Student Activity FeeFall 2019

UNC System Mandatory Student Activity Fee

Provides financial support for many extracurricular activities for Western Carolina students; including but not limited to:

Departments of Campus Activities, Campus Recreation and Wellness, Intercultural Affairs, Greek Student Engagement and Development, the Student Government

Association, Student Affairs, and other select student-centered programs.

A wide array of activities and entertainment events for students are in part or whole underwritten by this fee; including but not limited to:

Concerts, lectures, exhibitions, some student arts programs, and partial funding for the WCU Pride of the Mountains Marching Band.

Debt Service Fees

Department of Campus Activities (DCA)This fee ($12) generates funding to retire the indebtedness for the

construction of the A.K. Hinds University Center

Department of Campus Recreation and Wellness (CRW)This fee ($77) generates funding to retire the indebtedness for the

construction of the Student Recreation Center

Facilities DCA

A.K. Hinds University CenterPicnic Shelter

University LawnBlue Ridge Conference Room via MOU

Facilities CRW

Campus Recreation CenterCampus Recreation Fields #1-4

Disc Golf CourseReid Pool via MOUWCU Trail System

Team Development Course via MOU

Programs DCA

Leadership DevelopmentStudent InvolvementStudent Government

Student Media

Programs CRW

AquaticsClub Sports and Intramural Sports

Dance TeamGroup Exercise and Personal Training

Informal Recreation and Special EventsOutdoor - Base Camp Cullowhee

Wellness

DCA COUNTS & RESERVATIONS

16/17 17/18 18/19

Summer 40,518 47,008 51,518

Fall 312,287.5 305,415.5 285,978

Spring 327,829 404,247 236,498

Total 680,634.5 756,670.5 573,994

PEOPLE COUNT

MONTHLY RESERVATIONS

18/19 Aug Sept Oct Nov Dec Jan Feb March April May June July

Res. 598 869 837 818 410 454 808 1058 787 1108 574 543

ANNUAL RESERVATIONS

16/17 17/18 18/19 19/20

Summer 419 687 (63%) 523 (-23%) 1,117

Fall 1,444 2,152 (49%) 2,691 (25%) 1,565 (August/ September)

Spring 2,195 2,248 (2.4%) 2,399 (6.7%)

Total 4,058 5,087 (25%) 5,613 (10%)

DCA FACILITY UPGRADES

20/21 20/21 21/22 22/23 23/24 24/25 25/26 26/27

Building LED $30,000.00 $30,000.00 $55,000.00 $30,000.00 $0 $0 $0 $0

Door Access $57,000.00 $30,000.00 $27,000.00 $0 $0 $0 $0 $0

Furniture $162,000.00 $50,000.00 $50,000.00 $0 $0 $0 $60,000.00 $60,000.00

3rd Floor Flooring $0 $0 $55,000.00 $0 $65,000.00 $30,000.00 $0 $0

MPR A/V Install $40,000.00 $0 $0 $0 $0 $0 $0 $0

Patio Furniture $55,000.00 $0 $0 $0 $0 $0 $0 $0

Theater Lighting $55,000.00 $0 $0 $0 $0 $0 $0 $0

Conference Room $0 $65,000.00 $55,000.00 $55,000.00 $55,000.00 $45,000.00 $0 $45,000.00

Study/Project Room $0 $30,000.00 $0 $0 $0 $0 $0 $0

Theater A/V Install $0 $40,000.00 $0 $0 $0 $0 $0 $0

SGA Renovation $0 $0 $0 $150,000.00 $0 $0 $0 $0

Bathroom Renovations $0 $0 $0 $0 $95,000.00 $80,000.00 $190,000.00 $105,000.00

Illusions $0 $0 $0 $0 $0 $450,000.00 $0 $0

DCA WHY RESERVES?

Starting2018‐19Balance

Anticipated2018‐19 

ExpendituresExpected 2018‐19

EOY Balance ExplanationEOY Operating Budget Reserve Coverage Ratio

$1,577,452.00 7.5 months

$87,000.00 $1,490,452.00 Grand Room Lighting 6.7 months

$57,000.00 $1,432,452.00 Door Access (12 doors) 6.7 months

$107,000.00 $1,333,199.00 Furniture 1st Fl. Renovation Project 6.3 months

$40,000.00 $1,293,199.00 Theater Lighting 6.1 months

55,000.00 $1,238,199.00 Patio Furniture Below 6 mos. reserves

6 MONTHS OF OPERATIONS: $1,256,539.00**AT THE END OF FISCAL YEAR - $18,340.00 BELOW MINIMUM RESERVE AMOUNT

FACILITY REPAIR AND MAINTENANCEEQUIPMENT REPLACEMENT AND ADDITIONSUPGRADES & RENOVATIONS

CRW SNAP SHOT REVENUE & EXPENSES

FUNDING SOURCE 2018-19

Student Activity Fee & Generated Revenue $1,314,563

Regular Operations Expenses 2018-19

Facility Maintenance (CRC and Fields) – Fitness Equipment Maintenance $94,963

2018-19

Large Scale Fitness Equipment Replacement/Fusion/Cameras/etc. $98,125

Personnel 2018-19

Professional Staff & Student Staff $993,225

CURRENT NORTON RECREATION FIELDS

                                 SITE OBSERVATION REPORT Picture 10  Notes 

  Temporary skimmer sediment basin and outfall structure.        2019‐10‐17  

Picture 11  Picture 12

Picture 13  Picture 14 

  

                                 SITE OBSERVATION REPORT 

 

2019‐10‐15 Project overview. 

FUTURE RECREATION FIELDS

CRW WHY RESERVES?

Starting2018‐19Balance

Anticipated2018‐19 Expenditures

Expected 2018‐19 EOY Balance Explanation

EOY Operating Budget Reserve Coverage Ratio

$671,772 $20,000 $651,772 Facility over 11 years old--continues to experience unexpected maintenance costs, etc.

50% of 1-year operating budget, Equivalent to 6 months of operating budget covered by reserve balance

6 MONTHS OF OPERATIONSFACILITY REPAIR AND MAINTENANCEEQUIPMENT REPLACEMENT AND ADDITIONSFIELD REPAIR, MAINTENANCE, AND ENHANCEMENTS:

CAMP LAB NORTON DISC GOLF COURSE

THANKYOU

Questions/Discussion