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City of PhoenixAviation Department
Project No. 6663111072, 6663112072, 6663113072
Design ServicesApril 11, 2016
PrePre--Submittal MeetingSubmittal Meeting
Aviation Department Storm Water Consulting Services
• Liz Blakley, Contract Specialist Street Transportation Department
• Lisa Farinas, Environmental Quality Specialist, Planning and Environmental Division
• Rebecca Godley, Environmental Program Manager, Planning and Environmental Division
• Valerie Churchwell, Small Business Engagement Manager, Aviation Department
Welcome and Introductions
Meeting Overview
Sign-in please…copies of sign in sheet will be available on website:
http://phoenix.gov/streets/procurement/current-opportunities
Please hold questions until the Q&A period.
This is the ONLY opportunity to discuss this project with City staff.
Project DescriptionSOQ CriteriaSubmittal RequirementsSelection ScheduleQuestions?
Agenda
• Assist the City of Phoenix Aviation Department (City) with the ongoing management, planning, coordinating, implementing, and documenting a Stormwater Pollution Prevention Program in accordance with the Industrial Multi‐Sector General Permit (MSGP‐2010).
• Currently, there are 117 tenants participating in the stormwatercompliance program.
• Attend stakeholder meetings for the current and pending update of the ADEQ’s MSGP, and the City’s Municipal Separate Storm Sewer System (MS4) Permit.
• Update program based on when new permit takes effect.
Project Description
Consultant may provide any or all of the following services on behalf of the City’s Aviation Department, including but not limited to:
•Pollution Prevention Team Coordination • Training• Quarterly Newsletters
•Inspections• Quarterly including Comprehensive Facility and one during a rain event • Visual Outfall• De-icing
•SWPPP Annual Updates & Annual Report•Database/Tablet Maintenance & Update
Project Scope of Work
TRAINING TECHNIQUES100% COMPLIANCE
• 100% of PPT Members Trained Annually. • Achieved by:
Training at each AirportTrainings Span Several Days & Times Online Training Option
• Subcontractors Invited to Training
Rain Events
PHX PHX
GYR DVT
Having Fun Inspecting Rain or Shine
DVT PHX
GYR
Outfall Inspections
GYR
PHX
DVT
TechnologyHotSpots (wifi) for Remote LocationsPortable Chargers - X3Use in Rain and Sun
Project Scope of Work Continued• MSGP Support/Regulatory Tracking
• Tracking of Spills
• Prepare and track tenant NOIs, NOTs, NECs and letters of termination to reflect tenant changes and updates
• Regulation Review/Comments
• Emergency Spills Response Oversight
• Other • Monthly Inspection/Visual Spot Checks• Additional Efficiency Updates to Tablet• Preliminary Inspections of New Tenants
Emergency Response 24 Hour
PHX
PHXDVT
PHX
PHX
GYR
• Provide 24-hour/7-day a week assistance for emergency spills response oversight
• Work with multiple stakeholders (Aviation Department, tenants, contractors, etc.) effectively and respectfully
• Meet regulatory mandated deadlines
• Keep the City’s three airports in compliance
• Standardize Invoicing Forms
Project Expectations
15
QUESTIONS?QUESTIONS?
The selection of the Design Professional will be based on the following qualifications:
General Information – 15 points Experience of the Prime Firm – 25 points Experience of Key Personnel and Subconsultants – 20
points Project Understanding and Approach – 30 points Overall Evaluation – 10 points
Statement of Qualifications
Each page side with criteria information will be counted.
Pages that have photos, charts, and graphs will be counted toward maximum number of pages.
Front and back cover, Table of Contents and tab dividers will NOT be counted toward the maximum page limit, UNLESS they include information that may be considered by the selection panel.
Statement of Qualifications, Cont.
Submit 8 copies of the SOQ SOQ due:
12:00 p.m. Noon – Arizona Local Time
Friday, April 22, 2016
City EngineerCITY OF PHOENIX
200 W. Washington Street, 6th FloorPhoenix, AZ 85003
c/o Liz Blakley
Statement of Qualifications, Cont.
Grounds for Disqualification: Receipt of submittal after specified cut-off date and
time Too few copies of the submittal Deposit of submittal in the wrong location
Statement of Qualifications, Cont.
Cover Letter (company name, address and contact information)
Evaluation Criteria (including project organizational chart)
Additional Content (resumes or other information)
MAXIMUM pages permitted is 12 pages:
Cover Letter (Not included in 12 pages)+ Evaluation Criteria (including organizational chart)+ Additional Content (resumes or other information)
= 12 MAXIMUM pages permitted
Submittal Requirements
• SOQs due at 12:00 p.m. April 22, 2016• Interview Notification May 4, 2016• Interviews May 26, 2016• Scope Meeting June 2016
Selection Schedule
Request for QualificationsNotificationsPower Point PresentationPlan Holder ListFirms to be Interviewedhttp://phoenix.gov/streets/procurement/project-
interviewsAwardhttp://phoenix.gov/streets/procurement/bid-results
Streets Transportation Webpage
Questions?
