STMA ARENA BOARD AGENDA MONDAY, JANUARY 14, 2019 ......Foucault and Garret K from STMA Youth Hockey Association. The meeting was called to order at 6:02 p.m. by Chairman Walter Hudson

P:\Arena\2019 STMA Ice Arena\2019 Arena Agendas\011419 STMA Agenda.doc

STMA ARENA BOARD AGENDA MONDAY, JANUARY 14, 2019 ALBERTVILLE CITY HALL

6:00 PM

1. CALL TO ORDER – ROLL CALL2. ADOPT AGENDA

3. APPOINT STMA ARENA BOARD CHAIR AND ACTING CHAIR FOR 2019-20204. APPROVAL OF THE MINUTES OF DECEMBER 10, 2018 (pgs.1-3)

5. FINANCE REPORTSa) Approve the December list of claims as presented in the amount of $70,182.76 and

December report (pgs. 4-9)6. ARENA MANAGER

a) Monthly report (pgs. 10-11)7. OLD BUSINESS

a) Community Room Rental Policy (pgs. 12-13)

8. NEW BUSINESS9. YOUTH HOCKEY ASSOCIATION

10. ADJOURN

ST. MICHAEL-ALBERTVILLE ICE ARENA BOARD MINUTES December 10, 2018

6:00 p.m.

Present: Chairman Walter Hudson and members Kevin Kasel, Gayle Weber, Kari Dwinnell, and Keith Wettschreck and Jeff Lindquist. Member John Vetsch was absent. Also present: City Administrator Adam Nafstad, City Finance Director Tina Lannes, STMA Arena Manager Grant Fitch, Arena Shift Supervisor Scott Verness, St. Michael City Administrator Steve Bot, STMA School District Director of Buildings and Grounds Terry Zerwas, STMA School District Superintendent Dr. Ann-Marie Foucault and Garret K from STMA Youth Hockey Association. The meeting was called to order at 6:02 p.m. by Chairman Walter Hudson.

Set Agenda Members Weber/Kasel moved to set the agenda as presented. All voted aye.

Approval of Minutes Members Kasel/Wettschreck moved to approve the minutes of the November 13, 2018 Board Meeting as presented. All voted aye.

Member Jeff Lindquist arrived 6:09 P.M.

Finance Reports Lannes highlighted that the ice revenue is at $301,665 and staff has billed out $66,000 for November Ice time used and hopefully the same for December. In addition, Lannes voiced concern for the electric bill, hoping it is due to construction, but the amount was $14,000 for the month of October. Member Kasel asked if the October bill would go to the construction company. Nafstad stated he would look into it but typically owners are responsible for the utilities during construction. Staff will be watching the utility bills in order to project a 2019 budget which will be presented in February. Lannes also pointed out the Dedicated Capital Improvement Fund has a current balance of $161,757, however, the new Zamboni has not been paid in full. There will be no additional funds going into the account until 2019 for capital purchases.

Member Wettschreck asked if the arena board’s purchases needed for the new sheet of ice should be reimbursed through capital funds, and how the two capital funds (existing rink and new rink) are being funded. Lannes explained the arena board doesn’t have access to the school’s arena capital fund, but in the agreement at the end of the fiscal year if the arena makes a profit any monies over 35% of the next year’s budget then it will be split 50/50. The board had discussion on what is considered capital for the arena board and what is considered capital for the school. Member Weber voiced that all the entities have been contributing to the capital fund annually and maybe the entities should consider increasing the contributions. The board had a discussion about future contributions. Member Kasel mentioned that options for building capital contributions include youth hockey participation, increased rates, or address the councils for an increase, but noted we should see how this first year goes. Chairman Hudson addressed the board asking if there was any desire to direct staff to keep track of the extra expenses for the capital purchased paid by the arena board for the new sheet of ice. Nafstad mentioned that purchases, especially the larger purchases, could be tracked. Kasel suggested that we review the capital funding at the end of the first full year of operations on both sheets.

Members Kasel/Dwinnell moved to approve the November list of claims totaling $37,461.68 and the November Financial Report as presented. All voted aye.

Arena Manager’s Report STMA Arena Board Mtg 1/14/19 Page 1

STMA Ice Arena December 10, 2018 Minutes Page 2

Fitch informed the board of an accident at the rink on November 27th where a coach fell, his helmet came off (strap was not on), and caused a severe head injury to occur. 911 was called and he was taken to the hospital.

Fitch told the board construction continues and soon we will have occupancy. In addition there was a crack in the discharge line at the old rink, but was fixed under the blanket agreement. Summer ice hours booked is looking higher than ever projected to be 823 hours.

Fitch stated there has been requested for an arena clock and sub-scoreboard at the new rink.

Nafstad stated that in the report he provided clarification of the board approved hardware and software for concessions and locker room assignments in which we needed two different software packages and the price was in line with the contract. In addition Nafstad thanked Grant for all the hours he has been putting into the new arena. He also introduced Scott Verness to the board stating that Albertville hired Scott and Brian Leduc who are great additions to the staff and welcomed them.

Members Kasel/ Wettschreck moved to approve the arena managers’ report as presented. All voted aye.

New Business Furniture for New Rink: Nafstad stated that furnishings or the community room items were not time sensitive but wanted would like direction from the board. Nafstad presented that staff has been looking into purchasing furniture for the concession area and lobby area. Staff has been working with youth hockey and Pat Callan of Callan’s Furniture to review the space and determine what furniture would work along with pricing. Nafstad reviewed the furniture pieces and layout concept, which retails at $33,520, but noted Callan’s has generously offered to sell it at cost in the amount of $16,595. Nafstad asked for a discussion on furniture for the public spaces. Lindquist described the concession area as being somewhat narrow, and questioned if tables and chairs would fit. Lindquist asked if the board would like to defer this until the next meeting since there would be new members. There was discussion about deferring the purchase to look at capital and see where it is at after the rink is fully operational. Kasel expressed frustration that it wasn’t part of the original budget, but believed the furnishings were necessary. Kasel suggested that maybe it would be best to prioritize the furniture list and, at minimum, provide a few places for people to sit and eat, and maybe asking STMA Youth Hockey to contribute. Nafstad asked the board for a number, and said he would go to Youth Hockey and ask for their participation. Lannes said $8,000-$10,000 for furniture could come out of operations instead of capital since a few items are under budget for the year. Member Wettschreck asked what else will need to be purchased. Nafstad said there will be nets for above the glass (at the old rink) to be purchased for about $3,000 and in the spring the discussion about the hot water heater for the old sheet will likely resume. Nafstad stated at previous meeting the board decided to keep the RO, which is to be relocated under contract for the new rink, and will not cost the board. Kasel mentioned that it was already decided that we would not purchase a hot water heater for the old rink, and continue to use the existing equipment, unless that comes up in a later discussion and noted the importance of not eliminating RO and going backwards. In addition Kasel stated furniture for the community room is a different discussion, as the school wants to decide how that space will be rented. Kasel asked if they were to purchase furniture for the public areas where would the money come from. Lannes recommended, depending on the amount, it would come from the operations budget for 2018. They discussed the funding options. Garret asked if the board would be okay if they had sponsors for the

STMA Arena Board Mtg 1/14/19 Page 2

STMA Ice Arena December 10, 2018 Minutes Page 3

furniture maybe placing small plaques on them. The board agreed that would be okay. Dwinnell suggested selecting a stool height that could be used on the mezzanine rail, at the main level rail and at the tables. Nafstad went through the different types of benches, tables and stools in the proposal and where they were planned to be located in the public areas.

Members Kasel/Dwinnell moved to approve up to $10,000 for furniture for the common areas of the STMA Ice Arena and direct staff to work with vendor and STMA Youth Hockey Association how best to select purchases. All voted aye.

Community Room Use: Nafstad noted the community room is near completion and although there is no furniture yet, the board will need to decide how the room is going to be used. Nafstad said youth hockey has offered to furnish the room with table and chairs that have been donated to the association. Nafstad noted the school board has discussed the use of the room and prefers it be used for high school hockey events and then limited to private rental use. Nafstad asked the board for direction as there are standing requests for its use. Nafstad also discussed the original vision for the space, potential user groups, and the challenges of renting the space during the swing season (Sept- April). Nafstad also questioned rates, and management. Dwinnell stated at the last school board meeting there was discussion and agreed the community room would be open for high school games and then would need to be rented by others. Lindquist asked if the school board acted on that. Dr. Foucault informed the board that on November 19th she asked every member of the school board his or her opinion and in the minutes approved on December 3rd from the school board meeting state that to minimize damage to the community room school board members want it locked when it is not rented. Lindquist questioned Foucault if that was the intent of the board because the purposed of the space was for it to be used and he thinks it would be a shame to have the room locked during youth hockey games. Lindquist continued that he was on the design committee and he envisioned it would be used during youth hockey games or tournaments. Dwinnell stated youth hockey could rent it. Terry Zerwas asked then when do you know where to start and stop on the rentals. He stated currently with any sport that the district requires that they have to rent the rooms they wish to use. Zerwas suggests that there is a policy and the room be rented through community education and suggested it be managed by Maryellen Barthel. Lindquist asked so if youth hockey is running a tournament and are already paying ice rental fees and now have to pay to use the room on top of that. Zerwas said yes that is what the other sports do in the district. Lindquist disagreed that this room was built as a part of the arena as an additional space for the users. Kasel voiced that the school board has already set a vision of the room’s use and the arena board should respect that until something changes. The arena board discussed and decided that they will look to the school board to bring a use policy forward for the community room on how it will be managed.

Nafstad thanked members Hudson, Weber and Lindquist for their service on the STMA Arena Board and what a good job they did.

January 20th is the official open house at the Arena.

Adjourn Members Kasel/Wettschreck moved to adjourn at approximately 7:23 p.m. All voted aye.

Attest: _________________________________ Tina L. Lannes, City Finance Director


STMA Ice Arena Budget to Actual December 2018 (Cash Basis)

2018 Annual Budget

December 2018 Actual

2018 Actual YTD

12/31/18

2018 YTD % of

Budget Income

Ice Rental $419,896.25 $46,900.00 $348,564.83 83.01% Concessions $36,857.15 $9,294.58 $40,625.50 110.22% Other Revenues (Advertising/LMC/Ins Claims) $13,000.00 $0.00 $12,000.00 92.31% Vending $1,100.00 $0.00 $1,187.25 107.93% Open Skate/Hockey, etc. $5,000.00 $855.00 $4,240.50 84.81% Interest $1,000.00 $0.00 $0.00 0.00% Misc. Revenue $1,600.00 $2,170.05 $3,556.50

Total Income $478,453.40 $59,219.63 $410,174.58 85.73% Expenses

Salaries, Wages, Taxes & Benefits $238,932.91 $37,458.16 $172,767.54 72.31% Supplies (Office, Misc.) $1,500.00 $0.00 $586.78 39.12% Supplies (Concession) $15,400.00 $3,073.99 $9,907.20 64.33% Fuel, Misc. $1,800.00 $414.76 $1,799.89 99.99% Professional Services $22,000.00 $2,793.72 $22,452.30 102.06% Sales Tax $2,500.00 $4,197.71 $7,442.92 297.72% Telephone $1,500.00 $179.63 $1,577.38 105.16% Electric $75,000.00 $19,793.58 $90,238.25 120.32% Gas $20,000.00 $3,451.59 $18,139.20 90.70% Water $25,000.00 $3,307.32 $25,047.43 100.19% Refuse $3,000.00 $1,066.09 $2,912.55 97.09% Insurance $12,000.00 $0.00 $14,908.00 124.23% Administration $14,625.00 $1,218.75 $14,625.00 100.00% Misc. $2,585.00 $563.50 $2,696.00 104.29% Repair Maintenance – Machinery $11,000.00 $1,168.41 $8,878.05 80.71% Repair Maintenance – Building $30,000.00 $13,460.73 $29,944.35 99.81%

Total Operating Expenses $477,942.91 $92,147.94 $423,922.84 88.70%

**This is not the final budget to actual for 2018**


STMA ICE ARENA CASH BALANCES AND RECEIVABLES December 31, 2018

Cash Balance Operations Cash Balance Operations 1/1/18 $ 100,757

Add Revenues (collected in 2018) $ 410,175 Less Expenses $(423,923) Est. Cash Balance Operations 12/31/18 $ 87,009

Accounts Receivable (invoiced) Operations December 31, 2018 - $84,826.67

Cash Balance Dedicated Capital Improvement Fund

Arena Owner Dedicated Cap. Imp. Fund Beginning Balance 1/1/18 $157,160

Down payment on Zamboni ($34,919) ISD 885 2018 Contribution $15,000 St. Michael 2018 Contribution $15,000 Albertville 2018 Contriubtion $15,000 POS drawers, computers, monitors ($5,484) Menu/Locker assignment monitor/software ($2,378)

Balance 12/31/18 $159,379


STMA Ice Arena Vendor Check Detail Register CITY OF ALBERTVILLE

December 2018

Check Amt Invoice Comment

Paid Chk# 006889E 12/3/2018 AMERIPRIDE SERVICES, INC.E 810-00000-405 Repair/Maint - Buildings $16.00 2201122382 Arena mats

Paid Chk# 006890E 12/3/2018 BECKER ARENA PRODUCTS, INCE 810-00000-405 Repair/Maint - Buildings $2,138.35 1016203 Arena-frame pkg,squeegee,shovels,scraper,suction E 810-00000-405 Repair/Maint - Buildings $26.00 1016204 Arena-gasket,cushion gasket

Paid Chk# 006899E 12/3/2018 WATSON COMPANYR 810-00000-34740 Park & Rec Concessions $420.23 893683 Arena Food

Paid Chk# 006904E 12/5/2018 SIGNAPAYE 810-00000-300 Professional Srvs (GENERAL) $69.85 Arena cc fees

Paid Chk# 006927E 12/11/2018 COMDATA ARENAE 810-00000-252 Food/Concessions For Resale $16.39 STMA Arena Coborn's

Paid Chk# 006941E 12/17/2018 AMERIPRIDE SERVICES, INC.E 810-00000-405 Repair/Maint - Buildings $16.00 2201128285 Arena mats

Paid Chk# 006942E 12/17/2018 ATHLETICA SPORTS SYSTEMSE 810-00000-404 Repair/Maint - Machinery/Equip $83.00 409682 Arena - Posts FreezeIn

Paid Chk# 006943E 12/17/2018 BECKER ARENA PRODUCTS, INCE 810-00000-405 Repair/Maint - Buildings $1,817.36 1016408 Arena-Acrylic rink shield

Paid Chk# 006948E 12/17/2018 FERRELLGASE 810-00000-212 Motor Fuels $107.49 1103264957 33lb cylinderE 810-00000-212 Motor Fuels $122.89 1103443253 33lb cylinderE 810-00000-212 Motor Fuels $24.09 1103488908 33lb cylinderE 810-00000-212 Motor Fuels $103.29 1103599198 33lb cylinderE 810-00000-212 Motor Fuels $48.00 1103599585 33lb cylinder

Paid Chk# 006954E 12/17/2018 RANDYS ENVIRONMENTAL SERVICESE 810-00000-384 Refuse/Garbage Disposal $179.72 DECEMBER Arena Trash

Paid Chk# 006957E 12/17/2018 WATSON COMPANYR 810-00000-34740 Park & Rec Concessions $274.45 893913 Arena ConcessionsR 810-00000-34740 Park & Rec Concessions $338.24 893914 Arena ConcessionsR 810-00000-34740 Park & Rec Concessions $3,193.48 894093 Arena ConcessionsR 810-00000-34740 Park & Rec Concessions $92.24 894298 Arena ConcessionsR 810-00000-34740 Park & Rec Concessions $755.42 894314 Arena Concessions

Paid Chk# 006961E 12/17/2018 WRIGHT-HENNEPIN COOP ELECTRICE 810-00000-381 Electric Utilities $12.53 Arena Elevator Monitoring 11/30/18-12/31/18 150-1693-E 810-00000-381 Electric Utilities $27.95 Arena Fire Panel Monitoring 1/31/19 050-1427-0100

Paid Chk# 006969E 12/20/2018 MN DEPARTMENT OF REVENUEE 810-00000-315 Sales Tax $4,197.71 Arena General Sales Tax

Paid Chk# 006970E 12/20/2018 BCBS OF MINNESOTAE 810-00000-130 Employer Paid Ins (GENERAL) $6,070.50 181206381546 Emp Health InsE 810-00000-130 Employer Paid Ins (GENERAL) $722.00 181206381546 Emp Health Ins



December 2018


Paid Chk# 006975E 12/20/2018 TWIN PINES IMPRINTINGE 810-00000-300 Professional Srvs (GENERAL) $569.09 1832 Arena-Wall & Glass Decals

Paid Chk# 006978E 12/27/2018 DEHMER FIRE PROTECTIONE 810-00000-405 Repair/Maint - Buildings $53.50 7604 STMA Arena Service Fire Extinguishers

Paid Chk# 006987E 12/31/2018 RANDYS ENVIRONMENTAL SERVICESE 810-00000-384 Refuse/Garbage Disposal $886.37 JANUARY Arena Trash

Paid Chk# 006989E 12/31/2018 WATSON COMPANYR 810-00000-34740 Park & Rec Concessions $1,384.33 894515 Arena ConcessionsR 810-00000-34740 Park & Rec Concessions $400.71 894718 Arena Concessions

Paid Chk# 006991E 12/31/2018 AMERIPRIDE SERVICES, INC.E 810-00000-405 Repair/Maint - Buildings $16.00 2201133702 Arena Mats

Paid Chk# 007030E 12/15/2018 CITY OF ALBERTVILLEE 810-00000-382 Water Utilities $3,307.29 wtr bill 12/18

Paid Chk# 007031E 12/30/2018 CITY OF ALBERTVILLEE 810-00000-412 Building Rentals/Admin Fee $1,218.75 admin fee 12/18

Paid Chk# 038369 12/3/2018 CHARTER COMM - CHE 810-00000-321 Telephone $31.82 0131538112418 Arena Cable 5898 Lachman Avenue NE

Paid Chk# 038378 12/3/2018 GREAT LAKES COCA-COLA DISTRIBE 810-00000-254 Soft Drinks/Mix For Resale $1,379.28 3597205578 Arena-soda

Paid Chk# 038382 12/3/2018 HILLYARDE 810-00000-500 Capital Outlay (GENERAL) $5,122.18 603218463 soap,tissue,towels,container range,slim jim

Paid Chk# 038384 12/3/2018 JORSON & CARLSON INCE 810-00000-300 Professional Srvs (GENERAL) $61.19 0564434 Arena-Ice scraper knives cleaned

Paid Chk# 038388 12/3/2018 METLIFE-GROUP BENEFITSE 810-00000-130 Employer Paid Ins (GENERAL) $722.95 111618 Emp Life,Dental, Stdis,Vision

Paid Chk# 038394 12/3/2018 POSTMASTERE 810-00000-433 Dues and Subscriptions $72.00 STMA Arena PO Box 193 Renewal



December 2018


Paid Chk# 038410 12/17/2018 ACE OF ALBERTVILLE - ARENAE 810-00000-405 Repair/Maint - Buildings $24.83 105248/1 key,spring snap,pine solE 810-00000-405 Repair/Maint - Buildings $10.99 105275/1 tank lever euro chromeE 810-00000-405 Repair/Maint - Buildings $7.99 105357/1 bulb reflector 65WBR30E 810-00000-405 Repair/Maint - Buildings $8.99 105395/1 mouse trap no touchE 810-00000-405 Repair/Maint - Buildings $62.91 105401/1 40# system saver pelletsE 810-00000-405 Repair/Maint - Buildings $115.83 105404/1 hose clamp,adapterE 810-00000-405 Repair/Maint - Buildings ($114.34) 105421/1 adapterE 810-00000-405 Repair/Maint - Buildings $19.99 105443/1 in/outdoor pushbroomE 810-00000-405 Repair/Maint - Buildings $7.99 105552/1 ties cable 8" blk100pkE 810-00000-405 Repair/Maint - Buildings $77.39 105557/1 40# system saver pellets,pine sol,tape frictionE 810-00000-405 Repair/Maint - Buildings $15.98 105592/1 cable cat-5EE 810-00000-405 Repair/Maint - Buildings $17.78 105606/1 409 cleaner,drain inside pvc,pipe pvcE 810-00000-405 Repair/Maint - Buildings ($8.99) 105622/1 mouse trap no touchE 810-00000-405 Repair/Maint - Buildings $71.96 105630/1 ice melt 40# bag

Paid Chk# 038414 12/17/2018 B & D PLUMBINGE 810-00000-405 Repair/Maint - Buildings $450.00 144597 Arena-Test (1) RPZ for inspection

Paid Chk# 038415 12/17/2018 BANYON DATA SYSTEMSE 810-00000-300 Professional Srvs (GENERAL) $222.86 00158159 UB,Fund & Payroll Support

Paid Chk# 038417 12/17/2018 CJ S LINEN SERVICEE 810-00000-399 Miscellaneous $81.50 34780 New Bar towelsE 810-00000-399 Miscellaneous $10.00 36007 (2) Rugs Washed

Paid Chk# 038421 12/17/2018 CULLIGANE 810-00000-405 Repair/Maint - Buildings $21.00 101X31993408 Arena Standby Rental Service 12/1/18-12/31/18

Paid Chk# 038426 12/17/2018 GREAT LAKES COCA-COLA DISTRIBE 810-00000-254 Soft Drinks/Mix For Resale $1,678.32 3597205682 Arena concessions

Paid Chk# 038447 12/17/2018 SCR, INC - ST. CLOUDE 810-00000-405 Repair/Maint - Buildings $1,040.00 C002933 Monthly Blanket Billing

Paid Chk# 038453 12/17/2018 TIERNEYE 811-00000-500 Capital Outlay (GENERAL) $1,400.00 785147 StMA Middle School West Set up fee,1-year software

license E 811-00000-500 Capital Outlay (GENERAL) $978.38 785256 STMA Middle School West Mounting solution for media

players

Paid Chk# 038456 12/18/2018 CENTERPOINT ENERGYE 810-00000-383 Gas Utilities $3,451.59 STMA Arena 5898 Lachman Avenue NE 5390131-0

Paid Chk# 038457 12/18/2018 CHARTER COMM-ARENAE 810-00000-321 Telephone $115.04 0131702120218 Arena Voice

Paid Chk# 038458 12/18/2018 XCEL ENERGYE 810-00000-381 Electric Utilities $19,753.10 618170310 Arena 5898 Lachman Avenue NE 51-5873315-4

Paid Chk# 038460 12/20/2018 HILLYARDE 810-00000-404 Repair/Maint - Machinery/Equip $66.37 603243149 Arena-Host500 Tampon Tampax 500CS



December 2018


Paid Chk# 038461 12/20/2018 STEP SAVER INCE 810-00000-405 Repair/Maint - Buildings $16.50 123964 Arena-Bulk Salt

Paid Chk# 038463 12/27/2018 AMERICAN SUPPLY GROUP INC.E 810-00000-405 Repair/Maint - Buildings $85.81 4328A STMA Arena - paper towels,urine remover trigger sprayE 810-00000-405 Repair/Maint - Buildings $263.81 47779AB STMA Arena - paper towels,bath tissue,nitrile

gloves,disinfectant,dust pan,broom,urinal screens,hydr E 810-00000-405 Repair/Maint - Buildings $477.12 47901c STMA Arena - urinal deodorizer,bath tissue,garbage E 810-00000-405 Repair/Maint - Buildings $205.21 49558A STMA Arena - bath tissue,gen household papertowelsE 810-00000-405 Repair/Maint - Buildings $465.59 49877A STMA Arena - bath tissue,gen household paper

towels,garbage bags

Paid Chk# 038474 12/27/2018 HILLYARDE 810-00000-404 Repair/Maint - Machinery/Equip $268.40 603249026 Sanitizer,detergent dishE 810-00000-404 Repair/Maint - Machinery/Equip $262.32 603254610 stand for hands dispenser,sanitizer,hand foam,sanitary

napkin E 810-00000-404 Repair/Maint - Machinery/Equip $16.14 603254611 urinal screens-mango

Paid Chk# 038475 12/27/2018 HOWIES HOCKEYE 810-00000-300 Professional Srvs (GENERAL) $315.62 38806 white,black,clear-tape; non waxed laces,black mouth

Paid Chk# 038478 12/27/2018 MANUELL, AARONE 810-00000-405 Repair/Maint - Buildings $368.50 1977 STMA Ice Arena Coffee Maker

Paid Chk# 038479 12/27/2018 MARCO TECHNOLOGIES LLCE 810-00000-570 Office Equip and Furnishings $542.50 INV5860741 Mitel MCD Enterprise/MiVoice Phones (5)

Total MARCO TECHNOLOGIES LLC $542.50

Paid Chk# 038482 12/27/2018 METLIFE-GROUP BENEFITSE 810-00000-130 Employer Paid Ins (GENERAL) $463.00 12162018 Emp Life, Dental, Stdis, Vison

Paid Chk# 038483 12/27/2018 MINNESOTA ICE ARENA MGRS ASSOCE 810-00000-433 Dues and Subscriptions $200.00 INV_22 2019 General Arena Membership Renewal

Paid Chk# 038495 12/31/2018 CHARTER COMM-ARENAE 810-00000-321 Telephone $32.77 0131538122418 Arena Cable

Paid Chk# 038500 12/31/2018 HILLYARDE 810-00000-404 Repair/Maint - Machinery/Equip $452.18 603260831 45G Ranger Container Blk

Paid Chk# 038502 12/31/2018 JORSON & CARLSON INCE 810-00000-300 Professional Srvs (GENERAL) $61.19 0566760 Ice Scraper Knives cleaned,sharpened & honed

810 STMA ARENA $67,804.38 811 Arena Dedicated Cap Imp Fund $2,378.38

$70,182.76


P:\Arena\2019 STMA Ice Arena\2019 Arena Agendas\ArenaManagersReportJan-2019.doc

MANAGER’ GENERAL UPDATE Date: January 14th, 2019 To: STMA Arena Board From: Grant Fitch, STMA Arena Manager

ARENA RENTAL HOURS - DECEMBER Name Prime-time Off-peak Youth Hockey 292 hours Adult Hockey 0 hours High School Boys/Girls 70 hours Public Skating/OH 33 hours Private rentals 6 hours Learn to Skate 0 hours

________________________________________________________________________ Total hours 401 (2 sheets)

Total hours 2017 232 (1 sheet)

New Rink: JV/Varsity Boys and Girls Locker-room opened December 17th.2018

STMAYHA K2R: Knight to Remember fundraising event is scheduled for Saturday, March 23. Ice is scheduled to be removed week of March 11.

Spring Construction: Spring work includes connection of the new refrigeration/compressor system to the old rink, demo and removal of old system, and installation of new gates to mechanical room. Work is scheduled to begin March 25 and be complete by May 13.

Operations: 1. 12-2-18 (Old Rink) Dehumidification system again down due to low gas pressure.

System pressure has been adjusted and system has been alarm free since 12-13-18

2. 12-11-18 (New Rink) Leak by roof penetration (roof drain) behind top row of bleachersand south wall center of building. Ryan Breitbach was informed and shown the problemarea. We will follow up and make sure area is repaired.

3. 12-27-18 (New Rink) Leak found over Ice surface East end. Roofer was called and arearepaired. We will continue to monitor.

4. 01-07-19 (New Rink) Leak over bleacher top row at NW end. Ryan Breitbach wasinformed and shown the problem area. We will follow up and make sure area is repaired.

ATM and Digital Signage: We are working with Infinit Technologies, LLC on a possible advertising contract of for an ATM kiosk and menu board ads.


STMA Ice Arena Board January 14, 2019 Agenda Page 2 of 2

Arena Furniture: Youth Hockey ordered the furniture for the lobby, concessions area, and arena drink rail. The Arena Board’s contribution is $10,000 and the furniture is expected later this month. Youth Hockey also furnished the community room with tables, chairs, and room dividers.

Mighty Duck Grant: Now that the project is complete, we will be requesting distribution of the $250,000. Once received, the Arena Board will pass the funds through to the School.

RO/Hot Water Heater: We are reviewing options for Reverse Osmosis filtration and hot water for the existing rink. Relocation of the existing RO system is not part of the construction contract.


OFFICE OF THE SUPERINTENDENT UPDATED 1/11/2019 ST. MICHAEL-ALBERTVILLE SCHOOL DISTRICT 885

11343 50TH STREET NE ALBERTVILLE, MN 55301 WWW.STMA.K12.MN.US

Date: January 10, 2019 From: Ann-Marie Foucault RE: Memorandum on Usage of STMA Ice Arena Community Room

I. PHILOSOPHYThe philosophy of the St. Michael-Albertville School District is to encourage the useof school facilities by groups and organizations whose purpose and objectivescontribute to the school program or to the community.

II. REGULATIONS1. Community Room Rental Requests: Requests for Community Room use must be

submitted by all groups to the STMA Ice Arena Manager at least seven (7) workingdays prior to the intended date.

2. Scheduling: Priority use of the Community Room is given to groups who are rentingice.

3. Rental Agreement and Fees: All rental groups requesting the use of the CommunityRoom must sign a rental agreement and pay the rental fee at least five (5) workingdays prior to the event. The rental fee charged will vary depending on the nature ofthe group.

4. Cancellation: The group may cancel the agreement without penalty provided noticeis given at least five (5) working days prior to the scheduled rental. Rentalagreements are non-transferable.

5. General Conditions for Rentalsa. The leader of the group must be present to supervise.b. The Community Room must be returned to its original condition after use. This

includes moving chairs, tables, equipment, etc.c. A certificate of liability insurance is required.d. The Community Room is available to for rentals from 8:00 am to 10:00 pm most

days.e. All STMA buildings and grounds are tobacco and chemical free. State fire laws

must be observed at all times. Emergency exits shall remain visible andaccessible at all times. All illegal activities are prohibited.

6. Care should be taken with food and/or drink. Groups are responsible for damageto the room.

7. All advertising signs/posters must have the disclaimer, “This event is notsponsored by St. Michael-Albertville Schools.”

8. Groups and individuals using the Community Room are responsible for personalinjuries and facility or equipment damage.


OFFICE OF THE SUPERINTENDENT UPDATED 1/11/2019 ST. MICHAEL-ALBERTVILLE SCHOOL DISTRICT 885

11343 50TH STREET NE ALBERTVILLE, MN 55301 WWW.STMA.K12.MN.US

9. Failure to comply with any of the above regulations will void the rental contractand the group may be banned from future rentals.

III. RENTAL GROUPSOrganizations desiring facility use are classified into three groups. Rental feesare determined by group classification.

Group 1 • Local groups renting ice between September 1 and March 15• Fee included in ice rental

Group 2 • Groups located within District 885 boundaries• $40/hour

Group 3 • Groups outside District 885• $60/hour

Contact Grant Fitch, STMA Arena Manager, at [email protected] or 763-497-6749


mailto:[email protected]

Documents

STMA ARENA BOARD AGENDA MONDAY, JANUARY 14, 2019 ......Foucault and Garret K from STMA Youth Hockey Association. The meeting was called to order at 6:02 p.m. by Chairman Walter Hudson