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2 5 t h A N N U A LC O N F E R E N C E
1 0 . 1 5 a m1 9 J U L Y , 2 0 1 4
AGM BOOKLET
Strengthen ingexcellent governance
for improvedstudent outcomes
For attendees of the 25thNZSTA Annual General Meeting
what’s inside MeMo froM the President of nZsta01 Memo from the President of NZSTA
02 2013 NZSTA Board Members
02 NZSTA Regional Chairs
02 National Office Staff
03 Northern Hub Staff
03 Central North Hub Staff
03 Central South Hub Staff
03 Southern Hub Staff
04 AGM Agenda
04 Minutes of the NZSTA Annual General Meeting 2013
11 AGM Voting Procedure
12 Remits
13 Notes
NEW ZEALAND SCHOOL TRUSTEES ASSOCIATION
TO: Member Boards of NZSTA FROM: Lorraine Kerr MNZM, President, NZSTA DATE: July 2014 SUBJECT: NZSTA Annual General Meeting
Welcome to the 25th NZ School Trustees Association Annual General Meeting.
In this booklet you will find:
Q Lists of NZSTA Board, Regional Chairs and staff members. Q AGM Agenda. Q Minutes of the 2013 Annual General Meeting. Q Notices of Motion (remits) to be considered.
Please ensure your voting delegate has collected his/her voting pack from the conference registration area prior to the AGM.
The NZSTA Board has proposed two remits for consideration at the 2014 Annual General Meeting.
Q The first is to remove the definition of ‘National Provision of Services’. This is because the former National Provision of Services Strategy has been incorporated into the newly revised NZSTA Strategic Plan and Policy Framework. Inclusion of the term in the constitution is therefore redundant.
Q The second is to change the definition of the phrase ‘board of trustees’ to include those boards who are constituted under Part 12a of the Education Act 1989.
A third remit has been proposed by member boards of Waitati School and Musselburgh School.
Other important business of the AGM includes:
Q To receive and consider the annual report of the NZSTA Board. Q To receive and consider NZSTA’s annual financial statements. Q The appointment of the Auditor. Q The setting of the NZSTA membership fee.
I’m looking forward to seeing you at the AGM.
Regards, Lorraine Kerr, MNZM, President, NZSTA
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2013 NZSTA Board MembersLorraine Kerr, MNZM PresidentIan AlexanderChris Haines, QSM
Leayne HuiruaHali OsborneTe Orohi PaulMaata Wharehoka
NZSTA Regional ChairsNorthland Jan Hewitt [email protected] Ian Marshall [email protected] Graeme Dewhurst [email protected] of Plenty Angela Hayden [email protected] East Sonya Hapi [email protected] Central West Jocelyn Merwood [email protected]/Wairarapa Grant Reese [email protected] Tony Deavoll [email protected] Alec McNeil [email protected] Steve Coombe [email protected] Southland Chris Haines, QSM [email protected]
National Office StaffRay Newport [email protected] Davies [email protected] Hines [email protected] Williams [email protected] Marron [email protected] Smit [email protected] Dixon [email protected] Crisp [email protected] Hall [email protected] Bates [email protected] Lindstrom [email protected] Williams [email protected] Calder [email protected] Hegarty [email protected] Curley [email protected] Shorland [email protected] Mulligan [email protected] Innes [email protected] Newton [email protected] Raitt [email protected] Buckley [email protected]
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Northern Hub Staff – Northland, Auckland RegionsChris France [email protected] (09) 579 0106 (021) 979 286 PDASam Lees [email protected] (09) 965 4075 (021) 979 201 PDAEric Woodward [email protected] (09) 420 8312 (027) 434 2377 IREvana Belich [email protected] (09) 579 0107 (027) 430 6678 IRWayne Parkinson [email protected] (09) 421 1820 (027) 444 4510 IRDiane Squire [email protected] (021) 979 247 HRSei Brown [email protected] (021) 979 381 HR
Central North Hub Staff – Waikato, Bay of Plenty, Central East RegionsDiane Carson [email protected] (07) 839 2402 (021) 979 602 PDAAlison Watkins [email protected] (07) 839 2402 (021) 979 250 PDAKate Lethbridge [email protected] (07) 839 2401 (027) 683 7863 IRAllan Hughes [email protected] (021) 979 310 HRMandy Pol [email protected] (021) 979 192 HR
Central South Hub Staff – Central West, Wellington/Wairarapa RegionsSue Cotter [email protected] (04) 560 2942 (021) 979 359 PDABirte Webb [email protected] (04) 560 2942 (021) 979 144 PDABrian Ahern [email protected] (06) 354 0060 (027) 280 3201 HRErin Walter [email protected] (04) 928 0081 (027) 450 0937 IRJuliette Darnley [email protected] (021) 979 240 IRSteve Jamison [email protected] (021) 979 158 HR
Southern Hub Staff – Canterbury, Otago, Southland RegionsCarol Burton [email protected] (03) 386 3400 (021) 979 345 PDAOwen Edgerton [email protected] (03) 236 8114 (021) 979 420 PDAKirsty Macnab [email protected] (03) 386 3401 (027) 431 9103 IRLynne Guy [email protected] (03) 474 1264 (027) 444 0222 IRPeter Hall [email protected] (027) 443 9919 IRRosemary Lynn [email protected] (03) 540 3004 (027) 444 4508 IRJane Pridham [email protected] (021) 979 320 HRGlen Rutherford [email protected] (021) 979 987 HR
PDA: Professional Development Adviser IR: Industrial Adviser HR: Human Resources Adviser
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aGM aGenda1. Welcome
2. Apologies
3. Minutes of the 2013 Annual General Meeting
4. Matters arising from the minutes
5. Annual report received
6. Annual financial statements received
7. Appointment of Auditor
8. Appointment of Scrutineers
9. Notices of Motion
a) Voting procedures
b) Remit 1
c) Remit 2
d) Remit 3
Present:Lorraine Kerr President (Chair)Leayne Huirua National BoardChris Haines National BoardIan Alexander National BoardHali Osborne National BoardJan Hewitt National CouncilGraham Henricksen National CouncilGraeme Dewhurst National CouncilJeannette Mackenzie National CouncilKiri Diamond National CouncilJocelyn Merwood National CouncilTony Deavoll National CouncilGrant Reese National CouncilCaroline Rickerby National Council Malcolm Jones National CouncilApril Tauelangi Te Koru PuawaiIan Kaihe-Wetting Te Koru PuawaiRay Nelson KaumatuaEliza Nelson Kuia
Alan Knowsley Legal Adviser
Trustees representing 261 NZSTA member boards
Minutes of the nZsta annual General MeetinG 2013 Held 10.00am Saturday 20 July 2013, SkyCity Convention Centre, Auckland
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1. WelcomeLorraine welcomed members and introduced those sitting on the top table.
Moved Lorraine KerrThat the agenda noted in the AGM handbook be approved. Agreed
Moved Lorraine KerrThat Colin Davies, Owen Edgerton and Peter Murphy be appointed as scrutineers for any voting. Agreed
2. ApologiesNil
3. Minutes of the 2012 AGMMoved Lorraine Kerr That the Minutes of the 2012 AGM be taken as read and adopted. Agreed
4. Matters ArisingNone.
5. Annual ReportMoved Graham Henricksen seconded Jocelyn MerwoodThat the 2012 Annual Report be taken as read and adopted. Agreed
6. Annual Financial Statements Moved Te Orohi Paul seconded O’Sonia HotereniThat the audited Financial Statements to 31 December 2012 be received and approved. Agreed
7. Appointment of AuditorMoved Lorraine Kerr seconded Chris HainesThat BDO Wellington be appointed the Association’s Auditor for the 2013/2014 financial year. Agreed
8. Report from NZSTA National Council Moved Malcolm Jones seconded Grant Reese That the National Council report be taken as read and accepted.
Malcolm fully supported the move for NZSTA’s governance system to return to the National Board and regional chairs structure.
April Tauelangi enquired as to when the National Council approved the draft Constitution, and the chair ruled the question out of order.
There being no further discussion the motion was put and Carried. (April Tauelangi, carrying 17 votes, voted against the motion.)
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9. Remit from the NZSTA National Board
“That the 2011 NZSTA Constitution be replaced with the 2013 NZSTA Constitution.”
The chair invited discussion from delegates on the remit.
Delegate #187, Lisa Anglesley Q Concern re timeline, insufficient consultation and not all are familiar with the clauses, but supports
governance model reasons.
Delegate # 176, April Tauelangi, Waikato Q Queried process and when the draft was approved by the National Council. Q Noted that Te Koru Puawai had not been given sufficient time to contribute to the discussion around the
constitutional changes. Q Te Koru Puawai is not opposed to change, but to what was seen as a rushing of the process. Q Te Koru Puawai sits at the National Council table so has effectively only had one meeting to find out from
the National Board the intent of the document. Q While Te Koru Puawai asks the membership to vote against the remit, it was not opposed to change
and sought to revisit the proposal in 2014 with a document contributed by TKP and Maori through consultation.
Response from the Chair: Q Lorraine Kerr noted the constitutional change had been a work in progress over the last 18 months. Q July 2012 was the beginning of the journey when the National Council, which represents members’
views, requested a self-review of the effectiveness of the National Council and members’ representation. Q In August the National Council put out a paper which went to the regional chairs with desired outcomes
and agreement in principle. Q Every member of the National Council and Te Koru Puawai had every opportunity to participate. Q In September 2012 the National Board prepared a further paper around practical issues and options, with
desired outcomes, and referred that to the National Council and regional chairs. Q In October the National Board and National Council met to address and discuss preferred options and
processes with agreement to proceed and proposed changes. Q In November the National Board met with the regional chairs and presented the same document to
ensure all received the same messages. Q January/February 2013 an article was produced in STAnews with the background on proposed changes
and reasons as a result of the previous year’s meetings. Q February the National Board, National Council and regional chairs met to discuss the draft constitution
with the desired outcome of a conference remit. Q The proposed constitution was tabled at the regional chairs’ meeting in March 2013 and member boards
informed through STAnews about the proposed changes, with questions and answers. Q In April the AGM remit was circulated. Q STAnews in May and June contained further articles, as did regional newsletters in terms one and two of
2013.
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Delegate # 137, Te Orohi Paul, BOP Q Most of the kura in our region have had constitutional discussion and feel the changes provide
appropriate representation as a Maori school. Q Clause 8 of the constitution provides Maori representation and clause 13 identifies what that means. Q The biggest risk for schools in New Zealand is about equality and that is what the constitution does. Te
Koru Puawai has made us subservient and we need to fly.
Delegate # 188, Taime Samuel Q Where is the equality for Pasifika people? We need to review this constitution and include our Pacific
Island people.
Delegate # 224, Adele Geradts Q We have three new trustees and concerned that the proposed changes remove regional representation. I
am for equality and believe the regions have an equal voice.
Response from Chris Haines: Q With the removal of the National Council there is going to be a strengthening of the relationship with the
regional chairs’ group. Q The current three tiered representation was confusing as to the roles of each.
Delegate # 238, Mary Jensen, Waikato Q Having a National Council is achieving balance on the Board and regional representation. Is there any
reason why all those delegates could not come from one particular area rather than having that regional representation?
Response from Chris Haines: Q Section 6 of the new constitution provides more onus on the regions to have their own rules and they will
include engagement with the National Board.
Response from Lorraine Kerr: Q The National Board suggested the system we have is too cumbersome and was not representing the
diversity of your views.
Delegate # 180, David Freeman, BOP Q I have learned more about NZSTA in the last two days than I have in the last two months. Q I have not had access to the information circulated and feel ill informed to make a decision for change.
Delegate # 209, Anna Swindells, BOP Q I applaud the change – too many cooks waste money and time. Q You have clearly outlined the consultation process and it would be a hand-brake to have to delay this
another year with all the time that has gone into this process.
Delegate # 197, Peggy Burrows, Canterbury Q As a principal, appreciates the work boards do and commend the National Board for presenting the remit
and the huge amount of consultation. Urged trustees to trust their President and experienced national representatives and noted further changes could be made in 2014 if necessary.
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Delegate # 129, Larry Jessup, Central East Q The proposed changes are a return to the past structure of National Board and regional chairs. Q I do not see the words “equality” or “representation” in the proposed constitution, nor clear processes or
who will be on the National Board. Q We do not believe we have Maori representation under this new constitution. Q Not enough time with the elections and new trustees.
Delegate # 214, Anna Heinz, MNWC Q Referred to clause 8 (a) (ii) – “a reciprocal exchange of representation on the governing bodies of the
Association and Maori representation organisation” – and asked how members could be assured that the Maori representation is truly representing Maori?
Response from Lorraine Kerr: Q We have had consultations with several organisations representing Maori. Q Regarding equality, we do need to find an equal way of coming together. This is the beginning of that
journey and it will not be easy, but it is time we start working directly with Maori trustees about what they need and how we can better support them.
Delegate # 145, O’Sonia Hotereni, BOP Q We are a new board – contacted NZSTA, Lorraine, Te Koru Puawai and sought the information we
needed to make our own decision. Q Section 13 gives us equality and the right to put someone in one of those positions.
Delegate # 165, Hone Te Rire, Waikato Q Acknowledge the mahi the National Board has done to this point. Q Te Koru Puawai Maniototo supports the remit, which gives us equality and representation – all of us as
trustees. Q It will make NZSTA efficient, effective and a well oiled machine that will do the business for us. Q The Minister talked about the way forward and it is up to us to make sure we are getting our act together.
This constitution will make sure we have our act together and can move forward as a well oiled machine. Q If we want to talk about equality and representation we need to stand up and be counted and this
constitution will move us forward.
Delegate # 220, Jacky Stafford, Central East Q I was elected to the National Board three years ago and found it very confusing as to what the National
Council and National Board’s roles were. We have working parties which are strategic in my mind and should be the role of the National Board.
Q We need to think about the future and this is our governing body – we are here because we are trustees and they need to be lean and mean. The proposed changes make us work far more professionally – don’t go back, go forward and work with this new constitution.
Delegate # 121, Christine Nijdam, MNWC Q Perhaps there needs to be an amendment that the National Board will consult with the regional
executives or regional chairs.
Response from Chris Haines: Q I ask you to trust us that we are listening to your concerns – regional rules will include clear
communication between regional executives and the National Board.
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Delegate # 133, Kirk Smith, Northland Q There has been ample communication as far as my board is concerned. Q Commends the Council and Board for making the organisation more efficient – too often governing
bodies get mired down and will not change.
Delegate # 192, Diana Kohu, MNWC Q Queried clause 13(b) regarding revoking Maori representation on the Board and co-opted members.
Lorraine Kerr noted that part of the difficulty is connecting all the clauses so one specific clause could not be read in isolation from the other clauses in the constitution. She noted the process is not intended to hinder the way forward and there would be further opportunities at future AGMs to make further amendments as necessary.
Delegate # 190, Malcolm Jones, Southland Q The National Council appointed this Board so we have to trust them. Q Most of the regional chairs were at the meeting and are on the National Council. Q It is a matter of trust and there is Maori representation.
Delegate # 104, Jan Hewitt, Northland Q The current structure does not work – going forward the regional chairs need to have a direct link to the
National Board and then taking that link back to the regional executive. Q If we do not go forward and restructure we will go around in circles and we need to succeed for our
tamariki.
Delegate #187, Lisa Anglesley Q Appreciates discussion, but still concerned with length of time to consult and new trustees being rushed.
Delegate146, Grant Reese, Wellington/Wairarapa Q We talk about representation and being there for our schools. If I have a question I contact the 0800
Helpdesk; if it is about representation we have this incredible leader in Lorraine Kerr, who is more than willing to have a chat. We do not need that layer; we have had 18 months of discussion after discussion – we can go on for another 18 months or four years but what are we going to achieve? We want outcomes – it is not about the Board, it is about us. We have faith in them to get the governance side right, and it is up to us to get out there and do it.
Delegate #134, Graham Henricksen, Auckland Q Clarification about regional chairs – there is an implication that the current constitution is the one that
currently exists. It is signed by the regional executives so as a past regional chair we were operating in our own environment as part of NZSTA, but it did not give us any voice.
Q How is the proposed constitution going to improve issues around voice, communication and representation? I see a level of governance has been removed and have no problem with that.
Q I would like Chris Haines’ comments re communication recorded in the minutes.
Delegate # 177, Janine Foster, Wellington/Wairarapa Q Big onus on new boards and new chairs to find out what has been happening locally. Also onus on
outgoing boards to ensure new boards are up to date with what has been happening. This has happened in some places, but not others.
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Delegate #140, John Hall, Auckland Q I issued a challenge to Lorraine Kerr years ago to increase the number of trustees attending conference,
and this has been achieved, with over 800 at this conference. Q Schools in Auckland are not represented well by the regional chairs, and I feel there should be more
regions in Auckland. Q It is time Maori was included in the constitution – still unsure how to vote.
With the approval of the meeting the chair gave speaking rights to Walker Ale of Otara School, who spoke on equality relative to Samoan trustees.
Delegate #176, April Tauelangi, Waikato Q Te Koru Puawai thanks the membership for their korero. Q We agree with the process of change and there is much in this constitution that we support. However, we
still ask for time for the consultation process. Q We sought permission from NZSTA to circulate our views but were denied.
Delegate #209, Anna Swindells, BOP Q I have written constitutions for other organisations and the changes you make today are not set in stone. Q The constitution is a living document – NZSTA needs to find its quirks, see them, observe them and
come back next year with any refinements, if necessary. Te Koru Puawai could also do that. Q Be brave, move forward and let it become a living document, and then review it and improve it.
Delegate #227, Stephan Rattray, Kaikoura Q I have listened and thought and seen what has happened and would like to share an analogy with Team
NZ – they changed a keel into a wing and can now fly. NZSTA needs to remove what is holding it back and that will allow it to fly.
Delegate #243, Feeonaa Wall, Auckland Q As a new trustee, I am trying to get my head around the constitution and this remit. Q Support the need for fine tuning and asked by the school to support the remit. Q Encourage any future amendments to include Maori and Pasifika. Q To move forward we are walking backwards into the future, always mindful of the past.
Comment by Lorraine Kerr:In Section 20c of our current constitution it says any resolution amending the constitution shall require a two-thirds majority of voting delegates. We currently have 265 voting delegates.
The remit was put to the vote, and scrutineers collected the voting papers.
Chris Haines passed a vote of thanks to Lorraine Kerr and Ray Newport for their excellent work in securing funding to enable NZSTA to operate as the professional development provider to all New Zealand trustees. Carried by acclamation
Results: 239 votes 200 for the motion 38 against the motion 1 abstain
The Motion was declared Carried by acclamation.
There being no further business the meeting was declared closed at 12.05pm.
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Q Voting delegates will have collected their delegate number prior to the meeting. Q Apart from NZSTA Board, only nominated voting delegates may speak to the meeting (see 17(b)(i))
unless given speaking rights at the decision of the meeting). Q A delegate wishing to speak from the floor should stand and make their way to a microphone. Q At the microphone, the delegate must hold up their voting delegate number and wait for recognition by
the chair before speaking. Q The delegate must clearly state his or her name in full and the name of the board he or she represents. Q No voting delegate shall speak in debate more than twice on the same question or nomination, with the
first presentation limited to two minutes and the second to one minute. Q No voting delegate shall speak a second time on the same question or nomination until all other voting
delegates have had an opportunity to speak once. Q Discussion on a proposed topic shall be limited to 15 minutes. Q Debate on any amendment to any resolution, including any amendment to that amendment, shall be
limited to five minutes. Such time is not to be counted in the time allotted to debate on the resolution itself.
Q If continuation of a debate on a proposed amendment to the remit or remit itself is desired, a motion may be passed by a majority vote to extend debate for no more than six minutes. A separate motion is required for each such extension of discussion time. The majority will be taken by the persons at the AGM with each person having one vote.
Q No amendment to a resolution may be introduced until it has been submitted in writing at the rostrum. Q The chair may call upon NZSTA staff members, and/or members of the NZSTA Board to provide
delegates with essential information regarding remits and amendments.
aGM VotinG ProCedure
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reMitsRemit 1: That the definition of ‘National Provision of Services’ be removed from the constitution, and in 3(b) the words ‘National Provision of Services Strategy’ be replaced with the words ‘Strategic Plan’.
Explanation: The National Provision of Services document no longer exists as a separate document. It has been integrated into the NZSTA High Expectations, High Trust, High Transparency, High Accountability (H-ETTA) Policy framework as part of Policy #13 NZSTA Programmes and Services (see http://www.nzssta.org.nz/about-nzsta/nzsta-policies/).
A consultation draft was notified to member boards in February 2014 and adopted at the following NZSTA Board meeting.
Moved by: NZSTA BoardSigned: Lorraine Kerr (President)
Remit 2: That the definition of ‘Board of Trustees’ be amended to read:“means any board constituted under Pt IX and Part XIIA of the Education Act 1989 and any amendment or enactment in the substitution thereof”.
Explanation: NZSTA’s mission is “To lead and strengthen school governance in New Zealand”.
The NZSTA Constitution currently specifies that membership is open to boards of trustees constituted under Part 9 of the Education Act 1989. Part 9 relates to state and state-integrated schools.
Part 12A of the Education Act allows the establishment of Partnership Schools Kura Hourua. This amendment will make boards of trustees of Partnership Schools Kura Hourua eligible to be members of NZSTA.
NZSTA believes that students in all state-funded schools deserve a high-quality education. This includes a governing body that has high quality support to make effective decisions in the best interests of their students. This means that boards of trustees of Partnership Schools Kura Hourua should have access to the supports provided by NZSTA membership.
Moved by: NZSTA BoardSigned: Lorraine Kerr (President)
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Remit 3: The Waitati School Board of Trustees move that NZSTA desist in any declaration of support of the new IES initiatives until:
Q A majority of Boards of Trustees support it, and Q Evidence can be demonstrated that the IES initiatives:
a. Are designed through a transparent and collaborative process with the sector, including Boards of Trustees:
b. Will not use National Standards data to determine criteria or resourcing.c. Will be underpinned by sound evidence, showing they directly benefit children’s learning, including
that of priority learners.Explanation: Following the NZSTA memo regarding Investing in Educational Success (IES), the Waitati School Board of Trustees (WSBT) discussed concerns regarding this correspondence, they include:
4. The WSBT are disappointed that the memo arrived from NZSTA that supported a policy that provided little detail outlining IES.
5. While we appreciate the need for initiatives to start at concept level, we are not confident that NZSTA have the necessary information to ascertain the validity of the initiative in order to fully support it at this stage in the process.
6. We are not clear what procedures were followed to ensure that NZSTA’s support for IES represented the accurate voice of its members.
7. Given the lack of detail available, we believe it is more appropriate for NZSTA to withhold its support until more appropriate and detailed evidence and information is disseminated to its members and feedback from its members is gathered in order to ascertain their collective voice.
Moved by: Waitati School (#3857) Board of Trustees
Signed: Dr Boris Baeumer (Chairperson)
Seconded by: Musselburgh School (#3779) Board of Trustees
Signed: Dr Andrew Gorman (Chairperson)
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notes
www.nZsta.orG.nZ
NZSTA Contact Details:Phone: 04 473 4955
Facsimile: 04 473 4706Helpdesk: 0800 782 435 / [email protected]
Professional Development: 0800 782 872 / [email protected] Human Resources: 0800 782 470 / [email protected]
