates will have successful careers.

Besides, ACBT study programs provide you with efficient and convenient connectivity to pursue

university education at ECU and other major universities elsewhere.

At ACBT you will have educational opportunities that match your needs. I wish you every success

with your studies.

Chandana Aluthge, Ph.D.

Principal

Disclaimer:

Information in this publication was correct at the time of printing, Feb 2016.

ACBT reserves the right to alter, amend or delete any information in this publication. The

current Handbook supersedes all previous versions/publications


Revised July 2016


Australian College of Business & Technology

STUDENT HANDBOOK 2016/17 –UPDATE 1

Table of Contents

WELCOME AND INTRODUCTION

1. ABOUT ACBT 8

1.1 VISION, MISION, VALUES…………………………………………………………………………………… 8

2. GETTING STARTED 9

2.1 ACBT CAMPUSES…………………………………………………………………………………….. …….....10

2.2 PROGRAMS OFFERED……………………………………………………………………………………….10

2.3 ACADEMIC CALENDAR……………………………………………………………………………………..10

2.4 PUBLIC HOLIDAYS………………………………………………………………………………… ……….11

2.5 ACBT OFFICE HOURS………………………………………………………………………………………11

2.6 ACBT ACADEMIC & ADMINISTRATIVE STAFF………………………………………………………11

2.7 STUDENT HANDBOOK FOR 3RD

YEAR AND MBA STUDENTS……………………………………….11

2.8 ACBT STUDENT PORTAL …………………………………………………………………………………..11

2.9 STUDENT ID CARDS ...................................................................................................................................... 12

2.10 CHANGE OF STUDENT CONTACT DETAILS…………………………………………………………..12

2.11 ADMINISTRATIVE CHARGES…………………………………………………………………………….12


Revised July 2016


3. INFORMATION REALTED ACADEMIC AFFAIRS 13

3.1 COURSE PLANNERS ………………………………………………………………………………… …….14

3.2. ENROLMENTS ... ……………………………………………………………………………………………..14

3.2.1 ACBT BURSARIED, SCHOLARSHIPS AND AWARDS …………………………………… ………..14

3.2.2 UNIT EXCEMPTIONS ……………… …………………………………………………………….…...…16

3.2.3 CONDTIONAL /SPECIAL ENROLMENTS ….………………………………………………….……….16

3.2.4 TIME TABLES …………………………..….…………………………………………………….….....….18

3.2.5 MAXIMUM NUMBER OF UNITS OF STUDY…………………………………………..…………....….18

3.2.6 UNIT SELECTION…………………………………..……………………………………..…………....….18

3.2.7 ENROLMENT CLOSURE….………………………..……………………………………..…...….…...….18

.

3.2.8 CHANGE OF CLASS……….………………………..…..………………………………..…...…….….….19

..

3.2.9 UNIT OUTLINE…………….………………………..……………………………………..…....……....…19

3.3.WITHDRAWALS……………………………………………………………………………… ……….….…..19

3.3.1 DROPPING UNITS ……………………….. ….…………………………………………… …….…...….19

3.3.2 CHANGE OF COURSE…..……………….. ….………………………………… ……………… .…..….19

.

3.3.3 WITHDRAWAL FROM A COURSE…..….. ….……………………………………………… …. .…….20

..

3.3.4 DEFFERRAL OF COURSE……….. ….………………………………………………..….…… ....….20

3.4. ASSESSMENTS………………………………………………………… …………………………….……….20

3.4.1 ASSESSMENT EXTENSIONS……….….. ….………………………… …………………………...…..21

3.4.2 ASSESSMENT REVIEW /APPEALS..….. ….……………………………… ……………………...…...21

3.4.3 RETENTION OF STUDENT ASSESSMENTS & ALL EXAM ANSWER SCRIPTS……… …….......22

3.5. EXAMINATIONS………………………………………………………………………………………….….22

3.5.1 MID TERM EXAMINATIONS/PRESENTATIONS/ALL OTHER TYPES OF IN CLASS

ASSESSMENTS……………………………………………………………………………………….….22

3.5.2 FINAL EXAMINATION……….…….….. ….………………………………………………………..….23

3.5.3 EXAMINATION TIMETABLE….….….. ….…………………………………………………………...23

. 3.5.4 EXAMINATION CLASHES……..….….. ….…… ………………………………………………...…...23


Revised July 2016


3.5.5 EXAMINATION PROCESS AND SUDENTS WITH DISABILITIES……… …..……………..….….23

3.5.6 RULES FOR EXAMINATIONS……………………………………………………..……………….….23

.

3.5.7 QUERY ON AN EXAMINATIONS PAPER ……………………………….…..…………………….....23

.

3.5.8 FINAL EXAMINATION (DEFERRED0……………………………………….…..…….…….…..……24

3.5.9 CRITERIA FOR A DEFERRED EXAMINATION AND THE APPLICATION PROCESS… .……...24

3.5.10 SUPPLEMENTARY EXAM………………………………………………………………..…………..24

3.5.11 PUBLICATION OF RESULTS……………………………..……………………………..…………....24

3.5.12 RESULTS GRADES………………………………………..………………………………..……….….24

3.6 REVIEW/APPEAL OF FINAL RESULTS………………………………………………………………... 25

3.7 POOR ACADEMIC PROGRESSION ........................................................................................................... 26

3.7.1 FAILING A UNIT….………………………………………..……………………..………..………….…26

3.7.2 FAILING MORE THAN 50% OF THE UNITS……………..……………………..……..………………26

3.7.3 FAILING A UNIT REPEATEDLY……………..…………………………………………………………27

3.8 ENROL ACROSS AWARDS .......................................................................................................................... 27

3.9 PROGRESSION & AWARDS ....................................................................................................................... .29

3.9.1 PROGRESSION FROM UNIVERSITY PRE FOUNDATION TO UNIVERSITY FOUNDATION…….29

3.9.3 PROGRESSION FROM DIPLOMA TO ADVANCED DIPLOMA………….…………………………...29

3.9.4 PROGRESSION FROM ADVANCED DIPLOMA TO BACHELOR DEGREE………………….….….29

3.9.5 TIME FRAME FOR RE ENROLMENT………………………………………….………………….……29

3.10 GRADUATION........................................................................................................................................ .…..29

4. FEE PAYEMNTS AND REFUNDS 30

4.1 FEE PAYMENT……………………………………………………………..………………………….…...31

4.2 FEE INCREASES….………………………………………………………..………………………...….…31

4.3 REFUND POLICY...………………………………………………………..………………………………31

4.4 REFUND POLICY FOR PENDING A/L & O/L STUDENTS………………………………….…… ….32


Revised July 2016


5. POLICIES, STUDENT RIGHTS AND RESPONSIBILITIES 33

5.1 POLICIES………………..………………………………………………..…………………….………….34

5.2 CODES OF BEHAVIOUR………………………………………………..……………………………….35

5.2.1 ATTEDANCE ……………………………………………………………..………………………..…...35

5.2.2 DRESS CODE….…………………………………………………………..…………………………….35

5.2.3 SMOKING…..……………………………………………………………..………………………….….35

5.2.4 ACBT FACILITIES………………………………………………………..………………………….…36

5.2.5 CLASS ROOM BEHAVIOUR…..………………………………………..………………………….….36

5.2.6 LATENESS TO CLASS…….…..………………………………………..………………………….…...36

5.3 ACBT EXPECTATIONS FROM STUDENTS………………………..…………………………………36

5.4 STUDENTS EXPECTATIONS FROM ACBT LECTURERS/STAFF…………………………….….37

5.4.1 UNIT LECTURER SURVEY BY ACBT AND PIBT…………………..…………………………...….37

5.5 COMPUTER USAGE POLICY………………………………………………………………..……..….37

5.6 DATA PROTECTION………………..…………………………………………………………….….…38

5.7 EQUAL OPPORTUNITY, ANTI-DISCRIMINATION AND SEXUAL HARESSMENT…….…….38

5.8 ACCESS AND EQUITY………………………………………………………………….……….…..….38

5.9 OCCUPATIONAL HEALTH AND SAFETY…..………………………………………….….……….39

5.10 STUDENTS WITH DISABILITIES……………..………………………………………….………….39

5.11 UNDERAGE STUDENTS (MINORS)……………..….……………………………………….….……39

5.12 COMPLAINS/GRIEVANCE PROCEDURES……..……………………………………….….….…..39

5.13 MISCONDUCT…………………………………………..……………………………………..….……..39

5.13.1 GENERAL MISCOUNDUCT……………………………………..………………….…………...….40

5.13.2 ACADEMIC MISCOUNDUCT……………………………………..……………….……………….40


Revised July 2016


6. STUDENT SERVICES, FACILITIES AND GENERAL

INFORMATION 42

6.1 BOOKS- TEXT…………………………………………………………..…………………….…..…….….43

6.2 CAFÉ………..…………………………………………………………..………………………..…...….….43 .

6.3 CAR PARKING.…………………………………………………………..……………………….….….…43

6.4 COMPUTER FACILITIES…………………………………………………..………………………….….43

6.5 MEDICAL CARE…….…………………………………………………..……………………….….….…43

6.6 FIRE ACTION…………………………………………………..………………………….………………44

6.7 LIBRARY…………………………………………………..………………………….……………………44

6.8 LOST PROPERTY…………………………………………………..………………………………..….…44

6.9 PHOTOCOPY FACILITY……………………………………..……………………………..……… ……44

6.10 SECURITY…………………….……………………………………..…………………………… ….….44

6.11 COURSE ADVICE…………………………………………………..……………………….…… ….….44

6.12 STUDY SUPPORT…………………………………………………..…………………………… …..….45

6.13 ACADEMIC TIP SHEETS…………………………………………………..…………….…… ………..45

6.14 STUDENT COUNCIL…………………………………………………..……………….…..….… ….….46

6.15 USEFUL WEB BASED INFORMATION………………………..…………………………… …….….46

6.15 WHERE TO GO FOR HELP………………………..………………………………………… ……..….46

7. APPENDIX A 48

7.1 ACBT LIBRARY RULES AND REGULATIONS…..……………………………………… ….….….48


Revised July 2016


1. ABOUT ACBT

1.1. ACBT’S VISION

The vision of the academic department of ACBT is:

To be the first choice provider for post-secondary education for students in Sri Lanka

1.2. ACBT MISSION

Delivering high quality education programs that are relevant and current to our students,

meeting their needs and the needs of the employers of our graduates;

Providing an environment which is supportive and well-resourced enabling students to

maximise their full education potential;

Understanding the needs of the higher education and investing in excellence in teaching.

Committing to help students to achieve their educational goals.

Implementing and maintaining the quality of the study program as underpinned by the

benchmark descriptors of PIBT, ECU and the Australian Qualifications Framework. (AQF)

1.3. ACBT VALUES

Equality

Efficiency

Excellence

Inclusion

Flexibility

Respect

Honesty


Revised July 2016


SECTION 2

GETTING STARTED


Revised July 2016


2.1 ACBT CAMPUSES

ACBT COLOMBO

CAMPUS

ACBT KANDY CAMPUS

ACBT GALLE CAMPUS

442, Galle Road,

COLOMBO 3

Tel: +94 11 2565511

+94 77 3000900

Website: http://acbt.net

3A Mahamaya Mawatha,

KANDY

Tel: + 94 81 2205800

+94 77 2273333

Website: http://acbt.net

No 46-1/2, Colombo Road,

Kaluwella, GALLE.

Tel: +94 91 2244544

+94 91 2224535

Fax: +94 91 2224534

2.2 PROGRAMS OFFERED

PROGRAMS OFFERED COLOMBO

CAMPUS

KANDY

CAMPUS

GALLE

CAMPUS

English Language Programs

Pre Foundation Programs

University Foundation Programs

Diploma Programs

Advance Diploma Programs

Bachelors Programs

MBA

All ACBT classes are taught in English. All assessment is conducted in English

2.3 ACADEMIC CALENDAR

ACBT has trimester system. Intakes occur in March, July and November.

2016 Teaching

Commences

Examination Week Semester End Date

Semester 1 7 March 6 June – 13 June 13 June

Semester 2 4 July 3 October – 10 October 10 October

Semester 3 31 October 6 February - 13 February 2017 13 February 2017

2017 Teaching

Commences

Examination Week Semester End Date

Semester 1 6 March 5 June - 12 June 12 June

Semester 2 3 July 2 October - 9 October 09 October

Semester 3 30 October 5 February - 12 February 2018 12 February 2018

http://acbt.net/

http://acbt.net/


Revised July 2016


2.4 PUBLIC HOLIDAYS

ACBT observes all Mercantile holidays. ( ACBT is open for classes on Public Holidays and

Bank holidays ).The Academic Calendar published at the start of each academic semester give

details of the dates ACBT will be closed for holidays. A copy of this document is posted to the

portal before the commencement of the semester.

2.5 ACBT OFFICE HOURS

The ACBT Offices are open at the following times:

Academic Services & Accounts

Monday to Friday 8.30am – 5.00pm

Saturdays – 8.30 am – 1.00 pm

(Assignments can be handed over to the reception on Sundays till 5.00pm)

Marketing

Monday to Friday 8.30am – 5.00pm

Saturdays & Sundays – 8.30 am – 5.00 pm

2.6 ACBT ACADEMIC & ADMINISTRATIVE STAFF

A full list of ACBT academic and administrative staff is posted on the ACBT Student Portal (under

student –staff contact list) – http://learning.acbt.lk

2.7 STUDENT HANDBOOK FOR 3rd

YEAR AND MBA STUDENTS

ECU hand book is available in the students portal under the Students documents tab ECU

STUDENTS HANDBOOK

2.8 ACBT STUDENT PORTAL

Student’s examination results, re-enrolment information, notices regarding social and academic

activities, fee payment, exam time table and other important information is posted to the Student

Portal on a regular basis. The web address for this student portal is http://learning.acbt.lk

Students will be issued with a login name and password during the orientation week. If you do not

receive this information please meet the Marketing Counsellors immediately.

Students should check Student Portal DAILY for announcements and updates. Failure to do so

may result in students missing out on valuable information related to their studies.

http://learning.acbt.lk/

http://learning.acbt.lk/


Revised July 2016


2.9 STUDENT ID CARDS

All students will be issued with an ACBT Student ID Card. This card is required for:

access to ACBT

proof of identity at examinations

To get the benefits given to all ACBT students by other organisations

To collect documents from ACBT

Students who lose their Student ID card will be required to replace the card and charges for new ID

card are given below. Students should submit the Application for Documents and proof of payment

to the Student Records Manager. Students should also submit two extra photographs to the Students

Records division to be kept in their personnel file.

2.10 CHANGE OF STUDENT CONTACT DETAILS

Students must advise ACBT of any subsequent change to their contact details (address, telephone

no’s, e-mail address) in Sri Lanka within 7 days of the change by filling the Change of Student

information form available on the student portal and submitting to the Manager, Student Records.

ACBT is not liable if a student misses important communication due to non-notification of the

above changes. ACBT will not accept responsibility for problems that occur as a consequence of

incorrect or inadequate information provided.

2.11 ADMINISTRATIVE CHARGES

Listed below are additional administrative charges which will be levied if students require the

following:

1. Request for new Student ID Card for Lost or Stolen ID Rs 2,000/-

2. Additional copy of Parchment Rs 5,000/-

3. Additional copy of transcript Rs 2000/-

4. Deferred exam for final Examination(Foundation, Dip & Adv Diploma units)

Rs 10,000/- per unit

5. Deferred exam for final Examination ( Pre Foundation units) Rs 5,000/- per unit

For items 1-3, Students are required to submit the Application for documents (available on student

portal) to Manager, Student Records and

for item 4 & 5 to the Manager Examinations by filling a Deferred Exam Application


Revised July 2016


SECTION 3

INFORMATION RELATED TO ACADEMIC AFFAIRS


Revised July 2016


3.1 COURSE PLANNERS

Latest Course Planner is available at Student Services.

3.2 ENROLMENTS

3.2.1 ACBT Bursaries, Scholarships and Awards

Every year, ACBT draws students with strong scholastic track records moulded in diverse academic

environments. We are committed to recognizing such outstanding academic achievement and wish

to encourage our students achieve their potential, while pursuing their studies at this institution. Our

scholarship policy reflects our emphasis on academic merit by offering both outright grants and

partial tuition fee waivers.

These beneficial schemes are not awarded automatically, and the student must apply for these

bursaries and scholarships in order to be considered. Please submit your application with the

relevant supporting documents to ACBT for consideration. Conditions may apply

New students

High achievers at GCE OL’s

Students who have passed all subjects at the GCE O/L examination with three or more “A”s

(Distinctions) in any subject, are eligible for a 30 % tuition fee waiver in the first trimester

when they register for the ACBT University Foundation Programme.

High achievers at GCE AL’s

Students who have passed all subjects at the GCE A/L examination with one or more “A”

passes in any subject are eligible for a 30 % tuition fee waiver in the first trimester when

they register for the ACBT Diploma in Business or IT.

Academically Accomplished Individuals

Individuals who have accomplished educational accolades will be eligible for a scholarship

of 10% of their unit fees up to advanced diploma and 5% from the bachelor’s degree (e.g.

10 “A” passes at OL’s, 3 “A”s at A/L’s)

Students enrolled with pending results will not be considered for scholarships in all of the

above categories.

Sports Scholarship

Students who have been appointed as captains of sports will be eligible for a scholarship of

10% of their unit fees up to Advanced Diploma and 5% from the Bachelor’s Degree.


Revised July 2016


National level achievers scholarships

Students who have achieved educational or civil awards/merits and sports at national level

will be eligible for a scholarship of 10% of their unit fees up to Advanced Diploma and 5%

from the Bachelor’s Degree

Family Bursary

Family members of current enrolled students are eligible to apply for a bursary of 5% of

their unit fees for one semester subject to conditions outlined in the undergraduate

programme guide

Government Forces Bursary

Family members of the government forces will be eligible for a bursary of 5% of their unit

fees for one semester (Police, Army, Airforce & Navy Officers)

Government Officials Bursary

Family members of Government officials will be eligible for a bursary of 5% of their unit

fees for one semester.

Best Performers at ACBT

The best performers on each program in every semester will be eligible for a bursary of 5%

of their unit fees on the following semester.

Students transferring from the ACBT University Foundation Programme (UFP) to

Diploma Courses

Students who have completed the UFP with outstanding grades (Above 85% average) are

eligible for the scholarship which is a 30 % tuition fee waiver in the first trimester of the

Diploma programme.

Students transferring from Diploma programmes to Advanced Diploma programmes in

Business and Computing

Students who have completed their Diploma programme with outstanding grades (Above

85% average) are eligible for this scholarship of a 30% tuition fee waiver in the first

trimester of the Advanced Diploma programme.

Students studying in the final year of the Undergraduate Programme

“Principal’s Award” (a Gold Sovereign) to the most outstanding student on completion of

the degree.

Current students should submit an application to the Manager Examinations within 07 days of

release of results for Awards


Revised July 2016


3.2.2 Unit Exemption

Students can apply for unit exceptions based on recognised prior learning that they have.

To apply for exemptions students must:

Complete the Application for Exemption form which is available on the ACBT Student

Portal or in the ACBT website http://www.acbt.net/documents

Attach all evidence to support the application;

All documents must be certified by the Principal, ACBT (or nominee) and if documents

are not in English they must be translated and notarised.

Submit completed application to the ACBT Marketing Counsellors.

Diploma and Advanced Diploma applications will be forwarded to PIBT for evaluation.

University Foundation applications will be evaluated by ACBT

Students will be advised in writing of the outcome of their application.

Full information regarding exemptions/advanced standing can be obtained from the ACBT

Marketing counsellors.

Policy on Recognition of Prior learning towards PIBT Units can be found in the ACBT website

http://www.acbt.net/policies

3.2.3 Conditional / Special Enrolments

Pre Foundation Program (PFD)

Basic requirement for entry into PFD are 1) Age of the candidate >15 years and

2) Sat for school year 10 exam

University Foundation Program (UFP)

Basic requirement for entry into UFP is five (5) passes at O-level with a minimum C grades (credit

pass) in Mathematics and English. (IELTS acceptable).

Student who do not have a Credit Pass for Mathematics must complete Basic Mathematics

Unit (PFD 001) in the first semester of study and achieve a Credit Pass (≥ 60% )

Student who do not have a Credit Pass for English must complete Academic English Unit (

PFD 002) and achieve a Credit Pass ( ≥ 60% )

Mature students (23 > age > 21) may be admitted to the programme without meeting the

formal academic qualifications but preferably with credit passes in Mathematics and

English at GCE O/L or IELTS. If not, candidate selected for the UFP, is required to take

Basic Mathematics and Academic English offered by ACBT. One to three years working

experience in a reputed public/private organization (preferably a public quoted company) in

the area related to the intended study (work experience in Business Administration,

Marketing, HR Management, Shipping, Logistics and Cargo, Social Work, Library and

http://www.acbt.net/documents



Revised July 2016


Documentation, Tourism and Hospitality, Pre-school/Primary/Secondary Education, Air

lines, Social Media, IT or Software development would be advantageous).

Diploma Programme

Basic requirement for entry into Diploma Programme is two (2) GCE A/L passes or successful

completion of UFP

Students with only one pass at GCE A/L examination or 4 passes at Cambridge AS level

may be transferred to the Diploma Programme after passing four units of UFP in the first

semester of study

Students who wish to offer Diploma in Science/Engineering studies, and who have not

completed Mathematics for GCE A/L must complete both Advanced Mathematics Unit

(MTH002A)

Students who wish to offer Diploma in Science/Engineering studies, and who have not

completed Physics for GCE A/L must complete Physics Unit (PHY001A)

Students who wish to offer Diploma in Science/Engineering studies, with the intension of

doing Chemical Engineering but who have not completed Chemistry for GCE A/L must

complete Chemistry Unit (CHE001A)

Four (04) units of UFP with an average of ≥ 70% (no individual unit can be <65%) will be

eligible to enrol to the Diploma Programme

Mature students (age ≥ 23) may be admitted to the programme without meeting the formal

academic qualifications but preferably with credit passes in Mathematics and English at

GCE O/L or IELTS. If not, the candidate selected for the Diploma programme, is required

to take Basic Mathematics and Academic English Units offered by ACBT. Minimum five

years working experience in a reputed public/private organization (preferably a public

quoted company) in the area related to the intended study (for example, to be eligible for

Diploma of Business work experience should be in Business Administration, Marketing, HR

Management, Shipping and Logistics, Social Work, Library and Documentation, Tourism

and Hospitality, Pre-school/Primary/secondary Education, Airlines or Social Media. For

Diploma of Computer Science, the work experience should be in IT or Software

Development). Student will be required to provide evidence of relevant work experience

and other acceptable qualifications.

Note

If an offer has been made for Diploma or UFP programs based on pending O/L or A/L results,

the student must submit an original copy of the results to ACBT Marketing Counsellors as soon

the results are released. In case the student has failed to achieve the stipulated entry level at O/L

or A/L (not meeting the conditions in the offer letter), student will be transferred with

immediate effect to the appropriate programme. Students who have not submitted the above

certificates will not be eligible to sit the examinations.


Revised July 2016


3.2.4 Time Tables

The unit timetable is available in the students’ portal. Units will only be offered if there is sufficient

demand. The college reserves the right to vary, cancel or withdraw units, or to change the timetable

at any time without prior notice.

Class Time / Structure

All classes are of four (4) hours duration. According to the unit outline the class hours will be

allocated for conducting tutorials, workshops, or computer laboratory sessions.

3.2.5 Maximum Number of Units of Study

The maximum number of units students may enrol in per semester is four (4) for all courses. No

student may exceed this number without the permission of the Principal/Deputy Principal. A

student is deemed to be currently enrolled from the date on which unit selection is accepted by

ACBT until the first day of the next semester, unless:

The student notifies ACBT that he/she is cancelling their enrolment or seeking a Leave

of Absence (submit Course Deferral request Form);

The student withdraws from their course of study (submit Withdraw from a Course

Form);

ACBT cancels, suspends or excludes a student in accordance with the ACBT Student

Misconduct Policy;

The student has completed all requirements of a course and is eligible to graduate.

3.2.6 Unit Selection

All unit selection is done on line through the student portal. Any student needs assistance in this

regards should meet the Student Services Manager with Add –Withdraw Unit Request Form which

is available in the students’ portal and in the ACBT website http://www.acbt.net/documents

If the student’s requested class is full at the time of manual enrolment, student will be enrolled to an

available class.

3.2.7 Enrolment Closure

Enrolment will close by the end of Saturday week two (2). Student should check the student portal

for class enrolment status in week three (3). It is essential that the student attends the class



Revised July 2016


shown in the portal. If there is any discrepancy in the portal or if the students name does not appear

in the class attendance register, it should be brought to the attention of the Student Services

Manager immediately.

3.2.8 Change of Class

Students are allowed to change the classes online within first two weeks of semester if seats (35

maximum) are available in the class to which they want to be transferred. If anyone has any

difficulty in this regard, they should seek assistance from Student Services Manager.

3.2.9 Unit Outlines

Students will be shown the comprehensive unit outline in their first week of classes for the units

they are enrolled in. The unit outlines are also posted to students’ portal (under documents).

Students must read the unit outline and have thorough understanding about the requirements of the

unit enrolled. Students may seek unit lecturer’s advice for clarification.

3.3 WITHDRAWALS

3.3.1 Dropping Units

Students are allowed to drop a unit(s) within first two weeks of semester through the portal. Up to

week four (4) students can drop unit(s) by submitting the Add –Withdraw Unit Request Form to

Student Services with the approval of Marketing Manager and Senior Manager Finance.

Dropping units after week four (2) are subject to financial and/or academic liabilities. Students

should familiarise themselves with the Refunds Policy available in the ACBT website


3.3.2 Change of Course

Students who wish to change their course must submit the Change of Course Form (available in

the student’s portal) to the Student Services Manager. Students can change course only before the

commencement of a semester. All course changes are subject to the approval of the Deputy

Principal.



Revised July 2016


3.3.4 Withdrawing from a Course

Students who wish to withdraw from a course must complete the Withdraw from a Course Form

available on the Student Portal and on ACBT website http://www.acbt.net/documents, and seek the

approval from Marketing Manager and the Senior Financial Manager and submit the form together

with supporting documentation along with ACBT Student ID card to the Manager, Student

Services.

Students who withdraw will be bound by the ACBT Refund Policy rules applicable from the date

of their original application to withdraw.

A student who withdraws from course and subsequently wishes to return, must meet current entry

requirements and may be required to complete the course under modified structure (refer 5.9 of

Progression and Graduation policy)

3.3.5 Deferral of Course

Student who wishes to defer the course must complete the Course Deferral Request Form

(available in the portal and ACBT website http://www.acbt.net/documents) within the first 4 weeks

of the trimester and submit to the Student Services Manager. For further details, students can refer

the Enrolment policy on the ACBT website http://www.acbt.net/polices

However it should be noted that there is a min time frame for re enrolment. Please refer section 5.9

of the Progression and Graduation Policy

3.4 ASSESSMENTS

Unit Outlines for each unit provides information regarding unit content, assessment

procedures and resource requirements. Students should see the unit lecturer if there are

any doubts about the assessment requirements.

All diploma and advance diploma unit assessments are marked according to the

guidelines given by the PIBT.

All diploma and advance diploma unit assessments are moderated by the PIBT.

Eligibility for Assessment

Students are only eligible to receive assessment grades in units they are officially enrolled in. A

student who enrols in a unit, but does not complete assessment requirements for the unit will

receive an N grade and remain liable for the tuition fees.



http://www.acbt.net/polices


Revised July 2016


Assessment Submission

Students are required to handover take home assignment reports to the reception and

obtain a date stamped receipt from them. Students are not allowed to place assignment

reports in the Assignment Box or individual pigeon holes of lecturers. Students are

advised to obtain up-to-date information on assignment submission from the lecture

concerned.

Students should pay particular attention to the rules relating to absence from tests or late

submission of assignments. The policy on these issues is stated in the individual unit

outlines;

Students must complete the Assignment Cover Sheet (available on the student portal)

and attach it to all assignments. Assignments that do not have this cover sheet will not

be accepted;

Assessment Feedback

Students are entitled to collect the assessment marks and get the feedback from the lecturer within

two (2) weeks of submission date.

3.4.1 Assessment Extensions

At the beginning of each semester unit lecturers will provide guidelines on the availability or

otherwise of assignment extensions. If, for reasons beyond the student’s control, he or she is unable

to submit work by the deadline, late submission guidelines must be followed. Further information

can be found in the Assessment Policy in the ACBT website http://www.acbt.net/policies

3.4.2 Assessment Review/Appeals

Students may appeal against any component of the assessment for any unit they are

enrolled in including the final result;

In order to get an assessment reviewed, students must complete the Appeal of final result

form available from the student portal;

The form must be lodged within 7 working days of publication of results to the Manager

Examinations. Further details are given in the appeal form.

All Reviews of Assessment applications will be sent to the relevant Unit Coordinator at

PIBT for review. If the review is successful PIBT will advise ACBT and the necessary

change will be made to the student’s results and the student advised of the outcome;

Applications for Review of Assessment citing reasons such as, “I don’t like my mark”;

“I know I did better”; “I need to pass this unit because I must complete this semester”,

my lecturer said I should pass” will not be accepted and the application will not be

processed;



Revised July 2016


Submitting a Review of Assessment Application does not guarantee the review will be

successful and/or a change will be made to the given mark.

3.4.3 Retention of Student Assessment & All Exam Answer Scripts

Please note that the PIBT policy for retention of all type of Assessments at acbt archives is 6

months for University Foundation units (UFP) and one semester in the case of Diploma and

Advanced Diploma units.

Therefore if you have any queries regarding any of the assessments, you should bring it to the

attention of the Examination Manager before end this period.

At the end of the above period the documents will be moved for shredding.

3.5 EXAMINATIONS

3.5.1 Mid Term Examinations / Presentations / All Other types of In-Class

Assessments

If a student fails to sit for the midterm examination (including presentations) will need to submit

valid documentary proof along with the Explained Absence Form (available in the student’s portal)

to the Manager, Examinations & Graduation within 2 working days of the exam/assessment date.

Deferring these is subject to College approval. Students who fail to meet the following

requirements will not be eligible for any of the deferred midterm exam.

Where in class attendance has been below 80% and

Request has not been submitted within 2 days of the assessment date

Deferred assessments will not be approved for the units where it is already specified in the

unit outline that students will receive zero if they are absent on the due date

Student is required to attend their presentation dates. Students who do not attend the presentation

dates will be marked zero. Approval will only be granted only under extenuating circumstances.

(Normal medical certificates will not be accepted).

Assessments with a weighting of less than or equal to 5% (e.g. Quizzes) will not be granted a

deferral.

Students will be informed whether the documentary proof has been accepted or not. Students who

do not inform within the said time period or do not submit documentary proof will not be allowed

to sit for the deferred exams. Students cannot defer a deferred examination.


Revised July 2016


3.5.2 Final Examination

Examinations are held at the end of each semester. Examinations for Diploma and

Advanced Diploma programs are set and marked by PIBT; Local lecturers have no

access to the examination question papers.

Examinations for the University Foundation and Pre Foundation Programs are set and

marked by the ACBT unit lecturers.

3.5.3 Examination Timetable

Exam week of each trimester is shown in the academic calendar. A draft examination timetable will

be posted to the student portal before end of week 06 of the semester. Final time table will be

available in the portal from week 09. Students should check the timetable carefully and note the

day/time of the examination and the room of the examination are being held. Final timetable will be

displayed on the college notice boards during week 12.

3.5.4 Examination Clashes

Sometimes, a student may find they have two (2) examinations scheduled for the same day at

exactly the same time. If this is the case, the students should fill out the Examination Clash Form

available on the student portal and submit the completed form to the Manager, Examination and

Graduation before end of week 07 of the semester. The student will be advised in writing of their

re-scheduled examination times.

3.5.5 Examination Process and Student with Disabilities

Alternative examination arrangements can be made for students with a disability. These

arrangements may include extra time, alternative formats and venue or specialised equipment.

Students with disabilities are encouraged to provide documentary evidence. They should see the

Principal to discuss their situation in advance. Further information can be found in Assessment

Guidelines: Disability & Equity in the ACBT website http://www.acbt.net/policies

3.5.6 Rules for Examinations Students are advised to read and understand the examination regulations for students which is

available in the student’s portal under documents (exam related documents and forms)

3.5.7 Query on an Examination Paper

If a student finds or assumes that any of the questions or part of question in the examinations paper

is incorrect/invisible, he/she should inform the examination Supervisor/Invigilator during the exam,

who will take up the issue with the Examinations Manager. Further details are available in the

students’ portal under documents (Student Query on Examination Question Paper).



Revised July 2016


3.5.8 Final Examinations (Deferred)

If a student is unable to sit a scheduled final examination, a deferred examination may be granted if

there are genuine and extenuating circumstances for which supporting documentation can be

provided.

3.5.9 Criteria for a Deferred Examination and the Application Process Criteria and the process for Deferred Examination is available in the students portal Deferred exam

policy under documents (exam related documents and forms) or the Assessment Policy available in

the students portal

Students are required to print and complete the Deferred Examination Application form and

submitted to Manager, Examination and Graduation not later than three (03) calendar days from

the scheduled examination.

3.5.10 Supplementary Exams

Supplementary examinations are not conducted for Foundation and Diploma Units.

For Advanced Diploma, PIBT will consider supplementary exam if the student has

1. Passed 15 out of 16 ACBT Advanced Diploma units and

2. The student has achieved a minimum unit mark of 45% for the failed unit that would have

been the 16th

unit, and the unit to complete the award

Please refer the student portal for full details and the Supplementary Exam Application Form and

deadlines

3.5.11 Publication of Results

Official results will be published in the student portal one week prior to the

commencement of the next semester.

A full and final academic statement showing all units studied and grades attained is

issued at the completion of a student's course. This final academic statement is available

from Student Records. To obtain this Statement, students must complete the

Application for Academic Transcript available on the student portal under documents

and forms.

3.5.12 Results Grades

All students enrolled in any unit will be graded according to ACBT/PIBT standard grading system

which is shown below:


Revised July 2016


Grade Description Percentage

HD High Distinction 80 - 100

D Distinction 70 - 79

CR Credit 60 - 69

C Pass 50 - 59

N Fail 0 - 49

I Incomplete ** 50 - 100

EX Exempt

DE Deferred examination

H Hold

W Withdrawn

** An incomplete grade given for a final result means the student failed to pass the examination

which was a mandatory requirement for passing the unit.

3.6 REVIEW /APPEAL OF FINAL RESULTS

Informal Appeal

If a student fails the final exam, the student may lodge an informal appeal by completing

the Appeal of final result form. This form is available from the ACBT students portal

under document ( go to examination related forms)

Informal appeal must be submitted to the Manager Examinations within 7 calendar days

of the results being released to the portal.

The Examinations Manager will coordinate with the unit coordinator at PIBT for

Diploma & Advanced Diploma units and ACBT Coordinator in the case of University

Foundation & Pre Foundation units and get a decision. As soon as this outcome is

known the student will be notified by e-mail.

If the student remains dissatisfied with the outcome of the informal appeal, they have

redress to a formal appeal. Please refer the portal for the appeal form and other details.

Submission of an appeal does not guarantee an upgrade of the result.

Formal Appeal

Students must have legitimate grounds for a formal appeal. Student should follow this

only after having a look at the answer script and getting advice from the unit lecturer or

the Deputy Principal.

Formal appeal request must be made in writing to the Examinations Manager.

Formal appeals are reviewed by a committee.

Further details can be found in the Complaints and Appeals Policy in the ACBT website




Revised July 2016


Special Considerations

May be taken into account when a student completes a section of assessment, for

example, a class test, assignment or an examination and the student believes there have

been adverse circumstances affecting their performance.

Is only given in serious and exceptional circumstances that are beyond the student’s

control and these circumstances prevent the student from performing at their best for a

particular piece of assessment.

Will be considered on medical, compassionate, and/or trauma grounds. Supporting

evidence, clearly stating specific reason, must be given with the application. Headaches,

colds, etc. will not be accepted for Special Consideration.

A letter addressed to the Principal, together with supporting documentation, must be

submitted to the Manager Examinations when the relevant piece of assessment is

submitted. Applications will be considered by the Principal in conjunction with the

lecturer for the unit and the Manager Examination and the outcome will be determined.

The student will be notified in writing of the outcome.

Note: All requests will be considered but submitting a Special Consideration request does not

guarantee a student will be given a pass in a module.

Request for Special Consideration will not be considered retrospectively.

3.7 POOR ACADEMIC PROGRESSION

3.7.1 Failing a Unit/s

Any student who fails a unit/s must repeat the unit. That is, they must re-enrol and liable to pay the

unit fee. No students can carry semester work marks (assignments, tests, etc.) over to the next

semester.

3.7.2 Failing more than 50% of the Units

Student fails more than 50% of units in any trimester will receive a mail from the College

indicating that the student will be put on Counselling Status (F501) and will also indicate

the services available to improve chances of better academic outcomes

Student with a previous caution fails more than 50% of units in a trimester will be formally

notifying that they will be put on Conditional Status (F502)

Student on Conditional status fails more than 50% of units in a trimester for the 3rd

time ,

will be sent an exclusion letter (F503)


Revised July 2016


3.7.3 Failing a Unit repeatedly

Student fails the same unit twice in their last trimester will be put on Conditional Status

(FUL) and will receive a warning of possible exclusion( F502A)

Student fails the same unit three times, student will be sent an exclusion letter (F503)

indicating that he/she will not be able to continue the program

Students with conditions will be required to meet with the Principal (or nominee) before they are

able to select their units and enrol in their next semester of study. If required, the parents or

guardian will be informed

Full information can be found in the Progression and Graduation Policy available in http://www.acbt.net/policies

3.8 ENROL ACROSS AWARDS (Note: Not applicable to ECU Bachelor or MBA units)

Progression Guidelines ( UFP, Diploma & Adv Diploma)

Students must complete the Award in which they are enrolled prior to enrolling in the

next award. This means that the University Foundation Program must be completed

before a student commences the Diploma Program and the Diploma Program must be

completed before a student commences the Advanced Diploma Program

Exceptions

Where a student is unable to enrol in the remaining units of a lower level award because

the required units are:

Not offered in that trimester; and

There are no alternative units available; and

Minimum of 6 units at the lower level award have already been successfully

completed.

A student will be permitted to enrol in a higher level award unit subject to gaining

approval from the ACBT Deputy Principal. This permission would normally be given if

a student has demonstrated ability in the lower level award via satisfactory results.

Students should complete the manual enrolment form, Application to enrol across

awards: (University Foundation Program/Diploma Program and Advanced Diploma

Program) and submit this form to the Student Services Manager.

Notes



Revised July 2016


This situation is only likely to occur where a student is taking units that are offered on

a rotational basis only or the student has passed a minimum of 6 units at the lower

level award and wishes to take more than 2 units in that trimester.

Permission will not be granted where a student is able to enrol in enough units at the

lower level award to make up a full load of 4 units.

Subsequent failure in lower level units will require a student to re-enrol in those units.

Subject to approval by the Deputy Principal, additional higher level award units may

be taken at the same time, however, it is likely that the load will be reduced to ensure

students have enough study load to clear their lower level award.

If the student has failed the lower level units more than once, or if the student is on

Conditional Status, approval for higher level units will not be granted.

Approval from the Deputy Principal and completion of the “Enrol across Awards

Application” will be required each time a student wishes to enrol across awards.

Examples

Student has passed 6 University Foundation Program (UFP) units and the final two units

required for this award are not offered in the trimester – subject to approval, student may

take 2 Diploma units.

Student has passed 6 University Foundation Program (UFP) units and wishes to study a full

load of 4 units in the trimester – subject to approval, student may take 2 UFP units and 2

Diploma units.

Student has passed 7 Diploma units and wishes to take 4 Advanced Diploma units. This is

not possible as the student is required to first complete the Diploma. However subject to

approval, student may take the final Diploma unit and 3 Advanced Diploma units.

.

For full details, please refer the following policies available in the student’s portal

https://[email protected]

Enrolment Policy

Progression and Graduation Policy

Recognition of Prior Learning Policy

Enroll across award application

Student must complete 8 ECU units of the Bachelor of Business or Bachelor of Computer

Science program to graduate from Edith Cowan University.

https://[email protected]/


Revised July 2016


3.9 PROGRESSION & AWARDS

3.9.1 Progression from University Pre- Foundation (PFD) to University Foundation (UFP)

Upon successful completion of all six (6) designated units in the University Pre-

Foundation Program, students can progress to the University Foundation programme

3.9.2 Progression from University Foundation (UFP) Programme to Diploma

Upon successful completion of the eight (8) designated units in the University

Foundation Program, students can progress to the Diploma programme of their choice

and will also receive an award which is conferred by ACBT and is recognised by many

Australian universities for entry into Year 1 of an undergraduate degree (conditions may

apply);

3.9.3 Progression from Diploma to Advanced Diploma Upon successful completion of the eight (8) designated units in the Diplomas of

Business and Computing students be eligible to enter the Advanced Diploma programs

offered at ACBT and also will receive an award, which is conferred by ACBT in

association with PIBT;

3.9.4 Progression from Advanced Diploma to Bachelor of Business/Bachelor of

Computer Science Upon successful completion of the eight (8) designated units in the Advanced Diplomas

of Business and Computing students, i.e. completion of 16 units in Diploma &

Advanced Diploma programs, student will receive an award, which is conferred by

ACBT in association with PIBT and will be eligible to apply to transfer to Bachelor of

Business or Bachelor of Computer Science delivered at ACBT in association with Edith

Cowan University (ECU);

Student must complete 8 ECU units of the Bachelor of Business or Bachelor of Computer

Science program to graduate from Edith Cowan University

3.9.5 Time frame to re-enrolment As a general rule, a course may not exceed one year. A student will not be permitted to

re-enrol after a lapse of 3 times of the course duration

3.10 GRADUATION

ACBT holds a graduation ceremony once in two semesters. The graduating batch details and the

latest graduation dates can be found in the student’s portal. Graduates who miss the graduation

ceremony of their batch cannot attend a graduation ceremony of another batch at a later date. Best

three students in each batch who have done exceptionally well ( ≥ 75% average ) will receive

medals at the graduation. Further information on graduations may be obtained from the Manager,

Examination and Graduation.


Revised July 2016


SECTION 4

INFORMATION RELATED

TO

FEE PAYMENT & REFUNDS


Revised July 2016


4.1 FEE PAYMENT

Please refer to the ACBT Student Fee Payment Schedule which is available on the portal for all

information relating to course fees, fee payment dates, penalties for late payment, methods of

payment, etc.

4.2 FEE INCREASES

ACBT reviews course fees on an annual basis. If fees are increased whilst a student is currently

studying at ACBT, they will be required to pay the new fee from the commencement of their next

semester.

4.3 REFUND POLICY

The refund policy below applies only to students enrolled in the University Foundation

Program, Diploma of Business/of Computing/Engineering, Advanced Diploma of

Business/of Computing/Engineering; For the purposes of the refund policy only, a course is defined as one semester of study

in any program of ACBT. If an applicant accepts a place offered by ACBT and pays the

fees, it means a binding contract is created between the student and ACBT;

Students pay their course fees on a semester by semester basis and only pay for the units

they enroll in.

UFP, Diploma and Advance Diploma students are required to pay 25% of their total unit

enrolment prior to the commencement of their next semester. Students will be notified of

this date via portal at least 4 weeks prior to the end of semester;

Notification of cancellation/withdrawal from a course of study must be made by

completing the Application to Withdraw from Course; Administration charges may

apply depending on the timing of the request. Students whose enrolment is cancelled by

ACBT will not be entitled to any refund of fees;

Any fee refund is wholly at the discretion of ACBT;

Original receipts must be produced for any refund request;

ACBT reserves the right not to offer a course previously advertised at its own discretion.

Where a student is unable to enroll in a similar course at ACBT and the enrolment is

cancelled then all fees paid will be refunded within four weeks of course cancellation.

Excess fees paid on behalf of any student will be refunded in full minus Rs. 10,000

administration charge if the student has completed the Bachelors and post graduate

course or if it is a complete withdrawal from ACBT.

Student must produce the following documents to the Finance department before any

refund is processed;

o Original of the latest receipt issued by ACBT

o Letter requesting the refund which clearly states the reasons to apply for the

refund

o Copy of the duly approved withdrawal form

Any refund will be processed within four weeks of application.


Revised July 2016


REFUND POLICY – 25% ADVANCE PAYMENT

Reason for Refund Refund Amount

If the student withdraws

before the commencement

of the semester

The 25% fee payment will be refunded in Full

If the student withdraws

within the first 2 weeks of

semester commencement

The 25% fee payment will be refunded minus a Rs

10,000 administration fee

If the student withdrawn

between weeks 3 -4 of the

semester

The 25% fee payment will be refunded minus a Rs

15,000

administration fee

If the student withdraw

after week 4

The 25% fee payment will be not refunded

Students must complete and submit the ACBT Application for Refund of fees before any refunds

can be made.

4.4 REFUND POLICY FOR PENDING A/LEVEL & O/LEVEL STUDENTS

Students who have received an offer to study the University Foundation Program or a

Diploma program at ACBT based on pending results will be subject to the following

refund policy should they fail to pass their O/level or A/levels and be required to

withdraw from their study program at ACBT.

For students who are required to withdraw any course fees paid will be refunded in full

but the following deductions will be made:

Administrative Charge – Rs 5,000/=

Students must produce the following documents to the Finance Department before any

refunds can be processed.

Application for Refund of Fees;

Copy of the A/Level/O/Level result sheet;

Original copy of the payment receipts given by ACBT;

Copy of the Course Withdrawal form approved by the Principal / Deputy Principal.

Further details can be found in the Refunds Policy in the ACBT website

http://www.acbt.net/policies or should discuss with the Manager, Finance.



Revised July 2016


SECTION 5

POLICIES

STUDENT’S RIGHTS

&

RESPONSIBILITIES


Revised July 2016


5.1 POLICIES

Following policies of ACBT are now available in the student’s portal at

https://learning.acbt.lk

Academic Misconduct - Student Guide.pdf

Admissions Policy 2015.pdf

Assessment Guidelines - Disability and Equity (ACBT).pdf

Assessment Policy 2016 (ACBT).docx

Attendance Policy 2015.pdf

Certification Policy.pdf

Complaints and Appeals (Stage 2-3) Request Form.pdf

Complaints and Appeals Policy 2015.pdf

Critical Incident Policy (Public Version) 2015.pdf

Enrolment Policy 2015 (ACBT).pdf

Enrolment Terms of Offer (ACBT).pdf

Exam Regulations for students.pdf

Examination Paper Submission Policy (ACBT Foundation).pdf

Progress and Graduation Policy (ACBT).pdf

Recognition of Prior Learning (RPL) Policy (2015).pdf

Student Misconduct Policy 2015 (ACBT).pdf

Transnational Education (TNE) Policy.pdf

Underage Students (Minors) Policy (ACBT).pdf

https://learning.acbt.lk/


Revised July 2016


5.2 CODES OF BEHAVIOUR

ACBT has a number of expectations from students in order to maintain its high standards and to

ensure the academic integrity of the courses while playing an important role in the lives of students.

All students have the right to be treated with respect and courtesy by ACBT staff and fellow

students in an environment free from harassment and one which is conducive to learning. The

ACBT Code of Conduct policy outlined below guides and maintains the expectations of acceptable

behaviour from all ACBT students to ensure the reputation and integrity of ACBT is maintained.

It is expected that all ACBT students observe the following codes of behaviour.

5.2.1 Attendance

Attendance is an important element of students’ success in their studies and all students

must maintain 80% attendance. Poor attendance may adversely affect grades.

Attendance records will be maintained for each class. Students who are unable to attend

classes are required to inform the Manager Examinations & Graduation within 3

working days by filling the Explained Absence Form along with a medical

certificate/other valid documents immediately upon returning to the college. Students

with unsatisfactory attendance will be required to meet with the Principal (or nominee).

Students who do not meet attendance requirements or maintain unacceptable academic

standards may be excluded from ACBT – see Progress and Graduation Policy and

attendance Policy available in the student’s portal and ACBT website.

Students who do not maintain 80% attendance will not qualify to apply for deferred

/final examinations.

5.2.2 Lateness to class

Students are expected to arrive for all classes on time. It is disruptive to have students walking into

the classroom after the class has started. If students are late, they are required to wait until the next

break to enter the classroom. If students must leave class early, they should also wait for the break

to do so.

5.2.3 Dress code

Students are expected to adhere to a dress code which requires clothing to be clean, modest and

appropriate. Students are not permitted to wear indecent or revealing clothing.

5.2.4 Smoking

It is the policy of ACBT to maintain a clean and smoke free environment. Smoking is not allowed

anywhere in the ACBT building or any of the external environment surrounding the building.

Students who do wish to smoke must do so well away from any buildings.


Revised July 2016


5.2.5 ACBT Facilities

Students must respect the requirements and rules for use of both ACBT facilities. Students who

disregard these rules will be subject to disciplinary action.

5.2.6 Classroom Behaviour

All ACBT students are expected to comply with the following standards of classroom behaviour:

Demonstrate mutual respect for all ACBT staff and fellow students;

Turn off all mobile phones during class times

Not to eat or take soft drinks into classrooms (bottled water is acceptable)

Dispose of used water bottles by placing them in the rubbish bins at the end of class

Not deface the classroom desks by writing or drawing on them

Students are not allowed to remove any furniture and/or electronic items from the class

room.

5.3 ACBT EXPECTATIONS FROM STUDENTS

ACBT lecturers have the following expectations of all students enrolled in their unit/s:

Punctuality – students are expected to arrive on time for their classes. Arriving in classes

late is disruptive to the other students.

Attendance – 80% attendance at all classes is necessary. Students who fail to attend

classes place themselves at risk of failing.

Preparing for each class by undertaking the required reading and completing all

necessary homework;

Active class participation – asking questions, answering questions and involvement in

class activities – such activities facilitate the learning process

Commitment – completing assignments on time, sitting mid semester tests on scheduled

dates, completing homework tasks.

Learning styles – be willing to think creatively, apply an analytical approach to problem

solving, and work towards becoming an independent learner

Attend classes, maintain consistent levels of study and submit all assessment on time.

Treat all fellow Students and ACBT staff

o With respect and courtesy

o Equitably irrespective of gender, race, disability, religion, or political conviction;

Respect the opinions and views of others

Avoid any behaviour that is intimidating

Avoid any behaviour within the ACBT environment that would lead people to question

the integrity of ACBT, for example, physically fight with fellow students

Familiarize and adhere to ACBT policies and procedures available in the students portal


Revised July 2016


5.4 STUDENTS’ EXPECTATIONS OF ACBT LECTURERS/STAFF

Students can expect the following from all ACBT lecturers:

Punctuality – all lecturers should begin and finish classes on time

Courtesy – treat all students with respect, courtesy and fairness

Knowledgeable – know and understand the subject they are teaching; do not read power-

point slides to the class

Make the classes interesting and interactive – do not read power point slides to students

Reinforce learning by giving additional materials to support a topic/s

Feedback – openly encourage feedback from students and accept differences of

opinions.

Write – positive comments on assessment during the marking process to help the student

understand why they got the marks given

Discuss assessment within two weeks of submission due date

Commitment – demonstrate a commitment to the students and the learning process

displaying a willingness to help students learn.

Fairness – marking all assessment fairly and without bias.

Accessibility – to have reasonable access in private consultation outside normal class

contact hours

To be treated

o With respect and courtesy

o Equitably irrespective of gender, race, disability, religion, or political conviction

To be able to communicate freely and voice alternative points of view

To participate in a learning environment free from sexual, racial, gender-based or other

forms of harassment

To be provided with timely and accurate information related to units of study,

enrolment, and all administrative matters

That facilities and equipment they use are safe and comply with safety guidelines.

5.4.1 Unit/Lecturer Surveys by ACBT and PIBT

As part of ACBT’s commitment to on-going quality in teaching and learning students will be asked

in participate in unit/lecturer evaluations each semester for the units they are studying.

Students are strongly encouraged to participate in these surveys which provide a pathway for

students to communicate their views and feedback directly.

5.5 COMPUTER USAGE POLICY

Students are not allowed to use class room computer and computer accessories. A copy of this

policy is available in the Student Portal


Revised July 2016


5.6 DATA PROTECTION ACBT keeps the following personal information on each student:

Personal details (such as name, sex, address, birthday, country of residence, allergies

and illnesses);

Academic qualifications;

Course selections, letter of offer and student acceptance of offer;

Academic statements;

IELTS and TOEFL scores (if applicable);

Employment history (if applicable);

Enrolment details;

Attendance records and any medical certificates/approved absence forms given;

Parent or guardian details;

Financial details.

ACBT uses the information for:

Correspondence;

Assessing applications to study at ACBT;

Awarding Diplomas or Certificates;

Checking payment of course fees.

ACBT has security systems in place to protect all the information handled from misuse and

unauthorised disclosure or modification.

5.7 EQUAL OPPORTUNITY, ANTI-DISCRIMINATION AND SEXUAL

HARASSMENT

ACBT is committed to the principles of equal opportunity, anti-discrimination and freedom from

sexual harassment for all its staff and students. Students who believe they have been discriminated

against in anyway or have suffered some form of sexual harassment should report the matter to the

Principal immediately. The matter will be investigated and appropriate action taken to overcome

the issues.

5.8 ACCESS AND EQUITY

ACBT is committed to access and equity for all students to ensure no student enrolled in courses is

disadvantaged. Policies on access and equity cover the following groups:

Students with any form of physical disability (hearing, seeing; movement);

Gender;

Students from non-English speaking backgrounds;

Students with a learning disability, for example, dyslexia, and hearing impaired.


Revised July 2016


5.8 OCCUPATIONAL HEALTH AND SAFETY

It is ACBT policy to provide a safe and healthy working environment for all staff and students.

Please notify an ACBT staff member immediately should an accident or injury occur on campus. A

first aid kit is available at ACBT Reception.

5.9 STUDENTS WITH DISABILITIES

Students with disabilities should fill in “ Request for Disability Support“ box in your application

and contact the Principal within the first week of commencement of their course. Special

arrangements may be made to assist students with disabilities. Further information can be found in

Assessment Guidelines: Disability & Equity in the ACBT website http://www.acbt.net/policies

5.10 UNDERAGE STUDENTS ( Minors)

ACBT takes special care in supporting minors. Students below the age of 18 are considered minors

and should indicate this when accepting the ACBT Conditional Offer letter ( page 3).The student

will be requested by the Marketing Counsellors to fill the Minor Pre Approval Form available in

the ACBT website http://www.acbt.net/documents.

Minor students will require special approval from the Parent/Guardian to go on excursions. They

will need to submit Excursion Approval Form for Minors. Further details can be found in the

Underage Student Minor Policy available in the ACBT website http://www.acbt.net/policies

5.11 COMPLAINTS/GRIEVANCE PROCEDURES

Students who have a complaint about anything related to their studies at ACBT or the environment

in which they are studying should complete the Complaint and Appeals Form, available on the

portal and the ACBT website http://www.acbt.net/documents and hand to the relevant person

indicated on the form. Further information can be found in the Complaint and Appeals Policy

available in the ACBT website http://www.acbt.net/policies

5.11 MISCONDUCT

Any actions or wrongdoing which is deemed by ACBT to be inappropriate behaviour either within

college or outside of college if it relates to other ACBT staff or students. Misconduct includes, but

is not limited to:

Any activity which could be subject to criminal or civil action

Threats, abuse, willful or deliberate conduct that risks the health and wellbeing of others

Attending ACBT under the influence of illicit drugs or alcohol

Actions which risk the reputation of ACBT/PIBT /ECU and/or its stakeholders







Revised July 2016


5.11.1 General Misconduct

Breach any ACBT-Terms of Offer, published policies or rules,

Disobey any reasonable order or direction given to them by a staff member;

Knowingly or wilfully damage or destroy any property or premises of the College;

Obstruct or interfere with the proper use of any of the facilities of the College;

Falsify any documentation necessary for entry to the College;

Falsify medical certificates required as proof of illness;

Falsify any ACBT certificates/ documents to any other organisations;

Intimidate or attempt to intimidate any staff member or student;

Use obscene language directed towards any staff member or student.

5.11.2 Academic Misconduct

Academic integrity is highly valued at ACBT. We regard actions by a student in relation to

academic work that is dishonest or unfair are serious offences that must be prevented in order to

retain our standing as a reputed educational institute. These include, but not limited to:

Breach the published examination regulations;

Plagiarism ( Policy is available in the portal under documents – exam related documents

and forms)

Unauthorised collaboration

Possession of a mobile phone inside the examination hall

Cheating in assessment or at exams

Fraudulently submitting the work of another person or sharing assessments

Purchasing assignments or paying another person to write an assessment

Theft of another student’s work, and/or

Any other fraudulent assessment practices

Examination Rules are available in the students portal (under documents – exam related documents

and forms)

Procedure for Dealing with Misconduct

Where a staff member has reasonable grounds to believe that a student has committed an act of

Misconduct, the staff member shall meet with the student to explain the allegation and (if

applicable) provide a report of the alleged offence to the

Deputy Principal (for Academic Misconduct)

College Principal (for General Misconduct)

Full procedure is given in the Student misconduct policy available in the student portal

.


Revised July 2016


Appeals re Disciplinary Action

All students have the right to appeal any disciplinary action or outcome. Any appeal must be made

in writing within five (5) working days of notification of the penalty being imposed and be

addressed to the Principal. The Principal will review the penalty and the student will be advised in

writing of the outcome of the appeal. Refer complaints and appeal policy

Cancellation of Enrolment

ACBT may cancel a student’s enrolment if the student has:

gained admission to the College by misrepresentation, falsification of documents or

other fraudulent means;

failed to fulfil the normal requirements for admission or enrolment;

been given a pending offer based on completion of “O” or “A” Levels and fails to

achieve the academic entry levels for English and Mathematics;

Committed an act of grave misconduct associated with the academic program and/or

published policies of ACBT or general misconduct.


Revised July 2016


SECTION 6

STUDENT SERVICES, FACILITIES

&

GENERAL INFORMATION


Revised July 2016


6.1 BOOKS – TEXT

The recommended text books are given in the unit outlines for each unit. Most of the recommended

text books are available in the College Library

6.2 CAFÉ

The Café is located in the College premises.

6.3 CAR PARKING

In the Colombo Campus underground parking facilities for 20 (spaces) have been

provided for students. Parking is on a “first come, first served” basis. When the 20

spaces have been taken a sign will be posted at the front of the building saying “Car

Park Full”. Students will then be required to park elsewhere. Under no circumstances

are students allowed to park in parking spaces reserved for staff and/or visitors or on the

footpath in front of the building.

Students must show their ACBT ID card to the Security Officers when entering the car

park. ACBT Security staff reserve the right to deny entry to the car park for students

who cannot produce their ID. For security reasons cars may be searched when entering

and leaving the car park. All students are expected to cooperate if such a search is

conducted. All students park in the car park at their own risk. ACBT accepts no

responsibility for loss or damage to cars.

6.4 COMPUTING FACILITIES

All currently enrolled ACBT students are issued with computer accounts, which allow access to

both the ACBT Computer laboratories. Students are bound by the ACBT Computer Usage policy.

The labs are open daily from 8.30 am to 7.30 pm Monday – Friday and 8.30 am – 5.00 pm on

Saturday and Sundays. When no scheduled classes are in the laboratories students the rooms can be

used for student access. Any problems with computing facilities should be reported to the

Manager, IT.

6.5 MEDICAL CARE

In the event of circumstances requiring urgent medical care and it is not possible to contact the

student's parent/guardian, the College is authorised as a matter of urgency to seek and provide

appropriate medical care.


Revised July 2016


6.6 FIRE ACTION

Operate the nearest fire alarm call point. Leave the building by the nearest available exit. Do not use

a lift. Dial Fire Brigade. Students must report to the person in charge of the assembly point. Do not

re-enter the building until authorised to do so.

6.7 LIBRARY

All ACBT students have access to and borrowing rights with Library. The library is an academic

library containing a large stock of books and journals for your studies. Students must use their

Student ID Card to borrow books.

Students are required to pay a refundable library deposit of Rs. 10,000/=. Library rules

– please refer to Appendix A

6.8 LOST PROPERTY

Lost property enquiries should be directed to ACBT Reception. Unclaimed property will be

disposed of after three (3) months.

6.9 PHOTOCOPYING FACILITIES

Students have access to photocopying facilities in the ACBT Print Centre. Students must comply

with copyright regulations and where necessary pay the prescribed charges.

6.10 SECURITY

Students are advised not to carry large amounts of money or cash or other valuables with them at

any time. Do not leave mobile phones, handbags, etc. unguarded in classrooms.

6.11 COURSE ADVICE

Students who need information or assistance on their courses should see the Deputy Principal who

will refer them to the Course Coordinators /Unit Lecturers for further guidance.


Revised July 2016


6.12 STUDY SUPPORT

Additional study support (English, Statistics, Law & Accounting classes), study skills

and examination technique sessions are available for all students. A notice giving the

day/times of these classes is displayed on the ACBT notice-boards each semester and

also publicised on the Student Portal.

Lecturers are available for individual student consultation or assistance. Students who

require assistance with their units should approach the unit lecturer and arrange a

suitable day and time to meet.

Students who require any other support or help with their studies should contact the

Principal.

6.13 ACADEMIC TIP SHEETS

Useful tips for students on wide variety of topics shown below can be found in the ECU Intranet

http://intranet.ecu.edu.au/student/my-studies/study-advice/academic-tip-sheets

Academic essay

Plagiarism

APA style

Assignments

Avoiding burnout

Balancing life and university

Blackboard (MyECU)

Effective writing

Exam Techniques

Literature review

Managing stress

Reading effectively

Referencing

Relaxation and stress reduction techniques

Report writing

Staying calm during exams

Study tips

Time management - semester planner

Tips for successful time management

Written assessments

http://intranet.ecu.edu.au/student/my-studies/study-advice/academic-tip-sheets

http://intranet.ecu.edu.au/__data/assets/pdf_file/0017/20609/essay.pdf

http://intranet.ecu.edu.au/__data/assets/pdf_file/0010/20611/APAstyle.pdf

http://intranet.ecu.edu.au/__data/assets/pdf_file/0011/20612/assignments.pdf

http://intranet.ecu.edu.au/student/shared-content/downloads/tip-sheets/academic/avoiding-burnout

http://intranet.ecu.edu.au/student/shared-content/downloads/tip-sheets/academic/balancing-life-and-university

http://intranet.ecu.edu.au/__data/assets/pdf_file/0012/20613/blackboard.pdf

http://intranet.ecu.edu.au/__data/assets/pdf_file/0015/20616/effective_writing.pdf

http://intranet.ecu.edu.au/__data/assets/pdf_file/0016/20617/exams.pdf

http://intranet.ecu.edu.au/__data/assets/pdf_file/0011/20621/literature_review.pdf

http://intranet.ecu.edu.au/student/shared-content/downloads/tip-sheets/academic/managing-stress

http://intranet.ecu.edu.au/__data/assets/pdf_file/0016/20626/reading_effectively.pdf

http://intranet.ecu.edu.au/__data/assets/pdf_file/0017/20627/referencing.pdf

http://intranet.ecu.edu.au/student/shared-content/downloads/tip-sheets/academic/relaxation-and-stress-reduction-techniques

http://intranet.ecu.edu.au/__data/assets/pdf_file/0018/20628/report_writing.pdf

http://intranet.ecu.edu.au/student/shared-content/downloads/tip-sheets/academic/staying-calm-during-exams

http://intranet.ecu.edu.au/student/shared-content/downloads/tip-sheets/academic/study-tips

http://intranet.ecu.edu.au/student/shared-content/downloads/tip-sheets/academic/time-management-semester-planner

http://intranet.ecu.edu.au/student/shared-content/downloads/tip-sheets/academic/tips-for-successful-time-management

http://intranet.ecu.edu.au/__data/assets/pdf_file/0015/20634/assessments.pdf


Revised July 2016


6.14 STUDENT COUNCIL

In keeping with Student Council ethos, student councils are run by students for students. The

purpose of the ACBT Student Council will be to represent students enrolled at ACBT and initiate

and/or coordinating opportunities for a wide variety of students to meet and interact outside formal

classes. Such opportunities can be social, educational, athletic, journalistic, artistic, or simply

entertaining. All current enrolled students at ACBT can become involved in the Student Council

through a number of committees and key membership positions. Below are some of the activities

the Council organizes:

Social

ACBT Graduation Ball

Open mike night

Day trip to a pre-determined venue

End of semester party/Christmas party

Film nights

Sporting

Inter college soccer competition

Inter college cricket competition

Inter college rugby competition

For further information on the ACBT Student Council or the Principal.

6.15 USEFUL WEBBASED INFORMATION

Students will find the following websites particularly helpful:

www.ecu.edu.au

www.ielts.org (for information on IELTS testing)

https://learning.acbt.lk

http://www.acbt.net/

6.16 WHERE TO GO FOR HELP?

Senior Manager, Finance

All enquiries related to payment of fees, refunds, etc.

[email protected]

http://www.ecu.edu.au/

http://www.ielts.org/

https://learning.acbt.lk/

http://www.acbt.net/

mailto:[email protected]


Revised July 2016


Accountant / Student Records Officer

Issuing of academic transcripts, parchments, student ID’s, Changes to the student information in the

portal

[email protected] or [email protected]

Marketing Manager

Guidance on undergraduate programmes and enrolment applications to ACBT

[email protected]

Manager, Quality & Compliance

All enquiries, related to compliance

[email protected]

Manager, Examinations and Graduations

All enquiries related to final exam, deferred exams, results appeals and graduations.

[email protected]

Manager, Student Services

All enrolment enquiries, adding /dropping units, withdrawing from the course and all other

academic matters except for examination, graduations and student records

[email protected]

Course Coordinators

All enquiries, related to study programs

[email protected] (for IT and Engineering programs)

[email protected] (for Business programs)

Librarian [email protected]

Manager, IT

Any issue on Photocopy and IT matters

[email protected]

GM Kandy Campus

Guidance/Assistance at Kandy Campus

[email protected]

Manager, Student Services at Kandy Campus

All enrolment enquiries, adding /dropping units, withdrawing from the course etc.

[email protected]

GM Galle Campus

Guidance/Assistance at Galle Campus

[email protected]

For all other enquiries contact the Principal or Deputy Principal, ACBT.














Revised July 2016


APPENDIX A

ACBT - LIBRARY RULES AND REGULATIONS

The Library at ACBT is a centre of Excellence and is the live wire of the College that caters to its

clientele to enhance the knowledge & improve their reading habits. The library as a part of the

academic role provides services to a large group of students following various courses in ACBT &

the academic staff

Opening Hours

Monday – Friday from 8.30am -7.00pm

Saturdays from 8.30am - 5.00pm

Sundays from 8.30am - 3.00pm

Membership

Students enrolled in ACBT programs are entitled to use facilities in the library.

Submit the college ID/students registration at the security point.

Application forms could be obtained free of charge from the Circulation desk during

business hours

The completed form must be submitted along with one passport size/ stamp size

photograph

Library ID could be collected within a day or two

Refundable Library Deposit

Students are required to pay a refundable library deposit of Rs.10,000/=. Library IDs will be

issued only for those who pay the deposit. The receipts can be obtained from the library

after making the payment

Borrowing rules

Student may only borrow two books & two copies of journals for 2 weeks at a time.

Students must produce their Library Membership Card each time they wish to borrow

books.

Loan period could be extended online or by visiting the library for another 2 week

period provided the book has not been reserved by any other student/s.

Members may reserve books at the Library Help Desk.


Revised July 2016


Overdue books & Penalties

Students will receive overdue notices weekly if not returned on time. Failure to do will result in a

fine of Rs. 100/= per day. If a book is lost /stolen the student must immediately inform the library

staff and they will be required to pay a replacement fee.

Students who have overdue books or outstanding Library fines will have their semester results

withheld.

Loss of Library Card

Any loss or theft of a student’s library card should be reported immediately to the library staff and

Request a Duplicate ID Card. A replacement fee of Rs 15/- will be levied.

Referencing Collection

All text books are available in this collection.

These books are not permitted to borrow unless for Photocopying.

Permanent Reference collection consists of Dictionaries, Atlases, etc.

Journals

Journals/magazines are arranged alphabetically by title in periodical shelves. Current journals are

displayed in a special magazine rack. Two past copies of Journals can be borrowed at a time for a

period of two weeks.

Project Reports

ACBT students’ project reports are kept in closed access. If anyone is interested may request the

library staff for reference only. These are not to be removed from the library.

Current Awareness Service

Article Alerts

Selective Dissemination of Information (SDI Services)

Database Searching & Information retrieval

Training on information retrieval

Login to Our Database

You may login to our database with the following user name & password.

Google 119.235.3.98/lms

User name: student Password: 123

Union Catalogue


Revised July 2016


We have recently joined the Union Catalogue compiled by the National Library of Sri Lanka which

consists of approximately 460,241 records from 83 major libraries in the country. Online database

provides easy access to publications with its location. This has enhanced the activities such as inter

library loans, referral services, resource sharing and assisting the researchers & entire public in Sri

Lanka & abroad seeking bibliographical information of

publications.

We offer

Orientation programs and library tours are arranged to introduce the library services for

undergraduates at the beginning of each semester.

Access to Internet with Wi-Fi facilities

Loans from other Institutions

ACBT has borrowing rights with the British Council Library, United States Information Services

(USIS) and National Library of Sri Lanka. We have full access to their databases such as EBSCO,

ProQuest, Lexis-Nexis etc. ACBT library members may enjoy their loan/ photocopy facilities etc.

Photocopying Services

Rs.4/= per A4 paper (Single side)

Rs.5/= (Double sides)

Research assistance

Conduct /Student Behaviour in the Library

Food & drinks are not to be consumed within the library;

Smoking is not allowed;

Mobile phones must be switched off or turned to silent mode when using the

Library. This rule applies to all students and library staff.

Students are asked to respect the rights of their fellow students in the library and to

maintain absolute silence in designated areas.

All library users are expected to cooperate and treat the library staff with courtesy and respect.

In return Library will treat students with respect and courtesy at all times and assist them in

every possible way with their requests.