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St. Timothy’s Episcopal Church
2014 Annual Report
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January 11, 2015 Parish Meeting
As people of God we joyfully worship God, spread the Word of God’s
love, treasure all people, and serve others everywhere in the name of
Jesus Christ. Therefore with God’s help, we open our doors to everyone,
open our hearts in worship, open our eyes to the Sprits gifts,
and open our arms to embrace God’s work.
ST. TIMOTHY’S EPISCOPAL CHURCH 432 Van Buren Street, Herndon, Virginia 20170-‐5199
office: 703-‐437-‐3790 web: www.saint-‐timothys.org email: office@saint-‐timothys.org
Trustees
Tom McLenigan 703-‐758-‐9104 Keith Sinclair 703-‐437-‐4713
Dan “Deke” Smith 703-‐481-‐9572 January Parish Meeting
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Clergy & Professional Staff
The Rev. Bradford A. Rundlett, Rector
Home: 703-742-6772; [email protected]
The Rev. Leslie Chadwick, Associate Rector Home: 703-860-1885; [email protected]
Parish Administrator: Kevin Hamilton
Office: 703-437-3790 x 10 [email protected]
Music Director and Organist: Filippa M. Duke
Office: 703-437-3790 x 16 [email protected]
Christian Education Director: Christine Hoyle
Office: 703-437-3790 x17 [email protected]
Pre-School Director: Helen Guest
Office: 703-437-4767
Sexton: Phyllis Hogan Asst. Sexton: Josephine Martin
Nursery Attendants:
Alba Padilla & Elba Peralta 2012 Annual Report
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Vestry Members Terms expire 2015 Carolyn Hamm, Senior Warden 703-435-0438 [email protected] Jeanne Bennett, Worship/Music 703-442-8542 [email protected]
Marty Brady, Finance 703-709-6614 [email protected] Keith Pinkard, Open Arms 703-758-2583 [email protected]
Terms expire 2016
Courtney King, Personnel 615-339-8929 [email protected] Ugo Nwachukwu, Junior Warden 301-572-9001 [email protected]
Nikki O’Malley, VoCoSuM 703-481-0729 [email protected] Keith Sinclair, Buildings & Grounds 703-437-4713 [email protected]
Terms expire 2017
Larry Grantham, Service 703-450-4941 [email protected] Robert Henry, Communications 571-235-9566 [email protected] Stephanie Kenis, Stewardship 703-850-8104 [email protected] Bob Kimmel, Christian Education 703-437-3157 [email protected]
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Contents Rector’s Report……….…………….......................................... Rev. Brad Rundlett
Associate Rector’s Report………………………………… Rev. Leslie Chadwick
Senior Warden’s Report……….…………………………….............Carolyn Hamm
Altar Guild.…………………………………………….………..….... Sandy Wright
Christian Education/Youth Ministry................................................ Christine Hoyle
Christian Education/Adult Faith Formation......................................... Maria LaWalt
Communications Ministry ……………………...……..….............. Elaine Horsfield
Food Table……………………………………………………………...Katie Mazza
Gifts to Glorify the Lord ………………………………Randy Karn & Marty Brady
Haiti Mission Team……………………………………………….Genevieve Zetlan
Hospitality Ministry..……………………..…..………..….……..... Beth Lumnitzer
Music Ministry..…………………..…….……….….…….……….......Filippa Duke
Open Arms……………………………………………………………….….Jill Cox
Pastoral Care.……………………………………………………………..Jane Perry
Service Ministry……………………………..…….……….……….....Holly Hartge
Stewardship………………………………………………………...Stephanie Kenis
VoCoSum Ministry............................................................................Heather Soliday
2012 Annual Report
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Rector’s Report I am always in awe of the magnificent Christian Community we call St. Timothy’s. And what a wonderful gift it is to worship and serve with you! While people from some other churches in Northern Virginia seem to think we’re doing something special, I think we are simply being true to the Gospel. We worship and we serve. We continue to have guests from our community who are homeless or who cannot afford to support themselves and their families. We refer people to Cornerstone and other agencies with greater resources. They are always welcome in this house of God. I have known some of these individuals for twenty-one years! At every Baptism we vow “to respect the dignity of every human being” and we do that. Every year we send teams of people to Scott County (the poorest area of Virginia), to the Pine Ridge Reservation in South Dakota (the poorest area within the United States, and to Haiti (the poorest country in the Western Hemisphere. These are long-term missions. Change takes time and dedication. We have made very significant relationships with residents in these places. They know we are their friends; we really care. They don’t give up; we don’t give up. We have an extraordinary Preschool! Some of our teachers have been on our faculty for twenty or more years! And some of them have advanced degrees! Our Preschool Director Helen Guest has been with St. Timothy’s Preschool since 1974, and she is simply the very best. The children come from all over the world and learn many things, including how to respect each other. You don’t see them very often but our sextons Phyllis Hogan and Josephine Martin work very hard to keep our facility clean. However they continually remind me that with the building in use from 8:00 AM to 10:00 pm there isn’t enough time to do everything. They are usually here seven days a week. Phyllis has been with us for more than three decades. Our nursery is a safe place for parents who want to leave their child while they worship. Alba Padilla has been with us for many years. She and all our other childcare experts are required to take every kind of training that will help them offer the very best care for our children. Kevin Hamilton is our Parish Administrator and the kindest, smartest, best administrator we could have. The staff of St. Timothy’s could not function without him, and that is a very fulltime job. He is a blessing to all of us. Christine Hoyle has oversight of our youth ministries. She is experienced, energetic, devoted, strong, and has a ready smile. Officially she works halftime but she gives so much more. She is terrific. Our music is the gift of soon to be Dr. Filippa Duke. And she can make our 140 year old Tracker sing! She has extraordinary gifts. With her experience and support we are going to restore our Tracker organ. It will be dismantled in February and every pipe, every working part will be painstakingly reproduced. The exterior will remain as it is (though carefully restored). The “rebirth” of the Tracker will take approximately fourteen months. While that work is being done
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we will make a few changes in the Sanctuary to improve light and sound. The improvement in sound quality (vocal and instrumental) will amaze you! And we could not hope for a better Music Director! Our Associate Rector Leslie Chadwick is among the finest Priests I have ever known. She is supposed to be halftime, but (like everyone on the Church staff and all of our volunteers) she gives her heart and mind to her service of God and God’s people. She and all of our staff have my complete confidence. I think we have the very best people God ever created! I thank God for each of them ever day. I thank God for all of you too – our senior vergers who attend our staff meetings to help coordinate preparation for worship, the Altar Guild, volunteers, ministry leaders, our Treasurer and Finance Committee, our Vestry and Wardens, Building and Grounds crew, office help, and others too numerous to mention. I am thoroughly in awe of you! And we now have bilingual services (Spanish and English)! A few people are giving a lot of time and expertise to support this ministry. I invite you to attend a Spanish/English worship service. It will fill your soul with light and lift you up! Your Priests have arranged to have a professional person guide us through a process to discern how we will respond to the challenges ahead. We will be praying, listening, and sharing inspirations about the future of St. Timothy’s. Please participate, pray, pledge, and offer your time and talent to God’s will for this Church. I believe St. Timothy’s is the greatest legacy we can leave the generations that follow us. And what a legacy this Church is! It is the greatest honor of my life to worship with you and serve God’s people with you. I am blessed so far beyond anything I ever imagined. Thank you for that honor, for your faith, and your support. May the peace of God that surpasses all understanding keep your hearts and minds in the knowledge and love of God and God’s Son Jesus Christ. And the blessing of God Almighty lives within you, and will remain with you forever. Father Brad Rundlett Associate Rector’s Report At the 2014 Vestry Retreat, each of us drew “Angel Cards” with a word on them to frame our work for the year. The card I drew said, “Adventure!” 2014 was a year filled with adventure. I was fortunate to work with incredibly dedicated volunteers to reenergize several ministries. The Adult Faith Formation Team continued its good work in lining up speakers, discussions, Bible and book studies, and inter-generational events. At the rector’s request, a new team of volunteers created a Pastoral Care Database for St. Timothy’s (adapted from St. Mary’s Cathedral in Memphis Tennessee with permission), revised and updated the parish prayer list, and commissioned former Stephen Ministers to serve on rotating pastoral care teams. Jane Perry has graciously agreed to serve as coordinator for this ministry. I had the pleasure of leading
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music at VBS with two teens, Penny and Bella and got to participate in the final interviews for our new music director. In early February, Fr. Natividad Menjivar and other leaders who were confirmed in the Episcopal Church in November 2013 began a Misa en Espanol to meet weekly at St. Timothy’s 4 PM on Sundays. In early May, Fr. Menjivar left to accept a call to be vicar at Santa Maria Virgen, Iglesia Episcopal in Oklahoma City. I offered to celebrate the Eucharist in Spanish for the group of continuing congregants. The lay leaders of that group worked hard to build up participation. Numbers rose to 35 and fell back to a steady 20. Members of that congregation attended Welcome Home Sunday, the Halloween Party, and other church-wide events. A steering committee of bilingual parishioners from St. Timothy’s formed and met with leaders from the Misa en Espanol to discuss our visions and dreams for this ministry. Seminarian Bryan Spoon and I led a confirmation class for adults and Bishop Guilick baptized two new children from the Misa en Espanol when he visited in December. We finished out the year with a beautiful bilingual service on Christmas Day at 11 AM. Beginning in January 2015, this faithful group of Episcopalians has decided to cancel the 4 PM Misa en Espanol and to join the 11 AM service in the hopes of becoming "One St. Timothy's." We will implement changes gradually to make worship meaningful for people who speak both English and Spanish. Our goal is modest for 2015: to give approximately 20 faithful, charismatic Episcopalians a place and space to worship and to participate in the Eucharist while enhancing worship at the 11 AM service and increasing attendance. We are not equipped to offer the sermon in Spanish until we have the funding to hire a priest fluent in Spanish. Members of St. Timothy’s who speak Spanish have volunteered to run for Vestry in order to participate more fully in the life of the parish. The group also plans to have a prayer and praise service in Spanish on Saturday nights from 7-9 PM. Seminarian Bryan Spoon will attend that service monthly. Rev. Leslie Chadwick Senior Warden’s Report I think most Senior Wardens begin their Annual Report to the Parish commenting on how the year was full of challenges, changes, and not enough money! In spite of those concerns, we continually report an abundance of accomplishments that result from contributions of time, talent, and treasure from our talented volunteers, staff, and clergy. I am tempted by “oh, what I could do with an extra $100K” but in reality, I am so very grateful for what we did with what we had. Perhaps like the mustard seed, great things come from small beginnings.
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Just a few of the things that occurred in 2014 include: • The sanctuary drywall was repaired and then painted by a group of volunteers in time for our
Easter celebrations. New speakers were installed and new crucifix holders built for the sanctuary. All of the lights in the parking lot were repaired and replaced. The ramp at the front entrance was painted.
• Several HVAC units in the church were replaced. While this was an unanticipated and expensive repair, we were able to find the funds. With systems running properly we should see a positive impact to our heating and air conditioning bills.
• Our Parish Administrator developed a new building use agreement and executed the agreement with each group using our facility. He works with those who visit and use our building to ensure that everyone is safe, rules are followed, and the grace of God is extended to those in need.
• We hired the amazing Filippa M. Duke as our Director of Music and Organist. • We established a Safety and Security Working Group to develop emergency action plans and
building safety protocols. • We bid a sad farewell to our friend Father Natividad Menjivar and his family as they moved
to Oklahoma where Father Naty will have his own church. We worked with his fledgling community of Spanish speaking congregants to start a regular Sunday afternoon Misa en Español. We welcomed new Spanish speaking congregants by baptism and confirmation and held several bilingual services.
• We joyfully celebrated Father Brad’s Twentieth Anniversary at St. Timothy’s. • In May we hosted Pere Milor, the Priest-in-Charge in Cange, Haiti, and raised $20,000 for
our mission work in Chapoteau. • We ordained and said goodbye to our Seminarian Liz Tomlinson in February, welcomed a
new Seminarian, Bryan Spoon, in September, and sent Lisa Erdeljon off to Yale Divinity School in August.
• A successful three-year campaign was concluded to raise funds for our Organ and Building Reserve funds. We selected a vendor and executed a contract for the restoration, renovation, and enhancement of our Organ.
• We opened checking and savings accounts with a second bank to better protect our funds under the FDIC.
• We broke bread with the Imam Bilal Ankaya as we listened to him speak about what our faiths have in common rather than what separates us.
• And we ate, sang and prayed together, grieved for those we lost, celebrated new members and baptisms, served the poor and disenfranchised, and took care of our own.
Each of these is amazing enough on its own, and together, is a list of achievements one would normally attribute to a congregation twice our size! Thank you to each of you for your gifts of love to St. Timothy’s that make all of this possible. Go in Peace to love and serve the Lord. Carolyn Hamm, Senior Warden
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Ministry Reports Altar Guild Mission: We joyfully choose to serve God and the community of St. Timothy's as an Altar Guild. Through God's call, we are strengthened, nurtured, and enlightened to ensure that God's house is in order, beautiful, clean and prepared for worship. Through fellowship, we strive to set an example of reverence, love, and respect for the Sacrament as we enhance our spiritual growth. With everyone's prayers, support, talent, and creativity, we will succeed in this mission. Resources: Leadership: Altar Guild Board – the names listed below are current as of December 2014.
Mary McLenigan Flowers
Sandy Wright Coordinator; Worship Liaison & Budget and Inventory Kerrie Wilson Scheduling and Training Number of members: We currently have 4 teams composed of four members each for a total of 16 members. Through the past nine years our team structure has decreased from 8 teams down to the current. We are in need of new members and are actively seeking them. 2014 Annual Budget: Our budget of $1,580 for 2014 pays for oil, wine, and worship materials such as baptismal candles. We maintain additional funds in the flower fund through parishioner donations during the year. This fund has been used in the past to purchase our flower cooler and we purchase additional altar items and linens as needed from this fund. We have recently paid for the necessary supplies to built better holders for the processional cross at the altar and in the rear of the church. We do not fundraise. Accomplishments: In addition to the Guild's weekly duties of preparing the Altar and Sanctuary for Sunday and weekday services, which requires about two hours of time on Saturday and time between the three services on Sunday, we set up for the Wednesday service and refill the votives throughout the week as needed. As required, we help to prepare for additional services that are necessary: baptisms, marriages, funerals, and the Bishop's visit for the confirmation and reception of candidates. In April and in December we prepare and decorate the Sanctuary (and narthex) for Easter and Christmas, respectively. A part of the Altar Guild is the Flower Guild. Members prepare the flowers for services and events.
Point of Contact: Sandy Wright, [email protected]; 703-716-9094
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Christian Education and Youth Ministry Mission: Provide a variety of learning opportunities for the children and youth of St. Timothy’s as well as Youth Group events within, and outside, the St. Timothy’s campus. Accomplishments: Children and Youth Programs: Under the leadership of Mrs. Hoyle a group of dedicated and creative volunteers focused on refining our educational and spiritual programs for youth with the following offerings: • Godly Play teaches children ages 3 through second grade the art of using Christian language
- parable, sacred story, silence and liturgical action - helping them become more fully aware of God’s presence in their lives. Godly Play is offered during the 9:30 AM and 11:00 AM worship services. At this time, Godly Play at 9:30 AM is the highest attended Christian Education program, averaging 14 children every Sunday. The average attendance for 11 AM is 3 students.
• Spark +, our Christian Education program for children in grades 3-5, combines elements of Godly Play storytelling with a varied rotation of ways of experiencing the story each week, from art to drama to science and games. Spark + is offered in conjunction with the 9:30 AM worship service. Last year this class was offered at both 9:30 AM and 11:00 AM. However, class attendance was low at the 11 AM service, the decision was made to offer the class at 9:30 AM only. Spark + averages 6 children every Sunday.
• The Eucharist Class will be offered again this year starting in February 2015. • Christian Education for Youth in grades 6 - 12: During the 2013/2014 school year the
turnout for both Rite 13 and J2A was extremely low (an average of 2 youth per class). A committee of 7 parishioners, along with the Director or Children and Youth Ministries, reviewed the curriculum, called families for feedback (over 60 families were called) and put a plan together to improve Christian Education for this age group. After three months of review, the committee decided the J2A program was not working for St. Timothy’s. Instead, the committee chose a new curriculum called Re:Form. Grades 6-8 have Bible class two weeks per month, meet with a guest speaker or work on a community outreach program one week per month and attend a youth group one week per month. Grades 9-12 have Bible class one week per month, meet with a guest speaker or work on a community outreach program one week per month; attend a youth group meeting one week per month and go to service as a class one week per month. Attendance has greatly improved with an average of 6 youth in grades 6-8 and 5 youth in grades 9-12.
• A Youth Pilgrimage was taken in June to Charleston, SC. There were two adult volunteers and five youth.
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• The Youth Group decided to revive the Halloween Party for the community in October 2014. Approximately 40 children attended with their parents. Three adult volunteers and 10 youth volunteers were in attendance.
• The Youth Group held a “White Elephant” party in November with dinner, gift exchange and a movie (on the ceiling of Henry Hall). 25 youth were in attendance.
• Approximately 48 children, 18 youth and 20 adult volunteers participated in Vacation Bible School 2014 “Wilderness Escape”.
Point of Contact: Mrs. Christine Hoyle, Director of Children and Youth Ministries, [email protected], telephone (703) 703) 437-3790, ext 17. Mr. Bob Kimmel is the Vestry Liaison. Christian Education: Adult Faith Formation Mission: Revitalize the Adult Christian Education Program at St. Timothy’s with offerings that appeal to a broad cross section of our congregation. Resources: The Rev. Leslie Chadwick facilitates and leads Adult Faith Formation. A budget of $1,000 was allocated from the General Budget for expenses, which was spent on outside speaker’s fees, refreshments for special events, printed materials, and supplies for Advent wreath making. Ministry members include: Shon Beury, Cheryl Brock, Jill Cox, Carolyn Hamm, John Nixon, Nikki O’Malley, Heather Soliday, Ralph Tildon, Catherine Lamb and Maria LaWalt. Accomplishments: The committed and enthusiastic group continued to meet with the hope of expanding Christian Education for the adult community at St. Timothy’s. We offered a Lenten series on Ethics and the Gospel of John led by Ralph Tildon, Danny Wechtenhiser, seminarian Liz Tomlinson, the clergy, and the Rev. Dr. Terrence Reynolds. The Rev. Dr. David Schlafer donated copies of his book The Shattering Sound of Amazing Grace to help raise money for Gifts to Glorify the Lord and gave a 5th Sunday presentation on stories from the Gospel of John that we had heard in the Lenten Lectionary. In September, we hosted a dinner followed by a discussion on marriage and life-long relationships led by the Rev. Dr. Frank Wade. In October, we hosted a vegetarian dinner followed by a speaker from Institute of Islamic and Turkish Studies, Imam Bilal Ankaya. Both events were well attended (25 to 40 adults) and well received. We kicked of the Advent Season by providing the materials to make an Advent Wreath for each family attending. The 2014-2015 curriculum has been developed. We'll continue to offer dinner/speaker events (Food for the Soul) and encourage support for a Young Adults group. The St. Timothy’s Viewpoint Book Club meets monthly at a local coffee shop for a lively literary discussion. Changing the meeting time to Saturday mornings has increased regular attendance to eight to ten people.
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A brochure identifying all opportunities is printed and distributed to the congregation periodically. Initiatives for 2015: Lenten Study Program on Prayer- We plan to engage a speaker to come on a weeknight in mid-February to kick off the series. On Sunday evenings in Lent (from 7-8:30 PM), we will explore a program called "Living Prayer" created/authored by brothers from The Society of St. John the Evangelist (http://ssje.org/ssje/living-prayer) beginning Sunday, February 22 and culminating on Sunday, March 22 with Evensong. Each program will include light refreshments. Traditional offerings include: • Christianity 101 (an overview of the basics of the Christian faith led by Father Brad) • Adult and Youth Confirmation Classes • Morning Bible Study Point of Contact: Maria Lawalt: [email protected] Communications Ministry Mission: The Communications Ministry keeps congregants and the larger community informed of all the ministries and outreach activities of St. Timothy’s by gathering and disseminating information about all facets and functions of the church. Resources: Ministry Chair: Elaine Horsfield (7 years). In addition to the chair there are four active members. The ministry received a budget of $350 from the General Fund in 2014 and did not incur any expenses requiring reimbursement. Bob Henry is the Vestry Liaison. Accomplishments: St. Timothy’s clergy and other church leaders rely on the ministry to help gather, refine, and circulate the church’s many missives in a manner that will elicit support and participation. The group works with church staff and other members to email and post online The Word newsletter and the weekly church service bulletin. The Word is mailed to those requesting a hard copy and issues are made available in various locations in the church. Ministry members issue press releases to publicize church activities including Ash Wednesday, Easter and Christmas services, other special services such as Evensong, Vacation Bible School and the Chili Cookoff by submitting information to the Herndon Patch, The Herndon Connection, and the diocesan e-communiqué and calendar as well as the Fairfax Journal. Easel signs are placed at the driveway entrances with special service dates and times. Work for 2014 included writing and distributing announcements and publicizing campaign events for the “Gifts to Glorify the Lord” Capital Campaign. The Ministry Chair also served on the campaign committee.
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The group also works with other ministries to fulfill their missions by writing and editing letters and other documents and posting materials on bulletin boards around the building. The weekly event calendar from the church website is now displayed around the church for easy reference. A member adapted many of the church forms so they are computer fillable and edited the communication guidelines and event forms for the Volunteer Coordination and Support Ministry’s future online Ministry Manual. The Welcome Packet information was updated and materials as the ministry contact list, 101 Opportunities, the preschool brochure, and the Church School and Parish registration forms were collected for inclusion in the packet and packets prepared as needed. Communications maintains the church’s website (www.saint-timothys.org) that provides quick and easy access to parish and ministry news and contact information, and serves as a repository for church publications. The website was redesigned in 2010 by the Technology Advisory Board (TAB) serving under the Communications Ministry using CMSMadeSimple which allows easy editing of the website by trained parish members to facilitate quick updates and add new features. TAB also consults on hardware, software, and social networking formats such as Facebook and Twitter, and other resources that can be used to keep the congregation and the public better informed. A church photo repository was created online (www.Flickr.com) to allow parishioners to share photos of church activities and is used for the photo stream on the homepage of the website. The resources section is updated as needed with information and forms for the public, ministries and the general congregation. Planned Initiatives: The replacement of the Episcopal shields on the lighted sign at the Elden street entrance Point of Contact: Bob Henry, [email protected] After many years of faithful service, chair Elaine Horsfield stepped down and the committee is seeking a new ministry lead. Food Table Ministry Mission: To provide a meal to hungry guests (on the spot or one to go) who visit the church (mostly during the weekdays), sometimes including diapers and/or toiletries. We welcome them warmly and accept any requests to speak with clergy. We also provide information about services in the community, which can help their longer-term needs. Resources and Organization: Katie Mazza served as Ministry Chair for the past four years and will continue in that role. There are five active members including Katie Mazza, Suzanne Klipfel, Kathy Froemming, Judy Conroy, and Mike Sconce. Judy is now stepping down so we will be down to 4 total. In 2014 the Food Table Ministry received an Annual Budget $500 from the general fund and $350 grant from the Diocese of Virginia. The funds were spent purchasing food for the pantry.
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Accomplishments: Through generous donations from our congregation as well as funds from our budget and grant, we provided many, many meals to those in need in our community. We also provided diapers, toiletries, an ear to listen, clergy guidance (when requested) and information on how they can obtain more long-term help for their needs within our larger community (such as LINK). This fall we met with the Service Ministry, given our overlap in missions, to discuss issues experienced with the way the guests are served. Specifically, many guests were “shopping” from the food cabinet as if it were a grocery store and some were helping themselves without asking, resulting in a full cabinet being emptied in a matter of days. This is not the intent of this cabinet. Some guests were also helping themselves from the LINK donation cart in Henry Hall. So we devised a plan to create small, one-meal, pre-prepared bags of food to be offered to guests (one per person), while not allowing them to shop from the cabinet itself. We also discussed and agreed upon posting specific times and days when the volunteer table would be manned where food may be obtained, and only during those times. We hope that this new method will better control our supply of food, as well as encourage guests to seek assistance using the other community resources that are more well-equipped to handle their needs. Information on these other services will continue to be provided to them, both in English and Spanish. We are currently working toward implementing this new plan in January 2015. Point of Contact: Katie Mazza [email protected] 703-421-3979 Gifts to Glorify the Lord (GtGL) Committee Purpose: This project began in 2004 on the recommendation of the outgoing Music Director Dr. John Ackley, and has proceeded with several studies on acoustics and feasibility to address the chronic maintenance and playability issues with St. Timothy’s 1870 J.D.Moore tracker pipe organ. Resources: Randy Karn & Marty Brady. Co-chairs Number of members: 12 2014 Annual Budget: This year concluded the 3-year fundraising campaign to replace or repair the J.D.Moore organ. A reserve fund drive was included in this campaign to ensure that the church building needs were not put at risk in the process of replacing the organ. The organ fund portion of the GtGtL campaign receives no General Fund monies, but is collected as a separate contribution to the church. The reserve fund portion of the campaign received $6000 from the General Fund in 2014. Balance on 11/30/ 2013: Reserve Fund – $61,659
Organ Fund –$275,213
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Balance on 11/30/2014: Reserve Fund – $70,091* Organ Fund – $339,126*
*Some funds were dispersed from the Reserve Fund for HVAC needs and some were dispersed from the Organ Fund to place a deposit with the organ builder.
Accomplishments: In early 2014 the GtGtL committee met with organ consultant Taylor & Boody to re-evaluate the feasibility of renovating the pipe organ. The committee also consulted with the Organ Historical Society in Richmond. Beginning in the spring and continuing through the summer, the committee revised the renovation/build plans, requested & evaluated bids for the work, hosted 1 major fundraiser late in the year (Holiday Bazaar), and made recommendations to the Vestry on a course of action given the end of the capital campaign. The Holiday Bazaar raised approximately $1500, as well as increasing community awareness of the project. The committee continued to collect & deposit Pipe Pennies, which gathered nearly $2000 over the life of the campaign! The team also continued to provide the congregation with regular written and verbal updates via service announcements, and continued to hold meetings on the 3rd Monday of each month. In addition GtGtL briefed Vestry, Finance monthly, and attended spring and fall VML meetings as well as coordinating fundraising efforts with Stewardship. Status: On October 6th at a Special Meeting of the Vestry, the GtGtL committee presented recommendations to renovate St. Timothy’s existing pipe organ, replace the sanctuary & altar flooring with a hard surface, upgrade the sanctuary electrical as needed, and restructure the pit, all of which will enhance the acoustics for inspirational music during worship services for decades to come. The Vestry approved those recommendations and the committee’s choice of organ builder J. Allen Farmer, Inc. of Winston-Salem, NC. After review by finance and legal, the church signed a contract with the organ builder for $248,000, which will augment the organ to include 20 stops and 24 ranks within the existing case. The committee presented these plans to the congregation on All Saint’s Day at all 3 services, and in writing in the December newsletter. The work is planned to begin on February 9, 2015 and be completed before Easter 2016. Forward Planning: As is often the case, campaigns and building projects can be faced with the need to reshape and re-prioritize the goals as fundraising and work progresses. The Gifts to Glorify the Lord Committee did a remarkable job of discernment in 2014, both in re-evaluating renovation vs. replacement and in evaluation and selection of a builder for the organ renovation. Estimated timeframes for work this year are as follows: • Early February: J.D.Moore organ will be disassembled and transported to J.Allen Farmer’s
shop in NC. Choir, piano and instrumentalist support of worship services will continue while the organ is “on leave.”
• Summer: While attendance is somewhat lower and choir is out of session, the pit modifications, sanctuary/altar flooring and electrical work will be done.
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• Fall: Begin final preparations for the organ’s return. Fully funded aspects of the project:
• Organ renovation & restoration • Pit modification to raise the organ & organist closer to floor level • Sanctuary electrical upgrades • Sanctuary & altar flooring upgrades • 10 % Building Project Contingencies.
Project aspects to be funded: • Flexible seating for choir, instrumentalists, ensembles, and other musical worship support • Extension of the Sanctuary flooring upgrades through the Narthex • Interior (glass) doors between the Sanctuary and Narthex.
Points of Contact: Marty Brady – [email protected] – 703-915-2943 Randy Karn – Randy Karn [email protected] - 703-402-0227 Haiti Mission Team Mission: The St. Timothy's Mission Team to Chapoteau, Haiti, collects information, coordinates with key players, and provides recommendations regarding St. Timothy’s assistance to the village of Chapoteau. The Mission Team also visits Chapoteau yearly, usually the second week in November. The mission trip serves multiple vital functions:
1. It enables face-to-face communication and information gathering about the needs and status of the people and school in Chapoteau, a vital component to our outreach given the language barrier;
2. It allows us to network and make connections with other organizations and groups also performing mission work in the area and coordinate our efforts;
3. It furthers the connection we have to our Haitian brothers and sisters - team members serve as the representative faces of the people back home who continually remember, support, and pray for the people of Chapoteau. It is clear that being physically present is deeply meaningful.
4. It allows us to introduce new people in the U.S. to the people of Chapoteau. It is important that people have the opportunity to visit Haiti and experience for a short time the lives of those who are part of the body of Christ but living in such different circumstances.
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Resources and Organization: Ministry Chair: Genevieve Zetlan currently serves as the Chair. She has held the position for 1 year. Team Members include:
Bob Henry Craig Dubishar, liaison to the Diocese of Virginia and photographer Chris Brock, liaison to the Development coordinator in Haiti John Druitt, fluent French speaker and translator Scott Zetlan – trip participant Brad Rundlett – trip participant Melanie Peck – trip participant Shon Beury serves as the liaison between the Service Ministry and the Haiti Mission team. Midori Yanagihara makes team travel arrangements
2014 Annual Budget: The Mission Team does not receive an allocation from the General Fund. Travel costs are covered by individual members. Some modest funds are raised by the sale of Singing Rooster Coffee and donations from the congregation. Accomplishments: The Haiti Mission was very actively engaged in Haiti, within the United States, and with our congregation this year. In February, four members attended the Cange Symposium hosted by the Diocese of Upper South Carolina. There they networked with other Episcopal Churches working in and near Chapoteau, learned about projects proposed and underway, and met with Haitian Episcopal Church leadership. Haiti team members have attended two Region V meetings to talk about the mission to Chapoteau, sponsoring students at school, and inviting other churches to send members with us on the mission trips. They have also participated at the Diocesan level in conference calls with other Virginia churches and via social media. Haiti team members worked with the Service Ministry in April/May to conduct the Agape fundraiser for the school, including presentations to Sunday School classes, a sermon and video, and coordinating and hosting a visit from the Priest in Charge from Haiti. The visit included a welcome reception and several days of meetings with key people in our area. In July, three members visited Haiti to attend the graduation of students in Cange from Bon Saveur Secondary School. While there, they also met with Jane Chalker from the Episcopal Church in Highlands, North Carolina, and visited her school. In August, the Haiti team coordinated providing a week-long training program to the teachers of St. Mathieu’s school through Projects for Haiti. The team met with PfH founder Mike Breske after the training (here in Virginia). In November, six members returned to Haiti for the annual mission trip. While there, they conducted extensive information exchange meetings with the key players in development of the Cange area, including Marie Flore, head of Partners in Education, Vundla, Director of
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Operations of the Haiti Episcopal Church, Earl Burch, and others. They visited Chapoteau, taking vitamins, puzzles, and a Godly Play story to the children of the school. They met with the teachers and administration at the school. They visited the gardens begun by Agronomist Hermane Pognon, and met with him about other proposed projects. Finally, the team visited former seminarian Wisnel Dejardin in Leogane. The Haiti Mission regularly runs articles in the Word as well as puts out quarterly email updates on the status of Chapoteau. The team has also updated the information on the church website. Planned Initiatives: Plans for 2015 include: Yearly mission trip in November Attendance at the Cange Symposium February 13-14 Point of Contact: Genevieve Zetlan, 703-475-9951, [email protected]
Hospitality Ministry Mission: The Hospitality Ministry provides St. Timothy’s with a warm welcome to parishioners and newcomers by organizing weekly coffee hours after all three services and hosting various events throughout the year. Resources and Leadership: Beth Lumnitizer continues as the chair supported by a team of ad hoc volunteers. Pat Rhodes does all of the Costco shopping and keeps the kitchen stocked with supplies for coffee hours. The Hospitality Budget was $2,500 for 2014 which was spent on the water cooler, coffee hours, the purchase of new coffee pots, and special events such as the annual meeting and receptions following special services such as the Bishops visit. Accomplishments: In 2014 the Hospitality Ministry hosted the Annual Parish Luncheon, a reception for the ordination of our Seminarian, the Bishop’s Luncheon, a going away reception for Father Naty, Welcome Back Sunday and other events. We also supply the Kitchen for coffee hours and other church events and take care of the bills for the water cooler. Future Initiatives: The Hospitality Ministry has a vision of organizing a group of specified volunteers to manage church social functions and to reach out to members for assistance and participation. The group would encourage and ask others to be part of the abundant giving, abundant life vision. We also plan to upgrade some of the equipment in the kitchen, Point of Contact: Beth Lumnitzer, [email protected] 703-262-0403
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Music Ministry Mission: The Music Ministry of St. Timothy’s seeks to glorify God through the gift of music, to inspire us all to greater service, and to uplift the congregation in their communal worship. Integral to the fulfillment of our mission is the musical education and spiritual nourishment of our choirs, our instrumentalists, our parishioners and the local community. It seeks to provide meaningful leadership and thoughtful support to all liturgies at St. Timothy’s Church by fostering an atmosphere of learning in community. Active Members:
Adult Choir: 28 Handbell Choir: 11 Children’s Choir I: 6 Children’s Choir II: 5 Seasonal Youth Choir: 6 Instrumentalists/Soloists: 5+
In 2014 the Music Ministry received a total budget of $5,000 which was spent on music for all choirs, the hire of outside musicians, and maintenance for the church’s three pianos and pipe organ. Accomplishments: The first part of 2014 included the conclusion of the search process and appointment of Filippa Duke as Director of Music in March 2014. Upon her arrival, the choirs dove into preparations for Holy Week and Easter. In addition to choral music, the Patagonia Wind quintet led worship on Easter Sunday. A seasonal Youth Choir was formed and sang on Youth Sunday. Additionally the Handbell choir began rehearsals and led worship on two occasions in the late spring. The choir celebrated its hard work with an end of yar social. In the fall of 2014, two new Children’s Choirs were formed and began rehearsal. The younger group (Children’s Choir I) focuses upon musical education and interactive learning about singing while beginning to learn the basic ideas about singing in church. The older choir (Children’s Choir II) continues to learn musical skills and further music reading while working toward leading worship in church. The Handbell choir and Adult Choir have welcomed new members. The Adult Choir continues to lead worship on a regular basis at the 9:30 am service as well as rehearse on Thursday evenings. The choir had its first Bi-annual Choir Retreat to kick-start the year. Additionally, Choral Notes, a new monthly newsletter designed by the Director, helps to create clearer communication within the Adult Choir. The Handbell choir rehearses on Wednesday evenings and frequently provides preludial music at the 9:30 and 11:00 services. A music ministry welcome dinner was hosted by John and Susy Nixon. Two new liturgies were celebrated in the Fall/Winter of 2014. In late October, the Adult Choir presented a service of Choral Evensong. Volunteers from other musical groups served as lectors, vergers, and hosted a dessert reception. In December, the choirs worked together to provide a
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service of Lessons and Carols. In this evening service carols, anthems and readings telling the Advent and Christmas story alternate. Two traditional Christmas Eve Services with a thirty minute musical prelude were also celebrated, in addition to a family service earlier in the evening. Special Events Planned for 2015:
Lenten Choral Evensong Holy Week liturgies (Instrumental Music on Easter Sunday, April 5, 2014) Program Year to extend until Trinity Sunday (May 30, 2015)
Point of Contact: Filippa Duke, Director of Music and Organist [email protected], (703) 437-3790, ext. 16. Jeanne Bennett is the Vestry Liaison Pastoral Care Ministry Mission: The Pastoral Care Ministry encompasses lay volunteers who are dedicated to assisting the clergy and staff with addressing pastoral care needs within the St. Tim’s community. Pastoral care provided by lay volunteers includes, but is not limited to, cards, phone calls, e-mails, and visits to those in need; lay Eucharistic visits to home- or hospital-bound; providing rides to church services; delivering a meal; providing Stephen Minister caregiving; maintaining/disseminating the prayer list; and providing funeral receptions upon request. Resources and Organization: Ministry Chair: Since June 2014, Jane Perry has served as Pastoral Care Ministry coordinator. Additionally, Beth and Peter Hwoschinsky serve as current Stephen Ministry leaders/coordinators. Ching Fang-Weeden serves as funeral reception coordinator. Beth Hwoschinsky maintains/disseminates the prayer list. Rev. Leslie Chadwick and Fr. Brad Rundlett supervise and help direct the ministry efforts. Number of members: The Pastoral Care/home communion teams currently have 14 members. There are over 12 trained Stephen Ministers in the congregation. The funeral reception coordinator maintains a list of “helping hands” volunteers, who are called upon to assist when there is need. Additional helping hands volunteers for one-time tasks are always welcome. 2014 Annual Budget: The total ministry budget was $500. During 2014, this amount was expended in costs for funeral receptions alone.
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Accomplishments: In June 2014, five 2-member pastoral care teams were formed to help assist the clergy with pastoral care needs. These teams served actively during the summer, including during clergy vacation times. As of December 2014, there are four 2-member teams who continue to actively assist with a large variety of pastoral care needs, and also take weekly and bi-weekly home communion to 2 home-bound parishioners. An updated prayer list is distributed weekly to those who have agreed to offer prayers on behalf of those who are in need. Four funeral receptions were held during 2014, with which the funeral reception volunteers managed or assisted. Planned Initiatives: An expansion of the pastoral care teams, to six 2-member teams, is planned for 2015. As the needs for pastoral care continue to expand within the parish, we believe the addition of trained lay volunteers assisting the clergy with pastoral care will be of benefit to all. Additionally, a review of funeral reception guidelines is being considered. Point of Contact: Jane Perry, ministry coordinator [email protected] or 703-478-0032 Fr. Brad Rundlett or Rev. Leslie Chadwick 703-437-3790 Open Arms Mission: We welcome all who chose to come to worship at St. Timothy’s and especially greet those who may be visiting us or looking for a new church family where they can worship the Lord sincerely and reverently in the company of like minded people who care about them and their families. This is done in person at the doors of the church, by the delivery of a loaf of bread to new members, by remembrance of birthdays and by hosting events that are times of fellowship for the entire congregation. We intend to spread the good news of God’s love for us and to carry out his commandment to love one another as ourselves. Resources and Organization: Jill Cox serves as the Ministry Chair and has served as such for the past three years. Keith Pinkard is the Vestry Liaison. Accomplishments: • During 2014 Open Arms hosted two successful and happy receptions for newcomers to the
church family. • The Ministry Fair in February was a good occasion to showcase the great variety of work
done by the many groups who work to ensure that the church is maintained, the appropriate decorations are in place, hospitality is provided daily and the variety of missions who work both nationally and abroad.
• In September Open Arms hosted the Welcome Home Sunday picnic which brought together people from each of the four Sunday services as well as Cub and Boy Scouts, whose troups we sponsor and who often help us. We joyously welcomed our Spanish speaking congregants from the Misa en Espanol Service who were able to attend.
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• In October the Annual Chili Cook-Off took place. This year a 6th grader was the overall winner as well as winning the “Best Junior Chef” award.
• Birthday cards continue to be sent to all members of St. Timothy’s. Members who have moved away are often contacted with a card or letter and we enjoy seeing them when they visit at holiday times, etc.
• The Greeters and Bread Delivery lists are maintained and activitated and there are numerous occasions on which Open Arms members cooperate with other ministry groups to the benefit of all.
Point of Contact: Jill Cox, [email protected], 703-327-5021 Service Ministry Mission: The St. Timothy’s Service Ministry (SM) honors our baptismal covenant to respect the dignity of every person by exploring opportunities to assist those in need in the name of Jesus Christ. We channel St. Timothy’s resources through education, financial campaigns and the collection of goods and services for worthy causes and organizations throughout the world.
Resources and Organization:
Ministry Chair: Holly Hartge ([email protected]) is chair and has served for two years. She is also the liaison to The Closet. Number of members: There are eight active members. While we experienced no growth in membership this year we were fortunate to recruit Gerritt Peck on the departure of Robert Duchesneau who was a member for 20 years. In addition to Ms. Hartge our membership includes: Shon Beury (representative to LINK), Bobbe Duquette, Michelle Duquette (Recording Secretary), Carolyn Hamm (SM treasurer), Larry Grantham (Vestry Liaison), Jill Norcross (representative to Cornerstones), and Gerritt Peck. Gerritt joined the ministry in 2014 and has taken over the LINK food deliveries. Diana Wright oversaw the Angel Tree project. 2014 Annual Budget: The Ministry received $5,000 from the General Fund in 2014 which was spent as follows:
Warm clothing for the homeless $ 141.89 Cornerstones $2,000.00 HealthWorks of Northern Virginia $1,000.00 Helping Hungry Kids, Reston $ 700.00 Artemis House $ 500.00 Boys Home of Virginia $ 450.00 Foundation for Fighting Blindness $ 50.00 American Council for the Blind (NoVa) $ 150.00 Angel Tree Gifts $ 8.11
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Accomplishments:
• Souper Bowl of Caring: with the assistance of the St. Timothy youth group, Souper Bowl of Caring collected $700 for Helping Hungry Kids on February 2, 2014.
• SM coordinated the signup of Sunday evening dinners for the Hypothermia Shelter for the month of March and prepared and served one meal as a team.
• Lenten Outreach: Collected items for HealthWorks gift bags for newborns program including digital thermometers, diapers, pacifiers, soap and receiving blanket. The goal was items for 60 bags and over 70 were collected.
• Backpack Collection for Cornerstones: In July and August members of the congregation provided backpacks for distribution to Cornerstones clients. Fifty-plus backpacks were collected.
• Vacation Bible School donation: VBS collected over 2,000 diapers for HealthWorks. • LINK Food Drive, September: SM promoted Stuff A Truck drive on September 28. • The Great Harvest Bread Sale was conducted jointly with the Lakota Mission Team; $606.38
was raised in support their annual mission trip to the Pine ridge Reservation in South Dakota. • Food Table Ministry: Partnering with the FTM and its chair Katie Mazza, we supported the
revamp of this outreach to be of better service to our clients, in line with the recommendations of local agencies such as LINK and Cornerstones and other area food pantries.
• Angel Tree: 75 gifts were solicited by Cornerstones for their clients. The congregation purchased gift cards or items for every client. The tree collects mittens, gloves, hats and scarves for Embry Rucker shelter through January 6, 2015.
• Haiti School and Building Projects: Now in our fifth year of support to St. Mathieu’s school in the small village of Chapoteau, Haiti, a four-week education and fund raising program was conducted in April to inform the congregation of progress at the school. Working jointly with the Haiti Mission Team, the initiative raised over $20,000. The funds are used to support 25 primary school students and one college student as well as needed repairs and enhancements to the school’s physical plant.
Planned Initiatives:
• In 2015 the SM will continue to support and participate in the Souper Bowl of Caring, Lenten Outreach, Haiti School Project, Cornerstones backpack drive and Angel Tree project, LINK, The Closet of Greater Herndon (supply volunteers) and other short-term tasks that may be requested. We will continue to work with Food Table Ministry to assist with making the program more efficient.
• The SM plans to meet with the outreach organizations from St. Anne’s Episcopal Church in Reston and Epiphany Episcopal Church in Herndon to explore opportunities to work together on projects of mutual interest.
The SM thanks the Vestry for the funds provided to assist the Service Ministry in its many projects. The Ministry meets on the second Monday of each month at 7:00 pm in room B1 and welcomes new members. Point of Contact: Holly Hartge ([email protected]) 703.318.8292
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Stewardship Ministry Mission: Mission is to develop, support and actively participate in raising awareness of the need of stewardship and pledging for the mission of St. Timothy’s. Resources and Organization: Ministry Chair- As Vestry Liaison, Stephanie Kenis served as the chair for the stewardship committee. This is Stephanie’s first year on the vestry and first year of involvement with Stewardship. Number of members: There were six members of the committee, in addition to the chair. Two other vestry members also worked with the stewardship committee – Bob Henry and Bob Kimmel. In addition, Kathy Lombard, past committee chair, served on the committee along with Matt Schumann, Donna Marie Barrett, and Allyson Showalter. All were very involved and willing to help with thank you notes, volunteering at coffee hour, making announcements in church. 2014 Annual Budget: The budget for the committee in 2014 was $700. We used remaining pledge cards and personal stationary for any printed needs. We spend $170 on posters which are displayed throughout the Narthex and Henry Hall. Donna Marie donated books as gifts for pledging. She also bought stamps to use on the thank you note correspondence.
Accomplishments: Our goal was 100% participation and/or $500,000 in pledges. While we didn’t get 100% participation, we did reach the number of pledges from last year (125) and a pledge dollar amount of $506,000 (up from $387,000 in 2013). In addition, we got approval from the vestry to be provided a list of names of families who pledged so that we could send appropriate thank yous on a timely basis. Stephanie worked with Kevin to get the spreadsheet about every two weeks. We met monthly and usually had at least 4 or 5 people in attendance. We had a ‘thank you!’ cake at coffee hour in November and several committee members were present to hand out books and answer questions about pledging. From our experience in 2014, we are working on a timeline for rolling out future campaigns. Planned Initiatives: In 2015, we plan on the campaign to be a year-round activity. We will be updating our posters throughout the year, including new mission pictures. We hope to sponsor 1 or 2 coffee hours to keep a presence of stewardship in the congregation’s mind. We are also exploring having the author of the book which was given as a gift visit St. Timothy’s. Point of Contact: Stephanie Kenis : 703-850-8104, [email protected]
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Volunteer Coordination and Support Ministry (VoCoSuM) Mission: Members of the Volunteer Coordination and Support Ministry seek to be a resource to individuals and ministries to provide support where possible to the benefit of our entire community
Resources and Organization:
Ministry Chair: Heather Soliday, has served as Ministry Chair for two years. Nikki O’Malley is the Vestry Liaison. Number of members: There are four active members of VoCoSuM. VoCoSum welcomes new members.
2014 Annual Budget: VoCoSum recived a budget of $400 from the General Fund and spent approximately $350. Accomplishments: VoCuSuM sponsored the annual Volunteer Appreciation Coffee Hours for National Volunteer Week in the Spring and will plan on doing so again in 2015. We also sponsored a July blood drive through the Red Cross, and joint Vestry/Ministry Liaison Meetings in March and October. The VoCoSum Ministry also supports the biannual Calendar Summit meeting and the Small Tasks Are Rewarding (STAR) initiative. Planned Initiatives (optional):
Volunteer Appreciation Enhanced Coffee Hours for National Volunteer Week 2015
Point of Contact: Heather Soliday, [email protected], 571-203-1407 or 571-332-7834
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St. Timothy’s Episcopal Church
As people of God we joyfully worship God, spread the Word of God’s
love, treasure all people, and serve others everywhere in the name of
Jesus Christ. Therefore with God’s help, we open our doors to everyone,
open our hearts in worship, open our eyes to the Sprits gifts,
and open our arms to embrace God’s work.
ST. TIMOTHY’S EPISCOPAL CHURCH 432 Van Buren Street, Herndon, Virginia 20170-‐5199
office: 703-‐437-‐3790 web: www.saint-‐timothys.org email: office@saint-‐timothys.org
