Strengthening Results Management in Support

of Poverty Reduction

Project TeamADB TA 4860MEDT, Dushanbe 13 June 2007

What is Results-Based Management?

• “A management strategy focusing on performance and achievement of outputs, outcomes and impacts.”

Strategic goal Impact

OutcomeNeed

InputsPrograms Projects Activities

Outputs

Strategic goal Impact

OutcomeNeed

InputsPrograms Projects Activities

OutputsInputsPrograms Projects Activities

Outputs

Why Result Monitoring is Important?

• RMS is new concept in Central Asia including Tajikistan

• A Powerful Public Management Tool• Collecting and analyzing performance

information to track progress toward planning result

• Achieving result is known until it is measured

• Keeping informed policy makers of the success or failure of programme for timely intervention

• Assessing and learning for result monitoring is a highly proactive, forward looking process

The Power of Measuring Results

• If you do not measure results, you cannot tell success from failure.

• If you cannot see success, you cannot reward it.

• If you cannot reward success, you are probably rewarding failure.

• If you cannot see success, you cannot learn from it.

• If you cannot recognize failure, you cannot correct it.

• If you can demonstrate results, you can win public support

Source: Adapted from Osborne & Gaebler 1992

Results Monitoring

• Usually covers all levels: national, sectoral and oblast.

• At each level the system includes outputs, outcomes and impacts.

• Clear linkage needed between the targets agreed, intermediate (input and output) indicators and final (outcomes and impact) indicators.

RMS Key Processes• Identifying objectives and developing

strategies.• Determining expected results and

selecting performance indicators• Developing performance monitoring

systems • Analyzing and reporting on results

achieved vis-à-vis expected results• Integrating evaluations to provide

complementary performance information

• Using performance information for internal management accountability, learning, and decision-making

Communication

Database/MIS

Projects/Programmes

Policy Analysis/

ImpactAssess

Public

ExpenditureTracking/

MTEF

Poverty Monitoring

PRSMonitoring

Key Principles in Monitoring System

• Country owned and led.• Enhanced accountability• Medium term perspective is

important.• Clear objective with reduced

fragmentation of monitoring.• Focus on indicators that have

been agreed.

Output of Our TA

• Assessment of Result Management Capacity

• Design of a PRS results and monitoring framework

• Application and Testing of the System

• Refinement based on Assessment

Progress of TA To date• Work Plan has been agreed by tripartite• Rapid Institutional Assessment and

SWOT analysis for MEDT• RBM Glossary• Basic Training for the Department

started• Consulted stakeholders and from July

onwards participants from them will be included in the training

• Selecting of the prioritized indicators in consultation with partners is in process

Refine &Refine &SustainSustain

ImplementImplement

BaselineBaselineDataData

Set targetsSet targets

AgreeAgreeWhat toWhat tomonitormonitor

ReadinessReadiness

Select CoreSelect Coreindicatorsindicators

UseUseFindingsFindings

DesignDesignSystemSystem

Adapted from Kusek & Rist, World Bank 2004.

Institutional AssessmentOverall Process

Assess ReadinessMap stakeholders & existing

monitoring systems.SWOT analysis.

Assess ReadinessMap stakeholders & existing

monitoring systems.SWOT analysis.

Assess current capabilitiesAnalyse poverty monitoring

capabilities.Review reporting processes &

feedback into government plans and policies.

Assess current capabilitiesAnalyse poverty monitoring

capabilities.Review reporting processes &

feedback into government plans and policies.

Develop common approachDevelop consensus with government

and others on best approach for poverty monitoring system.

Develop common approachDevelop consensus with government

and others on best approach for poverty monitoring system.

Government Monitoring NeedsGovernment Monitoring Needs

MEDT Monitoring Department: •Role

•Goals•Strategies •Outputs

MEDT Monitoring Department: •Role

•Goals•Strategies •Outputs

Department & Division activitiesDepartment & Division activities

Organisation StructureOrganisation Structure

Number of personnel required Number of personnel required

Existing competenciesExisting competencies

Competencies requiredCompetencies required

Competency gapCompetency gap

TrainingTrainingRecruitmentRecruitment

MEDT Monitoring Department Institutional Assessment

PRSPPRSP

Existing personnel numbersExisting personnel numbers

Staffing gapStaffing gap

OptionsOptions

NDSNDS

Other agencies:•Ministry of Finance

•Goskomstat/Goskominvest

•Sector ministries•Donors

Other agencies:•Ministry of Finance

•Goskomstat/Goskominvest

•Sector ministries•Donors

Other professional development activities

Other professional development activities

Other MEDT Departments:•Forecasting

•PIP•Macroeconomic

Other MEDT Departments:•Forecasting

•PIP•Macroeconomic

Key Challenges• Aligning outputs with strategic

outcomes• Effective Coordination between key

stakeholders• Competing demands for donor

assistance.• Affordability & practicality of

measuring PRSP indicators.• Analytical capacity• Data quality, frequency, reliability.• Drawing lessons and applying learning

Monitoring is not Techniques but Politics

• Ownership by the country• By commitment in the

national budget• Political Commitment

Stakeholders

PRSM&E system

Stakeholders

Policy Makers

CoordinationGroup

(chain link)

Pro-Poverty Growth

• It is a moral obligation• It is not just a well-being but a

well-being of lowest strata of poor population

• PRS Monitoring not as additional burden for line ministries but as main policy agenda

• PRS has become national development path

What do we need from You

• Support for a coordinating body with the Monitoring Department of MEDT as Technical Secretariat

• Direct your staff to regard this work as highly important as it is a critical policy agenda as agreed at a national level

• Encourage your relevant staff to attend our training programme