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Collaborative Planning – iterative and linked process
Stabilise - Improve
Agreed set of objectives
Generate 6 week look ahead detail -
Daily
Weekly detailed Planning
Create the Collaborative Plan –
Weekly & Daily
Capture & review reasons for incomplete activities as opportunity for problem solving
Capture & review interfaces, improvement requirements, bottlenecks, MRN’s.
Identify opportunities, risks and areas for focus improvements –Contractor engagement.
Process Improvement
Activities
Areas Alignment – Plans to Protect
Stabilise - Improve
Design LogisticsProcurement
Contractors Construction Management
Senior Management
Areas wrapped into the overall Collaborative Plan and actions.
Collaborative Planning :-
All Projects have a ‘’Project Programme’’ However
Is it pulled apart to look at what it really means?
Does everyone get into the detail?
Often pulled together by the planner based on estimates, quotes and different inputs
Likely to have buffer, sequential events, estimates not real timings, contingencies etc
Collaborative Planning :-
Tool to visualise / generate the programme – align to objectives
Challenge and identify opportunities / issues
Work through interface requirements
Develop a new compressed and optimised plan / sequence of events
Generate Action plans to ‘’Protect the Plan’’
Ensure all areas and contributors are involved.
Feedback to confirm alignment to objectives
Identify measures to monitor progress
Issues and actions for areas
Resource schedules and visual management to support the delivery
Issues captured through the process and grouped into areas
Strategy Deployment……example….
Objective – minimise public & staff disruption
Approach – Collaborative plan with contractors to establish optimum process, sequence, MRN’s and logistics.
Opportunities eg. curing times, zoning, shift sequencing, actual process times.
Leadtime reduced from 11 days down to 6 days.
Strategy to Site - Weekly & Daily Production Planning & Control
CLUSTER / WORK AREA - PRODUCTION PLANNER & PERFORMANCE MONITOR Week No. / Date:
CONTRACTOR Saturday Sunday Monday Tuesday Wednesday Thursday Friday
Labo
ur
Mat
eria
ls
Plan
t
Info
rmat
ion
Perm
its
Logi
stic
s
H&
S
Ref. No.
Non Completion
CodeOutline of Issue Time Lost
(mins)Action to Resolve Owner
Target Date
Status
1
2
3
1
2
3
1
2
3
MAKE READY NEEDS ISSUES, LOSSES & ACTIONS
Plan
Actual
Weekly Collaborative Integrated PCS Plan + Make Ready Needs Action Monitor
Weekly Operation:- Collaborative plan logged on Production Plan board
Daily Operation:- Daily shift brief (15 mins, either start or end of shift)
- Around board, session run by the construction manager.
Collaborative Planning – clarity of focus
Stabilise - Improve
Agreed set of objectives
Generate 6 week look ahead detail -
Daily
Weekly Detailed Planning
Create the Collaborative Plan –
Weekly & Daily
Capture & review reasons for incomplete activities as opportunity for problem solving
Capture & review interfaces, improvement requirements, bottlenecks
Capture & review reasons for incomplete activities as opportunity for problem solving
Process Improvement
Activities
Strategy Deployment through Collaborative planning
• Senior Management set objectives
• Deploy objectives into teams & areas.
• Develop current state – where are we now?
• Improve the programme – Protect it.
• Process Improvements directed to support it
• Regularly review – make it visual & measure it
Identify a key area of a project and could this process be applied?