STMA JO Parents Meeting October 6 th, 2015. Board Members Candice Gaston- Chair & YDT Co-Coordinator Molly Krystosek-Co-Chair Jill Anderson- Coaching

STMA JOParents Meeting

October 6th, 2015

Board Members Candice Gaston- Chair & YDT Co-Coordinator Molly Krystosek-Co-Chair Jill Anderson- Coaching Coordinator Kristen McAloon/Lesliegh Schmitz- CoSecretary Michele Jensrud –Treasurer Cindy Rohr – Scheduler Teresa Holm-Fundraising Coordinator Megan Jernberg/Jamie Scherber- Equipment/Uniform

Coordinator Chad Fritz- Volunteer Coordinator Jeff Palmer- Website Coordinator Jackie Dold- Concessions Coordinator Jackie Dold/John Odegard- YDT Co-Coordinator

New Board Members

New members neededLooking for new ideasLots of growth and learningContact us if interestedVolunteer Hours

Mission StatementSTMA JO’s program is committed to the

development and promotion of girl’s volleyball within the St. Michael-Albertville area. The program provides an opportunity

for girls ages 10 through 15 to play volleyball year round, thus allowing them to learn new

skills and develop skills already acquired. The goals of STMA JO’s coaches goes further than

just teaching volleyball skills, but includes teaching important life skills such as

responsibility and teamwork. The program also emphasizes the importance of good sportsmanship, teamwork, and individual

achievements within a fun, competitive, and safe environment.

Vision for STMA Juniors

Continue to raise the level of play and competitiveness Level of training/coaching Competitive scheduling Physical training for health and performance

Josh Malin- Malin Enterprises, LLC

http://www.malinfitness.com

Provide opportunities for the maximum number of STMA volleyball athletes

On the Court Player Expectations

Be ready to be challenged and pushed If you just want to hang out with your friends, this isn’t

the right place for you Take ownership of your development and choices

Getting better – coaches part, players part Commit to the team

Manage all commitments so that team doesn’t miss you unnecessarily

Maximize opportunities Mentally prepared for practice Take advantage of physical training

Coaches

15’sRachel Jobes Johnson & Kris Spaeth

14 BlueRachel Knutsen, with HS Assistant

14 GoldAllie Knutsen, with HS Assistant

Coaches

13 BlueLindsey Johnson, assisted by Marah Arndt

13 Gold Deanna Spier, assisted by Bayley Woolhouse

12 Blue

Estee Kolles, parent assistant

12 Gold

TBD

Tentative Practice Schedule

Mondays,Tuesdays, Thursdays and Fridays

Practice times 6-8pm or 7:30-9:30pm Main school will be MSE but there might

be times when other schools will be used.

Schedule will be posted on the web site:

www.stmajo.org

15’sTeam Breakdown

40+ Practices Uniform NCR Fees Training Sessions 10+ Events Coaches fee Administration Fees

15’s Payment Plan Payment amounts: Cashed Date

1st pmt $450.00 Player/Parent/Coaches 2nd pmt $170.00 Jan 1st, 2016 3rd pmt $170.00 Feb 1st, 2016 4th pmt $170.00 March 1st, 2016 5th pmt $170.00 April 1st, 2016 6th Pmt $170.00 May 1st, 2016 TOTAL $1300.00

Tentative Tournament Schedule

January Thaw 2 STMA Tournaments Presidents Day NCR Area /NLQ 2 Rochester Tournaments



14’s Payment Plan

Payment amounts: Cashed Date 1st pmt $400.00 Player/Parent/Coaches

2nd pmt $140.00 Jan 1st, 2016 3rd pmt $140.00 Feb 1st, 2016 4th pmt $140.00 March 1st, 2016 5th pmt $140.00 April 1st, 2016 6th Pmt $140.00 May 1st, 2016 TOTAL $1100.00


January Thaw 2 STMA Tournaments Presidents Day NCR Area 2 Rochester Tournaments



13’s Payment Plan

Payment amounts: Cashed Date 1st pmt $350.00 Player/Parent/Coaches

2nd pmt $137.50 Jan 1st, 2016 3rd pmt $137.50 Feb 1st, 2016 4th pmt $137.50 March 1st, 2016 5th pmt $137.50 April 1st, 2016 6th Pmt $137.50 May 1st, 2016 TOTAL $900.00


1 STMA Tournament Presidents Day NCR Area 2 Rochester Tournaments Metro Tournaments



12’s- Team Breakdown

Payment Amount Cashed Date

1st pmt $300.00 Player/Parent/Coaches

2nd pmt $112.50 Jan 1st 2016

3rd pmt $112.50 Feb 1st 2016

4th pmt $112.50 March 1st 2016

5th pmt $112.50 April 1st 2016

TOTAL $750.00


1 STMA Tournament Presidents Day (Multi-day, Multi-location) NCR Area Tournament Rochester Tournament Local Tournaments (St. Cloud, Maple

Grove, Etc.)

YDT Extended Season (12’s)

Gym time Uniforms Coaches NCR fees Tournaments 2-3 Playdates 2-4 Tournaments

YDT Extended Season (12’s)

Payment Schedule ($500.00) Nov 20th (try out) $50 Nov 22nd (1st practice) $225 Feb 3rd (2nd payment) $225

CONTRACT AND INDIVIDUAL

CODE OF CONDUCT

1. I will treat all STMA teammates, coaches, and STMA parents with respect.

2. I will show fairness and respect towards all opponents (players and coaches,) spectators, officials, and facility staff.

3. I agree to respect the property of others (teammates, hotels, gyms, locker rooms, vans and cars, restaurants…) and to pay for all damages for which I am responsible.

CONTRACT AND INDIVIDUAL CODE OF CONDUCT Cont

4. I agree to NEVER leave the site of a STMA event without the knowledge and permission of my coach. This includes practice/playing sites, restaurants, hotels, etc.

5. I agree to be responsible for knowing, and following through with, these details pertaining to my team and self:The time and location of each week’s eventsKnowledge of my own travel plansBeing on time to all events (entirely ready at start time)Bringing a ball to every practice and tournamentInforming my coach, at the very latest, by the WEDNESDAY BEFORE if I will not be attending an event or will be late or leave early relating to any weekend event(s)Notify the coach ahead of time if I will not be attending a practice due to illness, conflicts, or academic concerns


6. I agree to NOT be in possession of, or use, drugs, tobacco, alcohol, or any other illegal substance while involved in any part of any STMA VOLLEYBALL. I also agree not to be found in the presence of these substances; if I am I will be found equally at fault.

7. I agree to NOT engage in any illegal activities of any sort.

8. I understand that VIOLATION OF THESE CODES (#6 and #7) will result in strict disciplinary action including likely dismissal from the team. This disciplinary action will be at the discretion of the STMA Juniors Board. In case of dismissal, there will be NO financial reimbursement.


9. I agree to meet my financial requirement IN FULL.

Payments are due by the schedule of payments set by STMA...unless the director or treasurer has approved an alternative payment plan. Failure to abide by the terms of payment plan will result in termination. This includes the $200 volunteer check.

Payments not turned in on the night of the Player/Parent/Coach meeting will be charged a $35 late fee.


10. I agree to the STMA Juniors Refund Policy. Refund Policy- STMA Juniors WILL NOT offer any refunds for club

volleyball athletes once the season has started since the loss of an athlete cannot be easily replaced once all club athletes have committed to their teams. Therefore, STMA Juniors defines the start of the season as the team’s first practice and not the team’s first tournament.

However, should an athlete become injured before February 1st and unable to finish the season the club may decide to prorate the remaining fee based on expenses incurred by STMA Juniors on behalf of your daughter, but this is at the discretion of the board. If the injury occurs after February 1st no refund will be offered.

Legal action may occur if payment policies are not followed as stated.


11. I agree to this attendance policy: 2nd unexcused absence (practices or tournaments) will put me on probationary status.3rd unexcused absence will result in repercussions, possibly including dismissal without reimbursement.

NOTE: This is a NEW policy; the purpose is to train DEDICATED players who will attend all required practices and tournaments.

Examples of an excused absence are sickness, school functions, and family vacations. If you are unclear of this please contact the STMA Juniors Board.

24 hour notice must be given for an absence to be excused (excluding illness). I agree that the decision of the STMA Juniors Board will be final in these matters of probation or dismissal, and agree that they reserve the right to use their discretion on a case-to-case basis.Habitual tardiness to events will result in probationary status, including possible dismissal.


12. I agree to this Line of CommunicationThis is one of the most important areas for every player, parent, fan and coach to understand. This line of communication will be strictly followed within our program. If your daughter is having frustrations or problems of any kind:

1st step: Player arranges meeting with coach outside of practice/tournaments. 2nd step: Parents may contact the coaching coordinator or your daughter’s coach

by email or by phone. It will be determined at that time if a meeting to discuss the matter is appropriate.

If so, this meeting will include: the player, the parent/guardian, the team coach and the Coaching Coordinator from the program

3rd Step: Contact Chair of the JO Board

Lines of Communication

IMPORTANT: Parents or players may not approach the coaches before or after practices and events about an issue unless a meeting has been scheduled. If the matter is related to a specific incident, match, or event, then the parents and/or athlete must wait until 24 hours after the specific incident, match, or event before contacting. If coaches are approached by a parent at an event regarding playing time, the athlete WILL BE removed from the program without a refund.


Volunteers are vital to our program. The tournaments that we host during the season are essential fundraisers for our program. Each player’s family is expected to work a minimum of 4 hours total for single player families and 6 hours total for multiplayer families, during the tournament weekend. You will be asked to provide a $200 deposit check that will be destroyed after you have fulfilled your commitment. No players or students are allowed to work, nor are young children allowed to accompany parents at their work station. The board will distribute volunteer hours thru Dibbs in February. Board meeting participation, parent helpers, and chaperons will not be eligible for volunteer hours.

EarlyRegistrationForms available on the club website AFTER Oct1st

Early Registration (Oct 1st –Oct 27th) Tryout Fee $35 made out to STMA JO STMA Registration Form Medical Release (TWO copies ) NCR Registration Form (TWO copies) Code of Conduct Envelopes must be postmarked Oct 27th to be

considered Early Registration

Registration

Registration (Oct 28th –November 15th ) Tryout Fee $50 made out to STMA JO STMA Registration Form Medical Release (TWO copies ) NCR Registration Form (TWO copies) Code of Conduct

Open Gyms

Dates (Times will be on the calendar)Sunday, November 1st, 2015

Friday, November 6th, 2015

Sunday, November 8th, 2015

Location

Middle School East

Tryouts

Tryouts-MSWSunday, November 15th, 2:00-5:00pm 12s and 13’s5:30-8:30pm 14’s and 15’s

Tryout Cont. Tryout fee and forms must be turned in

before tryouts begin. All players must attend unless

communicated BEFORE tryouts. If a player is injured or sick please contact the club director ASAP.

Practices in December

Tuesday/Thursday Dec 1st and 3rd Tuesday/Thursday Dec 8th and 10th Tuesday/Friday Dec 15th and 18th Tuesday Dec 22nd Possible practices during break.

Parent Helper

Coordinate Travel Arrangements• Make hotel reservations.• Coordinate team meals.• Email team pictures to Website

Coordinator.

Fundraising Opportunities

Two STMA-hosted tournaments 3/06/2016 (13’s-15’s)4/03/2016 (12’s and 15’s)

Center Cut Meats Dairy Queen

Volunteer Hours $200 Check will need to be turned in along with

post dated checks. We will have these hours set up thru our website

(DIBS) in January and we will add new hours as they become available.

Each family will need to perform 4 hours of volunteer work per player, 6 hours total for multi player families.

Volunteer Hours (cont) If the volunteer hours have been

completed at the end of the May your check will be destroyed.

Failure to complete volunteer hours will result in cashed check. Any stop payments on checks will result in your daughter not being allowed into the program until all past due amounts have been made current.

Remind for Club

To sign up for STMA JO 2016 notifications, please visithttps://www.remind.com/join/stmajo2

Or you can text

To: 81010

Message: @stmajo2

Websitewww.stmajo.org• Calendar• Dibbs• NCR

www.ncrusav.org

FAQ Q: If my daughter plays a school sport can

she still participate in JO’s?

A:Yes Q: If my daughter has a school function/activity

on the night of practice will she be penalized?

A: NO as long as this is communicated to the coach by the player before hand.

FAQ Cont. Q: When will the tournament schedule be

available? A: Usually no earlier than Thursday before the tournament.

Q: What is the difference between a Tournament and a Playdate? A: A tournament is an all day event with playoffs. A Playdate is a morning or afternoon session (usually 3 matches) that does not have playoffs.

FAQ Cont. Q: What city are the tournaments in?

A: M1- Bloomington Granite City- St Cloud Ralia- Maple Grove Presidents Day- Multiple Locations (possibly Rochester) Crossfire- Bethel Univ/Spring Lake Park HS January Thaw- Minneapolis Convention Center

FAQ Cont. Q: If I have questions about the program

who do I contact? (contact emails are on website)

A:• General Questions- Candice Gaston (Club Director)• Payment Questions- Michele Jensrud (Treasurer)• Staff Questions/Concerns –

(Please use the lines of communication policy)

PO BOX Address

Please send all registrations to this address

STMA JUNIORS

P.O. Box 352

St. Michael, Mn. 55376

Documents

STMA JO Parents Meeting October 6 th, 2015. Board Members Candice Gaston- Chair & YDT Co-Coordinator Molly Krystosek-Co-Chair Jill Anderson- Coaching