AusDBF Strategic Plan 2019–20231

STRATEGICPLAN2019-2023

Contact PO Box 3463, Putney, NSW 2112 Email: info@ausdbf.com.au Web: www.ausdbf.com.au

Australian Dragon Boat Federation

AusDBF Strategic Plan 2019–202322

The development of this plan has been an extensive project, including consultation with our Member States and Affiliates to ensure everyone’s voice has been included and we’re working towards shared goals.

As a united and strong governance body, the Australian Dragon Boat Federation (AusDBF) has many opportunities to develop and grow our great sport Australia-wide over the coming years. We have reviewed our existing programs and their delivery.

By growing the capacity of participants, staff, officials and volunteers, as well as working to increase media exposure and community profile of dragon boating, we aim to grow the number of people involved in and interested in dragon boating over the long term.

AusDBF will continue to forge strong support of the International Dragon Boat Federation (IDBF) through participation at events, respecting rules and policies and encouragement of Australians who wish to contribute to the direction of the sport internationally.

We look forward to the future as we embark on the next chapter for dragon boating in Australia.

To connect more people with the sport of dragon boating across Australia.

Executive Summary

Our Mission

AusDBF Strategic Plan 2019–20233

Our values and culture

LEADERSHIP ACCOUNTABILITY

INCLUSIVITYTRANSPARENCY

3

AusDBF Strategic Plan 2019–20234

Governance Development Events High Performance

• Establish Responsibility Assignment Matrix for AusDBF and Member States

• Establish and maintain sub-committees

• Optimise functionality and usability of our IT systems

• Develop an AusDBF communications plan

• Actively manage policies, procedures and governance processes

• Active risk management

• Identify grants and sponsorship opportunities to further develop the sport

• Support Member States to increase participation in all aspects of the sport

• Provide education and pathways for development across all aspects of the sport

• Manage accreditation framework for coaches, sweeps and officials

• Manage event calendar

• Consistent annual date

• Bi-annual qualification and annual category participation for Club Crew World Championships (CCWC)

• Develop hosting guidelines and provide governance oversight to ensure:

» Consistent rules

» Financial viability

» High standard of officials

• Select and provide oversight of Auroras coaches and managers

• Promote knowledge sharing from Auroras back to Member States and clubs

• Identify grants and sponsorship opportunities to support Auroras

• Satisfied Member States, affiliates and membership base, as well as partners, sponsors, government and staff

• Financial sustainability

• Increased participation in the sport across Member States

• Transparent and accessible progression pathways exist for all aspects of the sport

• AusChamps considered the premier Australian paddling event

• High standard of officials at AusChamps

• Financial sustainability

• Consistent high standard of benchmark fitness for Auroras teams

• Year on year improvements in international performances and profile

• Improvements in club and state performance

Mission What is AusDBF trying to achieve?

To connect more people with the sport of dragon boating across Australia

Strategic Pillars: How do we deliver our mission?

Key initiatives: What are we going to deliver?

Measures of success: What does success look like?

AusDBF Strategic Plan 2019–20235

Item Key actions for AusDBF Measures

1.1Establish Responsibility Assignment Matrix

Work with Member States to co-develop a Responsibility Assignment Matrix of key activities, and clarity of roles and responsibilities

A clearly defined Responsibility Assignment Matrix which reduces ambiguity and provides a structure for developing stronger relationships between AusDBF and Member States

1.2Establish and maintain sub-committees

Maintain and further develop sub-committees:• Competition and

Technical Committee

• AusChamps Review Committee

• Race Officials Mentor Program

• Historical Committee

• Sweeps Committee

• National Athletes Pathway

Develop charters and assign members to sub-committees for:• Budgeting

• Operational Planning

• Audit

Sub-committee roles defined, members identified, communication and reporting pathways and processes established

Optimised and functional IT/Data systems management

Work to optimise functionality and usability of our IT systems to ensure best practice for AusDBF and Member States

All Member States and clubs utilising national system for paddler registrations

Governance1

1.3

AusDBF Strategic Plan 2019–20236

Governance (cont)1Item Key actions for AusDBF Measures

1.4Develop a communication strategy/plan

Develop and roll-out an AusDBF communications plan

• Increased media exposure through a variety of mediums

• Social media – increased Followers, Likes and Shares etc

1.5Active management of governance processes

Conduct gap analysis of policies and procedures

Active management of policies, procedures and governance processes

1.6Active risk management

• Establish a risk review framework

• Review and update current risk plan as required to enhance risk management

Regular review of risks to ensure an acceptable risk tolerance

AusDBF Strategic Plan 2019–20237

Development2Item Key actions for AusDBF Measures

2.1Income generation

Identify grants and sponsorship opportunities to further develop the sport

Apply for grants and pursue opportunities for sponsorships which support the development of the sport nationally

2.2*Increase participation

Support Member States to increase participation in all aspects of the sport

Provide the tools to help increase participation in the sport across Member States

2.3Provide education and pathways for development across all aspects of the sport

Undertake a professional development review of education, pathways and officials

Transparent and accessible progression pathways in place for all aspects of the sport

2.4Accreditation framework for coaches, sweeps and officials

Manage accreditation framework for coaches, sweeps and officials

• Transparent and accessible accreditation pathways in place for all aspects of the sport

• Increased participation in coaching, sweeping and officiating

* Specific participation areas will include—but are not limited to —people with disability, Culturally and Linguistically Diverse backgrounds, Aboriginal and Torres Strait Islander people, youth, seniors, women and low-socio economic backgrounds.

AusDBF Strategic Plan 2019–20238

Events3

Item Key actions for AusDBF Measures

3.1Develop events calendar

Manage AusChamps event calendar and hosts to provide:• Consistent annual date

• Bi-annual qualification and annual category participation for CCWC

• AusChamps considered the premier Australian paddling event

• Long term participation growth

• Legacy for host state

• AusChamps booked three years in advance

3.2Annually review AusChamps hosting guidelines

Revise hosting guidelines on an annual basis and provide governance oversight to ensure:• Consistent rules

• Financial viability

• High standard of officials

• High standard of officials at AusChamps

• Financial sustainability with year on year revenue growth to meet current and future operational requirements

3.3Explore Oceania opportunities

Continue to explore opportunities with Oceania and develop MOU

Signed MOU and event attendance/ participation

AusDBF Strategic Plan 2019–20239

High performance4Item Key actions for AusDBF Measures

4.1Appointment of Auroras coaches and managers

Develop plan to support and provide oversight on the appointment of Auroras coaches and managers

Year on year improvements in international performances and profile• IDBF World Nations

• Asian Championships

• IDBF World Cup

4.2Increase Auroras team participation

Develop plan to increase participation, with a focus on standard boat category

• Consistent high standard of benchmark fitness for Auroras teams

• Year on year increase in participation for Auroras team testing

• Year on year improvements in international performances and profile at:

» IDBF World Nations

» Asian Championships

» IDBF World Cup

4.3Share knowledge

Promote knowledge sharing from Auroras team back to Member States and clubs

Information provided which potentially improves club and state performance

4.4

Identify grant and sponsorship opportunities

Identify grants and sponsorship opportunities to help support Auroras teams

Apply for grants and/or sponsorships which will help support Auroras teams

AusDBF Strategic Plan 2019–202310

AusDBF snapshot

Total active Members Members by state

NSW 60

ACT 10

Vic 23

Tas 7

SA 19

WA 14

7820 Female70%

Male30% Queensland 1638

New South Wales 3263ACT 578Victoria 994Tasmania 252South Australia 632 Western Australia 463

166

Qld 33

Affiliated clubs

Membership

417 277

Accredited Coaches

Accredited Officials

Our organisation

High Performance

No of state teams at AusChamps 2019

Open Age Under 18 years 40 years plus431514

No of coaches selected onto national teams

For Open Age For Under 24 years For 40 years plus42 2

Officials eligible for international events 28

No of athletes selected on national teams

Open AgeUnder 18 years 40 years plus1365983

7Full-time Employee

1Casual Employee

1Board Members

AusDBF Strategic Plan 2019–202311

WorkforceCasual

Member Protection

Information Officers

Full time employees

Part time employees

AusDBF works together with its Members to support talented athletes and teams to compete in local, national and international level competitions, and to support and recognise achievement at all levels.

Contact PO Box 3463, Putney, NSW 2112 Email: info@ausdbf.com.au Web: www.ausdbf.com.au