Straight Talk

Straight Talk

VADM Conrad C. Lautenbacher, Jr., USN (Ret.)Under Secretary of Commerce for Oceans and Atmosphere

NOAA Administrator

November 30, 2005

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Today’s MenuToday’s Menu

Goals of the Summit

Update from Previous Summit

Recent One NOAA Success

Current Challenges

Got an Act-On Plan?

Straight Talk: Communications

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Goals of the Summit

Goals of the Summit

Where is NOAA as an organization going and how can we improve in Challenge areas?

Building Hazard Resilient CommunitiesNOAA’s Value to BusinessCapitalizing on Policy OpportunitiesBuilding External Relationships

Government/Academia/NGO/Private Sector/Congress/Media

NOAA’s Workforce NeedsPlanning, Recruiting, Retention, Training & Education

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Goals of the Summit

Goals of the Summit

How well is NOAA implementing the Strategic Plan?

What are the impediments to successful action?

How are we going to meet our Strategic Plan Goals?

Sit down togetherIdentify obstacles and figure out ways to move forward to actionNot about creating new management processes – but using existing structures

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OODA Loop


OODA Loop

Observe Decide

Act

Orient

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OODA Loop


OODA Loop

Policy Planning

MonitoringEvaluation

Improved Understanding

Adaptation

ImplementationEcosystem Approach

to Management

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Update:Communications


Office of Communications:Goal to provide effective communications both within and outside of NOAA

Required notification to Hill on Office of Communications is at DOCChief Administrative Office working necessary steps to make Communications Office a reality

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NOAA Executive Intranet central, dynamic location for information for NOAA leadership

NOAA Web PresenceSingle point of access to NOAA products and servicesPrototype NOAA Intranet created June 2005Rollout of New Look and Organization for NOAA.gov—3rd Quarter FY06

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Update:IntegrationUpdate:

Integration

Important to reward integration effortsAwards and promotions based on effective integrationLinking integration to performance plans

Important to act on it in our management structure

Integrating NOAA infrastructure, e.g. facilities, ITMulti-disciplinary job announcements

In what ways have you made progress in these areas?

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Update:Organizational & Mission

Excellence


Excellence

Requirements based PPBESReal program tradeoff analysis

GPRA GoalsRealistic measuresIntegration of Performance Plans with GPRA goals

Real progress towards achieving NOAA mission goalsCompleted operational ocean observing system?Ecosystems based fishery management plan?Operational climate monitoring system?Real hurricane intensity forecasting improvement?Assimilation of NASA & NSF research into operational satellites?

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Excellence


Excellence

Have you planned for success in your program?

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NOAA Incident Coordination Center (ICC)

NOAA Safety Program A shared success—attributable to the integrated efforts of the many, rather than the few

GEOSSNOAA Target Architecture developed for future integrated observationsNOSC developing iterative process to move NOAA towards the target

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Magnuson-Stevens Act (MSA)Adopted in 1976, and last reauthorized by the Sustainable Fisheries Act in 1996

provides for federal management of fisheries in the U.S. Exclusive Economic Zone.

NOAA & Administration wrote a bill to reauthorize Magnuson-Stevens Act & transmitted it to Congress Sept 19

Chairman Stevens (R-AK) and Co-Chairman Inouye (D-HI), co-authored S2012, (Magnuson-Stevens Fishery Conservation & Management Reauthorization Act of 2005) and introduced it Nov 19NOAA received accolades for their efforts & coordination from Senate & DOC

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NOAA Organic Act: Working

Success

NOAA Organic Act: Working

SuccessNOAA Formed by Executive Order #4 in 1970

Since 1970 over 200 Disconnected Authorities

NOAA Organic Act serves as a Charter Providing Coherent, Cohesive Set of Authorities

Key Recommendation of the Ocean Commission

Explicitly Authorizes Broad Education and Outreach Effort that Bridges Programs

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($ in billions)

$3.6$3.3$3.2

$2.4

$2.8$3.1

$3.4

$3.9$3.9$3.7

$3.3$3.3$3.1

$2.4

0.0

0.5

1.0

1.5

2.0

2.5

3.0

3.5

4.0

4.5

5.0

FY 2000 FY 2001 FY 2002 FY 2003 FY 2004 FY 2005 FY 2006

President’s Budget Enacted

Current Challenges:NOAA Budget

Current Challenges:NOAA Budget

Conference Mark

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Current Challenges:

NOAA Funding Trends

(Constant Dollars in Billions)

Current Challenges:

NOAA Funding Trends

(Constant Dollars in Billions)

1.8 2 2.1 2.2 2.3 2.4 2.3

1.1110.80.80.80.6

0.10.10.10.10.20.2

0

3.53.53.43.13.13

2.4

0

1

2

3

4

5

6

7

8

Total

Other

PAC

ORF

Total 2.4 3 3.1 3.1 3.4 3.5 3.5

Other 0 0.2 0.2 0.1 0.1 0.1 0.1

PAC 0.6 0.8 0.8 0.8 1 1 1.1

ORF 1.8 2 2.1 2.2 2.3 2.4 2.3

FY 2000 FY 2001 FY 2002 FY 2003 FY 2004 FY 2005 FY 2006

Data Source: DOC Summary of enacted BA

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Current Challenges:

One NOAA vs. Budget Year 2007

Current Challenges:

One NOAA vs. Budget Year 2007In FY06….

NSF: $5.6BNASA: $16.5B

NOAA: $3.9B NASA vs. NWS

NASA vs. OAR

NASA vs. NOS

NASA vs. NMFS

NASA vs. NESDIS

NSF vs. NWS

NSF vs. OAR

NSF vs. NOS

NSF vs. NMFS

NSF vs. NESDIS

OR

NASA vs. NOAAOR

NSF vs. NOAA

Strength in numbers!

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Current Challenges:

Presenting One NOAA

Current Challenges:

Presenting One NOAA

Acting as One NOAA Internally

How are you communicating this to all NOAA employees?How are we coordinating with each other? Are we efficiently and continuously making decisions?

ExternallyWith the Public and With Constituents?On the Hill—Legislative Affairs? On the Web?

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Understand you are a

part of this organization

—

This organization is a part of You

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Current Challenges:

Presenting One NOAA

Current Challenges:

Presenting One NOAA

“NOAA is one of the best-kept secrets in government.”“It’s remained a collection of

somewhat separate agencies as opposed to a coherent whole.”

Andrew Rosenberg, member of the Commission on Ocean Policy and former deputy director of NOAA Fisheries.Government Executive, August 1, 2005

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Current Challenges:

Workforce Management

Current Challenges:

Workforce Management

52% of all NOAA employees are eligible for retirement in the next five years

Are we investing in the future leaders of NOAA?MentoringTrainingRotational Opportunities

Are we effectively using career development programs?

Leadership Development Competency ProgramPresidential Management FellowsSea Grant Knauss Fellows

Are we filling our critical occupation positions with good people?

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Action Plan Action Plan

Are you representing One NOAA in your communications and actions?

Are you involved in continuous decision making?

Are you growing future NOAA leaders?

Are you moving NOAA forward and making it a “good”—not just a “lucky”—organization?

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Action Plan Action Plan

Breakout Sessions Use existing processes and mechanisms to find executable paths around road blocksFind opportunities, create action plans, be accountable to these plansNot to add work—but to find ways forward for NOAA

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Rigorous vs. Ruthless

Rigorous vs. Ruthless

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INTERNAL

Straight Talk:CommunicationStraight Talk:Communication

Good “internal” communication...

...begins to look like “external”

communcation

Everything we do, say, or write that is

apparent to one or more individuals

We Live in A Sea Of Bubbles...

Personal & Organizational Failure

results from written communication

Late Inaccurate

IncompleteIncomprehensible

Internally Focused

Personal & Organizational

Successdepends directly on

written communicationOn TimeComprehensive

Customer Friendly

Easy to Understand Externally Focused

EXTERNALLittle or No Individual Contact & Knowledge

Perception

1 1000

EA

SYEASY

EASY

EASYREALLY DIFFICULT

DIFFICULT

EASY

Questions

Documents

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