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TABLE OF CONTENTS
GENERAL INFORMATION PAGECode Organizers 1Semester Checklist 2Important Phone Numbers 3Quick Contact Reference 5Division Contacts 7Academic Calendars 10Pay Dates 12Audio-Visual Equipment 13Bookstore 13Campus Escort Program 13Children on Campus 13Classroom Changes 13Copiers 14Emergency Closing Information 14
Faculty Lounges 15Fire Evacuation Procedures 16Holidays 16I.D. Cards 17Mailboxes 17On-Campus Emergencies 17Parking 17Services for Faculty 18
STUDENT INFORMATIONFamily Educational Rights and Privacy Act (FERPA)Guide for Dealing with Student Problems 23Late RegistrationsRecognizing & Assisting Students in Distress 25Scholarship OpportunitiesStudents with Hearing and Learning Disabilities 27Students for whom English is their Second languageTesting, Make-up 18Tutoring 19
TECHNOLOGY INFORMATION PAGEEmail Instructions 29Employee Online Access 31R25 WebViewer – Reserving Rooms for Final Exams 33WebAdvisor – Login Instructions 35WebAdvisor – Roster Instructions 39WebAdvisor – Attendance Grades Instructions 41WebAdvisor – Final Grades Instructions 45
FORMS PAGEAdjunct Faculty Attendance Procedures 51Adjunct Faculty Attendance Report 52First Day Handout Template 53
Please note that this information is for faculty only and should not be distributed to students.
MY CODE ORGANIZER
CLASSROOM CODESCourse Day Time Room Door Code
_______________ __________ __________ __________ _______________
_______________ __________ __________ __________ _______________
_______________ __________ __________ __________ _______________
_______________ __________ __________ __________ _______________
_______________ __________ __________ __________ _______________
COMPUTER LOGINSRoom Instructor Login Student Login
__________ ________________________ ________________________
__________ ________________________ ________________________
__________ ________________________ ________________________
__________ ________________________ ________________________
__________ ________________________ ________________________
CCC EMAIL ACCOUNT
Email address: [email protected]
Email password: ____________________
WEB ADVISOR ID: _____________ (also used for Camden copiers) EMPLOYEE ID (E#): _____________ (also used for faculty lounges)
DEPARTMENT CODE: _____________ (also used for Blackwood copiers)
* VERY IMPORTANT*Please do not share these codes with other faculty, departments, or students.
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MY SEMESTER CHECKLIST(Tasks may vary upon semester)
DUE DATE COMPLETE
Obtain / Update Employee ID __________ __________
Obtain / Update Parking Decal __________ __________
Pick-Up Textbook (if needed) __________ __________
Pick-Up First Day Packet __________ __________
Print & Review Roster __________ __________
Submit First Day Handout __________ __________
Sublist Notification __________ __________
Sign & Return Contract __________ __________
Sign & Return Compliance Form (if required) __________ __________
Complete and Submit E-Safety (if required) __________ __________
Administer & Return Student Evaluations __________ __________ (if required)
Enter Attendance Grades on WebAdvisor __________ __________
Pick-Up Final Packet __________ __________
Submit Final Grades on WebAdvisor __________ __________
Return Final Materials/Pick-up check __________ __________(Attendance Folder, WebAdvisor Print Out, Unused Materials, Final Grade Document,)
Other: ___________________________ __________ __________
Other: ___________________________ __________ __________
Other: ___________________________ __________ __________
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Important Phone Numbers
PUBLIC SAFETY Blackwood Campus: (856) 227-7200, ext. 4288 Emergency, ext. 7777 Blackwood Campus – Direct: (856) 374-5089 Blackwood Campus Cell-to-Cell: (609) 868-2074 Camden City Campus: (856) 968-1393 Emergency, ext. 3102 Camden City Campus Cell-to-Cell: (609) 868-2079 William G. Rohrer Center: (856) 874-6057 Emergency, ext. 6057 William G. Rohrer Center Cell-to-Cell: (609) 868-2081
MAIN NUMBERS FOR COLLEGE LOCATIONS Blackwood Campus: (856) 227-7200 Camden City Campus: (856) 964-1304 or (856) 338-1817 William G. Rohrer Center: (856) 874-6000 Toll Free Number: 1 (888) 228-2466 College Web Page: www.camdencc.edu College Phone Directory: www.camdencc.edu/about/College-Directory.cfm
BOOKSTORE Blackwood Campus: (856) 232-6813 Camden City Campus: (856) 968-1200 William G. Rohrer Center: (856) 489-3349
COMPUTER LABS – OPEN ACCESS Blackwood Campus: (856) 227-7200, ext. 4446 (Taft 113, 114, 115) Camden E-Village: (856) 968-1266 (CTC 202) William G. Rohrer Center: (856) 874-6001 (ROH 208)
DEAF AND HARD OF HEARING SERVICES (856) 227-7200, ext. 4255
DISABILITY SERVICES (856) 227-7200, ext. 4430
DISCIPLINE PROBLEMS (856) 374-5088
DISTANCE LEARNING (856) 227-7200, ext. 5056
ESL [English as a Second Language]
E-MAIL ASSISTANCE OIT Help Desk: (856) 374-4900 E-mail: [email protected] Adjunct E-mail: http://portal.office.comStudent E-mail: http://www.outlook.com/students.camdencc.edu
HELPDESK/OFFICE OF INFORMATION TECHNOLOGY (856) 374-4900 or (856) 227-7200, ext. 4900 E-mail: [email protected]
INSTRUCTIONAL SUPPORT (ISD) (856) 374-4900 E-mail: [email protected]
INTERNATIONAL STUDENT SERVICES (856) 227-7200, ext. 4543
LIBRARY Blackwood Campus: (856) 227-7200, ext. 4407, 4404 Camden City Campus: (856) 225-6033
STUDENT ACTIVITIES, CLUBS, ORGANIZATIONS, STUDENT GOVERNMENT ASSOCIATION (856) 227-7200, ext. 5088
TEACHING AND LEARNING CENTER (856) 227-7200, ext. 4460
TESTING CENTER Blackwood Campus: (856) 227-7200, ext. 4710 Madison Hall 112
TUTORING CENTER Blackwood Campus (Taft): (856) 227-7200, ext. 4411 Camden City Campus (College Hall-Room 508B): (856) 968-1359 (856) 968-1359 William G. Rohrer Center: (856) 874-6001
VETERANS SERVICES (856) 227-7200, ext. 4960 [email protected]
WEBADVISOR (856) 227-7200, ext. 4200 https://webadvisor.camdencc.edu
Advising: (856) 227-7200, ext. 4861 Learning Coach/Lab: (856) 227-7200, ext.4526
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Quick Contact Reference
WHO WHERE EXTAdding a Course Admissions, Records
and Registration Services
Taft Hall 4200
Address Changes Admissions, Records and Registration Services
Taft Hall 4200
Admission Admissions, Records and Registration Services
Taft Hall 4200
Academic Advisement Advisement Center Taft Hall 4454Book Vouchers Business Office Taft Hall 4312Bus Schedules Student Life &
ActivitiesOtto R. Mauke Community Center, room 200
4282
Career Center Advisement Center Taft Hall 4854Course Waivers Admissions, Records &
Registration ServicesTaft Hall 4200
Credit for Prior Learning
Testing Center Library, room 200, 2nd floor
4710
Curriculum Changes Admissions, Records & Registration Services
Taft Hall 4200
Deaf/Hard of Hearing Services
Program for the Deaf and Hard of Hearing Students
Taft Hall 4506
Dropping a Course Admissions, Records & Registration Services
Taft Hall 4200
EOF Advisement Center Taft Hall 4454ESL ESL/International
Student ServicesTaft Hall 4543
Financial Aid Financial Aid Taft Hall 4985I.D. Cards Public Safety Taft Hall 4288International Students ESL/International
Student ServicesTaft Hall 4543
Name Changes Admissions, Records & Registration Services
Taft Hall 4200
Non-Credit Courses Workforce Training & Education
Otto R. Mauke Community Center, room 101
4955
Parking Decals Public Safety Taft Hall 4288Payment Business Office Taft Hall 4312Placement Testing Testing Center Library, Learning
Resources Ctr., 2nd floor
4710
Scholarships Student Life and Activities
Otto R. Mauke Community Center, room 200
4282
Students with Disabilities
Disability Services Taft Hall 4506
Transfer Information Academic Advisement Taft Hall 4454Tuition Refunds Business Office Taft Hall 4312Tuition Waivers Financial Aid Taft Hall 4985Tutoring Tutoring Services Taft Hall, 1st floor 4411Veterans Services Veterans Services Taft Hall 4441Withdrawal Admissions, Records & Taft Hall 4200
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Registration Services
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CAMDEN CITY CAMPUS (856) 338-1817WHAT WHO WHERE EXTAdding a Course Admissions, Records
and Registration Services
Camden Technology Center (CTC) 211
1304
Address Changes Admissions, Records and Registration Services
CTC 211 1304
Admission Admissions, Records and Registration Services
CTC 211 1304
Academic Advisement Advisement Center CTC 207 1325Book Vouchers Financial Aid CTC 209 1340Bus Schedules Security CTC Lobby 1393Career Planning Advisement Center CTC 207 1332Course Waivers Admissions, Records
and Registration Services
CTC 211 1304
Curriculum Changes Admissions, Records and Registration Services
CTC 211 1304
Dropping a Course Admissions, Records and Registration Services
CTC 211 1304
EOF EOF Office CTC 207 1325ESL ESL/International
Student ServicesCTC 209 D 1311
Financial Aid Financial Aid Office CTC 209 1340ID Cards Security College Hall, first floor 3102International Students ESL/International
Student ServicesCTC 209 D 1311
Name Changes Admissions, Records & Registration
CTC 211 1304
Parking Decals Security College Hall, first floor 3102Parking Garage Passes Security CTC Lobby 1393Payment Business Office CTC 211 1316Placement Testing Testing Center College Hall 117 3104Scholarships Advisement Center CTC 207 1332Students with Disabilities
Advisement Center CTC 207 1345
Transfer Information Advisement Center CTC 207 1332Tuition Refunds Business Office CTC 211 1316Tuition Waivers Financial Aid CTC 209 1340Tutoring Tutoring Center College Hall 508B 1359Veterans Services Veterans Services See listing under
Blackwood1340
Withdrawal Admissions, Records and Registration Services
CTC 211 1304
WILLIAM G. ROHRER CENTER, CHERRY HILL (856) 874-6000WHAT WHO WHERE PHONEAdding a Course Information Desk Lobby (856) 874-
6000Address Changes Information Desk Lobby (856) 874-
6000Admission Information Desk Lobby (856) 874-
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6000Book Vouchers Financial Aid See Listing under Blackwood/CamdenWaivers Financial Aid See listing under Blackwood/CamdenCurriculum Changes Information Desk Lobby (856) 874-
6000Dropping a Course Information Desk Lobby (856) 874-
6000General Advisement Information Desk Lobby (856) 874-
6000Name Changes Information Desk Lobby (856) 874-
6000Payment Information Desk Lobby (856) 874-
6000Tuition Credit Information Desk Lobby (856) 874-
6000Withdrawal Information Desk Lobby (856) 874-
6000
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Liberal Arts and Professional Studies (LAPS) Dean’s OfficeLocation: Community Center, Room 101A
Hours: Monday – Friday 7:30AM – 4:30PM (Mid-August to Mid-May) Monday – Thursday 7:00AM – 5:00PM (Mid-May to Mid-August)
Phone: 856-227-7200, ext.Michael Nester Dean [email protected] x4448
David Bruno Associate Dean Office: CIM 301
[email protected] x4494
Nilda Beatty Dean’s Secretary [email protected] x4448Fax: 856-374-4884
Laura Christopher Dean’s Secretary Office: CIM 301
[email protected] x4420Fax: 856-374-4959
Meredith Amos Administrative Assistant [email protected] x4449
Marisol Torres Administrative Assistant [email protected] x4381
Andrea Wilson Administrative Associate Office: CIM 301
[email protected] x4991
Anna Fuselli Evening Secretary Office: Madison 214
[email protected] x4421
Math, Science, Health Careers (MSHC) Dean’s Office Location: Halpern Hall, Room 106
Hours: Monday – Friday 8:00AM - 4:30PM (Mid-August to Mid-May) Monday – Thursday 8:00AM – 5:00PM (Mid-May to Mid-August)
John Steiner Dean [email protected] x4577
Michelle Barnhill Administrative Assistant [email protected] x4469
Lisa Bright Administrative Assistant [email protected] x4748
Kristin McKenna Administrative Associate [email protected] x4468
M. Shannon Evening Secretary [email protected] x4573
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Departmental Contact Information
Department Secretary Office ExtensionCommunications, Language & Culture, Early Childhood Education, Elementary & Secondary Education, English as a Second Language,History/Political Science/Philosophy, ASL/Interpreter Education/Sociology/Geography/Anthropology
T. Lederer Madison 314 4442
Addictions Counseling, Human Services, Psychology, Criminal Justice, Fire Science
A. Barker Madison 214 4323
Automotive Technology, Computer Graphics, Photonics, Visual & Performing Arts
K. Reitano Truman 100 4382
Accounting/Economics/Finance, Business, Office Systems Technology/Paralegal/Hospitality Technology
I. Quann Madison 209 4427
CADD, Computer Information Systems, Computer Integrated Manufacturing, Computer Science, Computer Systems Technology, Engineering TechnologyAcademic Skills English, Work & Life Skills, English
J. Barr CIM 302 4388
Academic Skills Math, Allied Health Cooperative Partners: Massage Therapy, Health Science
K. McKenna Halpern 106 4468
Dental Programs, Food & Nutrition Science/Hospitality Technology, Health Information Technology
L. Dyer Halpern 117 4247
Health & Exercise Science, Vision Care/Ophthalmic Science, Veterinary Technology
D. Jones-Edwards GYM 118 4037
Biology, Physics S. L’Esperance Halpern 231 4467
Chemistry, Mathematics C. Danielson Halpern 117 4461
Nursing Programs: OLOL, Certified Nurse Aide, Multi-Skilled Technician, Patient Care Technician, Surgical Technology
S. Hansen Halpern 329 4359
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Academic Calendars
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FALL 2018 PAY DATE SCHEDULE
Listed below are the scheduled disbursement dates for the Fall 2018 sessions:
Fall 2018 pay date schedule Last Adjunct Check Available**
Term Details 9/21 10/05 10/19 11/2 11/16 11/30 12/14
15 Week /FAZ18/FA15 8/30-12/19
1st
Installment2nd
Installment3rd
Installment4th
Installment5th
Installment6th
Installment7th
Installment 12/14
1st 7 Week18/FA 9/06-10/24
1st
Installment2nd
Installment3rd
Installment 10/19
Sept. Online18/FA 9/13-12/19
1st
Installment2nd
Installment3rd
Installment4th
Installment5th
Installment6th
Installment 12/14
13 Week18/FA 9/13-12/19
1st
Installment2nd
Installment3rd
Installment4th
Installment5th
Installment6th
Installment 12/14
Oct. Online18/FA 09/06-10/24
1st
Installment2nd
Installment3rd
Installment 10/19
2nd 7 Week18/FA10/25-12/14
1st
Installment2nd
Installment3rd
Installment 12/14
Nov. Online17/FA 10/25-12/14
1st
Installment2nd
Installment3rd
Installment 12/14
Chairs & Coordinators 1st
Installment2nd
Installment
ExceptionsAutomotive (18/FAA)Express (18/FAR)Police Academy (18/FAPA)Unique (18/FAU)
To be determinedBased on when course runs
**Adjunct checks will be available with the submission of final grades after the last day of class but not before the date indicated.
Reminder: Faculty pay rates are as follows per contact hour: Adjunct Tier 1 $718 Adjunct Tier 2 $780 Adjunct Tier 3 $820
Final Pay Check Pick-Up InstructionsAfter the last day of class the adjunct faculty member should bring the following items for each section taught to the Dean’s office:
- Photo ID- Attendance folder - Webadvisor grading confirmation sheet print out- Others (if applicable): Exams, Portfolios, Grading Document
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AUDIO-VISUAL EQUIPMENT Blackwood & Camden
Contact the Instructional Support Department at [email protected] or (856) 227-7200 x 5065 to reserve equipment (TV/VCR, overhead projector, etc.) for use in your classroom at least 4 weeks in advance. In Camden, you can also submit a request form to Public Safety on the ground floor of College Hall.
Cherry HillEvery classroom is equipped with A-V equipment.
BOOKSTOREBookstore services are provided at all three college locations: in Blackwood on the 1st floor of the Otto R. Mauke Community Center, in Camden on the 1st floor of the Camden Technology Center, and in Cherry Hill on the 1st floor of the Rohrer building. Students will find new and used textbooks, supplemental reading materials, school and art supplies, College sportswear, gifts, cards, homework supplies and a variety of other materials. College bookstore hours are usually from 8:30 a.m. to 6:30 p.m. on Monday through Thursday and from 8:30 a.m. to 4 p.m. on Friday. Hours of operation are extended during registration and the beginning weeks of a semester.
CAMPUS ESCORT PROGRAMIf you must travel alone, regardless of time of day, the campus escort program provides a safe, reliable way to travel throughout the campus. Should anyone desire to be accompanied by a public safety officer to get to their car or public transportation, simply go to a “red” phone, or a blue light phone, any emergency call box or otherwise call direct to the Communications Center. Upon receipt of the request, an officer will be sent to escort you.
CHILDREN ON CAMPUS / IN CLASSCollege policy prohibits it, so suggest that the student contact the on-campus childcare center in Blackwood at (856) 227-6872. Please note that this goes for the children of faculty and staff, as well as students. In Camden, there is information available regarding child care centers in the city, although there is no longer an on-site day care. It’s a good idea to stipulate your policy on the subject in the course policies statement you distribute to the students.
CLASSROOM CHANGESAll room change requests should be directed to Meredith Amos via email, [email protected]
Those interested in reserving a room for a meeting or a computer lab for a only few days please utilize the R25 application located: https://r25.camdencc.edu/wv3/wv3_servlet/urd/run/wv_main.start
R25 login instructions can be found on page 33
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COPIERS – SELF SERVEWalk-up Copiers are located in various buildings on the Blackwood Campus:• CIM 302 • Madison 124 • Halpern 310 (swipe card required for access, see department secretary)• Truman 100
All faculty and staff access the combination door locks by entering their own Employee ID number [EID] followed by the * key. The copiers are then accessed via EID for full-time personnel; and via an assigned department code for all adjunct faculty and temporary staff. The department code should be obtained from your departmental secretary.
In Camden, copies can be made on the second floor in the Faculty Suite, room 228 and on the fifth floor, Faculty Hotel, room 506.
The William G. Rohrer Center’s walk-up copier is located on the first floor in room 114 for faculty currently teaching in Cherry Hill, which requires a code that can be obtained from the Information Desk.
The Publication Center offers Photocopying, Printing and Design ServicesCopiesBlack and white copies are available in the Publications Center in the Library. Faculty and staff must fill out a Copy Request Form (available at the Publications Center) and date stamp it at the front counter when submitting a job. Normal turnaround time is 48 hours. Please allow additional time for large jobs or those with special finishing needs. See the Duplication Guidelines at www.camdencc.edu/ communications/Publications-Office.cfm for more details.
Copyrighted MaterialsIt is the responsibility of the requestor to obtain permission to duplicate copyrighted material (including photos) from the author prior to submission to the Publications Center.
Please utilize the Publications Center for large amounts of copy work. The walk-up copiers should not be used for large copy jobs
(typically any job totaling 150+ pages)
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EMERGENCY CLOSING INFORMATION“Cougar Call” is Camden County College’s emergency notification system providing phone and text messages in the event of an emergency and to broadcast important information including weather related closings to the College community.
Every student is automatically subscribed to “Cougar Call” when registering for classes. Any time a student’s contact information changes, the student must update the system through WebAdvisor. The student may opt out at any time. It is recommended that students check their wireless phone provider regarding costs for incoming text or phone messages. The College is not responsible for any extra costs incurred as a result of receiving notifications via phone, e-mail or text. All information provided is completely confidential.
For questions about the “Cougar Call” system, please call the Department of Public Safety at (856) 374-5089. If you are not receiving messages send an e-mail to [email protected].
Registration Form: https://camdencc.edu/wp-content/uploads/2017/05/Cougar-Call-Register-Form.pdf
Broadcast NumbersEach of our four campuses has both day and evening numbers to limit confusion when you are trying to get information about weather cancellations. In addition to listening to KYW, you can always check our Facebook page, or website for information.
BLACKWOODBroadcast Number: 559
R.E.T.C.Broadcast Number: 1485
BLACKWOOD - PMBroadcast Number: 2559
R.E.T.C. - PMBroadcast Number: 2085
CAMDENBroadcast Number: 1484
CHERRY HILLBroadcast Number: 1486
CAMDEN - PMBroadcast Number: 2084
CHERRY HILL - PMBroadcast Number: 2086
FACULTY HOTELS/LOUNGESFaculty hotels are office environments equipped with computers, copiers, Scantrons, desks and phones for faculty use. Lounges are social areas equipped with refrigerators, microwave ovens, tables, and chairs. The College has several rooms available to full-time and adjunct
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faculty members. If a lounge has a combination lock, please contact an area secretary for the combination. Locations are as follows:
Blackwood Campus Gabriel E. Danch C.I.M. Center, room 212S
Madison Hall, room 122
Kevin G. Halpern Hall for Science & Health Education, room 124* *(swipe card required for access, see department secretary)
Camden City CampusThe Faculty Suite is located in College Hall on the second floor, room 228. A Faculty Hotel is located in College Hall on the fifth floor, room 506 and has computers, printer, copier, telephones, lockers and a Scantron machine for faculty use.
William G. Rohrer CenterThe Faculty Hotel, located on the first floor of the William G. Rohrer Center, is for the convenience of faculty members currently teaching at the William G. Rohrer Center. Contact the Department of Public Safety or the Information Desk for the door combination.
FIRE EVACUATION PROCEDURESInstructors shall:• discuss fire evacuation procedures with students on the first day of class. Follow
fire evacuation plans posted in your building. Have the students familiarize themselves with the nearest exits and emergency devices;
• re-determine a point approximately 200 feet from the building where the class will meet and attendance can be taken. The gathering point should not impede any emergency response vehicles;
• immediately evacuate their students from the building upon seeing smoke, fire or hearing the fire alarm;
• activate the fire alarm while exiting the building if there is fire or smoke and the alarm has not sounded;
• ensure that all windows and doors are closed and all students have exited the area. Do not lock doors! Locking doors will hinder the building search;
• help evacuate handicapped students from the building or to the nearest stair tower. Do not let anyone use the elevator during a fire.
• Immediately notify public safety or a member of the emergency response team of any handicapped person remaining in the building along with their location;
• take attendance and carry their attendance roster with them during any evacuation;• immediately report any missing students to public safety officers or any other
members of the emergency response team responding to the fire;
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• report the location of any smoke or fire immediately to public safety officers or any other members of the emergency response team responding to the fire;
• not attempt to fight the fire without proper training. The priority is to evacuate all students safely from the building as well as protect their own safety;
• not re-enter the building under any circumstances until authorized by the Department of Public Safety.
HOLIDAYSThe college is open on Columbus Day (October), Election Day (November), President’s Day (February), and Good Friday (April). Classes are expected to be held. Please mention this to your students. Students coming from high school generally had these days off and may not be aware that the college is open. Refer to the Academic Calendars for observed holidays.
I.D. CARDS You must bring a driver’s license and proof of employment (such as a class roster, welcome letter, etc) to obtain an I.D. card. New hires and adjuncts returning after two years must complete a new hire packet prior to obtaining an ID, so Human Resources can issue you an employee number.
Blackwood, Public Safety, Taft Hall, 1st floor Camden, Public Safety, College Hall, 1st floor Cherry Hill, Public Safety, Room 115
MAILBOXES Blackwood
Madison 214, Madison 314, Halpern 124, CIM 212S*Please see your department secretary to find out where your mailbox is located
Camden College Hall, 2nd floor, Room 228
Cherry Hill Pick up mail at the Information Desk in the lobby.
We have limited mailbox space in Blackwood and Camden. Please do not use mailboxes as storage bins. This creates problems when trying to distribute packets and other materials.
ON-CAMPUS EMERGENCIESFor a medical emergency or a threat to anyone’s safety, pick up any of the red emergency phones or the silver built in call boxes located throughout campus that contact security. If you need to reach security and you do not have a red phone nearby use the following numbers:
Blackwood (856) 227-7200 x 7777 Camden (856) 338-1817 x 1388 Cherry Hill (856) 874-6000 x 6666
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PARKING In order to utilize the reserved parking spaces, all instructors must display a valid faculty/staff decal on their vehicle. These decals expire every two years and must be replaced when expired. Use of an expired decal may result in a summons being issued by the Department of Public Safety. Instructors and staff are personally responsible for any summons issued to their vehicles. If driving a rental or borrowed vehicle other than the employees own, a temporary, reserved parking pass may be obtained from the Department of Public Safety.
Instructors may obtain parking decals from any public safety office during regular business hours. No overnight parking is allowed on any campus or branch location. Instructors leaving their vehicles on campus overnight in an emergency situation must inform the Department of Public Safety. Some free parking spaces are available for instructors at the Camden City Campus on the lot adjacent to College Hall. Spaces are allocated by availability only and will be accessible only during the instructor's specified teaching schedule. Check with public safety on availability. Employees using the Camden Technology Center parking garage are required to pay the parking fees. Discount passes are available through the reception desk located on the first floor of the CTC building.
SERVICES FOR FACULTY Bookstore (10% discount on all items except textbooks) Child-Care Facilities Music and Theater Productions (½ price tickets) Dental Clinic Eye Glass Dispensing Services Employee Wellness Program and Fitness Facilities Professional Development Activities – Teaching / Learning Center
For more information on these services, please go to: http://www.camdencc.edu/facultystaff/index.htm
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STUDENT
INFORMATION
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FERPA – FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACTThe Family Educational Rights and Privacy Act of 1974, which became effective November 19, 1974 sets out requirements designed to protect the privacy of students. Specifically, the statute governs (1) access to records and (2) the release of such records.
In accordance with the federal act of 1974 and board policy 624 outlines these rights as follows:
All students at Camden County College are afforded certain rights under FERPA concerning their educational records. Generally, these include the right to inspect and review educational records, the right to have incorrect entries in educational records amended, and the right to have some control over the disclosure of information from those records. Several sections of FERPA have a direct impact on teaching instructors specifically:
• Except in limited situations, instructors cannot release or disclose student information to any third party, including a student’s parent(s) without the student’s consent.
• Without a student’s written consent, instructors cannot publicly post student grades with any identifier [typically name, student ID, or social security number] that would allow a third party to identify the specific individual to whom the publicly posted grade relates.
• Without a student’s signed release, an instructor cannot include in any letters of recommendation any information from the student’s educational records such as grades, GPA, etc. Instructors may, however, include personal observations and knowledge of the student without obtaining a release.
Even a summary explanation of the many other issues relating to FERPA is far beyond the scope of this handbook. Questions concerning the application of FERPA to other situations should be referred to the Office of Enrollment and Student Services at ext. 4371.
GUIDE FOR DEALING WITH STUDENT PROBLEMSThe primary responsibility for managing the classroom environment rests with faculty members who are authorized to remove students from class for behavior that threatens others, or in any way impedes the teaching and learning process. If such a student refuses the faculty member’s request to leave, the faculty member may request the assistance of Public Safety to remove the student from class. When a faculty member has removed the student from class for disruptive behavior and deems it necessary to preclude the student from returning to this particular class, the faculty member should immediately file a misconduct complaint with the Dean of Students, or the responsible official at the Camden or Rohrer sites, who will follow the procedures set forth in the Student Code of Conduct to determine whether the student has violated the Code and if so, whether to impose sanctions.
HOW TO RESPOND TO PROBLEMS WITH STUDENTS
1. What do I do if a student is physically threatening, explicitly violent or verbally aggressive to me or another student?
a. Immediately dismiss the student and/or contact Public Safety from one of the red phones in the hallway to have him/her removed
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b. Follow up with a written report to Public Safety, the Dean/Associate Dean of Student Affairs, and the department chair.
EMERGENCIES only: Blackwood: x7777 Direct Line - 856-374-5089 Camden: x1388 Direct Line - 856-968-1393 Rohrer: x6666 Direct Line- 856-874-6000
Public Safety: Blackwood: John Schuck x4288Camden: Sgt. John Gibson x3102Rohrer: Lee Waldron x6057
Student Affairs: Jim Canonica ([email protected]) Jackie Tenuto ([email protected])
2. What do I do if a student is disruptive or verbally or physically inappropriate (i.e., disrespectful, belligerent, refusing to pay attention or participate, causing discomfort to others)?
a. Give a verbal warning and if you feel it is appropriate, ask the student to leave the class. Try to do this privately, at first. Warn the student that there is a student code of behavior and continued disruption can lead to the student being dismissed from the class OR dismiss the student and require the student to speak with the chair of the department before returning to class.
b. Follow up a dismissal with an email to the department chair. In cases of sexual and/or racial harassment complaints, a written report must be submitted to the Associate Dean of Student Affairs and the College’s Compliance Officer.
See the College’s Faculty and Student Handbooks for additional information.
PROCEDURES FOR PERMANENT REMOVAL OF A PROBLEM STUDENT
1. Send a written report to the department chairperson and Dean/Associate Dean of Student Affairs detailing your concerns and the steps you have taken to address the problem. For serious cases, if you are afraid or uneasy, you may request that the student be reassigned to another section and you may also request the presence of Public Safety during class.
2. The student case will come before the Disciplinary Review Board.
3. The student and the teacher will be notified of the outcome.
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LATE REGISTRATION/ADMITTING STUDENTS TO CLASS According to College policy, late registration is usually allowed if only one class meeting has been missed. After a class has met more than once, late registration may be denied, or may be allowed with the written permission of the instructor or area dean. In preparation for the first class meeting, instructors should print out a class list using WebAdvisor for each section they are teaching on or before the first day of class. This class list will include the names and ID numbers of all students registered at the time of the printing of the list. Students who register thereafter and who are authorized to attend class will present a registration statement to the instructor, which includes the student’s schedule listing the course number, a status of “Add” for added or “Regis” for registered and the status date. After the late registration/drop and add period has ended, instructors should print out an updated class list from WebAdvisor. Any students who do not show on the updated class list should be directed to the Office of Admissions, Records and Registration Services in the Student Services Center for registration confirmation. If the students are authorized to attend courses, they will be given a registration statement by the Office of Admissions, Records and Registration Services and will appear on the instructor’s grade reports. The registration statement (RGST) will indicate the date that the student was added to the section. Instructors may print an updated class list from WebAdvisor at any time. Since WebAdvisor is “real time,” class lists will reflect all current registrations at that moment.
RECOGNIZING AND ASSISTING STUDENTS IN DISTRESSSafety on campus and the well-being of our staff, faculty and students are everyone’s responsibility. No single person or department can effectively protect the College without assistance from others in the college community. If you have concerns about the inappropriate behavior of anyone on campus, it becomes your responsibility and your duty to bring these concerns to the attention of the Dean of Students or the Public Safety Department.
It is important for you to know that there is assistance available to help you and to help your students with any situation. The Dean of Students’ office and the Public Safety Department work closely together to monitor and assist students in distress. In addition, Public Safety is available 24/7, 365 days a year, to offer assistance and guidance to faculty and students, who may know of someone in distress. While trying to assist students, remember to take care of yourself. If you suspect that a student may pose a threat to themselves or others, there is no reason to put yourself in danger or to be alone with that student. Being a support person to a student in pain can be a very rewarding experience, but there can also be a significant “cost to caring.” Bearing witness to a person in pain can be a heavy responsibility that may cause you to feel some distress or sadness. You are urged to seek assistance when dealing with a student in crisis.
Attending college is an exciting and dynamic experience that can include making lifelong friends, engaging in exciting intellectual pursuits, playing on a team or joining groups. It is a time to grow in self-awareness, and to develop a sense of adult identity. It may also be a time of turmoil and distress. Students may have to deal with stresses such as physical or mental illness (e.g. depression, anxiety), financial stress, the death of a loved one, or the end of an important relationship. Because of frequent contact with students, staff and faculty members may be in a position to assist students in distress.
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Faculty members are often the first at the College to have contact with potentially disturbed or disruptive individuals. As such, you will need information on what to look for and then what to do. This section gives you ideas on how to recognize and effectively handle emotionally and mentally disturbed students.
Recent incidents of student violence on college campuses nationwide have brought the subject of personal safety to the forefront of our concerns. Despite statistical evidence that shows colleges to be generally safe environments, there is no getting away from the importance of the issue of potential violence on campus. It is possible to proactively identify individuals, who may be considering committing acts of violence on campus, before they have the opportunity to complete these acts. As a faculty or staff member, it is your responsibility to bring these individuals to the attention of the Dean of Students or the Public Safety Department.
Threats and Disruptive BehaviorsAny threat should be taken seriously. If the threat is not specific, contact the Public Safety Department for advice about what to do; please also speak to your department head or supervisor. Physical violence and specific threats must be reported immediately to Public Safety.
What to Look for in Students Significant changes in academic performance Unprovoked anger or hostility Expressions of hopelessness, fear or worthlessness Unusual or bizarre behavior High levels of irritability, including angry outbursts or unruly behavior Significant weight loss or weight gain Marked changes in personal hygiene or dress Direct or indirect references to either suicide or intention to harm or kill another person Changes in disturbances in personal relationships Visible signs of anxiety or depressed mood Talking explicitly about hopelessness or suicide Difficulty concentrating, difficulty carrying on normal conversation Social isolation, social withdrawal or “excessive” dependency on instructors Excessive sleeping, internet use and/or gaming Significant changes in personal, sexual or cultural identity Unusual or exaggerated emotional responses, which are obviously inappropriate to the
situation Essays or creative work which indicate extremes, of hopelessness, social isolation, rage,
fear or despair Concerns about a student in class from his/her peers Any behavior that indicates a loss of contact with reality
Trust Your InstinctsIf you have a “gut reaction” that something is wrong with a particular student, trust your instincts. Even if a student denies that they may have a problem, keep on trusting yourself. It is all right to talk with students about your concerns. Communication is the first step toward getting help. Remember, when in doubt, err on the side of safety and seek assistance from the Dean of Students or the Public Safety Department.
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Please program our direct emergency phone number(s) into your cell phone - Blackwood 856-374-5089, Camden 856-968-1393, Rohrer 856-874-6000. We suggest that you immediately contact the Public Safety Department in the event of any emergency situation on any campus. Our trained personnel are on-site and able to respond quickly to calls for service. Public Safety personnel will also immediately notify the appropriate police, fire, or EMS agency.
If you feel the need to call 9-1-1, we ask that you also notify the Public Safety Department.
Police Gloucester Township (856) 228-4500 Camden (856) 757-7400 Cherry Hill (856) 665-6500
24/7 Community Resource Information: 2-1-1
Hotlines Camden County Domestic Violence Hotline (856) 227-1234 N.J. Statewide Domestic Violence Hotline (800) 572-SAFE (7233) Suicide Prevention Hotline (800) SUICIDE (784-2433) Suicide Prevention Lifeline (800) 572-TALK (8255)
Psychiatric Crisis Intervention Units Steininger/Camden (856) 541-2222 Steininger/Cherry Hill (856) 428-4357
Camden/Gloucester Counties Sexual Assault Crisis (856) 881-3335
SCHOLARSHIP OPPORTUNITIESThe Camden County College Foundation awards a number of scholarships for students pursuing various fields of study at the College. These scholarships are made possible through the generosity of private donors who believe in the mission of Camden County College and want to help students to reach their fullest potential. Scholarships are awarded in various amounts annually to enrolled students who are continuing, graduating, and/or transferring. In addition to College-sponsored scholarships, the Office of the Executive Dean of Enrollment and Student Services maintains information on scholarships provided by outside organizations. For further information regarding scholarships, visit the website at www. camdencc.edu/foundation and click on “Scholarships” or contact Jacqueline Tenuto, Assistant Dean for Student Development and Support, at (856) 227-7200, ext. 5088, or the Office of Foundation and Alumni Relations at ext. 4946.
STUDENTS WITH HEARING DISABILITIESProgram for Deaf and Hard of Hearing Students: Deaf and hard of hearing students will require accommodations like those listed above. For more information on how to accommodate their needs, please contact (856) 227-7200 x4506.
STUDENTS WITH LEARNING DISABILITIESDisability Services: Students who inform you of learning disabilities should have written documentation from the DS Office (856-227-7200 x4430/4372). This letter will usually indicate the accommodations the student needs. Typical ones include extended time on tests
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(for this you might need to make use of the Make-up Testing Service), tape recorders, or even a student note taker. If you suspect through written assignments or tests/quizzes that a student might have an undiagnosed learning disability, by law you cannot tell the student what you suspect (not being an employee of the College hired to diagnose such disabilities). But YOU SHOULD privately direct the student to contact the DS Office to discuss his/her “difficulty in learning the material” and explain that that office will provide counseling/advisement, tutoring, schedule building, and classroom support. Sometimes as a result of this conversation, the student might self-identify to you his/her knowledge of a diagnosed learning disability. DO NOT give a student extended time on tests or quizzes without written authorization from the DS Office. Students with physical disabilities might also be involved with the DS Office.
STUDENTS FOR WHOM ENGLISH IS THEIR SECOND LANGUAGEEnglish as a Second Language (ESL): Students for whom English is a second language and who struggle in your class because of English language deficiencies should be directed to contact Stephen McCoy ([email protected]) for counseling and tutoring services. If detected early enough in the semester, an ESL student who has been incorrectly placed in your course could be moved to the appropriate course.
For more information on these services, please go to http://www.camdencc.edu/currentstudents/index.htm.
TESTING, MAKE-UPThe Testing Center has a procedure for administering most paper and pencil make-up testing required for your classes.Instructors are responsible for the following:
deliver to the Testing Center, 48 hours in advance; all test materials and a completed “Instructor Cover Sheet” form that includes specific information for the proctor;
supply all testing materials for each student, i.e., answer sheets, tests, essay booklets, blue books, Scantrons, etc. Test materials must match the number of students you would like tested;
provide the name of each student who is eligible to take the test; inform the student(s) about Testing Center locations, make-up test hours and any
approved instructional aids; inform the student(s) that a photo ID must be presented to the proctor at the time of
testing; make arrangements to retrieve completed and/or past-dated tests; submit a copy of the “Instructor Cover Sheet” forms to Blackwood for any tests
administered at the Camden City Campus and William G. Rohrer Center.
When the College is in session, make-up testing will be administered at the Blackwood Campus Testing Center located in the Blackwood Campus Library, room 200 (second floor), Camden City Campus College Hall, room 117 and designated areas at the William G. Rohrer Center.
A schedule of specific days and times is published each semester on the Testing Center website at www.camdencc.edu/testing. Students requiring assistance or extended time may also be tested in the Testing Center. Further questions about testing services may be addressed to the Testing Center at (856) 227-7200, ext. 4710 or visit the website.
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TUTORINGFree walk-in and online tutoring is available to students who are registered in and attending a current course. The College provides professional one-on-one or group tutoring opportunities to meet student needs. Schedules are available for biology, business, chemistry, economics, English, reading, writing, mathematics (all levels), computer applications, programming, foreign languages, physics and Public Speaking.Students may use the tutoring services at all three CCC locations:
Blackwood Campus - Taft Hall, first floor, ext. 4411 Camden City Campus - College Hall, fifth floor, room 508B, ext. 1359 William G. Rohrer Center - E-Library, second floor, ext. 6001
A tutoring schedule can be found on the website at http://www.camdencc.edu/tutoring/schedules.cfm. Tutoring resources include: computers with Internet access for online work, professional and student tutors, and a variety of day, evening, and Saturday hours suited to students’ schedules. Call the Blackwood director to discuss specific areas of concentration that would benefit your students, or any restrictions on tutoring help that you wish to place on your course material.
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TECHNOLOGY
INFORMATION
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ADJUNCT EMAIL
Camden County College Office of Information Technology
Instructions for Using the Adjunct Faculty Email System
The adjunct faculty email system utilizes Microsoft’s Office 365 web page. The URL is: http://portal.office.com there is also a designated link on our homepage which can be found on the Faculty & Staff link, then under the link Adjunct Email. Accessing this website will bring you to a page that looks like this:
Your faculty email address will be your first initial followed by your last name (if you have a hyphenated last name, then the hyphen is included) then @faculty.camdencc.eduFor example, John Doe would be: [email protected]
Finally your temporary password will be: Cam2018deNIf it is no longer 2018, then replace that number with the current year.
After entering your temporary password you must create a new password that is a minimum of 8 characters in length, a capital letter, and a number.
Should you require additional assistance you may contact the Help Desk at x4900 or by email: [email protected]
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Employee Online User ManualEmployee Online is a web-based system that enables you, the employee, to easily access HR Forms, Personal Information, Pay Information, and Benefits records. Employee Online allows you to update your Home Address, Emergency Contact Information, Direct Deposit Information, Family Information, and Tax information. Employee Online also allows you to view your Leave Tracking information and view your check stubs.
Employee LoginUse the following link to access Employee Online:
https://camdencc-online.aspgov.com
To log in to Employee Online, enter your Employee ID number (E******) as the IFAS User name, then enter your entire 9-digit SSN for the IFAS Password; click Login.
New PasswordYou will be prompted to enter your old Password (your 9 digit SSN), then enter a New Password. Note: Do not use your SSN as your new password. New Password must contain 9 letters and/or numbers only. You must re-enter new password to Confirm New Password, then select Change Password.
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Camden County College “Welcome Page” will be displayed once you are logged in.
The Welcome Page will present you with a welcome message, updates regarding Employee Online, basic instructions to update records, and next pay date.
The left side of the screen lists all the available links that may be selected to access EO Home, your Personal Information, and your Pay Information. Each bullet item is a link that will take you to the page with additional information and options; simply click on the link to navigate.
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R25 WEBVIEWERUSE FOR SCHEDULING FINAL EXAMS DURING FINAL EXAM WEEK
The R25 Webviewer is a web based application that accesses the R25 database and allows users to:
View R25 event information online. Request spaces for an event and track the progress of their request, such as reserving a
room for final exams
Webviewer URL: http://r25.camdencc.edu (You can also access R25 by going to the Faculty and Staff section on the College website.)Your username and password are the same as your Camden County College network credentials.
The help link in the upper right corner can provide information about any page in Webviewer.
R25 will open to the events for the current day.
Click on My Requests at the top right. Login using your CCC email account information.
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Once you are logged in your may make a new request or check on a previous request.Requesting a room requires very little information. You will need to name your “event”, choose a date, a start time, and an end time. If you have special room requirements you would click on the specific feature.
After you add the information click on “Next” to finish the process and submit the request.
You will receive a confirmation along with your room information once it has been scheduled.
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WEBADVISOR – LOGIN INSTRUCTIONS
Faculty Login
Conduct your College business from anywhere. NO LINES; NO WAITING; NO HASSLE!
If you encounter any problems using WebAdvisor, please contact
Celines Rodriguez at ext 4419 or [email protected] Bunny Kohl at ext 5076 or [email protected]
or the helpdesk at 1.877.326.4512..(This brochure does not apply to Continuing Education Courses)
Revised: January 2015
Warning
WebAdvisor will timeout and automatically log you out of the system after 30 minutes of inactivity. Activity requires that you interact with Colleague, the College’s student information system. So, you must “Submit” within the 30 minute period.
WebAdvisor must be accessed through Internet Explorer or Firefox. If you get an “Invalid Date” error message you are using the incorrect browser, i.e. Safari, Opera, Chrome, etc.
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Access the College home page athttp://www.camdencc.edu
Click the WebAdvisor link at the top right
From the Main Menu, Select Faculty to access the Faculty Menu
The faculty menu will be limited to “What’s my User ID?” and “What’s my password” until you log in.
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You must log in to access the full faculty menu. Click LOG IN located at the top or bottom right hand corner. Your WebAdvisor ID is the first initial of your first name and the first
initial of your last name, followed by your seven-digit Colleague number. This number appears on your class lists. Your ID never changes. This number is not the same as your employee ID number used by the Payroll and Human Resources Offices.
For example, if your name is Jane Doe and your Colleague ID# is 0000001 the login is jd0000001.
If you cannot remember your ID number, you may use the What’s My ID feature to obtain your ID.
Your password is initially set to the last six-digits of your social security number. (Note: If you were a CCC student before becoming a faculty member, your initial password may be your six digit birth date.)
Click the SUBMIT button to continue.
If you are logging in for the first time, you will immediately be prompted to change your password to one that contains 6-9 characters, both letters and numbers, and is case sensitive. We recommend that all characters are in lower case. For example, march1z2.
Below are the steps for changing your password. Type your WebAdvisor ID in the User ID field.
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Type in your last six digits of your SSN in the Old Password field or your last password.
Type your new password in the New Password field. Confirm your password by retyping it in the Confirm New
Password field. In the My password hint field, enter a hint which will help you
remember your password in the future. You can only enter a hint at the time you change your password. Entering a relevant “hint” is very important. The majority of problems experienced by faculty are a result of incorrect passwords.
* * * * *
After successfully logging in WebAdvisor you will have access to the full Faculty Menu.
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WEBADVISOR – ROSTER Login to WebAdvisor and click on Faculty.
Click Class Roster
Use the drop-down menu to select either a Term OR enter a Start Date and End Date for the session/timeframe for which you are entering grades. (Note: DO NOT use both the Term and the Start and End dates.)
Option 1: Choose a term . The academic year is divided between three semesters: Summer, Fall, and Spring. Each semester is divided into many sessions/terms. A listing of available sessions is found in the Term drop down menu.
Option 2: Enter the starting and ending dates. Entering a start date of 08/27/07 and an end date of 12/19/07 will show all sections that start ON or AFTER 08/27/07 and that end ON or BEFORE 12/19/07.
Starting On/After Date Ending By Date
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08/27/07 12/19/07
Click Submit.
Check the appropriate box in the Choose One column to select the course for which you are entering grades. Only one course may be selected at a time.
Click Submit.
From the class roster you can view a student’s profile. Select the Student Profile checkbox next to the student’s information and click Submit.
You can only view one student profile at a time.
Notes:
If a student’s name is missing from your WebAdvisor roster, please direct the student to go immediately to the Office of Records and Registration.
You want to print this page for your records. Click File/Print to print a copy. Click Preferences and change the orientation to landscape.
Repeat the steps for any additional courses you are teaching.
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Click Log Out when you are finished.
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WEBADVISOR – ATTENDANCE GRADING
Reporting Attendance Via WebAdvisor
Attendance reports are needed for all students, including those students whose attendance is satisfactory. A grade of SA is the indicator that a student’s attendance is satisfactory. Grades of XA or NA are the indicators of negative attendance. Attendance grades are posted as Midterm/Intermediate grades on the Internet using WebAdvisor.
There are three possible grades that you may report at this time – SA, NA, or XA. It is especially important for you to post XA grades for students who have never attended a class session. Please keep in mind that attendance grades are not a report of academic progress. They are used to reflect attendance only.
XA – The student did not attend any class sessions. Once you have posted attendance grades the Records Office will post the XA grade as the students’s final grade.
NA – The student attended at least one class session, but is no longer attending the class
or has exceeded the written attendance policy.
SA – The student is attending satisfactorily.
Please Note:
If a student has withdrawn from the course, you should post the attendance grade that you would have given the student.
* * * * *
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Login to WebAdvisor, go to the Faculty Menu.
Click Grading at the bottom under “Faculty Information”
Use the drop-down menu to select either a Term OR enter a Start Date/End Date for the session/timeframe for which you are entering grades. (Note: DO NOT use both the Term and the Start /End dates.)
Option 1: Choose a term . The academic year is divided between three semesters: Summer, Fall, and Spring. Each semester is divided into many sessions/terms. A listing of available sessions is found in the Term drop down menu.
Option 2: Enter the starting and ending dates. Entering a start date of 08/27/07 and an end date of 12/19/07 will show all sections that start ON or AFTER 08/27/07 and that end ON or BEFORE 12/19/07.
Starting On/After Date Ending By Date
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08/27/07 12/19/07
Click Submit.
At the Final or Midterm/Intermediate Grading field, use the drop-down arrow to select Midterm/Intermediate grades for attendance reporting only. This is a required field.
Click on the radio button in the Choose One column to select the course for which you are entering grades. Only one course may be selected at a time.
In the first column (GR 1), enter the appropriate attendance grade for all students with a status of Registered, Added, or Withdrawn. Use the Tab key or click with your mouse to go to the next student. Enter an SA, XA, or NA in the GR1 column of the midterm grading window.
Notes:
“NA” grades no longer require a last date of attendance. If a student’s name is missing from your WebAdvisor roster, please
direct the student to go immediately to the Office of Records and Registration. Email the student’s name, Colleague ID or Social Security Number, your course number (including the section number and session) to [email protected].
When “XA” is posted by faculty as an attendance grade the Records Office will post “XA” as the student’s final grade. An “XA” grade will no longer be a valid final grade for faculty to post when it was not previously reported as an attendance grade; [exception if you are teaching a math review course, you will be able to enter an “XA” as a final grade.]
You will continue to see students who have withdrawn; if a student has withdrawn from the course, you should post the attendance grade that you would have given the student.
Column 1 (GR 1) is reserved for attendance grades.
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Click Submit. You will receive the following confirmation page.
(Please Note: You will be able to see your students listed on this form.)
Print the “Grading Confirmation Form” for your records. Click File/Print to print a copy. Do not print the grading roster. Grades have not been successfully submitted until you receive the Confirmation page.
None of the grades are submitted successfully if there is an error. Errors will appear at the top of the grading roster after you attempt to submit. You must correct the error(s) and re-submit.
Repeat the steps for any additional courses you are teaching. Click Log Out when you are finished posting all of your grades.
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WEBADVISOR – FINAL GRADING
Login to WebAdvisor, go to the Faculty Menu.
Click Grading
Use the drop-down menu to select a Term OR enter a Start Date and End Date for the session/timeframe for which you are entering grades. (Note: Do not use both the Term and the Start and End dates.)
Option 1: Choose a term. The academic year is divided between three semesters: Summer, Fall, and Spring. Each semester is divided into many sessions/terms. A listing of available sessions is found in the Term drop down menu.
OROption 2: Enter the starting and ending dates. Entering a start date of 01/01/10 and an end date of 05/19/10 will show all sections that start on or after 01/01/10, and that end on or before 05/19/10.
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Click Submit.
At the Final or Midterm/Intermediate Grading field, select Final from the drop-down menu. This is a required field.
Check on the radio button in the Choose One column to select the course for which you are entering grades. Only one course may be selected at a time.
In the Grade column, enter the appropriate grade for each student with a status of Registered or Added. Use the Tab key or click with your mouse to go to the next student.
If you enter an “I” (Incomplete) grade for a student, you must enter an expiration date in the Expire Date column.
“NA” grades will no longer accept a last date of attendance.
“F” grades must have a last date of attendance entered in the Last Attended column. This must be entered using mmddyy format.
Notes: You will need to post a grade for every student on the grading roster. You will
not be permitted to leave any blank final grade fields.
When “XA” is posted by faculty as an attendance grade, it will be posted by the Records Office as the student’s final grade. “XA” grades will not be available as a final grade for faculty to post; unless you are teaching an express class. If you are teaching a course that meets less than 7 days other than an express course, you will need to email your final “XA” grades to Celines Rodriguez at [email protected] .
If a student’s name is missing from your WebAdvisor roster, please direct the student to go immediately to the Office of Records and Registration. Email the student’s name, Colleague ID, your course number (including the section number and session), and the student’s final grade to Bunny Kohl at [email protected].
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Click Submit after posting the grades. You will receive the following confirmation page.
You want to print this page for your records. Click File/Print to print a copy. Click Preferences and change the orientation to landscape. You should print 2 copies, a copy for your records and a copy to submit to the Dean’s office at the time you pickup your final paycheck.
None of the grades are submitted successfully if there is an error. Errors will be listed at the top of the roster. You must correct the error(s) and resubmit.
Repeat the steps for any additional courses you are teaching.
Click Log Out when you are finished posting all of your grades.
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Acceptable Final Grades
Below are the grades which may be entered for students. No other grades are acceptable.
A
B
C
D “D” is NOT an ACCEPTABLE grade for remedial reading and writing courses. Faculty who teach academic skills courses will receive further instructions concerning the appropriate letter grades available for these courses.
F If you enter a grade of “F”, you must enter a last date of attendance in the Last Attended column.
I A final grade of “I” requires that you enter an “expire date.” An “I” will become an “F” after this expiration date. If an “expire date” is not entered, the grading roster will not be processed successfully and an error message will appear at the top of the page. College policy recommends that an incomplete should be completed by the end of the following semester. “I” is not an acceptable grade for remedial reading and writing courses. Faculty who teach academic skills courses will receive further instructions concerning the appropriate letter grades available for these courses.
MP Making Progress (for Remedial Reading, Writing, and Math Review)
RV Math Review recommended for remedial math courses or Reading Skills Review recommended for Reading Skills II.
NA Not Attending
W According to College policy, there is a deadline for official withdrawals. A grade of “W” can only be assigned if a student has submitted a Withdrawal Form and it has been processed. If a Withdrawal Form has been processed, Withdrawn will appear in the Status column. A final grade of “W” will already be printed in the Grade column.
AU An “AU” grade can only be assigned for students who completed the appropriate paperwork for auditing a course by the official deadline. If this paperwork was processed, all zeros (0.00) will appear in the Credits column. If the “AU” grade is not posted you must post a grade of “AU” for students who are officially auditing the course.
Note: Grades of “AU” or” W” may only be assigned when students have officially processed the appropriate paperwork.
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FORMS
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Adjunct Faculty Attendance Procedures
Unscheduled Absences
Faculty must call the appropriate department secretary to report an absence as soon as possible prior to the start of class. If they are unable to contact their department secretary, they should contact Public Safety and follow up with the department secretary as soon as possible. Note name, room number, building, title and time of class. Also, note instructions to give class, i.e., test reschedules, reading assignments, etc.
For faculty teaching outside normal business hours (i.e. classes meeting prior to 8:30 am, after 4:30 pm, and weekend classes) call Public Safety (856) 227-7200, ext. 4288. For evening classes, the evening secretary can also be contacted.
Department secretary or Public Safety will post a sign on the classroom door stating the class is cancelled. Department secretary will inform the dean’s office immediately. Department secretary will e-mail an Attendance Form to the faculty member. Completed
Attendance Forms should be forwarded to the appropriate dean’s office.
Camden City Campus and the William G. Rohrer Center
For all classes, faculty must call the main number for the building as well as their department secretary:o William G. Rohrer Center: (856) 874-6000o Camden City Campus: (856) 964-1302, ext. 3102 or 1393
Administrative Office/Public Safety will post a sign on the door stating the class is cancelled. Camden City Campus and William G. Rohrer Center secretaries will e-mail absences daily to the dean’s
office. The administrative office of each site will place an Attendance Form in the faculty member’s
mailbox. Completed Attendance Forms should be forwarded to the appropriate dean’s office upon their return to campus.
Scheduled Absences
Because all classes must be covered, faculty planning an absence must arrange with their department chair/coordinator for an approved substitute to work with students. The faculty member should make every effort to secure a substitute from their department-approved list. In the event the faculty is unable to secure a substitute, the College will make every effort to have classes covered by qualified faculty.
All absences must be reported and the proper paperwork submitted. Classes must be held on all scheduled meeting times according to the academic calendar.
Missed Classes – Adjunct Faculty
A class missed by a faculty member may result in a proportionate pay reduction. Faculty may be eligible for paid sick or personal leave according to the contract.
Miscellaneous Attendance Forms must be completed for all absences and turned into the appropriate academic dean’s
office. Periodic classroom audit will be conducted at random times throughout the semester. The above procedures are to be used for all adjunct faculty unless an individual program has specific
reporting procedures that apply only to the program. Adjunct faculty should check with their program coordinator/dean.
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FIRST DAY HANDOUT TEMPLATE
Camden County CollegeADD Department
Semester: Fall 2017
Course Title: ADDSection Number: ADDCampus/Building/Room: ADDStart/End Dates: ADDDays & Times: ADD
Instructor: ADD NAMEContact Information: ADD COLLEGE EMAIL ADDRESS (do NOT give out personal contact information!)
Course DescriptionADD “Course Description” from department master syllabus – do NOT change the course description.
Required Textbooks/MaterialsADD
Recommended Textbooks/MaterialsADD
Course Information in WebStudyThis course may use the Internet-based classroom features found online in WebStudy. The website is found at http://ccc.webstudy.com, and the teacher will provide you with your username and password. Access is free, and you do not need to register if your instructor chooses to use it.
Student Learning OutcomesUpon completion of this course, the student will be able to:ADD “Student Learning Outcomes” from department master syllabus – do NOT change them.
Plagiarism & CheatingAll students are expected to do their own work. All forms of academic dishonesty are absolutely forbidden. Students who cheat, plagiarize or commit other acts of academic dishonesty will be subject to immediate disciplinary action. This may result in an automatic grade of F for an assignment and/or for the course. Academic dishonesty may also be subject to additional penalties as determined by the College in accordance with sanctions for violations of the Student Code of Conduct. (taken from the Camden County College Catalog, p. 37)
Attendance PolicyAttendance is required in this class. However, you are permitted ADD absences over the length of the semester. ADD details of needed.
The College is receptive to excusing without penalty those students who are absent from class because of religious observances and to allowing the make-up of work missed because of such absence. Examinations and required out-of-class activities are not normally scheduled on known religious holidays. Should an examination or out-of-class activity be scheduled on a day of religious observance, the student will be given the opportunity to make up that
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examination or activity without penalty. It is the student’s responsibility to make their instructors aware in advance of any restrictions in activities due to their religious beliefs, and to provide appropriate documentation as requested. (taken from the Camden County College Catalog, p. 36)
Students’ Code of ConductAll students enrolled at Camden County College acknowledge with their enrollment an obligation to abide by the College’s regulations and policies, as approved by the administration and Board of Trustees. Students are responsible for their own actions and are expected to maintain the highest standards of conduct at all times and in all places affiliated with the College. Each student must, of course, respect the rights and privileges of all other students, as well as College administrators, faculty and staff. The College reserves the right to dismiss from a course or from the College, or restrict from any other College activity or facility, any student whose behavior is detrimental to the College or its students. (Academic policies and procedures shall govern dismissal or suspension for academic reasons.) Please refer to p. 48 – 52 of the Camden County College Catalog for the Code of Conduct and the Disciplinary Hearings/Appeals process.
Procedure for Student ComplaintsUnder due process entitlement, students may register their concerns regarding the academic experience through the academic appeals process. Students must always initiate an appeal with the instructor/faculty member. Students who initiate the appeal with someone other than the instructor/faculty member must be referred to the instructor/faculty member and begin at Step 1 in the process. Appeals should be initiated within 10 business days of the occurrence of the occasion for the concern and in accordance with the following procedure:
STEP 1. The student must make an appointment and meet with the instructor/faculty member involved to attempt to resolve the matter, bringing such relevant materials as course outline, originals or copies of papers, lab reports, and examination grades.
STEP 2. If the matter is not resolved with the instructor/faculty member, the student should write a statement describing the exact nature of the appeal and submit it as directed by the instructor/ faculty member to either the department chairperson/program coordinator or the academic dean. The department chairperson/ program coordinator and/or the academic dean shall furnish the instructor/faculty member with a copy of any statements submitted by the student.
For more information, please refer to the Camden County College Student Handbook, p. 31 – 33.
Tutoring ServicesFree walk-in and online tutoring is available to students who are registered in and attending a current course. The College provides professional one-on-one or group tutoring opportunities to meet student needs. Schedules are available for biology, business, chemistry, economics, English, reading, writing, mathematics (all levels), computer applications, programming, foreign languages, physics and public speaking.
Students may use the tutoring services at all three CCC locations: Blackwood Campus - Taft Hall, first floor, ext. 4411 Camden City Campus - College Hall, fifth floor, room 508B, ext. 1359 William G. Rohrer Center - E-Library, second floor, ext. 6001
Classroom Policies/Rules1. ADD
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Fire Alarms/DrillsAll Camden County College buildings are equipped with fire alarms. In the event of a fire or smoke (or drill), the alarm will sound. At the sound of the alarm, all students, employees and visitors are required to evacuate the building immediately.Students are encouraged to remain with their class to permit the professor to take attendance once outside the building.Public Safety officers will respond to investigate. Please do not enter to the building until it is announced by Public Safety that it is clear to return.
Final Grading Policy:ADD
Breakdown of Final Grade:ADD with percentages
Course Outline:ADD with dates
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