CHAIRPERSON FINANCE COMMITTEE MARC THOMAS MARK GREBNER, CHAIR CURTIS HERTEL, JR. VICE-CHAIRPERSON TINA WEATHERWAX-GRANT VICTOR CELENTINO VICTOR CELENTINO ANDY SCHOR VICE-CHAIRPERSON PRO-TEM STEVE DOUGAN STEVE DOUGAN

INGHAM COUNTY BOARD OF COMMISSIONERS P.O. Box 319. Mason, Michigan 48854 Telephone (517) 676-7200 Fax (517) 676-7264

THE FINANCE COMMITTEE WILL MEET ON WEDNESDAY, APRIL 9, 2008 AT 6:00 P.M. IN THE PERSONNEL CONFERENCE ROOM (D & E), HUMAN SERVICES BUILDING, 5303 S. CEDAR, LANSING.

Agenda Call to Order Approval of the March 19, 2008 Minutes Additions to the Agenda Limited Public Comment 1. Health Department

a. Resolution to Authorize an Amendment to Resolution #07-179 for Two Lease Agreements with Sparrow Health System

b. Resolution to Authorize to Continue an Agreement with the Regents of the University of Michigan for the Provision of Dental Services

c. Resolution Authorizing an Amendment to the Administrative Support Services Agreement with Ingham Health Plan Corporation d/b/a Livingston Health Plan

d. Resolution Authorizing an Amendment to the Administrative Support Services Agreement with Ingham Health Plan Corporation

2. Mid-South Substance Abuse Commission - Resolution to Revise the Intercounty Agreement for

Creation of the Mid-South Substance Abuse Commission 3. 911 Advisory Board

a. Resolution Authorizing a Contract with Lansing for a Computer Aided Dispatch (CAD) Upgrade for the 911 Center

b. Resolution Authorizing a Contract with Plante & Moran for 911 Center Consolidation Consultant Services

4. Facilities Department - Resolution Authorizing the Replacement of Electrical Service Lines at the Fairgrounds to be Performed by Consumers Energy and Johnson Electric 5. Financial Services Department

a. Resolution to Approve Continuation of the Deficit Elimination Plan for the Drain District Mapping Loan Fund

b. Resolution to Approve Deficit Elimination Plan for the Insurance Internal Service Fund c. Resolution to Approve the Workers Compensation Fund Deficit Elimination Plan

6. Management Information Services Department

a. Resolution to Authorize the Initial Reorganization of the Management Information Services Department (MIS)

b. Resolution to Authorize Entering into a Contract to Provide Network Services to the Tri-County Office on Aging (TCOA)

c. Discussion - Tom Shewchuk, MIS Director – Presentation on Technology Overview d. Resolution to Approve the Purchase of an IP Telephony Phone System for the Potter Park

Zoo

7. Board Referrals a. Letter with Attachment from the Department of Treasury Confirming the Revocation of the Personal Property Component of the Industrial Facilities Exemption Certificate for Tailor Steel America, LLC b. Notice from the City of Lansing Economic Development Corporation Announcing a Public Hearing Regarding an Obsolete Property Rehabilitation District for Property Located at 914 E. Gier Street, Lansing Announcements PLEASE TURN OFF CELL PHONES OR OTHER ELECTRONIC Public Comment DEVICES OR SET TO MUTE OR VIBRATE TO AVOID Adjournment DISRUPTION DURING THE MEETING The County of Ingham will provide necessary reasonable auxiliary aids and services, such as interpreters for the hearing impaired and audio tapes of printed materials being considered at the meeting for the visually impaired, for individuals with disabilities at the meeting upon five (5) working days notice to the County of Ingham. Individuals with disabilities requiring auxiliary aids or services should contact the County of Ingham in writing or by calling the following: Ingham County Board of Commissioners, P.O. Box 319, Mason, MI 48854 Phone: (517) 676-7200. A quorum of the Board of Commissioners may be in attendance at this meeting. Meeting information is also available on line at www.ingham.org.

FINANCE COMMITTEE March 19, 2008

Minutes

Members Present: Mark Grebner, Curtis Hertel, Tina Weatherwax-Grant, Victor Celentino, Andy Schor, Steve Dougan and Board Chairperson Marc Thomas

Members Absent: Tina Weatherwax-Grant and Andy Schor Others Present: Teri Morton, Matthew Myers, Mary Sabaj, Al Way, Jack Restuccia, Tom Shewchuk,

Rick Terrill, Jim Hudgins, Matt Wojack, Dr. Sienko, Sgt. Sump, Maureen Winslow, Ryan Humbolt, Robert Roach and others

The meeting was called to order by Chairperson Grebner at 6:03 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing. Approval of the March 5, 2008 Minutes The Minutes were accepted as printed. Absent: Comms. Weatherwax-Grant and Schor Additions to the Agenda 5. Staff amended the Resolution to the second to last BE IT FURTHER RESOLVED paragraph to

change 2007 to 2008. 6. Substitute Resolution 7a. Substitute Resolution 8d. This Resolution was not approved by the County Services Committee. It failed with a 3-3 vote.

Staff made amendments to the Resolution. Substitute Resolution. Limited Public Comment Mr. Humbolt, SPS, spoke regarding agenda item 8d. He stated SPS is the incumbent contractor with the County. The County has invested thousands of dollars in SPS software. Mr. Humbolt stated the County will be throwing away this money by not selecting SPS for the new project. He further stated the information that Mr. Shewchuk presented to the County Services Committee was factually inaccurate. This Committee should ask some tough questions and reevaluate the County’s investment. Mr. Roach, SPS, spoke regarding agenda item 8d. He distributed information to the Committee that addressed misrepresentations at the County Services Committee meeting last evening. Mr. Roach reviewed this information. The information is available in the Board Office. Mr. Roach stated he wanted to ensure that the Board of Commissioners had accurate information regarding their proposal. MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. HERTEL, TO APRPOVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS: 2. Drain Commissioner – Resolution Re-Authorizing Participation in the Greater Lansing Regional

Committee on Phase II (GLRC) and Re-Appointing the Drain Commissioner or His Designee as the County’s Representative

3. Treasurer’s Office a. Resolution Authorizing 2008 Administrative Fund b. 2008 Borrowing Resolution (2007 Delinquent Taxes) 4. Community Corrections Advisory Board

a. Resolution to Authorize Entering into a Contract with Alcohol Drug Administrative Monitoring, Inc. (A.D.A.M.) for Drug Testing, DNA Collection, and Breathalyzer Services

b. Resolution Authorizing the Community Corrections Advisory Board to Continue Staff Consultant Services with Career Quest at a Reduced Administrative Rate

5. Health Department – Resolution to Authorize Amendment #2 to the 2007-2008 Comprehensive Planning, Budgeting and Contracting with the Michigan Department of Community Health

6. Parks Department – Substitute Resolution Authorizing a Parks Police Services Agreement with

Aurelius Township 8. Facilities Department

b. Resolution Authorizing a Contract with Briggs Mechanical for Replacement of Two Rooftop HVAC Unit at 55th District Court

c. Resolution Authorizing a Contract with Laux Construction, LLC for an Eagle Exhibit at the Potter Park Zoo

11. Controller’s Office – Resolution to Alter or Extend the Fixed Separate Tax Limitation and to Create

a County Advisory Tax Limitation Committee MOTION CARRIED UNANIMOUSLY. Absent: Comms. Weatherwax-Grant and Schor MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. HERTEL, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Weatherwax-Grant 1. Presentation – IMPACT System of Care – Update from Matt Wojack, Project Director of IMPACT –

Ingham County System of Care and Parent of a Client Ms. Winslow stated the Court continues to improve the relationship with CMH and DHS. The Court and CMH hold weekly meetings to determine the placement of specific youths. Meetings are also held on a regular basis to determine if a youth’s treatment plan should be modified. Mr. Way stated more specific data will be available in the near future. He then reviewed the Summary of Expenditures to Support Youth and Families – October 1, 2006 through March 19, 2008. The Summary was provided to the Committee. The Committee held a brief discussion about this item. 3. Treasurer’s Office c. Investment Report for the 4th Quarter of 2007

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Mr. Schertzing reviewed some of the information in the Report. The Treasurer’s Office has moved from CD’s to more stable commercial investments. The investments are monitored on a daily basis. 7. 911 Advisory Board

a. Resolution Authorizing a Lansing City Hall Satellite Receive Site Enhancement and Contract with Lansing Community College for the Public Safety Wireless Voice Communication System

b. Resolution Authorizing Receive Site Enhancements to the Public Safety Wireless Voice Communication System

MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. HERTEL, TO APPROVE THE RESOLUTION AUTHORIZING A LANSING CITY HALL SATELLITE RECEIVE SITE ENHANCEMENT AND CONTRACT WITH LANSING COMMUNITY COLLEGE FOR THE PUBLIC SAFETY WIRELESS VOICE COMMUNICATION SYSTEM; AND THE RESOLUTION AUTHORIZING RECEIVE SITE ENHANCEMENTS TO THE PUBLIC SAFETY WIRELESS VOICE COMMUNICATION SYSTEM. Comm. Dougan asked for assurances that the County will be happy with the project. Mr. Myers stated the enhancements are not associated with the other communication problems. The enhancements may help with picking up calls and losing calls also. Comm. Dougan asked if RFP’s should have been issued for this project. Mr. Myers stated the new system will continue to be enhanced over the years. The enhancements have to work with the current system. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Weatherwax-Grant and Schor

8. Facilities Department

a. Resolution Authorizing a Contract with Wigen, Tincknell, Meyer & Associates (WTM) for Consulting Services at Our Savior Lutheran Church

MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. HERTEL, TO APPROVE THE RESOLUTION AUTHORIZING A CONTRACT WITH WIGEN, TINCKNELL, MEYER & ASSOCIATES (WTM) FOR CONSULTING SERVICES AT OUR SAVIOR LUTHERAN CHURCH. Comm. Hertel asked why this project could not be completed by a local firm. Mr. Terrill stated RFP’s were not issued for this project. The time schedule is very tight to complete this project between June 30 and the start of the 2008-2009 school year. Wigen, Tincknell, Meyer & Associates (WTM) was originally hired to assess the Church facility, to conduct a site evaluation and an environmental survey. Mr. Terrill stated he is very comfortable with the contract. Chairperson Grebner stated the County has a very comfortable relationship with Mr. Meyer. Comm. Hertel stated he wants to ensure that RFP’s are issued when timing is not a factor. He further stated he understands the current situation. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Schor and Weatherwax-Grant

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d. Substitute Resolution Authorizing the Replacement of Electrical Service Lines at the Fairgrounds to be Performed by Consumers Energy and Johnson Electric

MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. HERTEL, TO APPROVE THE SUBSTITUTE RESOLUTION AUTHORIZING THE REPLACEMENT OF ELECTRICAL SERVICE LINES AT THE FAIRGROUNDS TO BE PERFORMED BY CONSUMERS ENERGY AND JOHNSON ELECTRIC. Mr. Terrill stated the Resolution authorizes a contract to Johnson Electric for the purpose of replacing the existing primary metered and overhead electrical service with new secondary metered services at the Fairgrounds in conjunction with Consumers Energy. Johnson Electric is not a local firm and it submitted the lowest responsive bid. Johnson Electric has been in business for 50 years. The reference checks were exemplary. Johnson Electric received citations in the past. The Company responded to the citations and they are in good standing with the State of Michigan. Other responding bidders have also received citations in the past, including Delta Electrical and Superior Electric of Lansing, Inc. Comm. Hertel stated this item should be referred back to the County Services Committee. The item failed in that Committee on a three to three vote. Members of the County Services Committee expressed their interest in reviewing the County’s current purchasing policy. The liaison Committee should have the opportunity to do its job. MOVED BY COMM. HERTEL, SUPPROTED BY COMM. CELENTINO, TO REFER THIS RESOLUTION BACK TO THE COUNTY SERVICES COMMITTEE. Chairperson Grebner stated the Fair Board wants this project done soon. This Committee should probably only wait for one more County Services Committee before taking action on this matter. Staff has made a recommendation and we should accept it or reject it. Comm. Hertel stated Commissioners Schor and Weatherwax-Grant have concerns about this item also. Board Chairperson Thomas asked Mr. Myers for his thoughts on this matter. Mr. Myers stated staff followed the Board’s policy. If staff reviews the proposals, they will make the same recommendation. He further stated that two of the vendors have local addresses but they are in another County. The five percent rule does not apply to this issue. Mr. Myers stated the County’s policy should be amended to apply to Counties that are near Ingham County. Comm. Hertel stated staff should also address violations during the review process. Chairperson Grebner stated it would not be difficult to change our current bidding process. Businesses could be asked to list their violations, and the violation numbers, for the past three years. Comm. Hertel stated the policy should require businesses to provide information on their violations on County projects. Mr. Hudgins stated staff will ensure that work is being done properly on County projects.

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Comm. Dougan stated the County should not rewrite the policy for the current proposal. MOTION CARRIED with Comm. Dougan NO. Absent: Comms. Weatherwax-Grant and Schor 10. MIS Department – Resolution to Approve the Purchase of an IP Telephony Phone System for the

Potter Park Zoo Mr. Schewchuk stated the goal is to provide the Zoo with an IP based telephone system. In the future, the County should move to an IP based system. This contract is the first step in this process. Comm. Celentino asked about the discrepancies in the proposals. Mr. Shewchuk explained the recommended proposal will seamlessly integrate into the County’s current network and serve as a Unified Communications Platform for the entire County moving forward. Chairperson Grebner stated the MIS Department wants to move the County from a telephone system to a computer based telephone system. Chairperson Grebner stated staff sought proposals, received and evaluated the proposals, and then they submitted their recommendation to the Board. This Committee’s role is to accept or reject the recommendation. Comm. Dougan stated if the Resolution is approved, the County will be committed to a major expenditure over time. This should be a part of the normal budget process. Chairperson Grebner stated this is a capital improvement project. Mr. Shewchuk explained the MIS Department has future initiatives for the County. The initiatives will take place over many years. A huge investment is not being made in the Zoo project. This contract will satisfy the initial needs of parts of the County. Ms. Morton explained that the future initiatives are not budgeted at this time. Mr. Shewchuk is flexible as to what projects can be completed each year. Mr. Shewchuk explained the new system will allow the County to take its time with the future projects. Mr. Roach, SPS, stated something is wrong here, fundamentally. SPS proposed a state of the art system. He then asked how the County can justify a 50% increase for a phone system which does not improve any current services. Mr. Roach further stated SPS answered the questions in the RFP. Comm. Celentino asked Mr. Shewchuk to respond to Mr. Roach’s comments. Mr. Shewchuk stated the County will continue to use the AVAYA system while it moves to the new system in the future. Board Chairperson Thomas asked Mr. Shewchuk to speak about his vision for the County’s phone plan. Mr. Shewchuk explained his goal is to integrate the phones, computers, video surveillance, video conferencing, storage, etc. The integration will save the County money. He also stated the integration will allow the employees to do their jobs more efficiently.

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The Committee continued its discussion of this item. Board Chairperson Thomas asked Mr. Shewchuk to explain his long-term plan. Mr. Shewchuk explained that he presented his plan to an information advisory group and to this Committee approximately one month ago. In that presentation it was made clear that the County will have to replace its’ phone system. The plan will take four to five years to complete. Board Chairperson Thomas asked if the RFP addressed the long-term plan. Mr. Shewchuk stated the RFP requested a new phone system for the Zoo and a little more. It asked for two servers. SPS’s proposal included one server. Mr. Myers informed the Committee that Mr. VanderSchaaf, MIS, was at the County Services Committee meeting last night. He will be the person who will work with the new phone system. Mr. VanderSchaaf spoke highly of the SISCO solution. Mr. Shewchuk stated AIS has been in business since 1966 and that he worked for the company for approximately 20 years. AIS has a great reputation. Mr. Shewchuk stated the goal of MIS is to bring companies in to implement solutions in a quality manner. Board Chairperson Thomas asked Mr. Hudgins to explain the RFP process. Mr. Hudgins explained that the RFP was advertised for three weeks. Advertisements were placed in the Lansing State Journal, a local minority paper and on the County’s website. This RFP requested hard and electronic versions of the proposals. The proposals were opened at a designated time and place. Mr. Hudgins stated the public is welcome to attend this process. Proposals were then reviewed by an evaluation team from the MIS Department. Mr. Hudgins stated he also reviewed the proposals from a purchasing standpoint. Comm. Dougan requested clarification regarding the financial aspects of this matter. Staff stated $43,080.85 will come from the Potter Park Zoo Millage; and $23,117.93 will come from the Telephone Revolving Fund (675). Comm. Hertel stated it is obvious that there is a difference of opinion on this contract. The Commissioners are not experts on phone systems. County staff has recommended the current proposal. Comm. Hertel explained that he will vote for the recommendation tonight but he reserves the right to vote against same on the Board floor if he learns additional information. He then stated he has no reason to doubt Mr. Shewchuk’s recommendation. Comm. Dougan stated he respects Mr. Shewchuk’s capabilities; but, this Resolution commits the County to a long-term vision. He stated he is not comfortable with this situation. MOVED BY COMM. HERTEL, SUPPORTED BY COMM. CELENTINO, TO APPROVE THE RESOLUTION TO APPROVE THE PURCHASE OF AN IP TELEPHONY PHONE SYSTEM FOR THE POTTER PARK ZOO. MOTION FAILED with Celentino and Grebner voting YES. Absent: Comms. Weatherwax-Grant and Schor

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9. Financial Services a. Resolution Amending and Restating the Ingham County Deferred Compensation Plan

MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. HERTEL, TO APPROVE THE RESOLUTION AMENDING AND RESTATING THE INGHAM COUNTY DEFERRED COMPENSATION PLAN. Comm. Dougan asked who wrote the Plan Document. Mr. Restuccia stated the Document came from Nationwide. The Document was reviewed by the County Attorney. The County Attorney made a few changes to the Document. Comm. Dougan stated he would like to make a few technical changes to the Document. Comm. Hertel suggested that Comm. Dougan should work with Mr. Restuccia about his changes before the next Board meeting. This Committee can approve the Document tonight as presented. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Weatherwax-Grant and Schor b. Resolution Authorizing a Public Employee Health Care Fund MOVED BY COMM. HERTEL, SUPPORTED BY COMM. DOUGAN, TO APPROVE THE RESOLUTION AUTHORIZING A PUBLIC EMPLOYEE HEALTH CARE FUND. Comm. Dougan stated he would like to amend the Resolution. He suggested the following language in the third BE IT FURTHER RESOLVED paragraph should be deleted: “. . . and the expenses of administration of the fund.” Mr. Restuccia explained the language should remain in the Resolution. Comm. Dougan suggested the fourth BE IT FURTHER RESOLVED paragraph should be amended to indicate the review of the fund should be prepared at least once every three, not two, years. Mr. Restuccia explained the review of the fund is required to be done at least every two years. Mr. Morton stated the information can be included in the Treasurer’s quarterly report. The Committee approved the Friendly Amendment to add the following language to the Resolution: BE IT FURTHE RESOLVED, that the Statement of the Investment Fund be included in the Treasurer’s Quarterly Report. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Weatherwax-Grant and Schor 12. Board Referrals

a. Letter from the State Treasury Department Regarding a Resolution from Village of Webberville Requesting Revocation of the Personal Property Component(s) of Industrial Facilities Exception Certificate No. 1997-529 Issued to Datapak Services Corporation

b. Letters from the State Treasury Department Regarding a Request from Delhi Charter Township to Revoke the Real and Personal Property Component(s) of Industrial Facilities Exemption Certificate No. 1998-321 Issued to Tailor Steel America LLC

c. Notice of Public Hearing from the City of Lansing Economic Development Corporation Regarding the Approval of an Obsolete Property Rehabilitation Certificate for Property Located at 1030 S. Holmes Street

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The Board Referrals were received and placed on file. Public comment None Announcements: None The meeting adjourned at 7:57 p.m. Respectfully submitted, Debra Neff

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Agenda Item 1a RESOLUTION STAFF REVIEW DATE March 28, 2008 Agenda Item Title: Resolution to Authorize an Amendment to Resolution #07-179 for

Two Lease Agreements with Sparrow Health System Submitted by: Health Department Committees: LE , JD , HS X , CS , Finance X Summary of Proposed Action: (See the attached letter of explanation.) This resolution will authorize an amendment to Resolution #07-179 which authorized two lease agreements with Sparrow Health System for the Health Department’s Sparrow and St. Lawrence Community Health Centers. The proposed amendment would change the termination clause from 90 days to 120 days prior written notification by either party. Financial Implications: The financial terms of the agreements remain as originally authorized in Resolution #07-179:

1. $19.13 per square foot for 4,508 square feet of space in the Medical Arts Building, 1322 East Michigan Avenue, Lansing, Michigan with an annual increase of three percent authorized for years two and three of this agreement.

2. $18.57 per square foot for 3,878 square feet of space in the Medical Center West Building, 1100 West Saginaw, and Lansing, Michigan with an annual increase of three percent authorized for years two and three of this agreement.

Other Implications: None. Staff Recommendation: MM JN TL TM JC X Staff recommends approval of the resolution.

Agenda Item 1a

MEMORANDUM To: Human Services Committee Finance Committee From: Dean Sienko, M.D., M.S., Health Officer Date: March 27, 2008 Subject: Authorization to Amend Resolution Authorizing Lease Agreements with

Sparrow Health Systems This is a recommendation to authorize an amendment to Resolution 07-179 which authorized two lease agreements with Sparrow Health System. This resolution was adopted by the Board of Commissioners on July 24, 2007 and authorized the execution of two lease agreements for the Health Department’s Sparrow and St. Lawrence Community Health Centers. Based on the most recently executed lease with Sparrow for these facilities, the Health Department included termination clause language in Resolution 07-179 indicating that either party upon 90 days prior written notice could terminate one or both leases. Following further discussions with Sparrow, it has been determined that a 120 days prior written notice is more appropriate given the length of the leases. Consequently, I recommend that the Board of Commissioners adopt the attached resolution which amends Resolution 07-179 to include a termination clause of 120 days. Attachment c: Jaeson Fournier, DC, MPH, w/attachment, Deputy Health Officer

John Jacobs, CPA, w/attachment, Chief Financial Officer Barbara W. Mastin, MA, Chief Operating Officer

Phil Wilkinson, MSW, Health Center Administrator, Health Department

ADOPTED - JULY 24, 2007 AGENDA ITEM NO. 30

Introduced by the Human Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO AUTHORIZE AMENDMENTS TO TWO LEASE AGREEMENTS WITH SPARROW HEALTH SYSTEM

RESOLUTION #07-179

WHEREAS, Ingham County leases space in two Sparrow Health System buildings to house community health centers operated by the Health Department; and WHEREAS, both lease agreements expire August 31, 2007; and WHEREAS, the Health Department has requested that the lease agreements be renewed for a three year period; and WHEREAS, Sparrow Health System is in agreement and has proposed lease agreements that will not increase the square foot lease rate in year one and proposes an increase of three percent in years two and three; and WHEREAS, the Health Officer has recommended that the Board of Commissioners renew the lease agreements with Sparrow Health System to extend them through August 31, 2010. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes execution of an Office Lease Agreement with Sparrow Health System for 4,508 square feet of space in the Medical Arts Building, 1322 East Michigan Avenue, Lansing, Michigan at the rate of $19.13 per square foot, with an annual increase of three percent authorized for years two and three of this agreement. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes execution of an Office Lease Agreement with Sparrow Health System for 3,878 square feet of space in the Medical Center West Building, 1100 West Saginaw, Lansing, Michigan at a rate of $18.57 per square foot, with an annual increase of three percent authorized for years two and three of this agreement. BE IT FURTHER RESOLVED, that the period of the agreement for both leases shall be begin September 1, 2007 through August 31, 2010, and that either or both lease agreements can be terminated by either party upon 90 days prior written notice. BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the amending documents after review by the County Attorney.

HUMAN SERVICES: Yeas: Hertel, Grebner, Bahar-Cook, Schor, Soule, Severino Nays: None Absent: None Approved 7/16/07 FINANCE: Celentino, Weatherwax-Grant, Grebner, Hertel, Tennis, Dougan Nays: None Absent: None Approved 7/18/07

Agenda Item 1a Introduced by the Human Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO AUTHORIZE AN AMENDMENT TO RESOLUTION #07-179 FOR TWO LEASE AGREEMENTS WITH SPARROW HEALTH SYSTEM

WHEREAS, the Ingham County Board of Commissioners has authorized two lease agreements with Sparrow Health System to house community health centers operated by the Health Department; and WHEREAS, the Health Officer has recommended that the Board of Commissioners amend Resolution #07-179 changing the termination clause from 90 days to 120 days prior written notification by either party. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes an amendment to Resolution #07-179 that will replace the following original resolution language “that either or both lease agreements can be terminated by either party upon 90 days prior written notice” with “that either or both lease agreements can be terminated by either party upon 120 days prior written notice”. BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the lease documents as amended after review by the County Attorney.

Agenda Item 1b RESOLUTION STAFF REVIEW DATE March 28, 2008 Agenda Item Title: Resolution to Authorize to Continue an Agreement with the

Regents of the University of Michigan for the Provision of Dental Services

Submitted by: Health Department Committees: LE , JD , HS X , CS , Finance X Summary of Proposed Action: (See the attached letter of explanation.) This resolution will continue a Dental Services Agreement with the Regents of the University of Michigan for the period of June 1, 2008 through May 31, 2012. Ingham County has contracted with the University of Michigan since June 1, 2007, for on-site professional dental services within its Health Centers through the University’s School of Dentistry (UMSD). The current agreement will expire May 31, 2008. Financial Implications: The financial terms of this agreement call for the County to compensate the University’s School of Dentistry (UMSD) $33,777 in year one for the following services: 1) plan and administer educational and clinical programs for its students at ICHD dental facility; and 2) rotate dental healthcare providers within the ICHD facility for forty-one weeks of service. Services provided by the UMSD students will continue to occur under the direction/supervision of an Ingham County Health Department dentist preceptor, with all services billable to third party payers. Revenues generated through third party reimbursement will offset the UMSD contractual outlay of $33,777. Any annual increases in payment after year one shall be made by the mutual written agreement of both parties. Other Implications: None. Staff Recommendation: MM JN TL TM JC X Staff recommends approval of the resolution.

Agenda Item 1b

MEMORANDUM TO: Human Services Committee Finance Committee FROM: Dean Sienko, M.D., MS, Health Officer DATE: March 27, 2008 Re: Recommendation to Authorize an Agreement for the Provision of Dental Services

Between Ingham County Health Department and the Regents of the University of Michigan Commencing June 1, 2008 and Ending on May 31, 2012.

This is a recommendation to continue a Dental Services Agreement with the Regents of the University of Michigan for the period of June 1, 2008 through May 31, 2012. Ingham County has contracted with the University of Michigan since June 1, 2007 for on-site professional dental services within its Health Centers through the University’s School of Dentistry (UMSD). The current agreement will expire May 31, 2008. The recommendation is to continue the contract for another four year period. The financial terms of this agreement call for the County to compensate the UMSD $33,777 in year one for the following services: 1) plan and administer educational and clinical programs for its students at ICHD dental facility; and 2) rotate dental healthcare providers within the ICHD facility for forty-one weeks of service. Services provided by the UMSD students will continue to occur under the direction/supervision of an Ingham County Health Department dentist preceptor, with all services billable to third party payers. Revenues generated through third party reimbursement will offset the UMSD contractual outlay of $33,777. Any annual increases in payment after year one shall be made by the mutual written agreement of both parties. This agreement increases access to dental health care services for Ingham County residents, increases dental student awareness of the morbidity of dental disease in a vulnerable population, and increases the Department’s ability to recruit dental healthcare professionals in the future. c: Jaeson Fournier, DC, MPH, Deputy Health Officer w/attachment Barbara W. Mastin, MA, Chief Operating Officer, w/attachment

John Jacobs, CPA, Chief Financial Officer, w/attachment

ADOPTED - JULY 24, 2007 AGENDA ITEM NO. 26

Introduced by the Human Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO AUTHORIZE ADMINISTRATIVE SUPPORT SERVICES AGREEMENTS WITH COUNTY HEALTH PLANS

RESOLUTION #07-175

WHEREAS, the Ingham County Health Department has provided administrative support services to the Ingham Health Plan Corporation since its creation in May 1998; and WHEREAS, the Health Department currently contracts to provide services to 16 other county/regional health plans; and WHEREAS, the Health Officer has recommended that the Board of Commissioners authorize the administrative support services agreements. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes administrative support services agreements with community-based corporations planning and operating health benefit programs for low-income, uninsured persons. BE IT FURTHER RESOLVED, that the authorization shall provide the choice of amending existing agreements to extend them through September 30, 2008 or executing new agreements for the period October 1, 2007 through September 30, 2008. BE IT FURTHER RESOLVED, that Ingham County shall make available through the Ingham County Health Department the following types of services: Outreach and Enrollment, Member Services, Development and Maintenance of a Provider Network, Adjudication and Payment of Claims, Case Management Services and Program Management Services, among other services negotiated with the individual health plans. BE IT FURTHER RESOLVED, that compensation from the health plans shall fully compensate Ingham County for the cost of the services provided. BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign administrative support services agreements with community corporations/health plans after review by the County Attorney. HUMAN SERVICES: Yeas: Hertel, Grebner, Bahar-Cook, Schor, Soule, Severino Nays: None Absent: None Approved 7/16/07 FINANCE: Celentino, Weatherwax-Grant, Grebner, Hertel, Tennis, Dougan Nays: None Absent: None Approved 7/18/07

Agenda Item 1b Introduced by the Human Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS RESOLUTION TO AUTHORIZE TO CONTINUE AN AGREEMENT WITH THE REGENTS

OF THE UNIVERSITY OF MICHIGAN FOR THE PROVISION OF DENTAL SERVICES WHEREAS, the Health Department’s Community Health Center Network provides preventive and comprehensive dental services to over 5,600 individuals; and WHEREAS, the University of Michigan School of Dentistry (UMSD) desires to provide services at the Health Department’s Community Health Center Network as an outreach and training program for its students; and WHEREAS, the Health Department desires to secure UMSD students to assist it in delivering its oral health services; and WHEREAS, the Deputy Health Officer has negotiated with the UMSD and recommends that an agreement be authorized for the period of June 1, 2008 through May 31, 2012; and WHEREAS, the Community Health Center Board of Directors has considered the operational merit of this agreement and recommends that an agreement be authorized for the period of June 1, 2008 through May 31, 2012. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes a dental services agreement with the Regents of the University of Michigan for professional dental services for the period June 1, 2008 through May 31, 2012. BE IT FURTHER RESOLVED, that services shall include forty hours of dental health care services per week for approximately forty-one weeks per year and that Ingham County shall compensate the UMSD $33,777 in Year One with any annual increases thereafter made by the mutual written agreement of both parties. BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the Agreement after review by the County Attorney.

Agenda Item 1c RESOLUTION STAFF REVIEW DATE March 28, 2008 Agenda Item Title: Resolution Authorizing an Amendment to the Administrative

Support Services Agreement with Ingham Health Plan Corporation d/b/a Livingston Health Plan

Submitted by: Health Department Committees: LE , JD , HS X , CS , Finance X Summary of Proposed Action: (See the attached letter of explanation.) The Ingham County Health Department provides administrative support services to Ingham Health Plan Corporation d/b/a Livingston Health Plan (Corporation) pursuant to an Agreement authorized by Resolution #07-175. The Corporation has asked the Health Department to amend its Agreement with the County because it needs the Health Department to provide additional clerical support services and no longer needs the Health Department to provide financial management services, effective May 1, 2008. The amendment changes the Scope of Services and adjusts the provision for compensation. Financial Implications: Financial management services are eliminated effective May 1, 2008. Currently, IHPC d/b/a Livingston Health Plan is paying Ingham County $10,000 for Financial Management Services.

An additional 2 hours per week of clerical support services will be added at a yearly cost of $3,458. Other Implications: None. Staff Recommendation: MM JN TL TM JC X Staff recommends approval of the resolution.

Agenda Item 1c

MEMORANDUM TO: Human Services Committee Finance Committee FROM: Dean G. Sienko, M.D., Health Officer DATE: March 27, 2008

RE: Request to Amend the Administrative Support Services Agreement with

Ingham Health Plan Corporation d/b/a Livingston Health Plan The Ingham County Health Department provides administrative support services to Ingham Health Plan Corporation d/b/a Livingston Health Plan (Corporation) pursuant to an Agreement authorized by Resolution No. 07-175. The Corporation has asked the Health Department to amend its Agreement with the County because it needs the Health Department to provide additional clerical support services and no longer needs the Health Department to provide financial management services, effective May 1, 2008. The amendment changes the Scope of Services and adjusts the provision for compensation. I recommend that the Board of Commissioners authorize the amendment requested by the Corporation. c: John Jacobs w/attachment

Laura Peterson w/attachment

Agenda Item 1c Introduced by the Human Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING AN AMENDMENT TO THE ADMINISTRATIVE

SUPPORT SERVICES AGREEMENT WITH INGHAM HEALTH PLAN CORPORATION d/b/a LIVINGSTON HEALTH PLAN

WHEREAS, the Ingham County Health Department provides administrative support services to Ingham Health Plan Corporation d/b/a Livingston Health Plan (Corporation) pursuant to an Agreement authorized by Resolution #07-175; and WHEREAS, the Corporation has advised the Health Department that it needs to amend the Agreement with the County because it needs the Health Department to provide additional clerical support and no longer needs the Health Department to provide financial management services, effective May 1, 2008; and WHEREAS, the amendment to the Agreement changes the Scope of Services and adjusts the provision for compensation; and WHEREAS, the Health Officer recommends that the Board of Commissioners authorize the amendment requested by the Corporation. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes an amendment to the Administrative Support Services Agreement with the Corporation to remove from the Scope of Services the financial management services and increases the number of hours for clerical support effective May 1, 2008. BE IT FURTHER RESOLVED, that the amendment will adjust the provision for compensation for these services after the amendment’s effective date. BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the amendment to the Administrative Support Services Agreement with the Corporation after review by the County Attorney.

Agenda Item 1d RESOLUTION STAFF REVIEW DATE March 28, 2008 Agenda Item Title: Resolution Authorizing an Amendment to the Administrative

Support Services Agreement with Ingham Health Plan Corporation Submitted by: Health Department Committees: LE , JD , HS X , CS X , Finance X Summary of Proposed Action: (See the attached letter of explanation.) The Ingham County Health Department provides administrative support services to Ingham Health Plan Corporation (Corporation) pursuant to an Agreement authorized by Resolution #07-175. The Corporation has asked the Health Department to amend the agreement because it no longer needs the Health Department to provide financial management services and outreach services for the Ingham County Advantage program and requests an amendment to its Agreement with the County, effective May 1, 2008. This amendment to the Administrative Support Services Agreement will require the Health Department to layoff the Financial Administrator who has been assigned to perform the financial management services for the Ingham Health Plan Corporation. The employee is a member of the Ingham County Employees’ Association (ICEA) and has been notified that he will be laid off due to the elimination of his position. The ICEA president and general counsel have also been informed. Please see the attached memorandum from Human Resources Director Tony Lindsey. Financial Implications: The amendment removes the financial management services from the Scope of Services and eliminates the provision for compensation for the services. The annual cost of the position to be laid off is $87,500. This layoff will be effective May 1, 2008. Other Implications: None. Staff Recommendation: MM JN TL TM JC X Staff recommends approval of the resolution.

MEMORANDUM

DATE: 03.31.08 TO: Human Services, County Services and Finance Committees FROM: T. A. Lindsey, Human Resources Director Phone 517.887.4327 * tlindsey@ingham.org * Fax 517.887.4396 SUBJECT: Ingham Health Plan Corporation - Health Department

Human Resources supports and recommends approval of Dr. Dean Sienko’s request. Effective 1 May 2008, the Corporation no longer needs the Health Department to provide financial management and outreach services for the Ingham County Advantage program. The amendment eliminates the provision of services and compensation for same. This action will require the Health Department to layoff the Financial Administrator who has been assigned to perform the financial management services for the Ingham Health Plan Corporation. The employee is a member of the ICEA – Professional Union and has been notified that he will be laid off due to the elimination of the position. “In the event a reduction in personnel is necessary, layoffs will be by job classification1 and status group2 within a department.” ARTICLE 9, Section 3. Layoff Procedure . The ICEA – Professional Union President and General Counsel have also been informed. This action is consistent with Article 8, Sections 2, 3 and 6B of the ICEA County Professional Agreement. xc: Dean Sienko, M.D.,MS, Health Officer

Laura Peterson, Deputy Health Officer File

1 Job Classifications: The categories of jobs are set forth in Attachment B 2 Status Group: Full-time, part-time, or special par-time.

Agenda Item 1d

MEMORANDUM TO: Human Services Committee County Services Committee Finance Committee FROM: Dean G. Sienko, M.D., Health Officer DATE: March 27, 2008

RE: Request to Amend the Administrative Support Services Agreement with

Ingham Health Plan Corporation The Ingham County Health Department provides administrative support services to Ingham Health Plan Corporation (Corporation) pursuant to an Agreement authorized by Resolution No. 07-175. The Corporation has asked the Health Department to amend the agreement because it no longer needs the Health Department to provide financial management services and outreach services for the Ingham County Advantage program and requests an amendment to its Agreement with the County, effective May 1, 2008. The amendment removes the financial management services from the Scope of Services and eliminates the provision for compensation for the services. This amendment to the Administrative Support Services Agreement will require the Health Department to layoff the Financial Administrator who has been assigned to perform the financial management services for the Ingham Health Plan Corporation. The employee is a member of the Ingham County Employees’ Association (ICEA) and has been notified that he will be laid off due to the elimination of his position. The ICEA president and general counsel have also been informed. I recommend that the Board of Commissioners authorize the amendment requested by the Corporation. c. John Jacobs w/attachment Laura Peterson w/attachment Tony Lindsey w/attachment Charlene Corrigan w/attachment (ICEA President)

Introduced by Human Services, County Services, and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING AN AMENDMENT TO THE ADMINISTRATIVE SUPPORT SERVICES AGREEMENT WITH INGHAM HEALTH PLAN CORPORATION

WHEREAS, the Ingham County Health Department provides administrative support services to Ingham Health Plan Corporation (Corporation) pursuant to an Agreement authorized by Resolution #07-175; and WHEREAS, the Corporation has advised the Health Department that it no longer needs the Health Department to provide financial management services and outreach services for the Ingham County Advantage Program and requests an amendment to its Agreement with the County, effective May 1, 2008; and WHEREAS, the amendment removes the financial management services from the Scope of Services and eliminates the provision for compensation for the services; and WHEREAS, the Health Officer recommends that the Board of Commissioners authorize the amendment requested by the Corporation. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes an amendment to the Administrative Support Services Agreement with the Corporation to remove from the Scope of Services the financial management services and outreach services for the Ingham County Advantage program effective May 1, 2008, and remove the provision for compensation for these services after the Amendment’s effective date. BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the Amendment to the Administrative Support Services Agreement with the Corporation after review by the County Attorney.

Agenda Item 2 RESOLUTION STAFF REVIEW DATE March 28, 2008 Agenda Item Title: Resolution to Revise the Intercounty Agreement for Creation of

the Mid-South Substance Abuse Commission Submitted by: Mid-South Substance Abuse Commission Committees: LE , JD , HS X , CS , Finance X Summary of Proposed Action: This resolution authorizes an amendment to the Intercounty Agreement for the creation of the Mid-South Substance Abuse Commission. It reflects the withdrawal of Calhoun County and the elimination of three (3) members appointed to the Commission by the Board of Commissioners of the County of Calhoun and the member appointed to the Advisory Council by the Board of Commissioners of the County of Calhoun. The Agreement does not change the number of representatives from Ingham County to the Commission. Financial Implications: None directly affecting Ingham County. Other Implications: None. Staff Recommendation: MM JN TL TM JC X Staff recommends approval of the resolution.

Agenda Item 2 Introduced by the Human Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO REVISE THE INTERCOUNTY AGREEMENT

FOR CREATION OF THE MID-SOUTH SUBSTANCE ABUSE COMMISSION WHEREAS, the Mid-South Substance Abuse Commission entered into an Agreement on the 18th day of December, 1996, between the Counties of Calhoun, Clinton, Eaton, Gratiot, Hillsdale, Ingham, Jackson, Lenawee and Shiawassee, and amended effective in 2004 to add Ionia and Newaygo Counties, and remove Shiawassee County; and WHEREAS, an amendment to this Agreement may be proposed in writing by the Commission; and WHEREAS, this Agreement may be amended only by the mutual agreement of the contracting Counties pursuant to the resolution authorized by each of the County Boards of Commissioners and entered into in writing; and WHEREAS, any of the parties to the Agreement may withdraw from participation in the Commission upon giving ninety (90) days prior notice to the other participating units; and WHEREAS, Calhoun County has provided such notice to the other participating units; and WHEREAS, the remaining governmental units shall, by mutual agreement, determine the number and distribution of members of the Commission and Advisory Council, and shall execute an amendment to this Agreement reflecting such agreement which includes the following:

The membership of the Commission and the Advisory Council shall remain unchanged except for the elimination of three (3) members appointed to the Commission by the Board of Commissioners of the County of Calhoun and member appointed to the Advisory Council by the Board of Commissioners of the County of Calhoun.

THEREFORE BE IT RESOLVED, that the Intercounty Agreement for the creation of the Mid-South Substance Abuse Commission shall be amended to include the counties of Clinton, Eaton, Gratiot, Hillsdale, Ionia, Ingham, Jackson, Newaygo and Lenawee Counties, and that the number and distribution of members of the Commission shall reflect the membership of the Commission

and the Advisory Council shall remain unchanged except for the elimination of three (3) members appointed to the Commission by the Board of Commissioners of the County of Calhoun and the member appointed to the Advisory Council by the Board of Commissioners of the County of Calhoun. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairperson and County Clerk to sign any and all amendment agreements consistent with this resolution.

Agenda Item 3a RESOLUTION STAFF REVIEW DATE: March 26, 2008 Agenda Item Title: Resolution Authorizing a Contract with Lansing for a Computer

Aided Dispatch (CAD) Upgrade for the 911 Center Submitted by: City of Lansing/911 Advisory Board Committees: LE X , JD ___, HS ___, CS , Finance X Summary of Proposed Action: (See the attached communication.) This resolution will authorize a contract with Lansing for a Computer Aided Dispatch (CAD) upgrade. The City went through their normal purchasing requirements to identify vendors for this project. The current CAD requires upgrades for both the software and switch. The Non-Stop System Consoles is necessary due to discontinued support and also requires the Operating System to be upgraded to run the System Consoles. This would be provided by the CAD vendor, Motorola. Also required would be an upgrade to the Universal Data Transfer (UDT) hardware with a replacement of the current server. Dell would be the vendor for this server. Lansing would contract with these vendors and Ingham County would reimburse the City upon completion of the project. The 911 Advisory Board has reviewed this request and is recommending it to the Board of Commissioners for approval. Financial Implications: The Lansing Dispatch Center is requesting up to $22,330 from the 911 Emergency Telephone Dispatch Services Budget for Management and System Improvements for the purchase and installation of the Computer Aided Dispatch (CAD) upgrades. Other Implications: Then the last upgrade to the CAD was in 2002. It is anticipated that this will be the last upgrade to the CAD until the decision is made to consolidate the two 911 Centers and choose a CAD system for the Consolidated 911 Center. Staff Recommendation: MM JN X TL TM JC Staff recommends approval of this resolution.

LANSING POLICE DEPARTMENT

120 W. Michigan Ave.

Lansing, Michigan 48933

(517) 483-4600 (TDD/Voice)

FAX: (517) 377-0162

Virg Bernero, Mayor

Mark E. Alley, Chief of Police

To: Ingham County 911 Advisory Board

From: Karen Chadwick, Lansing/Ingham 911 Center Director

Date: March 20th, 2008

Re: Request for Funds for Computer Aided Dispatch (CAD) Upgrade

Attachments: Motorola Quote, Dell Quote, CAD Enhancement Features

The Motorola CAD system at the Lansing/Ingham County 911 Center is in need of a

software and switch upgrade. Our last upgrade to the system was in August 2002.

Analysis of our system indicates an upgrade of our Non-Stop System Consoles is

necessary due to discontinued support and the requirement for OSM (Operating System)

to run on system consoles. The attached quote from Motorola includes $7100 for

software upgrades and $8358 for implementation and installation. This includes their

travel costs to our site. Two optional items are noted on the Motorola quote. We will not

need to purchase either ofthese.

Hardware requirements for our Universal Data Transfer (UDT) will increase with this

upgrade, requiring a replacement ofthis server. The attached Dell quote for $6871.50 was

obtained by the Lansing Information Technology Department using the City ofLansing

contract pricing.

A list of functional enhancements that will benefit our dispatchers is attached for review.

Total cost of this upgrade is $22,329.50.

I am requesting approval of funds for this purchase. Your assistance is greatly

appreciated.

Respectfully Submitted,

Karen Chadwick

911 Director

"POLICE & COMMUNITY PARTNERSHIPS FOR PROGRESS & EXCELLENCE"

"Equal Opportunity Employer"

MOTOROLA

Government & Commercial Markets - Americas - Public Sector Applications

6000 Spine Road, Boulder CO 80301

Please direct

questions to Chuck Jones, (615) 793-2253, Chuck.Jones@motorola.com

CUSTOMER PROPOSAL

Proposal No. BO7-0801

Date December 10, 2007

Customer

Attention

PRICE DETAIL

Category

Server Hardware and Software

Lansing Police Department Lansing, Ml 48933

Bruce Gaukel, Deputy Director Communications Division

bgaukel@ci.lansing.mi.us

Premier CAD Software and Hardware Upgrade

$7,100

HP Non-Stop Hardware - 72GB Hard Drives '-,

Implementation/Installation

CAD Training lUDT Upgrade-; ■'OS Upgrade -

System Subtotal

$8,358

$15,458

Grand Total $15,458

Maintenance Summary

Yeari

Year 2

Year 3

Year 4

Year 5

Warranty

$720

$756

$794

$833

Note: Maintenance pricing is based on 2007 rates, subject to then current rates upon commencement. Changes to

configuration or count will result in a change to maintenance pricing.

Third Party Partner Maintenance Pricing subject to change based on values quoted through vendors for the years following

the warranty period.

OPTION PRICING:

The following Options may be elected by the Customer upon Contract signing. The Customer must indicate which

Option(s) are selected by initialing each selected Option. The Payment Milestones will be adjusted to reflect the

total value of the System price plus the selected Option(s).

DESCRIPTION AMOUNTQUANTITY

SELECTED

Option #1 - CAD System Administrator Training

Option #2 ■ Archived Tape Conversion - Per Tape

$8,764

$1,016

Proposal BO7-0801

Pagei

December 10, 2007

.Page 1 or 2

DELL

Date: 3/11/08 2:35:30 PM

QUOTE #:

Customer #:

Contract #:

CustomerAgreement #:

Quote Date:

Customer Name:

QUOTATION

419196077

1106962

N39913562

A63307

3/11/08

CITY OF LANSING

TOTAL QUOTE AMOUNT:

Product Subtotal:

Tax:

Shipping & Handling:

Shipping Method:

$6,871.50

$6,871.50

$0.00

$0.00

Ground Total Number of System Groups: 1

GROUP: 1 | QUANTITY: 1

Base Unit:

Processor:

Memory:

Video Card:

Video Memory:

Hard Drive:

Hard Drive Controller:

Operating System:

Mouse:

NIC:

Modem:

CD-ROM or DVD-ROM Drive:

Sound Card:

Speakers:

Documentation Diskette:

Additional Storage Products:

Feature

Feature

Service:

Service:

Service:

Service:

Service:

Service:

Service:

SYSTEM PRICE: $6,871.50 GROUP TOTAL: $6,871.50

Dual Core Xeon 5148LV Processor, 4MB Cache, 2.33GHZ 1333MHz FSB, ES, PE1950 (223-4842)

Information.No Second Processor (311-1193)

4GB 667MHz (4x1 GB), Dual Ranked DIMMs, Energy Smart,PE (311-6954)

LOM NICs are TOE Ready (430-2968)

Riser with 2 PCIe Slots for PowerEdge 1950 (320-4648)

73GB 10K RPM Serial-Attach SCSI 3Gbps 2.5-in HotPlug HardDrive (341-3055)

SAS 6/iR Integrated (341-5782)

Windows Server 2003 R2 Standard Edition with SP2 Includes 5 CALs (420-7118)

Mouse Option None (310-0024)

Dual Embedded Broadcom NetXtreme II 5708 Gigabit Ethernet NIC (430-1762)

Dell Remote Access Card, 5th Generation for PowerEdge Remote Management (313-3936)

24X IDE CD-RW/DVD ROM Drive for PowerEdge Servers, All OS (313-3918)

Bezel for PE 1950 (313-3937)

1x4 Backplane for 2.5-inch Hard Drives (311-7957)

Electronic Documentation and OpenManage CD Kit, PE1950 (310-7962)

73GB 15K RPM Serial-Attach SCSI 3Gbps 2.5-in HotPlug HardDrive (341-4727)

Integrated SAS/SATA No RAID SAS 6/iR Integrated (341 -5774)

Static Versa Rails (341-3092)

Dell Hardware Warranty Plus Onsite Service Initial YR (984-1519)

MISSION CRITICAL PACKAGE: Enhanced Services, 3 Year (990-0288)

ProSupport for IT: 7x24 HW / SW Tech Support and Assistance for Certified IT Staff, 3 Year (987-

1002)

Mission Critical Package: 4-Hour 7x24 On-Site Service with Emergency Dispatch, 2 Year

Extended (987-0812)

Dell Hardware Warranty, Extended Year(s) (984-1528)

Mission Critical Package: 4-Hour 7x24 On-Site Service with Emergency Dispatch, Initial Year

(987-5260)

Thank you choosing Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport

or call 1-800-945-33 (989-3439)

file://C:\Documents%20and%20Settings\kchadwick\Local%20Settings\Temp\XPgrpwise\... 3/13/2008

rage a ul

Misc:

Misc:

On-Site Installation Declined (900-9997)

Energy Smart Redundant Power Supply with Y-Cord (310-9933)

Microsoft SQL Server 2005 Standard (5 CAL),OEM, NFl (420-5698)

73GB 10K RPM Serial-Attach SCSI 3Gbps 2.5-in HotPlug HardDnve (341-3055)

73GB 10K RPM Serial-Attach SCSI 3Gbps 2.5-in HotPlug HardDnve (341-3055)

SALES REP:

Email Address:

Michael Burleson

michael burleson@dell.com

PHONE:

Phone Ext:

1-866-537-0706

728-1167

For your convenience, your sales representative, quote number and customer number have beenincluded to provide you with faster service when you are ready to place your order. Orders may befaxed to the attention of your sales representative to 1-866-607-6914. You may also

place your order online at www.dell.com/qto

This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement,

to Dell's Terms of Sale.

Prices and tax rates are valid in the U.S. only and are subject to change.

**Sales/use tax is a destination charge, i.e. based on the "ship to" address on your purchase order.Please indicate vour taxability status on vour PP. If exempt, please fax exemption certificate to

Dell Tax Department at 888-863-8778, referencing your customer number.If you have any questions regarding tax please call 800-433-9019 or email Tax_Department@dell.com. **

All product and pricing information is based on latest information available. Subject to change without

notice or obligation.

LCD panels in Dell products contain mercury, please dispose properly.Please contact Dell Financial Services' Asset Recovery Services group for EPA compliant disposal

options at US_Dell_ARS_Requests@dell.com. Minimum quantities may apply.

Shipments to California: For certain products, a State Environmental Fee Of Up to $10 per item may beapplied to your invoice as early as Jan 1, 2005. Prices in your cart do not reflect this fee. More Info: or

refer to URL www.dell.com/environmentalfee

file://C:\Documents%20and%20Settings\kchadwick\Local%20Settings\Temp\XPgrpwise\... 3/13/2008

Premier CAD Enhancements from Version 6.5.2 to 6.6.8

• (New) Complete Integration with Motorola Centracom Gold Elite

Radio Console- Multiple features created to aid in integrated Premier

CAD with Centracom.

• (New) Unit Supervisor Assignment- Any unit in CAD can be assigned

to a supervisor in the CAD System. This can be done in roll calls as well

as unit on duty forms. System can be set to require the use of a

supervisor for each unit or left as optional.

• (New) Held Status Codes- When a unit is waiting for a specific status

(such as a requested meal break) it can be entered without effecting his

current status. AWW is also be enhanced to display any Held Status on

the Unit Status and Unit Stack monitors.

• (New) Single Shot Dispatch- This function allows a call-taker (with

proper security) to set the Single Shot flag to Yes on the Incident Initiate

form and handle the dispatching of the incident in question.

• (New) Four Officers per Law Unit- Expanded the number of officers in

a given unit from two to four. Also expands the radios assigned to four

portables plus the vehicles mobile radio.

• (New) Override of Unit Availability- Identifier added to the ID

command to dispatch a unit that otherwise could not be dispatched

because of their current status.

• (New) Active Shift Verification- Units can now have a shift ID and an

Active Shift ID can be set and used to identify deployed units on regular

shift for other units on the status screen that are otherwise not on the

current shift. Shift ID is available on the AWW. Likewise, a new Ignore

Shift ID parameter is also available.

• (New) Poll Mobile Text- New command that allows a CAD console to

Poll an MDC and retrieve (in an email) what is displayed on the MDC

screen. (This is dependent on a third party MDC system support the

command.)

• (New) Julian Date in Incident Numbers- An external incident number

can now use the Julian data rather than a calendar date. Julian date is

basically a three digit number identifying day and month. January 01, is

001 while November 13 is 317 because it is the 317th day of the year.• (New) AWW Display Last Known Beat- AWW Unit Status and Unit

Stack monitors can display the last known beat.

• (Enh) Automatic Activation / Deactivation of Roll Calls - Roll Calls

in Mn.16 can now be scheduled for a setup time on and off.

• (Enh) Location Detail During Address Verification - Address

Verification form has a new button that will open the Location Detail for

the specified address.

• (Enh) License Plate Fields Extended to 10 Characters

(Enh) Exact Hit Premise Flag More Conspicuous- Colors have been

changed to be more distinct (they are also configurable in CAD.ini now).

(Enh) Comments Field inIncidentDispatch Form are now

scrollable-This is designed to allow dispatchers to see all of the

comments without having to go to the audit trail of a given incident.

(Enh) IR Form now has field for Source Code- An Incident Recall

Search can now be done to restrict by Source Code.

(Enh) Unit History Display Expanded- UH has been expanded to

display all the unit and personnel information associated with the unit.

(Enh) Redesign of Duplicate Incident Check allows quicker

search - The speed of the search for duplicate incident has been

increased allowing for duplicate incident searches of larger areas without

sacrificing processing time.

(Enh) Common Place Verify Parameter- When set to Y, any address

that is verified that has a matching common place in the Common Pace

file will bring up a screen after Address Verification prompting the

operator with the Common Places match(es) for the given address.

Agenda Item 3a

Introduced by the Law Enforcement and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING A CONTRACT WITH LANSING FOR A COMPUTER AIDED DISPATCH (CAD) UPGRADE FOR THE 911 CENTER

WHEREAS, the Ingham County Board of Commissioners has established a 911 Emergency Telephone Dispatch Services Fund for Management and System Improvements to the County Emergency Dispatch System; and WHEREAS, the Lansing 911 Center has identified the need to purchase and install a Computer Aided Dispatch (CAD) upgrade; and WHEREAS, the 911 Advisory Board is recommending that the Ingham County Board of Commissioners fund this request from the 911 Emergency Telephone Dispatch Services - 911 Fund for Management and System Improvements and have verified that it meets the standards as established by the Ingham County Emergency Telephone Services Policy. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes the expenditure of up to $22,330 from the 911 Emergency Telephone Dispatch Services - 911 Fund for Management and System Improvements to reimburse the Lansing 911 Center, for the purchase and installation of this Computer Aided Dispatch (CAD) upgrade, and to be completed by June 6, 2008. BE IT FURTHER RESOLVED, that the Chairperson of the Ingham County Board of Commissioners and the County Clerk are authorized to sign any necessary contract documents with Lansing consistent with this resolution and approved as to form by the County Attorney.

Agenda Item 3b RESOLUTION STAFF REVIEW DATE March 19, 2008 Agenda Item Title: Resolution Authorizing a Contract with Plante & Moran for 911

Center Consolidation Consultant Services Submitted by: Ingham County Controller’s Office/911 Steering Committee Committees: LE X , JD___, CS , HS , Finance X Summary of Proposed Action: This resolution will authorize a contract with Plante & Moran for 911 Center Consolidation Consultant Services to develop an Action Plan; this would be to put together the Action Plan recommendation for all the major tasks to do, the timetable, and the proper sequence of these tasks. Plante & Moran originally proposed this as part of their September 2005 proposal; they agreed to hold that price for this part of their proposal. Once this Action Plan is done and is recommended for approval by the 911 Steering Committee, the process would be to have the Cities of East Lansing and Lansing, and the Board of Commissioners to adopt it, and then proceed with developing a 911 Consolidated Dispatch Center. Financial Implications: The Contract for 911 Center Consultant Services will not exceed - $22,050 and be completed within 90 days. The additional funds will come from the 911 Emergency Telephone Dispatch Services - 911 Fund for Management and System. It is likely we will also need further consulting assistance to put the actual Plan into effect and to accomplish all the many details of the project. This may or may not be Plante & Moran. Other Implications: The Board of Commissioners approved a 911 Center Consolidation Consultant Services contract with Plante & Moran, at a not to exceed cost of $49,500, with the work completed and presented to the Board of Commissioners and Public Safety Community in 2006. There was also a contract with East Lansing to Support 911 Center Consultant Services with Plante & Moran for an amount not to exceed $13,500 in 2007 that was shared equally by East Lansing and Ingham County to review the East Lansing proposed alternative, a Dual Dispatch Plan. Staff Recommendation: MM JN X TL ___ TM JC Staff recommends this resolution for approval.

Agenda Item 3b Introduced by the Law Enforcement and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING A CONTRACT WITH PLANTE & MORAN FOR 911 CENTER CONSOLIDATION CONSULTANT SERVICES

WHEREAS, the Ingham County Board of Commissioners previously authorized a contract with Plante & Moran to evaluate the potential of combining the two 911 Dispatch Centers into one consolidated 911 Dispatch Center operated by the County of Ingham, as well as a review of an alternative Dual Dispatch Plan; and WHEREAS, representatives from the Cities of East Lansing and Lansing and Ingham County met with Plante & Moran as a 911 Steering Committee to guide these studies and the completed studies were presented to the Board of Commissioners and the Public Safety Community in 2006 and 2007; and WHEREAS, Plante & Moran provided as part of their 2005 Proposal additional consulting services to develop an Action Plan, and has developed a Scope of Services to move to the next step of developing an Action Plan from their original Feasibility Study on creating a single emergency dispatch center serving all of Ingham County. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes a contract with Plante & Moran for 911 Center Consolidation Consultant Services to develop an Action Plan to accomplish this Consolidation, for an amount not to exceed $22,050, and to be completed by July 1, 2008. BE IT FURTHER RESOLVED, that up to $22,050 for this purpose will come from the 911 Emergency Telephone Dispatch Services - 911 Fund for Management and System Improvements. BE IT FURTHER RESOLVED, that the Chairperson of the Ingham County Board of Commissioners and the County Clerk are authorized to sign any contract documents as prepared by or approved as to form by the County Attorney consistent with this resolution.

Agenda Item 4 RESOLUTION STAFF REVIEW DATE March 7, 2008

Agenda Item Title: Resolution Authorizing the Replacement of Electrical Service Lines at the Fairgrounds to be Performed by Consumers Energy and Johnson Electric

Submitted by: Facilities Department Committees: LE , JD , HS , CS X , Finance X Summary of Proposed Action: (See the attached letter of communication.) This resolution will authorize awarding a contract to Johnson Electric working in conjunction with Consumers Energy for providing newly installed electric lines to replace the existing primary metered overhead electrical service. Financial Implications: Johnson Electric proposed a contract not to exceed $234,065.00 and was chosen after going through a competitive bid process. Consumers Energy’s quote of $83, 018.50 will bring the total cost of the project to $317,083.50. We have also included $25,000 for contingency for this project ($342,083.50 total possible). Funds for this project will come from $110,000 in Fair 2008 CIP account 561-769000-976000 and $232,083.50 from previous years unspent fair improvement allocations, available within the hotel/motel fund balance. Other Implications: None. Staff Recommendation: MM X JN TL TM JC Staff recommends approval of the resolution. As required by the Board Ethics Policy, the role of the Board is to accept or reject the recommendation. If the recommendation is rejected, the committee should state the reason(s) for the rejection and instruct the staff to review the recommendation.

Agenda Item 4 MEMORANDUM

TO: County Services and Finance Committees FROM: Jim Hudgins, Director of Purchasing DATE: March 27, 2008 SUBJECT: Bid Summary – Electrical Service Upgrade

Project: This project consists of replacing the existing primary metered overhead electrical service with new secondary metered service at the Ingham County Fairgrounds. Bid Summary: Bidders Contacted: 19 Local: 9 Bidders Responding: 4 Local: 0 The following firms submitted a bid: Firm Cost Location Intec Company, Inc. (dba Johnson Electric, Inc.) $234,065 Grandville, MI J C Electric, LLC $276,754 St. Johns, MI Delta Electrical Contractors of Lansing, Inc. $277,800 Lansing, MI Superior Electric of Lansing, Inc. $279,550 Lansing, MI Recommendation: Award a contract to Intec Company, Inc. (dba Johnson Electric, Inc.) in an amount not to exceed $234,065; award a separate contract to Consumers Energy in an amount not to exceed $83,018.50. Source of Funding: Fair CIP Other: The county will contract separately with Consumers Energy for the purpose of extending the existing Kipp road underground feed to the new utility owned transformers at the fairground site. This work was not bid out due to Consumers Energy owning the primary metered equipment and service. The RFP was advertised in the LSJ, El Central, the construction trades, and posted on the Purchasing Department’s Web Page. Contractor is required to comply with the county’s Prevailing Wage Policy. Contact Person(s): Rick Terrill, Facilities Director; Jim Hudgins, Purchasing Director.

Summary of Occupational Safety & Health Administration (OHSA) and the Michigan Department of Labor & Economic Growth, Bureau of Construction Codes (MDLEG) Violations for Years 2003 – 2007 Assessed Against Bidders for the Electrical Distribution Upgrade Project

at the Ingham County Fairgrounds

OSHA Violations*

Bidder & Location

Years in Business

Total # of OSHA

Inspections Between 2003-07

Total # of Times Cited by OSHA

Between 2003-07

Total # of OSHA

Violations Between

2003-07**

Total # of Serious OSHA

Violations 2003-07***

Total # of Willful OSHA

Violations 2003-07***

Total # of Repeat OSHA

Violations 2003-07***

Total # of Other OSHA

Violations 2003-07***

Johnson Electric,

Grandville

42 10 3 12 6 0 1 5

J.C. Electric, St. Johns

3 0 0 0 0 0 0 0

Delta Electrical, Lansing

32 5 4 9 2 0 0 7

Superior Electric, Lansing

57 11 8 19 5 0 0 14

* Employers are responsible for providing a safe and healthful workplace for their employees. OSHA's role is to assure the safety and health of America's workers by setting and enforcing standards; providing training, outreach and education; establishing partnerships; and encouraging continual improvement in workplace safety and health. ** Some inspections produced multiple violations. *** “Serious”, “Willful”, and “Repeat” violations result in monetary penalties. A willful violation is one committed with an intentional disregard of, or plain indifference to, the requirements of the Occupational Safety and Health Act. A repeat violation is one in which the employer has been cited during the past three years for substantially similar violations. A serious violation is issued when there is substantial probability that death or serious injury could occur from a hazard about which the employer knew or should have known. A other violation is one that has a direct relationship to job safety and health, but probably would not cause death or serious physical harm. The above information was obtained from www.osha.gov. on March 26, 2008.

*Department of Labor & Economic Growth, Bureau of Construction Codes - the Bureau of Construction Codes is responsible for the administration of the Stille-DeRossett-Hale Single State Construction Code Act, the Building Officials Registration Act, the Mobile Home Commission Act, the Electrical Administrative Act, the Forbes Mechanical Contractors Act, the State Plumbing Act, the Boiler Act of 1964, the Elevator Licensing Act, and the Elevator Safety Board Act, the Land Division Act, the State Survey and Remonumentation Act, the Utilization of Public Facilities by Physically Limited Act, as well as the related rule sets and codes, and oversees (8) industry-related boards or commissions. ** Johnson Electric stated that it typically bids on and contracts with companies on projects of a larger size and scale. The above information was obtained from http://www.velocityhall.com/accela/velocityhall/index.cfm?CFID=2733477&CFTOKEN=64095625&jsessionid=1F2C972831A15A4E1E87A835956EA5F6 on March 26, 2008.

MDLEG Bureau of Construction Codes Violations*

Bidder & Location

Years in

Business

Total # of MDLEG Permits Pulled

Between 2003-2007

Total # of Failed MDLEG Inspections Between 2003-2007

Sampling of Failed Inspections

Johnson Electric,

Grandville

42 39** 7 Installation and use of equipment; inspection wiring methods; licensed supervision

J.C. Electric, St. Johns

3 2 0 n/a

Delta Electrical, Lansing

32 315 59 Inspection installation and use; inspection size of AC grounding conductor; insulation

Superior Electric, Lansing

57 149 36 Metal underground water pipe; inspections code conformity for grounding; inspection plans

700 East Ash Street

Mason, Michigan 48854

Phone:(517)676-2428

Fax:(517)676-3733

www.lnghamFair.org

The!Ingham County Fair

THOMAS A. EDMAN

FAIR DIRECTOR

March 24, 2008

Ingham County Board of Commissioners

P.O. Box 319

Mason, MI 48854

Dear Commissioners,

I am writing this letter out of a great deal of concern related to the electrical bid proposal

at the Ingham County Fairgrounds. The fairgrounds electrical system is in desperate needof upgrading. This work on the facility will greatly improve the electrical distribution onthe grounds. The current electrical system fails at times, transformers may blow,

overhead lines need to be removed, and the current system creates a safety concern for

the facility particularly during the fair when the demand on electricity is very high.

During the February 2008 fair board meeting, a majority of our board members voted tosupport our manager as well as the county bid process and proceed with seeking your

approval for this project. Personally, I feel that as a county board, we need to stand

behind the hard work of the purchasing department, facilities department, our staff, andour consultant who investigated all bidders on this project thoroughly and who

recommended the vendor that best fits our needs to the fair board and the board ofcommissioners.

I urge you to stand behind the recommendations by our county staff which follows thecounty's purchasing guidelines and procedures so that this project can move forwardbefore this summer's fair.

Sincerely

Mike Prelesnik, President

Ingham County Fair Board

MAR 2 7 2008INGHAM COUNTYCONTROLLER'S OFFICE

INGHAM COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Agenda Item 4 March 31, 2008 Matthew Meyers Ingham County Controller Ingham County Courthouse P.O. Box 319 Mason, MI 48854 Dear Mr. Meyers, As an Ingham County Fair Board Member and representing the 4-H community of the Ingham County Fair, I write to you in support of the Proposed Resolution Authorizing the Replacement of Electrical Lines at the Fairgrounds. Being that the electrical work on the Fairgrounds has been in dire need of an update for many years, I highly support and recommend authorizing this Resolution. I understand that the Bidding process was fair and in compliance with County Bid Proposal policies. I also understand that this proposed resolution was submitted by Jim Hudgins, the Director of the County Purchasing Department. In our February Fair Board meeting, we passed a motion to support our Fair Manager, Tom Edman on this proposal after much discussion at this meeting as well as previous meetings, with Tom giving us up to date statistic reports. As an Ingham County Fair Board Member and Ingham County Constituent, as well as a community resident, I highly encourage and support this resolution in keeping with safety and policy guidelines associated with the Ingham County rules and regulations. It is our duty as citizens to keep the electrical standards up to code, when thousands of people visit our fairgrounds. Any further delay of this electrical update procedure will cost the county in visitors and revenue. Thank you for your attention to this very important matter and hearing the voice of Ingham County. Sincerely, Debra Miller 4-H Liaison Ingham County Fair Board

Agenda Item 4 Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING THE REPLACEMENT OF ELECTRICAL SERVICE LINES AT THE FAIRGROUNDS TO BE PERFORMED BY

CONSUMERS ENERGY AND JOHNSON ELECTRIC WHEREAS, the Purchasing Department has solicited sealed bids from experienced and qualified electrical contractors to replace the existing primary metered overhead electrical service with new secondary metered services at the Fairgrounds; and WHEREAS, Consumers Energy will be providing the distribution system line extension and will own the newly installed electrical lines that will provide the Fairgrounds with their electrical service; and WHEREAS, the Purchasing and Facilities Departments both concur that a contract be awarded to Johnson Electric, who submitted the lowest responsive and responsible bid in the amount of not to exceed $234,065.00, which also reflects the payment of prevailing wage and in conjunction with Consumers Energy’s quote of $83,018.50, for providing the newly installed electric lines to the Fairgrounds, for a total cost of $342,083.50, which includes a $25,000.00 contingency; and WHEREAS, $110,000.00 has been budgeted within the appropriate Fair CIP account, 561-76900-976000 in the 2008 Budget; and WHEREAS, the Ingham County Board of Commissioners remains committed to safety at all job sites; and WHEREAS, the additional $232,083.50 will come from previous years unspent Fair improvement allocations, available within the hotel/motel fund balance. THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners hereby authorizes awarding a contract to Johnson Electric, 3495 Viaduct SW, Grandville, Michigan 49418-3419, in conjunction with Consumers Energy to replace the existing primary metered overhead electrical service with new secondary metered services at the Fairgrounds, for a not to exceed total cost of $342,083.50. BE IT FURTHER RESOLVED, the Facilities Department will closely monitor the performance at the job site and any job and/or safety violations could result in Ingham County refusing to award future contracts to the vendor. BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes the Controller to make any necessary budget adjustments.

BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary documents that are consistent with this resolution and approved as to form by the County Attorney.

Agenda Item 5 TO: County Services Committee Finance Committee FROM: Jack Restuccia Director Financial Services SUBJECT: Deficit Elimination Plans DATE: March 27, 2008 At the end of 2007 two Drain funds and two internal service funds were in a deficit condition. Public Act 275 and Treasury’s Bulletin for Audits of Local Units of Government in Michigan requires filing approved deficit elimination plans with the State Treasurer. Failure to file a deficit elimination plan will delay approval of the County’s Municipal Finance Qualifying Statement. The Municipal Finance Qualifying Statement permits fast track approval for County bond issues. I am submitting resolutions requesting approval of deficit elimination plans for the Insurance internal service fund and the Workers’ Compensation internal service fund. A resolution confirming and continuing the deficit elimination plan for the Drain GIS Study Fund, now known as the Drain District Mapping Loan Fund, is also presented for approval. This plan was approved in 2007 per Resolution #07-59. The Insurance internal service fund has a small deficit as compared to the 2008 budgeted revenue. In 2007 a change in the method of calculating the estimated unreported liability resulted in a significant increase in retained earnings. Charges to departments were not taken during the first half of 2007 to eliminate the anticipated surplus. Our estimates were slightly optimistic resulting in a deficit at year end. The existing budgeted charges to departments should cure the deficit no later than the end of 2009. The fund will be monitored to maintain reasonable reserves. An across the board percentage reduction in charges may be possible sometime in 2009. The Workers’ Compensation internal service fund had a significant surplus in 2004. The 2005 paid and anticipated claims expense did not make a significant dent in the surplus. The 2006 paid and anticipated claims expense were approximately three times the 2005 amount. No workers’ compensation revenues were collected from County departments in 2004, 2005, or 2006. As 2007 costs were not showing a significant decrease, revenue collections began in mid 2007. Workers’ compensation claims have been erratic and consequently difficult to budget. If net assets (retained earnings) grow too large, grantor agencies may question the cost or deny reimbursement. An audit exception is also likely if an internal service fund has a substantial surplus. However, wide swings in claims expense are difficult to anticipate and deficits will

result. A spreadsheet is included showing recent history and the growth in anticipated claims costs from initial claim to final settlement. The application of Generally Accepted Accounting Principles to the activities in the Regular and Petition drain funds resulted in an accounting deficit. The Drain Office has requested additional information and an opportunity to review the accounting workpapers. Pending the review by the Drain Office, a deficit elimination plan may be submitted at a later date. Please contact me if you have any questions or need any additional information.

Agenda Item 5a RESOLUTION STAFF REVIEW DATE: March 28, 2008 Agenda Item Title: Resolution to Approve Continuation of the Deficit Elimination

Plan for the Drain District Mapping Loan Fund Submitted by: Financial Services and Drain Commission Committees: LE , JD , CS X , HS , Finance X

Summary of Proposed Action: This resolution requests the Board of Commissioners’ acknowledgement of progress in eliminating the deficit in the Drain District Mapping Loan Fund. Resolution #07-59 approved a deficit elimination plan for the Drain GIS Study Fund which is now known as the Drain District Mapping Loan Fund. The plan projected a deficit of $215,861 at the end of 2007 and total elimination of the deficit by 2012. On December 31, 2007 the actual deficit was $215,607. The deficit is being eliminated as planned. Financial Implications: Public Act 275 and Treasury’s Bulletin for Audits of Local Units of Government in Michigan requires filing approved deficit elimination plans with the State Treasurer. Failure to file a deficit elimination plan will delay approval of the County’s Municipal Finance Qualifying Statement. The Municipal Finance Qualifying Statement permits fast track approval for County bond issues. Other Implications: None. Staff Recommendation: MM X JN TL TM JC Staff recommends approval of the resolution.

Agenda Item 5a Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS RESOLUTION TO APPROVE CONTINUATION OF THE DEFICIT ELIMINATION PLAN

FOR THE DRAIN DISTRICT MAPPING LOAN FUND WHEREAS, an accounting deficit of $215,607 exist in the Drain District Mapping Loan Fund (fka: Drain GIS Study Fund), as of December 31, 2007; and WHEREAS, a deficit elimination plan was approved by the County Board of Commissioners by Resolution #07-59; and WHEREAS, the deficit elimination plan approved in Resolution #07-59 is eliminating the deficit as planned.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners reaffirms the Drain District Mapping Loan Fund Deficit Elimination Plan as defined in Resolution #07-59.

Agenda Item 5b RESOLUTION STAFF REVIEW DATE: March 28, 2008 Agenda Item Title: Resolution to Approve Deficit Elimination Plan for the Insurance

Internal Service Fund Submitted by: Financial Services Committees: LE , JD.___, CS X , HS , Finance X

Summary of Proposed Action: This resolution requests Board of Commissioners’ approval for the Insurance Fund deficit elimination plan. The deficit is approximately 16% of budgeted 2008 revenues. Early in 2007 a surplus was anticipated in this fund because of a change in the method of calculating potential liabilities. Consequently, budgeted charges to departments were not taken through June 2007. A mid-year evaluation noted a pending deficit, but only six (6) months of revenues were collected. Our analysis indicates that the currently budgeted charges should cure this deficit by the end of 2009. Financial Implications: Public Act 275 and Treasury’s Bulletin for Audits of Local Units of Government in Michigan requires filing approved deficit elimination plans with the State Treasurer. Failure to file a deficit elimination plan will delay approval of the County’s Municipal Finance Qualifying Statement. The Municipal Finance Qualifying Statement permits fast track approval for County bond issues. Other Implications: None. Staff Recommendation: MM X JN TL TM JC Staff recommends approval of the resolution.

Introduced by the Finance and County Services Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS RESOLUTION TO APPROVE DEFICIT ELIMINATION PLAN FOR THE INSURANCE

INTERNAL SERVICE FUND

WHEREAS, an accounting deficit of $183,569 exist in the Insurance Internal Service Fund as of December 31, 2007; and WHEREAS, a deficit elimination plan must be approved by the County Board of Commissioners and filed with the State of Michigan Local Audit Division; and WHEREAS, after review by Financial Services, it has been determined that currently budgeted charges, if continued in 2009, will eliminate the deficit by the end of 2009.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners adopts a deficit elimination plan that continues budgeted charges to user departments through the 2009 budget year. BE IT FURTHER RESOLVED, that the Insurance Internal Service Fund will be monitored on a biannual basis and the budget or the plan will be modified to insure elimination of the deficit. BE IT FURTHER RESOLVED that the Ingham County Controller will submit the Deficit Elimination Plan to the Department of Treasury for certification.

Agenda Item 5c RESOLUTION STAFF REVIEW DATE Agenda Item Title: Resolution to Approve the Workers Compensation Fund Deficit

Elimination Plan Submitted by: Financial Services Committees: LE , JD.___, CS X , HS , Finance X

Summary of Proposed Action: This resolution requests Board of Commissioners’ approval for the Workers’ Compensation Fund deficit elimination plan. The Workers’ Compensation Fund was considered significantly overfunded at the end of 2004. Significant increases in actual and estimated claims in 2006 continuing into 2007 as well as the suspension of revenue collections resulted in a deficit condition. Charges to all county departments must increase by 250% to cure this deficit in 2 years. Financial Implications: Approximately $800,000 in additional Workers’ Compensation charges will be spread to all County departments based on staffing and relative workers’ compensation risk. Public Act 275 and Treasury’s Bulletin for Audits of Local Units of Government in Michigan requires filing approved deficit elimination plans with the State Treasurer. Failure to file a deficit elimination plan will delay approval of the County’s Municipal Finance Qualifying Statement. The Municipal Finance Qualifying Statement permits fast track approval for County bond issues. Other Implications: None. Staff Recommendation: MM X JN TL TM JC Staff recommends approval of the resolution.

Ingham CountyWorkers Compensation - #677

Total Losses per TPA (paid and reserved)

1/1/2000 1/1/2001 1/1/2002 1/1/2003 1/1/2004 1/1/2005 1/1/2006 1/1/2007to 12/31/00 to 12/31/01 to 12/31/02 to 12/31/03 to 12/31/04 to 12/31/05 to 12/31/06 to 12/31/07

COUNTYEnd of year 1 83,465.44 87,622.20 140,625.81 104,485.08 196,708.61 98,750.99 151,012.84 206,891.07 End of year 2 141,659.95 290,258.70 151,469.24 147,676.17 198,649.87 198,135.80 151,404.65 206,891.07 End of year 3 143,534.44 285,900.23 187,110.23 164,992.38 341,803.18 466,011.85 End of year 4 144,495.24 287,546.58 188,272.97 249,060.14 408,340.97 End of year 5 163,295.25 274,590.95 322,230.14 258,268.48 End of year 6 163,344.90 274,765.67 330,120.05 End of year 7 163,344.90 274,924.34 End of year 8 183,347.28 End of year 9End of year 10End of year 11End of year 12End of year 13End of year 14End of year 15End of year 16End of year 17Ultimate loss 183,347.28 274,924.34 330,120.05 258,268.48

Paid @ 12/31/07 164,347.28 274,924.34 257,095.96 224,010.37 263,241.71 271,639.35 108,374.36 103,824.10 Reserved @ 12/31/07 19,000.00 - 73,024.09 34,258.11 145,099.26 194,372.50 43,030.29 103,066.97

183,347.28 274,924.34 330,120.05 258,268.48 408,340.97 466,011.85 151,404.65 206,891.07

Agenda Item 5c Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

WORKERS COMPENSATION FUND DEFICIT ELIMINATION PLAN

WHEREAS, an accounting deficit of $462,386 exist in the Workers’ Compensation internal service fund as of December 31, 2007; and WHEREAS, a deficit elimination plan must be approved by the County Board of Commissioners and filed with the State of Michigan Local Audit Division; and WHEREAS, after review by Financial Services, it has been determined that currently budgeted charges must be increased by 250% to eliminate the deficit by the end of 2009.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners adopts a deficit elimination plan that increases budgeted charges to user departments through the 2009 budget year. BE IT FURTHER RESOLVED, that the Workers’ Compensation internal service fund will be monitored on a biannual basis and the budget or the plan will be modified to insure elimination of the deficit. BE IT FURTHER RESOLVED that the Ingham County Controller will submit the Deficit Elimination Plan to the Department of Treasury for certification.

Agenda Item 6a RESOLUTION STAFF REVIEW DATE: March 11, 2008 Agenda Item Title: Resolution to Authorize the Initial Reorganization of the

Management Information Services Department (MIS) Submitted by: Management Information Services Department Committees: LE , JD , HS , CS X , Finance X Summary of Proposed Action: This resolution is the initial step of a reorganization effort. The Supervisor of Computer Operations resigned in May of 2007. Since that time the MIS Director has evaluated the staff, workforce needs and determined that the Supervisor of Computer Operations position was no longer needed. The 2008 annual salary of this position is $74,096.00. The MIS Director has determined the greatest immediate need for MIS is a Help Desk Specialist/Dispatcher (salary range $39,411 - $47,320). This position is a UAW position. The remaining segment of the reorganization plan, if approved, is to promote a Computer Technician to a Network Administrator position. In addition, the difference in salary between the Supervisor of Computer Operations and the new Help Desk Specialist/Dispatcher will be redistributed to three (3) ICEA positions in the form of two (2) promotions and one (1) salary step. These positions are two (2) – Network Administrators and one (1) Programming Specialist. Financial Implications: (See the attached budget summary.) The 2008 cost for the Help Desk Specialist/Dispatcher at step 1 is $39,411. The 2008 maximum cost for the Help Desk Specialist/Dispatcher is $47,320 and there is a resulting immediate cost savings from $34,685 to $26,776 depending on the salary of the new hire. - Supervisor of Computer Operations step 1 ($86,822) and step 5 ($103,669). - Help Desk Specialist/Dispatcher step 1 ($61,197) and step 5 ($72,965).

Other Implications: There are labor relations implications. Discussions are on-going with both the UAW and ICEA County Professional Unions. Staff Recommendation: MM ___ JN _ TL X TM JC _ Staff recommends approval of the resolution.

2008 Personnel Cost Projection 2008 Personnel Cost ProjectionSupervisor - Computer Operations Help Desk Specialist/DispatcherICEA prof 10 UAW-I

Step 1 Step 5 Step 1 Step 5704000 Salary $61,724 $74,096 704000 Salary $39,412 $47,320720000 Longevity 0 1,800 720000 Longevity 0 1,800

Wages $61,724 $75,896 Wages $39,412 $49,120

715000 FICA&med 4,722 5,806 715000 FICA&med 3,015 3,758716020 Health&Surchrg 12,615 12,615 716020 Health&Surchrg 12,615 12,615716100 Dental 578 578 716100 Dental 578 578716200 Vision 108 108 716200 Vision 108 108718000 Retirement 4,586 5,639 718000 Retirement 3,854 4,804722000 Workers Comp 74 91 722000 Workers Comp 47 59915050 Liability 1,267 1,558 915050 Liability 809 1,008722600 CARES 33 33 722600 CARES 33 33717100 Disability 74 91 717100 Disability 47 59717000 Life 115 115 717000 Life 86 86714000 Unemployment 309 379 714000 Unemployment 197 246716040 Health Ins Trust 617 759 716040 Health Ins Trust 394 491

Total $86,822 $103,669 Total $61,197 $72,965

Agenda Item 6a Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO AUTHORIZE THE INITIAL REORGANIZATION OF THE MANAGEMENT INFORMATION SERVICES DEPARTMENT (MIS)

WHEREAS, the Ingham County Management Information Services Department (MIS) is budgeted for one Supervisor of Computer Operations Position for the 2007/2008 fiscal year; and WHEREAS, the position’s compensation has been established with a pay grade of Supervisor of Computer Operations according to the Ingham County Employees Assn./County Professionals contract; and WHEREAS, MIS is proposing a reorganization of their operations due to the resignation of the Supervisor of Computer Operations; and WHEREAS, MIS is requesting an additional Help Desk Specialist/Dispatcher to provide technical assistance to MIS customers. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby authorizes MIS reorganization of their MIS services by eliminating the Supervisor of Computer Operations, position number 958006 and establishing a new Help Desk/Dispatcher Position within the United Auto Workers/Technical, Office, Paraprof., Service contract at the pay grade of UAW-I. BE IT FUTHER RESOLVED, that the Ingham County Employees Association - County Professionals and United Auto Workers/Technical, Office, Paraprofessional Service union representatives have been notified of this initial reorganization. BE IT FUTHER RESOLVED, that the Controller is authorized to make the necessary adjustments to the MIS Budget and Position Allocation List in accordance with this resolution.

Agenda Item 6b RESOLUTION STAFF REVIEW DATE April 1, 2008 Agenda Item Title: Resolution to Authorize Entering into a Contract to Provide

Network Services to the Tri-County Office on Aging (TCOA) Submitted by: MIS Department Committees: LE , JD , HS , CS X , Finance X Summary of Proposed Action: This resolution authorizes a one year contract from May 1, 2008 through April 30, 2009, between the Ingham County MIS Department and the Tri-County Office on Aging (TCOA), to provide computer network support for TCOA by MIS. MIS will integrate TCOA into Ingham County’s computer network. TCOA will pay all costs related to the integration. Financial Implications: The annual contract cost to TCOA paid to MIS will be $40,425.00. This cost is for technical support. This contract will save TCOA money from their previous vendor and will provide revenue support to MIS. Other Implications: The integration into the County’s server will enhance TCOA’s computer system and with TCOA located at the Human Services Building and with a MIS technician on site at HSB, support to TCOA will be much faster than in the past. Staff Recommendation: MM X JN TL TM JC Staff recommends approval of the resolution.

Agenda Item 6b

INGHAM COUNTY MIS Department Tom Shewchuk, Director P.O. Box 319 ! Mason, MI 48854 ! Phone: (517) 676-7373 ! Fax: (517) 676-7396 TO: County Services and Finance Committees FROM: Tom Shewchuk DATE: 3/14/2008 RE: Tri-County Office on Aging Network Support The Tri-County Office on Aging (TCOA) is seeking alternative sources for their network support. Since they are located in the Ingham County Human Services building, MIS provided a proposal to integrate the TCOA network into the Ingham County Network. In addition, MIS will provide TCOA end-users support for their technical needs on a reasonable effort basis. The network integration and support will reduce overall support costs for TCOA and will provide $40, 425.00 of revenue for MIS. Tri-County Office on Aging will need to purchase some additional hardware and services to upgrade their network before connecting it to the Ingham County network. The network support provided by MIS is for a 1 year period with the option for renewal. This solution will allow TCOA to take advantage of network services in Ingham County that are currently administered independently by TCOA. MIS already has staff in place at the Human Services Building to support TCOA and this agreement should be a WIN-WIN for both TCOA and the County. Thank you!!

Agenda Item 6b Introduced by County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO AUTHORIZE ENTERING INTO A CONTRACT TO PROVIDE NETWORK SERVICES TO THE TRI-COUNTY OFFICE ON AGING (TCOA)

WHEREAS, the Tri-County Office on Aging is located in Ingham County’s Human Services Building and is seeking another source to support their computer systems; and WHEREAS, the Ingham County Management Information Services Department (MIS) provided the Tri-County Office on Aging a proposal to connect their network to the Ingham County Network and provide support on a reasonable effort basis (see proposal/Attachment A-1); and WHEREAS, due to some network incompatibilities, TCOA will purchase hardware and services from MIS to upgrade their network so the networks can be connected; and WHEREAS, MIS will provide TCOA one-year of services, beginning May 1, 2008 and terminating, April 30, 2009, at a cost of $40,425.00, with the option of renewing annually (annual rates will be adjustable per the standard MIS labor rate per user); and WHEREAS, the Tri-County Office on Aging would like to proceed with the attached proposal (Attachment A-1); and WHEREAS, MIS has forwarded the proposal to the County Attorney so a contract can be developed upon authorization of this resolution. THEREFORE BE IT RESOLVED, that the Board of Commissioners authorizes entering into a one year agreement, beginning May 1, 2008 and terminating April 30, 2009, with the Tri-County Office on Aging to provide on-going network support. BE IT FURTHER RESOLVED, that the Board Chairperson and County Clerk are hereby authorized to sign any necessary agreements after approval as to form by the County Attorney.

ATTACHMENT A-1 To: Amy Colletti From: Tom Shewchuk Subject: Computer Network Support Date: 1/18/08 As we discussed in our phone conversation it would be difficult to maintain only parts of your current network and not others. Following is a revised proposal to that would allow Ingham County MIS to support your network in a limited, but effective fashion.

Annual support fee for 50 TCOA users will be $40,425.00. Support on your current PC’s will be performed on a reasonable effort basis. This is due

to the wide variety of hardware and software you currently possess. Ingham County will replace your current PC’s with recycled County PC’s as they become

available. For each recycled County PC you will incur a license charge per our standard pricing

located at http://intranet/MISInformation/SoftwareList.htm: o 50 – Anti-Virus and Anti-Spam licenses @ $40 each for a total of $2000.00.

Ingham County MIS will connect the TCOA network to the Ingham County network via a Cisco ASA 5510 at a cost of $3075.00.

TCOA must abide by the County’s Policy on use of resources located at http://intranet/MISInformation/SoftwareList.htm.

TCOA will utilize the county’s Internet connection and can terminate any current Internet services.

MIS will need to update your current Windows server and GroupWise Post office. This will take approximately 40 hours @ $50 an hour for a total of $2000. You will only be billed for hours spent. If we deem the hours will exceed 40 we will notify TCOA as soon as we become aware.

Your current phones will not be affected and will continue to be maintained by TCOA. Due to the age and different switch vendors. We recommend you replace your current

Ethernet Switch with 1-Cisco 3560-48PS Ethernet Switch with SFP GBIC for a cost $4,200.00. This is optional but highly recommended to ensure network stability.

Please see the total costs below and feel free to contact me if you have any questions.

Hardware/Software Quantity Unit Cost Total Cost Annual Support Fee 50 $808.50 $40,425.00 Anti-Virus/Spam 50 $40.00 $2,000.00 Cisco 5510 ASA 1 $3,075.00 $3,075.00 Server Clean-up 40 $50.00 $2,000.00 Cisco Ethernet Switch 1 $4,200.00 $4,200.00 Total $51,700.00

Agenda Item 6c

Why Cisco IP Communications vs. Hybrid PBXs The following provides a clear and concise review of why Cisco IP Communications is the better alternative to a hybrid PBX from an architectural, end user, and overall business perspective. Architecture Architecturally Cisco IP Communications versus a hybrid approach provides a platform rich in features, resiliency, survivability, security, mobility, presence, disaster recovery services and open systems that can be more greatly realized by a pure IP system over hybrid. Centralized Call Processing and Resiliency Centralized Call Processing allows businesses to build a single enterprise wide managed system with a single dial plan. All features for all endpoints enterprise wide are provided by a single CallManager cluster serving the enterprise. One added benefit of centralized call processing is on-going feature and application enhancements. With the centralized call processing approach, when businesses wish to add new features for all users throughout the enterprise via a system release of CallManager, the upgrade is only required at the CallManager servers at the central site. There is no need to send personnel or touch the equipment at the remote locations to provide those users and devices with new features or applications. This is due to the endpoints at all locations being managed and obtaining features from the single CallManager cluster. This proves to be a tremendous savings in total cost of ownership with regards to on-going maintenance and administration costs. High resiliency and business continuance is provided by the level of redundancy built into the network design and the Cisco CallManager clustering technology. Each device that is managed by the CallManager cluster registers with a primary server within the cluster. The configuration file that is sent to each phone upon device registration includes the device configuration and features. The configuration file also includes an ordered list of redundant CallManager servers that will take control of these devices in the event of a server or network failure. Upon the failure of a primary call processing server, all calls in progress by devices managed by that server will remain in progress until the completion of the current call. Once the user hangs up the phone the telephone will register with its redundant CallManager server and continue to receive call processing services seamlessly. Telephones that were not on a call during a failure will failover to their back up server upon detection of the loss of TCP session to their primary CallManager server for continued call processing. Call setup is also a direct connection between the end devices and Cisco CallManager. End devices send call set up requests to CallManager which in turn directs the endpoints as to how to communicate with each other. The voice streams are then sent directly between the end devices themselves, which is why a Cisco CallManager cluster can easily scale to support 30,000 IP Phones in a fully redundant fashion. Hybrid solutions do not offer such seamless failover and scalability features. They also tend to have many more points of failure as compared with a pure IP Communications system. In hybrid solutions there are normally many more components required to support IP telephony. These

components are required because hybrids require inter working of both the TDM components as well as the IP components. For example a typical hybrid system would require the following components.

1. Call Processing Servers – Normally configured in pairs for redundancy. 2. Gatekeeper Modules – Used for IP Phones to register with the hybrid system and provide

signaling to the phones 3. Service Interface Cards – Used to communicate with the Call Processing servers for call

control. 4. Media Processing Cards – Used for streaming dial tone, ring tone, provide conferencing

services, terminate media for voice streams to non IP-phones (such as H323 devices), used to stream audio to a gateway for transport to the PSTN, used to terminate encrypted voice. In addition these cards are normally limited to support 32 to 64 channels of voice or other media services simultaneously.

Although these are components are used in an IP Telephony system, the endpoints themselves do not speak directly to the Call Processing servers; all of these devices must be communicating simultaneously to set up and tear down calls. The phones will communicate with the gatekeeper module over the IP network but the gatekeeper module then speaks to the Service Interface Cards and Media Processing Cards over the TDM Bus. The Service Interface card then must speak to the Call Processing servers using a proprietary protocol for call control. Thus the Call Setup and Call Processing for each call must traverse many modules in multiple formats (both IP and TDM DS0’s) which are a very complex architecture (See Figure 1). In addition to this, each of these components must also be configured with redundancy and there are many points of failure where the system will behave and recover differently based on which component fails or is compromised.

Figure 1 – Avaya Hybrid PBX Call Flow Due to the complexity of the call setup in an IP environment using a hybrid approach it is common that the busy hour call completions (BHCC) are greatly reduced from the advertised BHCC on the data sheets when run in TDM mode versus when IP endpoints are added to the hybrid system. Call completions are also effected by these complex call setup requirements. Management and administration of this type of architecture is also a tedious task. Figure 2 below shows a standard call flow on Cisco’s pure IP Telephony based system.

Agenda Item 6c

Furthermore, with Cisco’s pure IP Communications architecture, at the remote office settings, resiliency is integral to the network itself. In the event of a complete disaster of endpoint devices losing call processing services from their CallManager servers at the central site, additional levels of redundancy are provided as follows. Survivable Remote Site Telephony (SRST), an industry first, is provisioned in each router servicing your remote sites. SRST is a capability embedded in Cisco IOS® Software that runs on the local office IP telephony router. SRST automatically detects a failure in the network. And with Cisco Simple Network Automated Provisioning (SNAP) capability, it initiates a process to intelligently auto-configure the router to provide call processing backup redundancy for the IP phones in that office. The router provides call processing for the duration of the failure, ensuring that the phone capabilities stay up and operational. Upon restoration of the WAN connectivity in the network, the system automatically shifts call-processing functionality back to the primary Cisco CallManager. Configuration for this capability is done once at the Cisco CallManager in the central site, simplifying deployment, administration, and maintenance. No IT staff is needed at the remote sites to enable and disable this functionality as a result of the intelligence and simplicity of the SRST feature. Cisco SRST provides robust support of a large set of IP phone features through the duration of the failure over and above the Public Switched Telephone Network (PSTN) functionality. A subset of the features supported by SRST during the failure includes:

• Call Hold • Last Number Redial • Speed Dial • Do Not Disturb • Multi Line Appearance • Shared Lines • Secondary Dial Tone • 3 Part Conferencing • Consultative transfer • Music-on-hold multicast • Forward to Voice Mail • Configurable System Message • Syslog message support for phone registration/deregistration • Symmetric SIP GW-to-GW DTMF relay • SIP Register support • SIP MWI Support

• SIP Registrar With the Hybrid TDM/IP approach, deploying telephony that will survive a failure of connectivity to the central location requires a separate redundant PBX and its associated administrative costs at each site. As an alternative, a vendor may offer a remote shelf configured with a survivable processor; either approach adds to the cost of the system and management of the system and if configured as a survivable shelf, it may not be a seamless switchover and fall back as with the seamless Cisco SRST solution. Additionally, unlike the full service Cisco Integrated Service Router, a company utilizing a hybrid solution would typically require separate routing, switching, security, and Wi-Fi infrastructures which can significantly add to the total cost of ownership in this type of deployment. Using separate PBX’s at each location requires building and maintaining separate dial plans and Call Detail Records. Cisco’s CallManager solution provides a single system approach for businesses. This means a single dial plan and single Call Detail Recording for all locations. If the hybrid approach is to be used with a survivable shelf at the remote location there are some key questions to ask.

1. How much does this equipment cost? Is it the cost for a full PBX? 2. What happens when the WAN circuit fails or connectivity to the central Call Processing

equipment is lost? 3. How do the phones and the calls themselves behave when they failover to the survivable

shelf? 4. What happens to existing calls? 5. How long does it take for the failover process to happen? 6. When service is restored to the central site what is the procedure for the phones to fallback to

that site for call processing services? In many and most instances this is not a seamless and automatic process. In fact for fall back services some vendor equipment requires the remote system re-boot to force the phones back to their central call processing service, dropping calls in the process. Mobility The IP Communications system model being proposed also offers users the ability to use the Extension Mobility feature, which is a base feature within CallManager. Extension mobility allows a user to configure any IP phone at any location to appear as that user’s phone temporarily. By logging into an IP phone, the user can temporarily convert that phone to adopt his or her line numbers, speed dials, services, and other user-specific properties of an IP phone. This feature is particularly useful in situations where users are not permanently assigned physical phones or are mobile users. Calls coming into INSERT CUSTOMER NAME network to that user’s extension will be routed by CallManager to that phone that the user is currently logged on to, transparent to the end user or customer dialing that user. Other mobility options include the Cisco 7921 802.11 IP Wireless Telephone, Cisco IP Communicator (softphone), Cisco Personal Communicator, Cisco Mobile Connect, Cisco Mobile Communicator, Cisco IP Phone Proxy (for remote at home users), Cisco Enhanced Teleworker, Cisco Virtual Agent, and Cisco Remote Agent. Security Security is inherent in the Cisco IP Communications System design. Network security is built in layers with a Cisco IP Communications system as it should be with any portion of your companies IP network. Most hybrid vendors rely on perimeter security as a defense against attacks. This is a

Agenda Item 6c flawed approach. Security should be built in layers as it is using the Cisco SAFE approach. In fact not only has Cisco authored white papers specifically as they relate to designing a secure converged network, such as Cisco SAFE blueprint, but the BCR article titled “Rethinking Network Security” by Lisa Phifer highlights that perimeter security is not a good approach to any IP Network design. Each Cisco CallManager and Unity Voice Mail Server, as well as associated applications such as Cisco IP Contact Center, and MeetingPlace, are provisioned with Cisco Security Agent (CSA). Cisco Security Agent provides threat protection for server and desktop computing systems. It aggregates multiple security functionality, combining host intrusion prevention, distributed firewall, malicious mobile code protection, operating system integrity assurance, and audit log consolidation all within a single agent package as part of an overall security strategy. Now that Voice and Data are converged in a single infrastructure it is important to logically separate the voice traffic from the data traffic. This is done using a separate voice VLAN. The primary reason of separating the voice and data VLANs is to provide the ability to block any device that is not a voice device from entering the voice VLAN. This can be done using Access Control Lists or with the use of Firewalls. If rogue devices are allowed to enter the voice VLAN the voice network may be compromised by denial of service attacks and monitoring. Cisco IP Telephones integrate into the network using auxiliary VLAN technology, between the Catalyst Ethernet switches and the Cisco IP Phone. In the traditional switched world, data devices reside in a data VLAN. The auxiliary VLAN is used to represent other types of devices collectively such as IP Phones. Just as data devices come up and reside in a data VLAN, IP phones automatically come up and reside in the auxiliary VLAN, if one has been configured on the switch. When the IP phone powers up, it communicates with the Catalyst switch using Cisco Discovery Protocol (CDP). The switch then provides the phone with its configured VLAN ID (voice subnet), also known as the voice VLAN ID. Meanwhile, data devices continue to reside in the data VLAN of the switch. This is done automatically. Cisco IP Phones include an integral a 10/100 switch port in which a user can connect a workstation to the back of the IP Phone for data services. This allows INSERT CUSTOMER NAME with the ability to utilize a single switch port for both voice and data services. The workstation connected to the IP Phone only has access to the data VLAN. In the event the IP Phone is disconnected from the switch port, the Catalyst switch automatically de-configures the auxiliary VLAN not exposing the voice VLAN for continued protection of the voice network. Without this automated feature and a requirement in Hybrid TDM approaches when deploying IP endpoints, a switch port must be manually configured as an 802.1q trunk to allow a separate voice and data VLANs. This is an insecure method of providing these separate VLANs due to the fact that the VLANs stay configured at all times even when the telephone is disconnected. An end user at any point could disconnect the IP Phone and plug a workstation configured as a trunk into the switch port and have complete access to the voice VLAN which could compromise the integrity of the voice network. Administration is also increased in the manual method using 802.1q trunks. Each time an endpoint is installed a manual 802.1q trunk will need to be provisioned prior to the installation to not expose that switch port to the voice VLAN. It would also be required to de-configure the 802.1q trunk on each switch port each time a phone is disconnected from the Ethernet port so the voice VLAN is not exposed.

Agenda Item 6c Moves, Adds, and Changes Moves, Adds and Changes (MACs) are fully automated with the Cisco IP Communications system. This is due to the intelligent interaction between the internetworking equipment, voice applications and voice endpoints. When moving a user phone one would only need to pick up the phone and plug it into the new location. The switch port you disconnected the phone from will disable the Voice VLAN automatically, the new switch port you connect the phone to will enable a Voice VLAN once the phone is plugged into it automatically. The phone will automatically register itself with CallManager and continue call processing services. Adding and changing a phone is as easy as either turning on Auto Registration, in which you provide a range of available directory numbers (Telephone Numbers) and the phone will take the next available telephone number upon registration and can start call processing services. Manual dial plan configuration can also be done easily using the Device Configuration Wizard or the Bulk Administration Tool which allows large scale endpoint configuration. In the hybrid approach MACs require much administration which can be prone to user error. The switch ports must be configured as 802.1q trunks prior to installing a phone. If removing a phone, the switch port must be manually changed back from trunking mode to an access port to maintain security of the voice services. Quality of Service parameters, classification and multiple IP Addresses must often be maintained and updated on DHCP servers which are used to perform some automation of Moves, Adds and Changes. Often customers may be required to maintain an IP address scope on the DHCP server on the Data VLAN that is large enough to support the many IP Phones connecting to the network as these phones do not automatically configure themselves into the Voice VLAN. They are first required to connect to the data network prior to being told how to obtain an IP address for the voice VLAN to connect to the voice VLAN. Maintenance Costs With a hybrid solution there are additional maintenance costs to consider other than the day to day administrative costs as described above. Application Integration Cisco Unified CallManager software is the call-processing component of the Cisco Unified Communications system. Cisco Unified CallManager extends enterprise telephony features and capabilities to packet telephony network devices such as IP phones, media processing devices, voice-over-IP (VoIP) gateways, and multimedia applications. Additional services such as unified messaging, multimedia conferencing, collaborative contact centers, and interactive multimedia response systems are made possible through Cisco Unified CallManager open telephony application programming interfaces (APIs). Additionally, Session Initiation Protocol (SIP) support is inherent in Cisco Unified CallManager 5.X and above and does not require a separate server. It supports line-side devices, including IETF RFC 3261-compliant devices available from Cisco Systems® and other manufacturers. Cisco SIP-compliant devices include the Cisco Unified IP Phone 7905G, 7912G, 7940G, and 7960G models. SIP is also available on the Cisco Unified IP Phone 7911G, 7941G, 7941G-GE, 7961G, 7961G-GE, 7970G, and 7971G-GE models. Cisco has also recently release the Cisco Unified SIP IP Phone 3911. The SIP trunk interface is enhanced to conform to RFC 3261, allowing support of video calls over the SIP trunk and improving conferencing and application support experiences when used the Cisco Unity® and Cisco Unified MeetingPlace® solutions.

Hybrid Considerations:

1. What are the long term maintenance costs? a. With the Cisco solution you pay SmartNet on the data switch port only once whether

there is a data device or both a telephone and data device connected to it. In a Hybrid solution if you are deploying TDM based phones there are additional maintenance costs for the separate line cards required for these phones.

b. Additional Costs to the redundant additional modules required to support IP telephony as described above.

2. What is the expense to upgrade to a new software release? With Cisco Unified Software Subscriptions, upgrades, maintenance, and new software releases are provided.

3. How many applications require a Right to Use (RTU) License in a Hybrid approach? a. How many times are you required to pay a RTU as you progress from TDM, to hybrid,

to full IP and then add additional capabilities such as conferencing, mobility, etc.? 4. What are the costs associated with adding phones?

a. What is needed to add additional TDM line cards? b. What is needed to add Additional Gatekeeper Modules, Service Interface Modules, and

Media Processing Modules for IP Phones? c. Is additional redundancy needed for all these modules? d. What is the cost of a fully redundant system? e. What are the costs to fully secure this system?

5. When is a forklift upgrade of the hybrid solution needed in order to get to a true converged solution? What hybrid components will have to be discarded as a sunk cost?

6. What are the additional network administration requirements in a multi-vendor voice and data environment?

7. What is the Total Cost of Ownership in a multi vendor voice and data environment? Summary Cisco IP Communications was built purely as an IP System from inception. Because of this, the Cisco IP Communications platform will allow industry-leading application level-integration further enhancing your business processes. A hybrid TDM and IP architecture, as designed, will never lend itself to allow businesses to add new world converged applications due to the TDM approach as the limiting factor. Therefore, through Cisco’s Unified Communications vision based on the end user’s workspace, our IP Communications platform leveraging the network as the foundation, will allow businesses to move beyond the desktop and look at the broader set of networked tools and services that you use every day to collaborate. The workspace unifies voice, video, data, and mobile applications on fixed and mobile networks and Cisco Unified Communications can deliver easy-to-use, media-rich collaboration experiences to a businesses workspace. These applications use the network as the platform to enhance comparative advantage by accelerating decision time and reducing transaction time. The security, resilience, and scalability of the network allow users in any workspace to connect, anywhere, anytime, and anyplace, using any media, device, or operating system.

Cisco Workspace Licensing

Cisco Unified Workspace Licensing is a new, easy and affordable program for procurement of a broad range of Cisco Unified Communications applications and services. Workspace Licensing, inclusive of all client and server software, licensing, service and support, software subscription for applications and

clients, facilitates consistent deployment of multiple applications to all users in their workspaces, and helps organizations maximize the potential of unified communications.

This program streamlines pricing, licensing, software subscription and acquisition of Cisco Unified Communications solutions and introduces the ability for businesses, government agencies, and institutions to implement a media-rich unified communications experience at a lower per-user price point. Presence, unified clients, mobility, unified messaging, and audio, video, Web conferencing are just a few of the applications included in this program.

Cisco Unified Presence and Cisco Unified Personal Communicator

An integral component of the Cisco Unified Communications family of products, Cisco Unified Personal Communicator transparently integrates a wide variety of communications applications and services into a single desktop computer application. It provides quick and easy access to powerful communications tools—voice, video, Web conferencing, call management, directories, and presence information—to help you communicate effectively and work more productively.

Cisco Mobile Communicator

Cisco Unified Mobile Communicator is an easy-to-use software application for mobile handsets that extends enterprise communications applications and services to mobile phones and smartphones (to include the Blackberry). It streamlines the communication experience, enabling real-time collaboration across the enterprise by providing the following:

• Access current company and personal directory information

• View busy or available status of colleagues via presence

• Securely send text messages to reach people even when they are busy

• Receive and play back office voice mail messages on a mobile handset

• View a list of messages on the "visual voice mail" display and select the one they want to play back

• Conference and collaborate through integration with Cisco Unified MeetingPlace

• Access recent call histories for any of their IP phones on mobile handsets

Cisco Unified Application Environment

Cisco provides the industry's first and only complete unified communications application environment. The Cisco Unified Application Environment enables the rapid development, reliable execution and automated management of applications that converge voice and video with enterprise applications and data. Organizations can use these new converged applications to improve communications, transform business processes and create competitive advantage.

In addition to these products, the Cisco Unified Application Environment offers free reference design applications in the following areas:

• Mobility

• Recording

• Paging

• Click-To-Talk

• Remote Agent

Cisco customers can use these applications to add immediate out-of-the-box value to their IP Communications investment, or modify and integrate them as building block components of custom applications to solve problems unique to their specific business.

Cisco Webex

WebEx represents the latest step in the fulfillment of the Cisco vision for network-based communications and collaboration.

WebEx is the market leader for on-demand web-based conferencing and collaboration applications. This acquisition reinforces Cisco’s leadership in the unified communications market and contributes to Cisco’s vision of the network as a platform.

WebEx was also a pioneer in the definition and deployment of Web 2.0, and is bringing a vast amount of expertise to Cisco on that critical element of the IT architecture, including a highly optimized, horizontal subscription services business model

WebEx delivers a robust suite of network-based, on-demand collaborative applications that dramatically increase business efficiencies. WebEx delivers online meetings, web conferencing, webinars, remote support, video conferencing and secure instant messaging services to companies of any size, from enterprise businesses to small businesses. Their award-winning collaboration software drives results for online sales, marketing and webinars, remote support, and online training.

Cisco VT Advantage

Cisco Video Telephony (VT) Advantage brings video telephony functionality to Cisco IP Phones and room systems providing Cisco IP Phone users with the ability to add video to their communications experience. With Cisco VT Advantage, video telephony is now just a phone call.

These capabilities are just examples of features that are unique to systems built purely on IP and could never be realized in a hybrid solution which still requires the use of TDM buses.

In addition, Cisco IP Communications is based on open standards and APIs which will allow you to build your own applications into the system or allow you to contract out to the many third party developers that have written and continue to write to Cisco CallManager. Cisco offers Software developers Kit (SDK) for CallManager which can be downloaded from www.cisco.com. Other examples of the many applications available for CallManager written into the system by third party developers can be found at the Applications Central website at http://forums.cisco.com/eforum/servlet/IPCApps?page=main

Additional Considerations: When comparing Cisco to other hybrid-based telephony vendors (in particular Avaya which is INSERT CUSTOMER NAME Investment’s incumbent telephony vendor), one must consider the following elements in the overall decision making process: 1, Financial Strength and Stability. The stock market provides an unbiased assessment of Cisco s vision and financial success. Cisco has tremendous financial strength.

• We are either #1 or #2 in all our markets.

• We have $16 billion in cash and short term assets.

• We have no debt. Whereas in regards to Avaya, now with Wall Street pressure out of the picture, tough decisions regarding shifts in R&D away from TDM will likely be made by Silver Lake and TPG. Many analysts

believe carve-outs (service business, in particular) and layoffs will occur to make it leaner and more profitable. 2. Public Company vs. Private Company There are certainly advantages and disadvantages to public versus private company structure. As a public company, Cisco provides full disclosure of its financials and is able to raise funds and capital through the sale of its securities. As a private company, Avaya has no requirement to publicly disclose much, if any financial information. Based on Wall Street Analysts review of the recent Avaya acquisition, the forecast is mixed: "It is going to be very difficult to make this deal work in the long run," said Eric Buck, an analyst with investment bank Brean Murray. "I don't think cash or the help of the private equity firms is what's been holding back Avaya. They've been underperforming for years." Avaya hasn't had double-digit, year-over-year sales growth since the third quarter of 2005. In five of the last nine quarters, its pro forma per-share profit fell. The telecom industry faces big changes as more businesses switch from traditional phone systems to newer Internet protocol technology championed by Cisco. Avaya is selling more VoIP gear, but not fast enough to replace sales of its older technology, where it has been a market leader, analysts say. Sales are expected to grow just 2% this quarter, according to analysts polled by Thomson Financial. The company is facing growing competition, and not just from Cisco and Nortel. Microsoft plans to unveil IP-based phone technology this summer, says Doug Ashton, an analyst with FTN Midwest Securities. That's a fresh challenge where private equity won't necessarily help much, Ashton says. Therefore, Avaya’s move to go private will stir up much uncertainty within large installed base surrounding its future product and service roadmap. 3. Strength of Vision in Unified Communications Since 1996, Cisco has been a pioneer in developing and investing in IP telephony. We have spent almost $14 billion acquiring companies with IP voice and video experience. A major benefit of these acquisitions is the tremendous amount of intellectual capital and resources with voice experience now available to Cisco. 4. Strength of Support Cisco is the First Global Networking Company to be awarded the J.D. Power and Associates Certification for Outstanding Technology Service and Support. Jointly developed last year by the J.D. Power and Associates and Service and Support Professionals Association (SSPA), the Certified Technology Service and Support (CTSS) program combines validation of customer satisfaction and a rigorous audit of a company’s internal policies and procedures. Customers will use the J.D. Power and Associates Certification to help identify companies that have proven technical support excellence before selecting what products to purchase. J.D. Power and Associates certification for Technology Service and Support confirms that Cisco provides outstanding customer service. Partners and customers who receive support from Cisco can be confident that they will receive a high quality support experience. J.D. Power and Associates has over 30 years of expertise in validating customer satisfaction and is a brand that is synonymous with high quality and excellent service. 5. Strength of Architecture

Cisco’s Service-Oriented Network Architecture (SONA) is our architectural approach to Unified Communications, and it’s our single biggest differentiator in the industry. SONA is Cisco’s methodology that accelerates the promise of SOA.

Any application can be supported in any workspace with availability and resiliency via clustering. This is made possible by enabling workspaces to draw on shared services in the network: video, presence, mobility, policy, speech, etc. As we add more media to communications interactions, we need a network that can handle the increased traffic. Different workspaces have different requirements and limitations that impact availability and reliability. Modern network based architectures enable voice communications to be operable even when desktops are unavailable during denial of service attacks and other traffic disruptions. With legacy architecture, this is not the case. What’s more, SONA enables businesses to leverage the power of network security, mobility, and switching performance at the core of their unified communications strategy. Just as every workspace is variable, so too is the number of systems that require integration. Cisco unifies applications as diverse as those offered by IBM, Microsoft, RIM, WebEx, Saleforece.com, Oracle, and SAP. 6. Strength of End to End Open Solutions In accordance with our vision of, Cisco’s Unified Communications takes IP communications a step further with technologies such as Session Initiation Protocol (SIP) and presence, mobility and Telepresence solutions. Cisco has been instrumental in defining SIP standards. The company has been at the forefront of SIP technology since the first SIP IETF RFC was published in 1999. Cisco is uniquely positioned to take advantage of all of the capabilities that SIP has to offer. With the largest SIP-enabled product line in the industry, Cisco is applying its own SIP experience to its enterprise solutions, helping to ensure that the company’s implementations are interoperable. 7. Strength in the Market

• Cisco remained the #1 supplier in "Enterprise Voice" and "IP Phone" markets (Synergy "Enterprise Voice Market Share" results for Q2'CY07). Cisco shipped 1.1 million phones, a 4% Q/Q and 28% Y/Y increase. Avaya experienced a slight decline Q/Q in Enterprise Voice, but grew 6% Q/Q in Enterprise IP Telephony and 2% Q/Q in IP phones. Avaya cited strong growth in APAC, while NA declined and EMEA was flat. SMB product sales also declined over 20%.

• Cisco remained a Leader in Gartner’s North America IP Telephony Magic Quadrant (ahead of

Avaya) (2007)

• Cisco is positioned in the Leaders quadrant. (Gartner Magic Quadrant for Contact Center Infrastructure, 2007)

• Webex remained a Leader in Gartner’s Magic Quadrant for Web Conferencing, 2007.

8. Strength of IPT Install Base

• 250+ customers deploying more than 5,000 IP Phones

• 50,000 Unified Communications customers worldwide

• 13 Million + phones shipped

9. Strength of Investment

• Cisco invests more for IP communications than any other IP telephony vendor. We reinvest 30% ($3.2 Billion) of our total revenues back into Research and Development

• One in five Cisco engineers are working on Unified Communications related projects

10. Strength in Partners The VAR Business 5-Star Partner Program Winner Cisco was recognized for having one of the most comprehensive channel offerings in our market. Earning a 5-Star honor is a reflection of how we have heeded the calls of our partners and built a successful channel program. Cisco Wins CRN Channel Champions Award Cisco won in seven categories in the 17th annual CRN Channel Champions awards, which measures overall Solution Provider perceptions of vendor products and services. Cisco was recognized in the following categories:

Enterprise Networking Hardware Enterprise Wireless LANs Network Security Hardware SMB Networking Hardware SMB Wireless LANs Voice-over-IP Technology—Winner 3rd consecutive year in a row Overall Criteria Winner

Agenda Item 6c Some of the 25+ Cisco Unified Communications Customers Who Have Deployed over 25,000 Cisco IP Phones

Some of the 200+ Cisco Unified Communications Customers Who Have Deployed over 5,000 Cisco IP Phones

Abbey National (UK) Abercrombie & Fitch Accenture Adobe Systems AT&T Bank of America BearingPoint Boeing Brandeis University British Airways British Petroleum City of Dallas City of Torino, Italy DaimlerChrysler Dartmouth College DHL (Deutsche Post)

(Germany) Diageo (UK) Dubai Internet City

(UAE)

Ernst & Young Florida International

University Ford Motor Getronics

(Netherlands) Glasgow City Council

(Scotland) H.B. Fuller Company Hewlett-Packard IBM KB Home Lehman Brothers Liz Claiborne McKesson Media Saturn/Metro

Group (Germany)

NCR Corporation Nestlé New York Life Northrop Grumman Novartis (Switzerland)

Novo Nordisk (Denmark)

Ocwen Financial Corp Ogilvy Group (UK) Oracle Renault (France) Reuters (UK) Roche (Switzerland) Royal Bank of Canada State Bank of India State of Minnesota State Street Corp University of Guelph

(Canada) University of North

Carolina Valero Energy Corp Volvo (Sweden) Wachovia West Virginia

University Wipro Limited (India)

Some of the 85+ Cisco Unified Communications Customers Who Have Deployed over 10,000 Cisco IP Phones

Abbey National (United Kingdom) Accenture AT&T Bank of America Boeing Brandeis University City of Torino, Italy DHL (Deutsche Post) (Germany) Dubai Internet City (United Arab

Emirates) Ernst & Young Ford Motor Getronics (Netherlands) Glasgow City Council (Scotland) Hewlett-Packard IBM Johns Hopkins University Lehman Brothers

Liz Claiborne Media Saturn/Metro Group (Germany) NCR Corporation Nestlé Northrop Grumman Novartis (Switzerland) Novo Nordisk (Denmark) Oracle Renault (France) Reuters (UK) Royal Bank of Canada State Bank of India State of Minnesota State Street Corp University of North Carolina Wachovia West Virginia University

Agenda Item 6d RESOLUTION STAFF REVIEW DATE April 1, 2008 Agenda Item Title: Resolution to Approve the Purchase of an IP Telephony Phone

System for the Potter Park Zoo Submitted by: MIS Department Committees: LE , JD , HS , CS X , Finance X Summary of Proposed Action: (See the attached letter of communication.) This resolution will authorize a contract with Analysts International Corporation to provide a Cisco IP Telephone solution for the Potter Park Zoo. Financial Implications: Analysts International Corporation proposed a contract not to exceed $66,198.18 and was chosen after going through a competitive bid process. The funds for this project will be split: $43,080.25 will come from the Potter Park Zoo Millage ($60,000 was budgeted for this project); and $23,117.93 will come from the Telephone Revolving Fund (675). Other Implications: This project will serve the telephone needs both short-term and long-term. It will seamlessly integrate into our current network and serve as a Unified Communications Platform for the entire County moving forward. Staff Recommendation: MM X JN TL TM JC Staff recommends approval of the resolution. As required by the Board Ethics Policy, the role of the Board is to accept or reject the recommendation. If the recommendation is rejected, the committee should state the reason(s) for the rejection and instruct the staff to review the recommendation.

INGHAM COUNTY MIS Department Tom Shewchuk, Director P.O. Box 319 ! Mason, MI 48854 ! Phone: (517) 676-7373 ! Fax: (517) 676-7396 TO: County Services and Finance Committees FROM: Tom Shewchuk DATE: 3/5/2008 RE: IP Telephony Phone System for the Potter Park Zoo The Potter Park Zoo is still utilizing the City of Lansing’s Centrex phone system. Potter Park Zoo millage funds were budgeted for the replacement of the phone system and MIS, the Parks Department, and Purchasing sought proposals. The Potter Park Zoo budget for the new phone system is $60,000 and the recommended bid amount is $66,198.18. A Cisco IP Telephone solution was selected due to its ability to meet the needs of the Potter Park Zoo, advanced technology, ability to seamlessly integrate into our current network, and serve as a Unified Communications platform for the entire county moving forward. This solution will not only serve the Telephony needs of the county in the short-term, but the long-term as well. The vendor recommended is Analysts International due to their professional response, detailed delivery methodology, qualified staff, Information Technology experience, lowest bid providing a Cisco IP solution and longevity in Ingham County. Because this solution can serve beyond the Potter Park Zoo we are recommending the total cost be split. The Potter Park Zoo millage will provide $43,080.25 of the cost and the Telephone Revolving Fund (675) will provide the remaining $23,117.93. A recommendation to enter into an agreement with Analysts International for Request for Proposal Packet 15-08 – IP Telephony has been sent to Purchasing. I recommend the approval of the following resolution. Thank you!!

Agenda Item 6d

MEMORANDUM

TO: County Services and Finance Committees FROM: Jim Hudgins, Director of Purchasing DATE: February 29, 2008 SUBJECT: Bid Summary - IP Telephony

Project: This project consists of soliciting proposals to provide an IP Telephony solution for Potter Park Zoo. Proposal Summary: Bidders Contacted: 6 Local: 4 Bidders Responding: 4 Local: 3 The following firms submitted a proposal: Firm Cost Location AT& T $20,165.38 Lansing, MI Strategic Products and Services $28,180.89 Lansing, MI Analysts International Corporation $66,198.18 Lansing, MI Allcomm Communications, Inc. $71,403.88 New Hudson, MI Recommendation: Award a contract to Analysts International Corporation in an amount not to exceed $66,198.18 Source of Funding: Potter Park Zoo Millage and Telephone Revolving Fund Other: The RFP was advertised in the LSJ and El Central, and posted on the Purchasing Department’s Web Page. Contact Person(s): Tom Shewchuk, MIS Director; Jim Hudgins, Purchasing Director

Agenda Item 6d Introduced by County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO APPROVE THE PURCHASE OF AN IP TELEPHONY PHONE SYSTEM FOR THE POTTER PARK ZOO

WHEREAS, the Ingham County Board of Commissioners entered into an agreement with the City of Lansing for the lease and operation of Potter Park and the Potter Park Zoo in 2007; and WHEREAS, the Potter Park Zoo is still utilizing the Centrex phone system provided by the City of Lansing; and WHEREAS, Potter Park Zoo Millage funds were budgeted for a replacement system that integrates into the current county phone system; and WHEREAS, Management Information Services Department (MIS) in conjunction with the Parks Department and Purchasing Department sought proposals for the new phone system; and WHEREAS, the Potter Park Zoo budget for the new phone system is $60,000 and the recommended bid amount is $66,198.18; and WHEREAS, the recommended solution will not only satisfy the needs of the Zoo but will also serve as a Unified Communications Platform for the entire County moving forward. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes entering into a contract with Analysts International Corporation for an amount of $66,198.18 for the IP Telephony Phone System for the Potter Park Zoo. BE IT FURTHER RESOLVED, that the total cost will be split between the Potter Park Zoo Millage in the amount of $43,080.25 and the Telephone Revolving Fund-675 in the amount of $23,117.93. BE IT FURTHER RESOLVED, that the Controller is authorized to make any necessary budget adjustments. BE IT FURTHER RESOLVED, that the Chairperson of the Ingham County Board of Commissioners and the County Clerk are authorized to sign any contract documents consistent with this resolution and approved as to form by the County Attorney.

855 (Rev. 4-06) AGENDA !TEM#

State of Michigan

jennifer m. granholm department of treasury robert j. kleinegovernor Lansing ■ state treasurer

March 5, 2008

Anthony Fedewa

Tailor Steel America LLC

1781 HollowayDr

Holt Mi 48842

Dear Sir/Madam:

The State Tax Commission has received a request from Delhi Charter Twp. to revoke the personal

property component(s) of Industrial Facilities Exemption Certificate number 2002-458, issued to Tailor

Steel America LLC, located in Delhi Charter Twp., Ingham County. In accordance with Section 15(3) of

Public Act 198 of 1974, as amended, the State Tax Commission offered the certificate holder the

opportunity for a hearing regarding this request for revocation and they did not respond.

At their December 20, 2007 meeting, the State Tax Commission considered and approved the revocation

request. Enclosed is the Order of Revocation revoking the personal component of this certificate effectiveDecember 30, 2007.

If you have further questions regarding this information, please contact the Property Services Division at

(517)373-3272.

Sincerely,

Kelli Sobel

Executive Secretary

State Tax Commission

Enclosure

By Certified Mail

cc: Clerk, Delhi Charter Twp.

Assessor, Delhi Charter Twp.

Ingham County Equalization Department

Ingham County Board of Commissioners

Holt School District

Ingham ISD

Lansing Community College

P.O BOX 30471 . LANSING, MICHIGAN 48909-7971

www.michigan.gov/treasury • (517) 373-0500

STATE TAX COMMISSION

ORDER OF REVOCATIONIndustrial Facility Exemption Certificate

Certificate Number 2002-458

Certificate Holder: Tailor Steel America LLC

Facility Location: Delhi Charter Twp.

County of Ingham, State of Michigan

Pursuant to the requirements of Section 15(3) of Public Act 198 of 1974, as amended, upon receipt of awritten request for revocation of an Industrial Facilities Exemption Certificate by the local unit and afteroffering an opportunity for a hearing, the State Tax Commission shall by order revoke the certificate inwhole, or in part, with respect to its real and/or personal property component(s), whichever shall be

requested.

The State Tax Commission received a request from Delhi Charter Twp. to revoke the personal property

component(s) of Industrial Facilities Exemption Certificate number 2002-458, issued to Tailor Steel

America LLC, located in Delhi Charter Twp., Ingham County.

Therefore, it is ordered that the personal property component(s) of Industrial Facility Exemption

Certificate number 2002-458 be revoked effective December 30,2007.

Robert H. Naftaly, Chairman

AGENDA ITEM # IIP LATE

LANSING ECONOMIC DEVELOPMENTCORPORATION _____

401 S. WASHINGTON SQ., SUITE 100, LANSING MI 48933, PHONE: (517) 483-4140 FAX: (517) 483-6057

www.edc.cityoflansingmi.com

Lansing Economic Development Corporation

Lansing Tax Increment Finance Authority

Virg Bernero, Mayor Lansing Brownfield Redevelopment Authority

Lansing Regional SmartZonesm

3/18/2008

Ms. Becky Bennett

Board Coordinate

Ingham County Board of Commissioners

PO Box 319

Mason, MI 48854

City of Lansing

Notice of Public Hearing

The Lansing City Council will hold a public hearing on Monday, March 24 , 2008 at 7:00 p.m. in the

City Council Chambers, 10th Floor, Lansing City Hall, Lansing, MI, for the purpose stated below:

To afford an opportunity for all residents, taxpayers of the City of Lansing, other interested persons and

ad valorem taxing units to appear and be heard on the establishment of an Obsolete Property

Rehabilitation District (the "District"), pursuant to and in accordance with the provisions of the Obsolete

Property Rehabilitation Act, Public Act 146 of 2000, for property located at 914 E. Gier Street., Lansing,

Michigan, but more particularly described as follows:

LOTS 143, 144 & E 16.5 FT LOT 145 NORTH LAWN SUB

Creation of this District will enable the owner or potentially the developer of property within the District

to apply for an Obsolete Property Rehabilitation Exemption Certificate which would result in the

abatement of certain property taxes. Further information regarding this issue may be obtained from Mr.

Ken Szymusiak, Economic Development Corporation of the City of Lansing, 401 S Washington Sq,

Suite 100, Lansing, MI 48933, (517) 485-5412.