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Stock Transfer Using Stock Transport OrderPDF download from SAP Help Portal:http://help.sap.com/saphelp_470/helpdata/en/4d/2b90dc43ad11d189410000e829fbbd/content.htm

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Table of content1 Stock Transfer Using Stock Transport Order1.1 Stock Transfer Between Plants in One Step1.2 Stock Transfer Between Plants in Two Steps1.3 Stock Transport Order Without Delivery1.4 Stock Transport Order with Delivery via Shipping1.5 Stock Transport Order with Delivery and Billing Document/Invoice1.6 Stock Transfer in Purchasing1.7 Goods Issue for a Stock Transport Order1.7.1 Posting a Goods Issue in Inventory Management1.7.2 Posting a Goods Issue in Shipping1.8 Displaying Stock in Transit1.9 Posting a Goods Receipt for a Stock Transport Order1.10 Cross-Company Stock Transfer1.10.1 Making the Vendor - Plant Assignment1.10.2 Process for Stock Transport Orders That Include SD1.10.3 Valuation of Stock Transfers 1 Stock Transfer Using Stock Transport Order


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1 Stock Transfer Using Stock Transport Order

UseA number of procedures are available to enable you to transfer materials from one plant to another:

Stock Transfer Between Plants in One StepStock Transfer Between Plants in Two StepsStock Transport Order Without DeliveryStock Transport Order with Delivery via ShippingStock Transport Order with Delivery and Billing Document/Invoice

FeaturesAdvantages of the Stock Transport Order

The transfer of stock using a stock transport order has the following advantages over the transfer of stock without a stock transport order:A goods receipt can be planned in the receiving plant.You can enter a vendor (transport vendor) in the stock transport order.Delivery costs can be entered in the stock transport order.The stock transfer order is part of MRP: Purchase requisitions that were created in MRP can be converted into stock transport orders.The goods issue can be entered using a delivery via Shipping ( LE-SHP ).The goods receipt can be posted directly to consumption.The entire process can be monitored via the purchase order history.

Characteristics of the Various Stock Transfer Procedures

The following table lists the characteristics of the individual procedures used for stock transfer.

Plant to plant1 step

Plant to plant2 steps

St. trnsp. ord. w/o SD St. trnsp. ord. with SD St. trnsp. ord. withbilling

Order typeMM-PUR

- - UB UB NB

Movement typeMM-IM

Transfer postg. using301

GI: 303GR: 305

GI: 351GR: 101

GI: 641GR: 101

GI: 643GR: 101

Delivery type SD - - - NL NLCC

Billing type SD - - - - IV

Doc. type MM-IV - - - - RE

Price Valuation price Valuation price Valuation price Valuation price Pricing in SD and MM

Planning via... Reservation - Purchase order Purchase order Purchase order

Stock after GI - Stock in transfer Stock in Transit Stock in Transit (Stock in transit CC)

Delivery costs - - yes yes yes

Cross-company-codevia...

Company code clearing Company code clearing Company code clearing Company code clearing Revenue account; GR/IR clearing

You can find an overview of all the movement types in the Implementation Guide (IMG) for Inventory Management in the step Copy/ChangeMovement Types .

ActivitiesGoods Issue in Inventory Management or in Shipping

You can enter a goods issue for the stock transport order in either Inventory Management ( MM-IM ) or Shipping ( LE-SHP ). For goods issues in Shipping, areplenishment delivery is created (see alsoPosting Goods Issue in Shipping).Prerequisites for Goods Issues in Shipping:

To process the goods issue via Shipping, the following prerequisites must be fulfilled (see also

Goods Movements via Shipping):In Customizing for Purchasing, a delivery type must be assigned to the purchasing document type. If the document type does not have a delivery type,you can post the goods issue only in Inventory Management.The customer number of the receiving plant must also be maintained in Customizing for Purchasing.In the Customizing system of Sales & Distribution, the shipping point determination must be maintained.In the material master record, shipping data must be maintained.

If the document type contains a delivery type but another requirement is missing (for example, shipping data), you receive either a warning message or anerror message (depending on the system configuration) when you try to enter the stock transport order.

If you receive a warning message, you can create the stock transport order, but you can post the goods issue for this item only in Inventory Management.

Stock Transfer Using the Stock Determination Function

If you want to withdraw material for stock transfers from various storage locations and stocks according to a particular strategy, the R/3 System can support youusing

Stock Determination.


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1.1 Stock Transfer Between Plants in One Step

UseThis type of stock transfer can only be carried out in Inventory Management. Neither Shipping in the issuing plant nor Purchasing in the receiving plant is involvedin the process.

Transferring stock in one step has the following characteristics:

The stock transfer is entered as a transfer posting in Inventory Management.The transfer posting can be planned by creating a reservation.The quantity of the stock transferred is posted immediately from the unrestricted-use stock of the issuing plant to the unrestricted-use stock of the receivingplantThe transfer posting is valuated at the valuation price of the material in the issuing plant.If the plants involved belong to different company codes, the transfer between plants is also a transfer between company codes. In this case, the systemcreates two accounting documents for the transfer posting. The stock posting is offset against a company code clearing account.

1.2 Stock Transfer Between Plants in Two Steps

UseThis type of stock transfer can only be carried out in Inventory Management. Neither Shipping in the issuing plant nor Purchasing in the receiving plant is involvedin the process.

The stock transfer includes the following processes:

1. A goods issue in the issuing plant2. A goods receipt in the receiving plant

Transferring stock in two steps has the following characteristics:

The transfer posting cannot be planned by creating a reservation.The quantity posted from stock is first of all managed as stock in transfer in the receiving plant. Only once the goods receipt has been posted is the quantityposted to the unrestricted-use stock of the receiving plant.

This enables the quantity "on the road" to be monitored.

The transfer posting is valuated at the valuation price of the material in the issuing plant.If the plants involved belong to different company codes, the transfer between plants is also a transfer between company codes. In this case, the systemcreates two accounting documents when the goods issue is posted. The stock posting is offset against a company code clearing account.

1.3 Stock Transport Order Without Delivery

PurposeThis type of stock transfer not only involves Inventory Management but Purchasing in the receiving plant. The goods issue posting in Inventory Management iscarried out without the involvement of SD.

Characteristics of a Stock Transfer Order

The quantity posted from stock is first of all managed as stock in transit of the receiving plant. Only once the goods receipt has been posted is the quantityposted to the unrestricted-use stock of the receiving plant.


Delivery costs can be entered in the stock transport order.The transfer posting is valuated at the valuation price of the material in the issuing plant.If the plants involved belong to different company codes, the transfer between plants is also a transfer between company codes. In this case, the systemcreates two accounting documents when the goods issue is posted. The stock posting is offset against a company code clearing account.

Process FlowCreating a stock transport order in the receiving plant

Plant A would like to order materials from plant B. Plant A enters a stock transfer order. The stock transfer is used to plan the movement.Posting a goods issue in the issuing plant

Plant B supplies the goods to plant A. Plant B enters the goods issue for the stock transfer order. The goods are then posted to the stock in transit of the receivingplant.

Posting a goods receipt in the receiving plantOnce the goods arrive in the receiving plant, the plant posts the goods receipt. The stock in transit is therefore reduced and the unrestricted-use stockincreased.

The goods receipt is entered with reference to the purchase order.

1.4 Stock Transport Order with Delivery via Shipping


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PurposeThe following components are involved in this type of stock transfer:

Purchasing ( MM-PUR ) in entering the orderShipping ( LE-SHP ) in making the delivery from the issuing plantInventory Management ( MM-IM ) at goods receipt in the receiving plant


The quantity posted from stock is first of all managed as stock in transit of the receiving plant. Only once the goods receipt has been posted is the quantityposted to the unrestricted-use stock of the receiving plant.


Delivery costs can be entered in the stock transport order.The transfer posting is valuated at the valuation price of the material in the issuing plant.If the plants involved belong to different company codes, the transfer between plants is also a transfer between company codes. In this case, the systemcreates two accounting documents when the goods issue is posted. The stock posting is offset against a company code clearing account.


Plant A would like to order materials from plant B. Plant A enters a stock transfer order. The stock transfer is used to plan the movement.Posting a delivery in the issuing plant

Plant B supplies the goods to plant A. Plant B enters a replenishment delivery in Shipping. The goods are then posted to the stock in transit of the receiving plant.Posting a goods receipt in the receiving plant

Once the goods arrive in the receiving plant, the plant posts a goods receipt for the delivery. The stock in transit is therefore reduced and the unrestricted-use stock increased.

1.5 Stock Transport Order with Delivery and Billing Document/Invoice

PurposeWith this type of stock transfer, the transfer posting is not valuated at the valuation price of the material in the issuing plant, but is defined in both the issuing andreceiving plants using conditions.

Stock transfers that include deliveries and billing documents/invoices are only possible between plants belonging to different companycodes.If you want to carry out a cross-company-code stock transport order with delivery but without a billing document, you must set the Relevantfor Billing (data element FKREL ) indicator in Customizing of the item type to "blank" ( Not relevant for billing ).

The following applications are involved in this type of stock transfer:

Purchasing ( MM-PUR ) in entering the orderShipping ( LE-SHP ) in making the delivery from the issuing plantBilling ( SD-BIL ) in creating the billing document for the deliveryInventory Management ( MM-IM ) at goods receipt in the receiving plantInvoice Verification ( MM-IV ) at invoice receipt in the receiving plant


The quantity posted from the stock of the issuing plant is managed neither in the issuing plant nor in the receiving plant. The quantity is first posted to theunrestricted-use stock of the receiving plant in the goods receipt posting. After the goods issue has been posted, the stock overview displays the quantitytransferred as Stock in trans. CC . This stock is determined dynamically for stock balance display.

With this transfer posting, price determination is carried out in both Purchasing and Sales & Distribution (SD).

In Purchasing, the price of the material in question is determined in the usual manner (from the info record, for example).In SD, pricing is also carried out as normal during the billing process.

The goods movements are valuated at the price determined in each case.Accounting documents are created for the following transactions:

Goods issueGoods receiptBillingInvoice receipt

Stock Transport Order with Valuated and Non-Valuated Sales Order Stock

When entering goods issues for cross-company-code stock transport orders, you can work with both valuated and non-valuated sales order stock (E) using theone-step procedure (movement type 645) and the two-step procedure (movement type 643). In the MRP view of the material master record (MRP 4) youdetermine the stock from which material is to be withdrawn by selecting the Dependent requirements indicator for individual and collective requirements . Thereare three options:

Indicator set to Blank (individual and collective requirements): Material is removed from sales order stock

Indicator set to 1 (individual requirements only): Material is removed from sales order stock

Indicator set to 2 (collective requirements only): Material is removed from unrestricted-use standard stock


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Purchasing also determines the price for the materials.Posting a delivery in the issuing plant

The issuing plant enters a replenishment delivery in Sales and Distribution. Unlike a stock transfer without a billing document, no stock in transit is created.Creating a billing document in the issuing plant

The issuing plant creates the billing document for the delivery. SD also determines the price for the deliveryPosting a goods receipt in the receiving plant

The receiving plant posts a goods receipt for the delivery. The goods are posted to unrestricted-use stockPosting an invoice in the receiving plant

The invoice referring to the billing document is entered in the receiving plant.

See also:

Cross-Company Stock Transfer

1.6 Stock Transfer in Purchasing

UseIn Purchasing, you can request and monitor a stock transfer with a:

Stock transfer orderPurchase requisitionScheduling agreement

When a stock transfer involves two company codes and the issuing of a bill, you do not create a stock transport order but a standard purchase order(see also

Cross-Company Stock Transfer).

ActivitiesCreating a Stock Transfer Order

From the Purchasing menu, choose Purchase Order® Create ® Vendor/Supplying Plant Known. Choose order type Stock transfer order . The item category must be U (stock transfer).Maintain the data for all items as required and save the stock transfer order. In Materials Planning, the stock transport order is taken into account for both thereceiving and the issuing plant.

If the material is not valuated in the receiving plant, it is not possible to enter an account assignment. Therefore, the material can only be ordered forthe warehouse.

Creating a Purchase Requisition for a Stock Transfer

You can request a stock transfer in a purchase requisition. From the Purchasing menu, select Requisition ® Create. Maintain data as required. A stock transferorder is created from the saved stock transfer requisition once it has been released.

Creating a Stock Transport Scheduling Agreement

When you create a stock transport scheduling agreement, you can schedule the exact delivery dates for a stock transfer. From the Purchasing menu, selectOutline Agreement ® Scheduling Agreement ® Create ® Stock Transport Scheduling Agreement. Maintain data as required. The agreement type LU is defined

in the standard system. The item category must be U . Enter the runtime end: Save the scheduling agreement.

Enter the delivery schedule for the scheduling agreement by choosing Outline Agreement ® Scheduling Agreement ® Delivery Schedule ® Maintain .

1.7 Goods Issue for a Stock Transport Order

UseYou can either post the goods issue for a stock transport order in Inventory Management or in SD Shipping, depending on your system configuration. (Also refer toStock Transfer Using a Stock Transport Order).When the stock transfer involves two different company codes and a bill is issued, you have to post the goods issue in Shipping.

See also:

Posting a Goods Issue in Inventory Management

Posting a Goods Issue in Shipping

Displaying Stock in Transit


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1.7.1 Posting a Goods Issue in Inventory Management

UseIf you post the goods issue in Inventory Management, you subsequently enter the goods receipt with reference to the stock transport order.

ActivitiesFrom the Inventory Management menu, choose Goods movement® Transfer posting . Enter the data as required, entering the issuing plant and the issuing storage location as default values for the individual items. Choosemovement type 351 (goods issue for a stock transport order).Results of a Goods Issue

The goods issue posting results in the following:

Documents

The system creates a material document for the movement. If the plants belong to different valuation areas, an accounting document is created in addition tothe material document.

Change involving stocks

The quantity is debited from the issuing plant in the receiving plant, the quantity is entered into stock (not into the unrestricted-use stock but the stock intransit on plant level). A receiving storage location has not yet been specified.

Purchase order history

When you post a goods issue, the system automatically creates an order history record.

1.7.2 Posting a Goods Issue in Shipping

UseIf you process the goods issue via a replenishment delivery in Shipping (LE-SHP) , you can then refer to the replenishment delivery or the stock transfer order atgoods receipt.

ProcedureFrom the shipping menu, choose Delivery

® Process delivery due list . The initial screen is displayed.Enter the data required. Select Purchase order as Documents to be selected .Choose Delivery

® Display delivery due list . A basic list is displayed from which you can select the deliveries to be processed. The list only contains order items that containshipping data.

Choose Delivery ® Save . The system creates a replenishment delivery for the selected orders. A log of the deliveries created can be displayed.When you choose the function Delivery ® Change , you can enter the picking and post the goods issue.

Processing in the issuing plant is complete when the goods issue is posted.

ResultA replenishment delivery has the same effects as a goods issue in Inventory Management (see

Effects of a Goods Issue Posting).The quantity is debited from the issuing plant. In the receiving plant, the quantity is entered into stock (not into the unrestricted-use stock but the stock in transit onplant level). A receiving storage location has not yet been specified.

The system automatically creates an order history record for the replenishment delivery and for the subsequent goods issue posting.


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1.8 Displaying Stock in Transit The stock in transit is the quantity of a material that was withdrawn from the stock of the issuing plant but has not yet arrived at the receiving plant. You candisplay the stock in transit using the following functions.

Stock overviewPlant stock availability list

Displaying Transit Stock in the Stock Overview

You can display the stock in transit in the stock overview of a material.

1. From the Inventory Management menu, choose Environment® Stock ® Stock overview .

Enter your selection criteria (for example, the material and receiving plant).Carry out the evaluation. A stock overview of your selected plants is displayed.Select a plant. The stocks in the plant are displayed in a pop-up window.

Scroll down until the stock in transit is displayed.

Displaying Transit Stock in the Plant Stock Availability List

The transit stock for the receiving plant is also displayed in the plant stock availability list for a material. To do this, proceed as follows:

1. From the Inventory Management menu, choose Environment® Stock ® Plant stock availability.The initial screen for this function appears.

Enter the material and the receiving plant.Enter the scope of list (for example, DD).Carry out the evaluation. A list of the plant stock availability for the material is displayed.

This list also includes the stock in transit. In the case of inter-company-code stock transport orders with SD billing documents, the system does notcreate a stock in transit. For stock balance display, the posted quantity is calculated dynamically and displayed in the field Stock in trans. CC.

1.9 Posting a Goods Receipt for a Stock Transport Order

UseIf you posted the goods issue in Inventory Management, you post the goods receipt in the receiving plant with reference to the stock transport order.

If you posted the goods issue in the Shipping component (LE-SHP) , you can post the goods receipt with reference to the stock transport order or thereplenishment delivery.

ActivitiesPosting a Goods Receipt for Stock Transport Order

You enter a goods receipt for the stock transport order in the same way as a goods receipt for a standard purchase order. However, it is not possible to post thegoods receipt into goods receipt blocked stock since the stock in transit has already been valuated.

Posting a Goods Receipt for Replenishment Delivery

You enter a goods receipt for the replenishment delivery in the same way as a goods receipt for an unknown purchase order.

Results of the Goods Receipt

Placement into storage results in the following in the system:

Documents

The R/3 system creates a material document for the movement. (The system does not create an accounting document because it is a transfer postingwithin the plant.)

Change in stock in the receiving plant

The quantity is transferred from the transit stock to the unrestricted-use stock in the receiving storage location. The open purchase order quantity is alsoreduced with the stock placement.

Purchase order history

At goods receipt posting, a purchase order history record is created automatically.

Document Flow

At goods receipt for a delivery, the goods receipt in the receiving plant is documented in the SD document flow, based on the material document.

1.10 Cross-Company Stock Transfer

UseEven when the plants involved in a stock transfer belong to different company codes, you can use conventional methods to transfer the stock:

By transferring the stock between plants in one or two stepsBy carrying out a stock transport order without the delivery function via ShippingBy carrying out a stock transport order with the delivery function via Shipping


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In these cases, the value of the transfer posting is posted to a company code clearing account in both the issuing and the receiving plants. The stock transfer isposted at the valuation price of the material in the issuing plant.

FeaturesStock Transport Order with Delivery Via Shipping and Billing Document/Invoice

You can carry out stock transfers with the delivery and billing function. In this procedure, the stock is transferred in the form of a sale between two plants.

Stock transfers that include deliveries and billing documents/invoices are only possible between plants belonging to different company codes.If you want to carry out a cross-company-code stock transport order with delivery but without a billing document, you must set the Relevant forBilling (data element FKREL ) indicator in Customizing of the item type to "blank" ( Not relevant for billing ).

When you use the delivery function in Shipping, the whole transaction - from the delivery through billing and invoice verification - is reflected in the system. Thefollowing Shipping functions are available for this:

Delivery:

For example, planning shipping activities, picking, packing

Billing:

For example, price determination

Before you can use a stock transport order with the delivery function and a billing document, the plant must be assigned to a vendor. You maintain the vendor -plant assignment in the vendor master record.

If a user enters a vendor when creating a stock transport order, the plant is automatically copied from the vendor master record.

A stock transport order with delivery and billing is a mixture of a standard purchase order and a stock transport order: as in the standard purchase order, whenitems are entered (standard items with no item category) price determination is carried out and shipping data established; as in the stock transport order, thetransfer of stocks from one location to another is monitored.

Stock Transport Order with Valuated and Non-Valuated Sales Order Stock

When entering goods issues for cross-company-code stock transport orders, you can work with both valuated and non-valuated sales order stock (E) using theone-step procedure (movement type 645) and the two-step procedure (movement type 643). In the MRP view of the material master record (MRP 4) you definefrom which stock material is to be withdrawn by selecting the Dependent requirements indicator for individual and collective requirements . There are threeoptions:

Indicator set to Blank (individual and collective requirements): material is removed from sales order stock

Indicator set to 1 (individual requirements only): material is removed from sales order stock

Indicator set to 2 (collective requirements only): material is removed from unrestricted-use standard stock

Prices

In Purchasing, the price of the material in question is determined in the usual manner (from the info record, for example).

In SD, pricing is also carried out as normal during the billing process.

Your company has to maintain settings in the Customizing system determining whether stock transfers between two plants should be with or withoutbilling.

You can also determine whether individual users can carry out stock transfers, for example, with or without billing or in either of the two ways.

If you choose Purchase Order ® Create ® Stock Transfer (i.e. a stock transport order without billing) and stock transfer with billing has beendefined for the plants in Customizing, a message appears indicating that you should create a standard purchase order.

See also:

Stock Transport Order with Delivery and Billing Document/Invoice

1.10.1 Making the Vendor - Plant Assignment To transfer stock with a bill being issued, a vendor master record has to be created for the issuing plant. You create the vendor master record in the same way asa standard vendor master record.

To assign a vendor master record to the supplying plant, proceed as follows:

1. From the Purchasing menu, choose Master data® Vendor ® Purchasing ® Change .

Enter the vendor and the purchasing organization.Select Purchasing data and press ENTER .

The purchasing data detail screen appears.Choose Extras ® Add. purchasing data . A window appears in which you can enter the plant.Save your data.

Process for Stock Transport Orders that Include SD Deliveries and BillingDocument The process for stock transport orders with SD delivery and billing document includes the following steps:

1. Creating a Purchase OrderIn the receiving plant, you create a standard purchase order for the vendor to which the issuing plant is assigned. To do this, choose Purchase order

® Create ® Vendor known . As a result of the vendor entered, the system recognizes that the purchase order is in fact a stock transport order with delivery andbilling.

Creating Delivery and Billing DocumentThe issuing plant enters a delivery for the stock transport order and a billing document. This is an intercompany billing document (billing type IV). Pricing takesplace as normal.


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place as normal.

This intercompany billing document can be posted as an invoice for a purchase order via EDI using Idoc. It is then posted in Financial Accounting as areceivable in the supplying company code.

When the material leaves the plant, the issuing plant posts a goods issue for the delivery, resulting in a reduction in stock in the issuing plant. The total stockremains the same in the receiving plant. Unlike a stock transport order without billing, no posting is made to the stock in transit. You can see from the purchaseorder history that the material is "on the road". The posted quantity is displayed in the stock overview of the receiving plant as Stock in transit CC .

Posting Goods ReceiptWhen the goods arrive, the receiving plant posts a goods receipt for the purchase order. The unrestricted-use stock increases and an accounting document iscreated.

Posting Invoice ReceiptThe invoice is checked with reference to the purchase order.

1.10.3 Valuation of Stock Transfers The account movements that result from a cross-company-code stock transport order with billing document can be seen from the following example:

Plant 0002 orders 10 kg of a material from plant 0001. The following prices apply:

Valuation price of material (plant 0001): 10 $/kgPrice for intercompany billing (plant 0001): 12 $/kgOrder price (plant 0002): 11 $/kg

The following postings are made for the individual transactions:

Plant Transaction Value Account

0001 Goods issue 100 - Stock account

100 + Change involving stocks

0001 Billing 120 - Sales revenue account

120 + Customer account

0002 Goods receipt 110 - GR/IR clearing

110 + Stock account

0002 Invoice receipt 120 - Vendor account

110 + GR/IR clearing

10 + Price difference account or stockaccount

You can display the value of a material’s cross-company stock in transit. To do this, choose Environment ® Stock ® Stock in transit CC from the InventoryManagement menu.


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