Strategic Planning Summit GAP/Committee Chairs/IE December 5, 2014 1

1

Strategic Planning SummitGAP/Committee Chairs/IE

December 5, 2014

2

WELCOME AND

INTRODUCTIONS

Strategic Planning SummitGAP/Committee Chairs/IE

December 5, 2014

3

Mission Statement

Mission College's first priorities are students, their learning and their success.

Our College serves the diverse educational, economic and cultural needs of the student population of Santa Clara, the Silicon Valley and our global community by providing associate degrees, transferable, career and basic-skills courses and programs, as well as opportunities for life-long learning.

4

Mission Statement (cont’d)

Through participatory governance in support of our first priorities, Mission College systematically commits to evaluating and improving educational programs, technological resources and student support services by making informed decisions, allocating resources and establishing institutional policies and procedures.

Approved by BOT 2010 and reaffirmed by GAP 2011 & 2012

5

College Strategic Focus Areas

Community Life, Outreach and MarketingCurriculum and Program ImprovementEconomic Development and SustainabilityK-12 and Higher Education Articulation and

PartnershipsLeadership and Professional DevelopmentStudent Learning, Completion, and

Institutional AccountabilityTechnology

6

Board of Trustee Goals

Upon receiving data regarding career training programs, including completion and transfer rates, discuss potential enhanced support for such programs.

Schedule a presentation regarding the District’s pension plans, including how the plans are funded at the present time and into the future.

After receiving appropriate data, continue discussion of issues relating to enrollment, class scheduling, waitlists, and potential actions to address the issue of scheduling class offerings to meet student demandsK-12 and Higher Education Articulation and Partnerships

Continue to receive regular reports on West Valley College’s and Mission College’s responses to the recommendations of the Accreditation Visiting Teams, and receive a final report on or about March 15, 2015.

7

Alignment: Board Goals and College Goals

Rubric No stars ( ) – no alignment 1 star (*) – slight alignment 2 stars (**) – moderate alignment 3 stars (***) – high alignment

Group activity – fill out the form

8

Mission College - Board of Trustees Goal Alignment

Legend:* = Slight Alignment

** = Moderate Alignment*** = High Alignment

Board of Trustees Goals

Upon receiving data regarding career training

programs, including

completion andtransfer rates,

discuss potential enhanced support

for such programs.

Schedule a presentation regarding the

District’s pension plans, including how the plans arefunded at the

present time and into the future.

After receiving appropriate data,

continue discussion of

issues relating to enrollment, class

scheduling, waitlists, and

potential actions to address the

issue of scheduling class

offerings to meet student demands.

Continue to receive regular reports on West

Valley College’s and Mission College’sresponses to the

recommendations of the Accreditation Visiting

Teams, and receive a finalreport on or about March

15, 2015.

Mission College Strategic Goals

Strategic Focus: Community Life, Outreach,

and Marketing

Goal #1:

Increase the value of the college by meeting the educational needs of the community.

Goal #2:

Increase participation and collaboration to improve a sense of community across the college.

Goal #3:

Advance Mission College’s visibility and service to the community.

Goal #4:

Create programs to improve and enhance the safety and security of the college community. (New Goal)

9






programs, including



for such programs.


District’s pension plans, including how the plans arefunded at the present time and into the

future.


continue discussion of issues relating to

enrollment, classscheduling,

waitlists, and potential actions to address the issue of

scheduling classofferings to meet student demands.



recommendations of the Accreditation Visiting Teams, and receive a

finalreport on or about March 15, 2015.


Strategic Focus: Economic Development and

Sustainability

Goal #1:

Develop market-responsive education, training, and services in conjunction with business, industry and community partners to address local workforce, economic and community needs.

Goal #2:

Establish Mission College's participation in regional workforce and economic development initiatives.

10




Board of Trustees GoalsUpon receiving data regarding career training

programs, including


discuss potential enhanced

support for such programs.



future.



enrollment, classscheduling, waitlists, and potential actions to address the issue of scheduling classofferings to meet student demands.






Strategic Focus: K-12 and Higher Education

Articulation and Partnerships

Goal #1:

Strengthen collaborative partnerships with the local K-12 institutions to align programs and facilitate student matriculation to Mission College.

Goal #2:

Increase and improve collaborative partnerships with universities to align programs and provide students with a seamless transfer experience.

Goal #3:

Expand and enhance collaborative international partnerships to increase the global diversity of the college.

11


Legend:* = Some Alignment




programs, including



support for such

programs.

Schedule a presentation

regarding the

District’s pension plans,

including how the

plans arefunded at

the present time and into the future.






Continue to receive regular reports on West Valley College’s and Mission

College’sresponses to the

recommendations of the Accreditation Visiting Teams,

and receive a finalreport on or about March 15,

2015.


Strategic Focus: Leadership and Professional

Development

Goal #1:

Increase and support opportunities for all employees to receive professional development and skill building.

Goal #2:

Promote opportunities for leadership growth and participation in community and college activities from all college constituencies.

12





programs, including



support for such programs.



future.








recommendations of the Accreditation Visiting

Teams, and receive a finalreport on or about March

15, 2015.


Strategic Focus: Student Learning, Completion

and Institutional Accountability

Goal #1:

Facilitate student persistence, retention, and goal completion through effective student support, instructional strategies and the use and analysis of disaggregated student data.

Goal #2:

Implement ongoing institutional assessment and evaluation that supports student learning and completion.

Goal #3:

Implement a complete ongoing assessment cycle for student learning and service area outcomes. (New Goal)

13





programs, including



for such programs.



future.



enrollment, classscheduling, waitlists, and potential actions to address the issue of scheduling classofferings to meet student demands.






Strategic Focus: Technology

Goal #1:

Optimize technology solutions to improve effectiveness of programs, services, and processes, with a focus on total cost of ownership and sustainability.

Goal #2:

Identify and foster partnerships with technology organizations to keep the college at the forefront of technological advances.

14

Institutional Set Standards

1. Institution Set Standards 2014: Collegewide Measures

2. Institutional Set Standards FAQ

15

16

17

Committee Goals – Update and Progress

Group Activity

Review Handout Did you change any goals this year?

What progress did you make in meeting existing goals?

18

HTTP: / /MISSIONCOLLEGE.ORG/INSIDE_MISSION/COMMITTEES/ INSTITUTIONAL_EFFECTIVENESS/DOCUMENTS/ INSTITUTIONAL_PLANNING_SUMMIT_DOCUMENTS/ INSTITUTION_SET_STANDARDS_FAQ.PDF

Institution Set Standards FAQ on the web:

http://missioncollege.org/inside_mission/committees/institutional_effectiveness/documents/Institutional_Planning_Summit_Documents/Institution_Set_Standards_FAQ.pdf






19

Research and Planning

20

21

22

23

24

25

26

27

28

29

Organizational Evaluation

30

31

Background:Recommendation #10: In order to meet the Standards, the team recommends that the College regularly evaluate governance and decision-making structures and processes… to assure their integrity and effectiveness, to ensure these processes facilitate effective communication and the College’s constituencies and between the College and the District, and that the College widely communicates the results of these evaluations and uses them as the basis for improvement.

Participatory Governance Evaluation

32

Full survey analysis will be presented to participatory governance bodies in the Spring and will be shared with all college constituencies.

Survey was administered in person the week of November 17th for the following groups, which then held discussion of their perceptions (facilitated by cabinet members) within their regular meetings:

Associated Student Government Academic Senate Classified Senate

The survey was administered electronically to the administrative group during that same week.


33

Content analysis under way

Disaggregation by group under way

Preliminary results: Respondents, all groups: 56

Administration: 13 Classified Senate: 9 Associated Students: 20 Academic Senate: 14


34


How effective is the participatory governance structure at Mission College at providing the opportunity for your constituent group to participate in decision making?

Answer OptionsVery

IneffectiveIneffective Neutral Effective

Very Effective

Rating Average

Response Count

3 7 10 32 4 3.48 56

answered question 56

skipped question 0

35


36


37


38

Next steps: Disaggregation by group Content analysis Discussions Improvement!


39

Survey Questions Undergoing Content Analysis: What is working well in participatory governance

college-wide?

What can we do as a college to strengthen participatory governance for all constituencies?


40

Administrative Reorganization Evaluation

Background: In the 2009-10 Academic Year, Mission College began

to implement organizational changes approved by our governance bodies and supported by the District.

This first phase focused on the realigning of all instructional divisions, assigning Dean support for each division while retaining our Division Chair and Department Chair structure.

We asked for your feedback regarding this process in 2011, and with the passing of time, we followed up to see what you think now.

41


Full survey analysis will be presented to GAP in the Spring and will be shared with all college constituencies.

Survey closed December 1st. Content analysis underway Preliminary results

2011: 98 respondents 2014: 143 respondents

42


Response Percent

Response Count

Response Percent

Response Count

0.0% 0 0.7% 1

29.3% 27 30.1% 43

9.8% 9 11.2% 16

43.5% 40 43.4% 62

17.4% 16 14.0% 20

0.0% 0 0.7% 1

Full-Time Faculty

Student

Other

Associate Faculty

Answer Options

Administrator, Manager or Supervisor

Classified Staff

1. First, please indicate your status at Mission College:

2011 2014

As in 2011, the largest group of respondents is Full-Time Faculty

43


Response Percent

Response Count

Response Percent

Response Count

57.6% 53 53.8% 77

25.0% 23 31.5% 45

3.3% 3 4.9% 7

13.0% 12 9.8% 14

1.1% 1 0.0% 0

Other

(Does not apply)

2. Is your primary assignment within:

2011 2014

Answer Options

Instruction

Student ServicesAdministrative Services

44


Response Percent

Response Count

Response Percent

Response Count

4.3% 4 7.7% 11

6.5% 6 11.2% 16

10.9% 10 4.9% 7

78.3% 72 76.2% 109Over five years

2011 2014

3. Approxminately how many years have you been at Mission College:

Answer Options

One year or less

Two to three years

Four to five years

As in 2011, the majority of respondents have been at Mission

over 5 years.

45

Survey Questions Undergoing Content Analysis: Impact of cost reductions Changes in release time Weaknesses of structure Strengths of structure Suggestions for improvement Division/SOC alignment


46

ImprovedStayed the

SameDeclined

Unsure / No Opinion

13 18 17 6

8 23 20 3

8 19 22 5

13 16 16 9

11 17 19 7

8 18 22 6

11. How have each of the following changed with the new organizational structure. Would you say that things have improved, stayed about the same, or declined?

Answer Options

Usefulness of communication

2011

Access to informationUnderstanding of policies and proceduresPlanning for the futureCollaboration within your division or areaCollaboration with other divisions or areas

47

ImprovedStayed the

SameDeclined

Unsure / No Opinion

14 38 25 16

19 38 21 15

15 39 20 19

17 41 19 16

19 35 24 15

9 38 27 19

11. How have each of the following changed with the new organizational structure. Would you say that things have improved, stayed about the same, or declined?

Answer Options

Usefulness of communication

2014

Access to informationUnderstanding of policies and proceduresPlanning for the futureCollaboration within your division or areaCollaboration with other divisions or areas

48

Full survey analysis will be presented to GAP in the Spring and shared with all college constituencies.

Thank you for taking the time to provide your feedback!


49

Future Plans for May 2015 Summit

End of Year alignment and progress College strategic focus and committee goals

Review of institutional self-evaluation documents

Progress report on Research Agenda

Institution Set Standards for CTE and Certificates

Review of committee structure and effectiveness

Review of next steps for accreditation

50

Review of this meeting

What worked?

What could be improved?

51

Thank You!THANK YOU!

Office of Research, Planning, and Institutional Effectiveness:

Sarah Randle & Inge Bond

Accreditation Program Assistant:

Aleksandra Martin

Event Planning:Linda Angelotti & Patty Egusa