Student Exchange Programmes 2020/21 2nd Round ......Immersion/ RSI/ Internship/ Honours Project (HP)/ Block Practice (BP)/ others activities BEd(S) - ICT [For 2018/19 cohort and before]

Student Exchange Programmes 2020/21

2nd Round - Preparatory Session

Feb 2020

Agenda

Content1. What is Student Exchange Programmes (SEP)?

2. Application Procedures

3. Budget Planning & Financial Supports for SEP

4. Block Credit Transfer (BCT)

5. Important Dates

Student Exchange is…

A two-way movement of students between two institutions.

Providing students a multi-cultural learning experience.

Offering EdUHK students a study abroad experience, enabling them to have an opportunity for academic and personal development. Tuition of the host institution is waived (Tuition is paid to home

institution)

Credits earned during the exchange study are transferrable

Partner

Institution

Eligibility

Do well in your EdUHK courses with a cumulative GPA of 2.5* or above

Meet specific requirements set by the preferred exchange institution. Requirements such as field of study, language proficiency (English^ or other language), year of study, etc., can be found from exchange partners' factsheets;

Complete at least 1 year of full-time undergraduate study at EdUHK before the start of exchange;

Attain good language ability; and

Be a good ambassador of EdUHK

* Successful applicant has to maintain a cumulative GPA of 2.5 or above in the semester just before the exchange study. If not, the Global Affairs Office (GAO) will withdraw the student exchange nomination.

^ IELTS (academic version) result and TOEFL result are accepted by institutions with English requirements in general.

Stages of SEP

1. Apply to GAO-EdUHK Attend Preparatory Session &

Info Session, Do Research

Submit application

Accept exchange offer, sign Undertaking Form

4. Complete Exchange

Continue study at EdUHK

Complete credit transfer

Survey & Debriefing (share

experience)

3. Study Abroad

Be EdUHK ambassador

Keep contact with GAO-EdUHK

2. Apply to Host Institution Receive acceptance letter

Course Selection & Study Plan

Visa, transportation, housing

Attend Pre-departure briefings

Exchange Information Page

GAO website: https://www.eduhk.hk/gao/

• Click EdUHK Students > Download Area > Outbound Exchange student

https://www.eduhk.hk/gao/

Exchange Duration

One regular semester (Semester 1 or 2 in 2020/21)

Fall 2020 (Semester 1, 2020/21)

Spring 2021 (Semester 2, 2020/21)

Free to choose the semester to go in general. However,

to minimize the chance of postponement of graduation, and

to avoid make-up class schedule after your exchange

Students are strongly advised to exchange in possible window semester(s) specified by respective Programme Office.

After the exchange, students are expected to continue the study at EdUHK.

Possible Semester for exchange

(BEd Programmes, 5-Year Curriculum, FLASS)

Programmes Window SemesterImmersion/ RSI/ Internship/ Honours Project (HP)/ Block Practice (BP)/ others activities

BEd(S) - ICT [For 2018/19 cohort and before]Any semester from Year 2(Sem I) to Year 5(Sem I)

Students are not encouraged to go for exchange in Year 3 (Sem II) andYear 5 (Sem I) which clash the BP; and Year 4 (Sem II) which clashesHPI. If students participate the exchange in these programme-year/semester, their graduation may be deferred.

[For 2019/20 cohort and thereafter]Year 2 (Sem II)

Students, who participate the exchange activity in the semester otherthan the possible window semester, may have the possibility ofclashing with the BP, HP/CP and Pedagogy for Major courses. Theirgraduation may be deferred.

[For 2018/19 cohort and before]BP: Year 3 (Sem II) / Year 5 (Sem I)HPI: Year 4 (Sem II)HPII: Year 5 (Sem I & II)

[For 2019/20 cohort and thereafter]BP: Year 3 (Sem II) / Year 5 (Sem I)HPI / CPI: Year 4 (Sem II)HPII / CPII: Year 5 (Sem I & II)

BEd(LS) Any semester from Year 2(Sem I) to Year 5(Sem I)

Students are not encouraged to go for exchange in Year 3 (Sem II) andYear 5 (Sem I) which clash the BP; and Year 4 (Sem II) which clashesHPI. If students participate the exchange in these programme-year/semseter, their graduation may be deferred.

BP: Year 3 (Sem II) / Year 5 (Sem I)HPI: Year 4 (Sem II)HPII: Year 5 (Sem I & II)

Remarks: The above information is for reference only and it is subject to change by the Programme Offices.




BEd(P) - GS/ MA

[For 2018/19 cohort and before]Any semester from Year 2(Sem I) to Year 5(Sem I)

Students are not encouraged to go for exchange in Year 2 (Sem II), Year 3 (Sem II) and Year 5 (Sem I) which clash the BP; and Year 4 (Sem II) which clashes HPI. If students participate the exchange in these programme-year/semester, their graduation may be deferred.

For GS studentsIf GS students would like to go for exchange in Year 2 (Sem II), Year 3 (Sem I), Year 4 (Sem I), students need to approach SPFEO for special arrangement of BPs in advance. Otherwise, their graduation may be deferred.

For Years 2-3 MA(P) students in 2019-20If MA(P) students would like to go for exchange in Year 2 (Sem II) or Year 3 (Sem I), students need to approach SPFEO for special arrangement of BPs in advance. Otherwise, their graduation may be deferred.

[For 2019/20 cohort and thereafter]

Students, who participate the exchange activity in the semester other than the possible window semester, may have the possibility of clashing with the BP, HP/CP and Pedagogy for Major courses. Their graduation may be deferred.

[For 2018/19 cohort and before]

BP for Year 5 in 2019-20BPI: Year 3 (Sem II) / Year 4 (Sem I) BPII: Year 4 (Sem II) / Year 5 (Sem I)

BP for Years 2-4 in 2019-20BPI: Year 3 (Sem II)BPII: Year 5 (Sem I)

Honours Project (HP)HPI: Year 4 (Sem II)HPII: Year 5 (Sem I & II)

[For 2019/20 cohort and thereafter] BP: Year 3 (Sem II) and Year 5 (Sem I)HPI / CPI: Year 4 (Sem II)HPII / CPII: Year 5 (Sem I & II)

For GS students For MA(P) students

Year 2 (Sem II) Year 4 (Sem I)





BEd(VA) Any semester from Year 2 (Sem I) to Year 5 (Sem I).

Not encouraged for Year 3 (Sem II) and Year 5 (Sem I) which willclash with the BP; and Year 4 (Sem II) which will clash HPI. Ifstudents participate the exchange in these programme-year/semseter, their graduation may be deferred.

BP: Year 3 (Sem II) / Year 5 (Sem I)GE Consolidation Course: Year 4 (Sem I)HPI: Year 4 (Sem II) and HPII: Year 5 (Sem I & II)

BEd(MU) Any semester from Year 2 (Sem I) to Year 5 (Sem I).

Not encouraged for Year 3 (Sem II) and Year 5 (Sem I) which willclash with the BP; and Year 4 (Sem II) which will clash HPI. Ifstudents participate the exchange in these programme-year/semseter, their graduation may be deferred.


BEd(PE) Any semester from Year 2 (Sem I) to Year 5 (Sem I).

Not encouraged for Year 3 (Sem II) and Year 5 (Sem I) which will clash with the BP; and Year 4 (Sem II) which will clash HPI. If studentsparticipate the exchange in these programme-year/semseter, theirgraduation may be deferred.

Not encouraged for Year 2 (Sem II).






BEd(S) - MA [For 2018/19 cohort and before]Any semester from Year 2(Sem I) to Year 5(Sem I)

Students are not encouraged to go for exchange in Year 3 (Sem II) andYear 5 (Sem I) which clash the BP; and Year 4 (Sem II) which clashesHPI. If students participate the exchange in these programme-year/semester, their graduation may be deferred.

[For 2019/20 cohort and thereafter]Year 4 (Sem I)

Students, who participate the exchange activity in the semester otherthan the possible window semester, may have the possibility ofclashing with the BP, HP/CP and Pedagogy for Major courses. Theirgraduation may be deferred.

[For 2018/19 cohort and before]BP: Year 3 (Sem II) / Year 5 (Sem I)HPI: Year 4 (Sem II)HPII: Year 5 (Sem I & II)

[For 2019/20 cohort and thereafter] BP: Year 3 (Sem II) / Year 5 (Sem I)HPI / CPI: Year 4 (Sem II)HPII / CPII: Year 5 (Sem I & II)

BEd(BAFS) Any semester from Year 2(Sem I) to Year 5(Sem I)

Students are not encouraged to go for exchange in Year 3 (Sem II) andYear 5 (Sem I) which clash the BP; and Year 4 (Sem II) which clashesHPI. If students participate the exchange in these programme-year/semseter, their graduation may be deferred. , their graduationmay be deferred.







BEd(GEOG) [For 2018/19 cohort and before]Any semester from Year 2(Sem I) to Year 5(Sem I)

Students are not encouraged to go for exchange in Year 2 (Sem II), Year 3 (Sem II)and Year 5 (Sem I) which clash the BP; and Year 4 (Sem II) which clashes HPI. Ifstudents participate the exchange in this programme-year/semester, theirgraduation may be deferred.

If students would like to go for exchange in Year 2 (Sem II), students should be backto Hong Kong in early June as they need to take a compulsory course in Summersemester. Otherwise, their BPs may be affected.

If students would like to go for exchange in Year 2 (Sem II), Year 3 (Sem II) or Year 5(Sem I), students need to approach SPFEO for special arrangement of BPs.Otherwise, their graduation may be deferred.

[For 2019/20 cohort and thereafter]Year 2 (Sem II)

Students, who participate the exchange activity in the semester other than thepossible window semester, may have the possibility of clashing with the BP, HP/CPand Pedagogy for Major courses. Their graduation may be deferred.

[For 2018/19 cohort and before]BP: Year 3 (Sem II) and Year 5 (Sem I)HPI: Year 4 (Sem II)HPII: Year 5 (Sem I & II)

[For 2019/20 cohort and thereafter] BP: Year 3 (Sem II) and Year 5 (Sem I)HPI / CPI: Year 4 (Sem II)HPII / CPII: Year 5 (Sem I & II)

BEd(SCI) Any semester from Year 2(Sem I) to Year 5(Sem I)

Students are not encouraged to go for exchange in Year 4 (Sem II) and Year 5 (Sem I)which clash the BP; and Year 4 (Sem II) which clashes HPI. If students participate theexchange in these programme-year/semseter, their graduation may be deferred.

BP: Year 4 (Sem II) and Year 5 (Sem I)HPI: Year 4 (Sem II)HPII: Year 5 (Sem I & II)



(BEd Programmes, 5-Year Curriculum, FHM)


BEd(EL) Year 2(Sem II) BPI: Year 3(Sem II) FES: Year 5(Sem I) Immersion: (Year 3 Summer around May - Aug)

BEd(CL) For 2018 cohort and beforeYear 2 (Sem I) / Year 2 (Sem II)

[for 2019 cohort]Year 4 Summer Semester (June-early August)

For 2018 cohort and beforeBP: Year 4 (Sem II) and Year 5 (Sem I) HPI & II:- HPI/Basic Research Method: Year 4 (Sem II)- HPII/Final Year Project: Year 5 (Sem I & II)Immersion: Year 3 (Sem II) around May - July

For 2019 cohortBP: Year 3 (Sem II) and Year 5 (Sem I)Basic Research Method and Final Year Project: - HPI/Basic Research Method: Year 4 (Sem II)- HPII/Final Year Project: Year 5 (Sem I & II)Immersion: Year 2 (Sem II) around May - July


BA(CAC) &BEd(Mu)

Year 2(Sem I) / Year 3 (Sem I) BP: Year 3 (Sem II) and Year 5 (Sem I)HPI: Year 4 (Sem II)HPII: Year 5 (Sem I & II)Internship: Year 5 Summer semester

BA(CAC) & BEd(VA) Year 2(Sem I) BP: Year 3 (Sem II) and Year 5 (Sem I)HPI: Year 4 (Sem II)HPII: Year 5 (Sem I & II)Internship: Year 5 Summer semester

BA(Lang Studies) & BEd(EL)

Year 2 (Sem II) BPI: Yr 3(Sem II) and FES Yr 5(Sem I) Immersion: Yr 4 (Sem I)

Remarks:The above information is for reference only and it is subject to change by the Programme Offices.


(Double Degree Programmes, 5-Year Curriculum, FLASS & FHM)



(BEd Programmes, 5-Year Curriculum, FHM & FEHD)


BEd(Hist) Year 3(Sem I) BP: Year 3(Sem II) and Year 5(Sem I)

BEd(Chi Hist) (for 2018 cohort and before)Year 2 (Sem I)

(for 2019 cohort)Year 2 (Sem II)

(for 2018 cohort and before) BP: Year 3 (Sem II) and Year 5 (Sem I)HPI & II:- HPI/Basic Research Method: Year 4 (Sem II)- HPII/Final Year Project: Year 5 (Sem I & II)

(for 2019 cohort)BP: Year 3 (Sem II) and Year 5 (Sem I)Basic Research Method and Final Year Project - HPI/Basic Research Method: Year 4 (Sem II)- HPII/Final Year Project: Year 5 (Sem I & II)

BEd(ECE) Any semester from Year 2 (Sem II), Year 3(Sem I) and Year 4(Sem I)

BP: Year 3 (Sem II) / Year 5 (Sem I)


Possible Semester for exchange(Non-BEd Programmes, 4-Year Curriculum)


BSocSc(GCS) Year 2(Sem I) Comparative Field Visit: Summer between Year 2 and 3; Internship: Summer between Year 3 and Year 4

BA(CAC) Year 2(Sem I) / Year 3(Sem I) RSI: Summer between Years 2 and 3; Internship: Summer between Years 3 and 4

BSocSc(GES) Year 2(Sem I) / Year 3 (Sem I) RSI: Summer between Years 2 and 3;Internship: Summer between Years 3 and 4

BME Consideration on case-by-case basis Internship I: Summer between Years 3 and 4Internship II: Throughout Year 4

BA(LSE) Year 2(Sem I)/ Year 2(Sem II)/ Year 3(Sem II) Internship: Summer between Year 2 and Year 3 /

Year 3 (Sem I & Sem II)

BA(EfS) student may defer if join SEP student may defer if join SEP


Possible Semester for exchange(Non-BEd Programmes, 4-Year Curriculum)


BA(Lang Studies) Year 2(Sem I)/ Year 2(Sem II)/ Year 3(Sem I) HPI: Year 3 (Sem II)HPII: Year 4 (Sem I & II)

BSocSc(Psy) Year 2(Sem I)/Year 2 (Sem II) Internship: Year 4(Sem I) and Year 4 (Sem II)

BA(SE) Year 2(Sem II) Practicum: Year 3(Sem II)

BScEd(SS) Consideration on case-by-case basis

since there is no window semester for exchange in the programme, it may lead to a delay of graduation. You are strongly advised to seek advice from Academic Advisor / Programme Office before applying for the exchange

Internship, tentatively held during around summer break (Apr to Aug) between Year 3 and 4

Application Procedures

• Attend GAO’s preparatory briefing

• Visit GAO’s SEP application website page and read through

1. Application Guidelines

2. Annex 1 (List of Host Institutions)

• Discuss exchange study plan and study pathway after the exchange with program director/ program coordinator

• Submit online application form with required documents by stipulated deadline:

A digital copy of a passport-sized photo (in .jpg format, file should not exceed 600KB)

A Personal Statement (in pdf format)

Proof of language proficiency (if applicable)

https://www.eduhk.hk/gao/en/page_content.php?level=4&id=34

https://machg2.eduhk.hk/machform/view.php?id=363148

Application

GAO website (https://www.eduhk.hk/gao/)

Click Menu (Top right hand corner) > Student Exchange > Outbound Exchange > Application & Eligibility > find Application Form

As completion and submission of application form is not fully supported on mobile phones, please use web browser (Chrome is recommended) on a personal computer, running in Microsoft Windows or Mac OS, to complete the form.

https://www.eduhk.hk/gao/en/index.php

https://machg2.eduhk.hk/machform/view.php?id=363148

Application

Ranking your choice(s) of exchange institution

• You can indicate 5 institutions and 2 preferred regions.

• Rank the choices in priority (1st choice = most preferred)

• Do research and be realistic when you decide your preference, particularly the course suitability and language proficiency requirement.

Application

Application

After completion, you need to click “Submit” button.

You will then be directed to the “Review Your Entry page”.

Please note that you have NOT yet submitted the application form at this stage

ApplicationYou need to click the “Submit” button when you are at the “Review Your Entry” page for application submission.

If your application is submitted successfully, you will see the following message:

Application

Annex 1 (List of Host Institutions)

Please refer to the Annex 1 (List of Host Institutions) on GAO website

CGPA

Some exchange institutions may specify a minimum CGPA

Institutions Min. CGPA

Aichi University, Japan 3.0

Capital Normal University, China 2.7

National Taiwan Normal University, Taiwan 3.0

Southwest University, China 2.6

Stranmillis University College, UK 2.89

Please refer to Annex 1 (List of Host Institutions) for details of individual institutions.

Language Proficiency

Some exchange institutions may specify a minimum entry

requirement

Language Test Requirements specified by some institutions

English IELTS Overall score: 6 or higher, plus sub-test requirements

TOEFL Internet-based TOEFL (iBT): 80 or above

Korean TOPIK Level 3 or above

Japanese JLPT N3 or above

Please refer to Annex 1 (List of Host Institutions) for details of individual institutions.

Factsheet Language requirement or CGPA

Example

Factsheet Language requirement or CGPA• Not all exchange institutions have specific requirements on

language proficiency or CGPA

• Therefore, please check the requirements from individual institution's factsheet from Annex 1 (List of Host Institutions)

Language Proficiency Documents

1. English test result

• IELTS and TOEFL results are valid for 2 years. Expired certificate will not be considered.

• If you plan to sit for IELTS/ TOEFL exam, please make sure the result can be ready before the application deadline.

2. Language proficiency letter

• If a language proficiency letter is required, you may contact your instructor/ professor in the EdUHK and explain the purpose of the letter to him/her. It is not a must to find an instructor or professor from language departments but he/she should have opportunities to observe your language ability.


Sample of language proficiency letter from EdUHK professor/ teacher


Important Notes (1)

Dissimilarity on Academic Calendar

EdUHK’s Semester 2 starts in early January while Fall semesterof some host institutions ends after early January.

EdUHK’s Semester 1 starts in early September while Spring Semester in Japan ends in October.

Semester 1 (Fall Semester) Semester 2 (Spring Semester)

EdUHK

Institutions in Japan & Germany

NHL-Stenden University, Netherland

Mainland & TaiwanUniversities

Late Aug/ Early Sept Late Dec Early Jan Late May/ Early Jun

Oct Mar April Sept

Late Aug Late Jan Late Jan Mid Jun

Late Aug Late Jan Mid Feb Early Jul

Important Notes (2)

Dissimilarity on Academic CalendarSuggestions

Choose courses that could be finished no later than late December(for exchange in Sem 1) or late August (for exchange in Sem 2)

Look for make-up arrangement(s) beforehand with course instructoror international office, whichever appropriate

Possible make-up arrangement(s) could be

Early examination

Take-home assignment

Make-up exam at EdUHK, etc.

There is NO guarantee that the host institution would considerthe make-up request.

Important Notes (3)

Commitment & Responsibilities

• Students participating in SEP should have strong commitment towards the programme.

• Students selected for the exchange programmes but subsequently withdraw without justifiable reasons will be granted with a lower priority during the selection if they apply for the programmes again.

Student Exchange – Consideration

WhatPurposes? Goals?

Health

WhenAcademic

Extra-curricular

Credit Transfer

WherePreferences vs. Limitations

$

Family

Personality

RisksCommitment

&

Readiness

• Clash with Field Experience, Immersion, Internship, etc

• Study Path

• Participation in committee works, societies, off-campus activities

Budget Planning & Financial SupportsPlan Your Budget

Items Details

1. Tuition Fee • pay to EdUHK

2. Accommodation • for selected host institutions, lodging fee • net rent / with compulsory meal plan; deposit;• book via host institution/ housing agent

3. Transportation • airfare, train tickets, local transportation

4. Passport & Visa • depends on your nationality, host country, activities during your exchange; financial proof

5. Health Check & Immunisation • depends on the host country and institution

6. Postage & Application Fee • depends on the host country and institution

7. Insurance • compulsory requirement to purchase a comprehensive insurance plan

8. Living Expenses • food, books, stationery, entertainment, etc.

Financial Supports for SEP (1)

Global Learning Enhancement Fund (GLEF)

• Available for all undergraduate students

• The GLEF amount is 50% of your exchange expenditure with the maximum cap at HK$10,000. The amount of subsidy to be received depends on:

the expenditure related to SEP;

whether the student has previously used the University’s subsidy for overseas/regional learning experience;

Waiver of lodging fee by the partner institution; and

Subsidy provided by host institution


Student Exchange Scholarships by SAO

https://www.eduhk.hk/sao/?p=1661

Offer to students with good academic performance (CGPA)

Target Students Full-time UGC-funded & self-funded local and non-local students to participate in Student Exchange Programmes (SEP) outside Hong Kong

Basic AcademicRequirement

Minimum Cumulative GPA of 3.0 at the time of application

General Requirement

Selected to participate in SEP 2020/21 organised byGAO

Students eligible for the Student Exchange Scholarships shall be awarded ONLY IF sufficient scholarship fund is available for SEP 2020/21. In case of keen competition, additional selection criteria such as non-academic achievements may be considered.



Reaching Out Award (ROA) by SAO


Offer to students with good academic performance (CGPA)

Target Students Full-time UGC-funded & self-funded local and non-local students to participate in exchange activities outside Hong Kong


Minimum Cumulative GPA of 3.0 at the time of application

General Requirement

Selected to participate in SEP 2020/21 organised byGAO

These awards are NOT exclusive for SEP participants and only limited awards are available each year. The information above is subjected to changes so please stay tuned to our announcement in The Portal.



Schemes for Means-tested Subsidy on Exchange by SAOhttps://www.eduhk.hk/sao/?p=1847

Offer to students with financial needs

Target Students Local students of full-time locally-accredited programmes atundergraduate levels (including top-up) with means-tested grant toparticipate in exchange activities outside Hong Kong


In receipt of means-tested student financial assistance (i.e. approvedgrant under TSFS or FASP) from Student Finance Office (SFO) OR whosefamilies are in receipt of the Comprehensive Social Security Assistance(CSSA) by the time student applies or is nominated for an outboundexchange programme;

General Requirement Selected to participate in SEP 2020/21 organised by GAO.

Grant/Loan Notification Result or Notification Letter on ComprehensiveSocial Security Assistance (if any)



Schemes for Non-means-tested Subsidy on Exchange by SAO



Non-means-tested MES Non-means-tested SSEBR

Outbound activity comprising substantive teaching and learning elements to be held in the Mainland

Outbound activity comprising substantive teaching and learning elements to be held in any “Belt and Road” countries, excluding the Mainland/Taiwan/Macao



Schemes for Non-means-tested Subsidy on Exchange by SAO



Non-means-tested MES Non-means-tested SSEBR

Local or non-local students Local students

Enrolled in full-time locally-accredited undergraduate programmes

Being selected to participate in and able to complete outbound exchange programme; Selected through a merit-based mechanism administered by EdUHK

Eligibility Criteria


Block Credit Transfer Policy for Outbound Exchange Programme2020/21

Block Credit Transfer (BCT) for Outbound Exchange Programme (SEP)

• Number of credits for BCT: up to 15/18 credit points

• Complete the courses concerned at the host institution and present the transcript to GAO

• Courses transferred will NOT be counted towards the GPA

• Subject area matching is NOT required in claiming non-major course

• BCT Policy for SEP provides students more flexibility in course selection at the host university.

• Details are available at the Registry website

Can I transfer credits?

https://www.eduhk.hk/re/modules/content/item.php?categoryid=0&itemid=144

www.eduhk.hk/re

Block Credit Transfer for Outbound Exchange Programme 2020/21

https://www.eduhk.hk/re/

Block Credit Transfer for Outbound Exchange Programme 2020/21

Year 1

Year 2 or above


Overseas Exchange Programme 2020/2021

(applicable to students admitted in 2019/20 and thereafter)

47

YEAR 1



Overseas Exchange Programme 2020/2021

(applicable to students admitted in 2018/19 or before)

48

YEAR 2-4


Important Dates

Application DeadlineOnline Application Form, with all supporting documents

16 March 2020, 9:00 am

Result Announcement Late March 2020

Reply and Undertaking Form Submission Deadline

Late March 2020

Contact

Tel: (852) 2948 7654 Fax: (852) 2948 8198 Email: [email protected]: https://www.eduhk.hk/gao/Address: A-G/F-9

mailto:[email protected]

https://www.eduhk.hk/gao/