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STUDENT EMPLOYMENT INFORMATION SESSION
For Supervisors
Ashley Jameson Student Employment Coordinator Financial Aid, Spencer 1st Floor 719-389-6908
Overview
Why Student Employment?
Website 2 Student Employment programs
Federally and state funded (work-study) Institutionally funded
Basics 101
Policies and Procedures
#1 Work-Study Employment
◦ Work-study means: Student has work-study award ◦ demonstrates financial need to help pay for educational expenses
Funded by the federal or state government ◦ Allocation from the governments to hire students
Eligibility and amount is determined for each academic year
#2 Institutional Employment
Institutional means: Student jobs are 100% institutionally funded
Financial Aid Award Letter
Student’s financial aid package may include: Federal work-study Colorado work-study Institutional employment award ◦ international students
Employment Eligibility
Must be a student
Fall/Spring – must be enrolled at least half-time
Summer – no enrollment necessary Must be registered or plan to attend the following academic
year
Hiring Priority
Block 1 Block 2 +
STUDENTS WITH
Work-study award
Institutional award
Exceptions
ALL STUDENTS
Fall/Spring/Summer Employment
Fall/Spring Summer
ON CAMPUS ONLY Begins May 22
Ends August 21
ON and OFF CAMPUS Begins on August 22
Ends on May 21
Hourly Rates
Fall/Spring Summer
Job grade I $9.16 Jog grade II $9.71 Job grade III $10.25
No set pay rate for summer
Work Hours
Domestic Students International Students
Up to 20hrs/week (all jobs combined)
Up to 40hrs/week (all jobs combined) during spring break, winter break, and summer
No more than 12 hours of work in one day No overtime Allow paid 15-minute break for
each four hours of continuous work Up to 40hrs/week (all jobs
combined)
Employment Process and Policies
1. Finding a job
2. Resume and interview
3. After being hired – employment forms
4. Logging/Approving work hours
5. Getting paid
Finding a Job
◦ Student job listings page ◦ Directly through departments
◦ Job fair ◦ Ask friends
Resume and Interview
◦ Ask for a resume and conduct interviews as part of the hiring process ◦ Define expectations Wages, job responsibilities Job description
◦ Career Center
After Being Hired
Go over hiring process with students
Job description
I-9 and W-4 Student completes and submits to Financial Aid NO LATER than first day of employment Submitted once Students will receive a BLUE SLIP before starting their job once they turn in their I-9 & W-4 (if
first SE)
Job referral form (electronic) Hourly employees only Supervisors complete AFTER student submits I-9 and W-4 Submit one for every job, each academic year, including summer
International students
Logging/Approving Work Hours
◦ Self-Service Banner ◦ Timesheet videos
◦ Follow Payroll Calendar
◦ Students are encouraged to submit timesheets at the end of each pay period (6th and 21st) ◦ Email reminders
◦ Timesheets are inaccessible after submission deadline ◦ Educate students about
the importance of submitting timesheet on time
Getting Paid
◦ Twice a month (15th and 30th/31st)
◦ Via direct deposit or check
Employment Benefits
◦ Worker’s compensation
Termination of Employment
1. Student informs supervisor
2. Supervisor informs financial aid ◦ Provide last day of student’s employment
3. Financial Aid will terminate the job record
Quiz
Students who do not have work-study and do not fall under the exceptions category must wait until Block 2 to get hired Student is hired on September 7 and will work all throughout
fall and spring semesters. What is the last day of employment this student is permitted to work until? Students can submit I-9 and W-4 forms to Financial Aid AFTER
they started working. Student Employment referral form is submitted by the student.
Quiz
Summer 2015 set pay rates will be the following: $9.16, $9.71, $10.25 International students can work up to 40 hours only
during spring break, winter break, and summer. Human Resources is the best place to go for students
who need to fill out employment forms. New referral form needs to be submitted if the student
continues the same job into the summer.
3 Takeaways
1. Students must have I-9 and W-4 forms on file before they begin working.
2. Referral form must be submitted before student’s first day of employment.
3. Timesheets must be
submitted on time.
Questions