Stroma Certification DEA Masterclassfiles.stroma.com/members/ecobuild-2016/ecobuild-2016-dea-mastercla… · Part of our 3 day Ecobuild 2016 CPD Programme Conventions What is in the

© Stroma Certification 2015 | Version 1.0 © Stroma Certification 2016 | Version 1.0 | Page 1

Part of our 3 day Ecobuild 2016 CPD Programme

Stroma Certification DEA Masterclass Presented by Andy Parkin



Welcome

Welcome to Stroma’s CPD session - a DEA Masterclass In this 30 minute session we will cover: 1. Audits – current list of common audit failures 2. New Conventions (if applicable) 3. U-value consultation – what could it mean for audit?

HI



Common Audit Failure Reasons



By far the most common reason for audit failure. Simply NOT submitting the audit or all of the minimum evidence. Will result in the assessor being suspended until they submit the audit or they tell the audit team why they cant submit. Repeated failure for non-submission can result in the assessor being ‘Struck Off’. This is absolutely avoidable and is only down to bad practice.

Why do audits fail – Non-submission



An audit can fail for several technical reasons:

!  The EPC EER is deemed to be more than +/- 5 SAP !  This is culminated score (i.e. the absolute sum of all errors)

!  There is a variance in the recommendations, or inappropriate recommendations.

!  There is a material difference in the EPC. This can be any statement on the EPC: !  Address !  Property description !  Star ratings etc.

Why do audits fail? – Technical Reasons



List of Audit Failure Types – 2016 to date Non-Submission 441 Photos : Date Stamps 107 Age & Dimensions : Calculation (Main) 94

Doors & Windows : Windows - Glazing Type 92

Heating Systems : Secondary Heating Type 87

Heating Systems : Heating Controls (Main) 85

Roof Construction : Insulation (Main) 77

Heating Systems : Boiler Identification (Main) 70

Wall Construction : Insulation (Main) 67

Wall Construction : Party Wall Construction (Main) 63

Wall Construction : Wall Thickness (Main) 54

Heating Systems : Use of PCDF/SAP Tables (Main) 51

Roof Construction : Insulation (Ext 1) 51

Roof Construction : Roof Room Insulation (Main) 50



•  Login to www.stromamembers.net •  Read our technical bulletins •  These go towards your CPD total for the year •  There are also CPD documents for each common audit failure

point •  These also contribute towards your annual CPD total •  Download our recently rewritten RdSAP manual •  If you have an iPad or other tablet, you can save these

documents to your device and use them when needed in the field

Help and Support



Preventing audit failure



Key Point – Evidence

Evidence should be collected and stored: !  Site notes !  Floor plans !  Photographs !  Documentary Evidence !  Supports the findings of the EPC !  Supports the DEA at audit !  Supports the DEA if a complaint is received !  Useful for historical reference

!  When returning to the property !  Or similar property on the same site



!  All evidence must be kept for 15 years !  All evidence must be retrievable during this time:

!  Do you have a system to store and retrieve the information quickly !  Is all evidence relevant to each survey? Is it organised? !  Mixed up evidence will result in audit failure

!  All evidence must be backed up:

!  To allow retrieval in the event of fire, theft or flood

!  Lost evidence is a common reason for audit failure: !  Not an acceptable reason !  Evidence wasn’t suitably backed up

Key points – Evidence Storage



Backing up evidence is Key

Stroma supply Tracker Mobile tools to achieve this goal: !  Quick and simple solution via iPad data and evidence collection !  Saved locally to your iPad device !  Saved in the OSA15 cloud back up system with Stroma !  Saved and backed up for 15 years !  All evidence is easily accessible via Desktop Tracker and Tracker

Mobile software !  Fast and easy audit process. !  Higher pass success rate

Tracker Software



General tips for passing audit 1.  Submit all audit information on time – ideally ahead of time so

we can resolve any issues 2.  Ensure all minimum evidence is supplied 3.  Ensure evidence is of sufficient quality and relevance to allow

an auditor to complete the audit and come to the same decision as you

4.  Read the DEA technical bulletins when they are released 5.  Use www.stromamembers.net to your advantage 6.  Download the documents to your PC and/or tablet for

reference on site

Passing Audit



Conventions 8.2



Conventions

What are the Conventions? They are a set of rules that, if followed correctly, will result in a standardised approach for completing assessments. Should result in a repeatable process and outcome. Why do they change? !  In order to improve the repeatability of the EPC !  When refinement is requested/required !  Where further clarification is required !  Where it is noted that a convention needs to be created



Conventions

What is in the new conventions? The major changes will be relating to known u-value use, shared PV systems, dwelling separations, unknown thicknesses of insulation, and rules around entering foam insulation. We can only publish the conventions once DCLG have approved them and written to Schemes. This is to ensure that DEAs start using conventions at an agreed point in time.



Conventions

What is in the new conventions? As soon as Stroma has the approved convention document and the letter from DCLG, we will release:

!  The document and letter !  A technical bulletin covering the changes !  CPD sessions and online CPD to help members use the conventions

It is important that members read these and complete the CPD.

You will be more likely to pass audit if you are ready for new conventions.

Stroma CPD is free to all members.



What you can do today



Discuss our Tracker & Tracker Mobile software

Speak to us about membership

Grab a drink from the bar

Apply to our DEA Certification scheme at www.stroma.com



Does your current Scheme do all of this for you for free? Its free to join Stroma – we can begin the process for you today. Speak to a member of the team today!

Conclusions…



Our 3 day Ecobuild CPD Programme Discover our other CPD sessions during Ecobuild… !  DEA Audit Masterclass !  Private Rented Sector (Legionella & Inventory) !  ISO 9001 and 14001 Certification !  Electronic Data Capture !  Group Competency Scheme !  New DEA Scheme Operating Requirements !  Plus seminars in North Gallery Room 19



Any questions?



Thank you for your time 0845 621 11 11 | [email protected] www.stroma.com

Documents

Stroma Certification DEA Masterclassfiles.stroma.com/members/ecobuild-2016/ecobuild-2016-dea-mastercla… · Part of our 3 day Ecobuild 2016 CPD Programme Conventions What is in the