Steve Coe Environmental Programs Coordinator VA Department of Environmental Quality Division of Land...
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Litter Grant Application and Recycling Rate Reporting Process Review March 17, 2015 Webinar Steve Coe Environmental Programs Coordinator VA Department of Environmental Quality Division of Land Protection and Revitalization
Steve Coe Environmental Programs Coordinator VA Department of Environmental Quality Division of Land Protection and Revitalization
Steve Coe Environmental Programs Coordinator VA Department of
Environmental Quality Division of Land Protection and
Revitalization
Slide 2
Webinar Goals Litter and Recycling Grants Discussing possible
ways to improve the Grant application or process through a: Review
of the Litter Control and Recycling Grant application process;
Review of the Application Form for possible changes/improvements;
Review of the Accounting Report for possible changes/improvements;
and, Review of the Performance Report for possible
changes/improvements.
Slide 3
Grants Application Process DEQ provides access to the grant
forms/links in Spring of each calendar year, normally in March, at
www.deq.virginia.gov. www.deq.virginia.gov Applications due to DEQ
by June 30, hard copy with original signature. Accounting Reports
due to DEQ by August 1, hard copy with original signature.
Performance Reports due to DEQ by August 1 via electronic submittal
(SurveyMonkey).
Slide 4
Grant Application One page form
(www.deq.virginia.gov)www.deq.virginia.gov Applicant status (Single
or Co-op) Localities/Agency applying for grant Program activities
checklist Certification of eligibility Signature of Authorized
Official Address, phone, FIN# and FIPS# information Unspent funds
statement
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Application Review Do you see any challenges in preparing this
application? FAQ What is and where do I get our FIPS #? Federal
Information Processing Standards Codes
www.dmas.virginia.gov/content_atchs/pa/pa-fipscd.pdf
Slide 7
Grant Accounting Form One page form
(www.deq.virginia.gov)www.deq.virginia.gov Locality/Agency grantee
information Total grant funds available for previous FY Grant Fund
expenses with breakdown Remaining grant funds calculation
Certification of grant funds accounting with signature Email
addresses for program contact
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Accounting Report Form Do you see any challenges in collecting
this information and preparing the accounting report?
Slide 10
Performance Report Electronic submittal via SurveyMonkey
(www.deq.virginia.gov)www.deq.virginia.gov Provides data for annual
grants program reporting to the Virginia Litter Control and
Recycling Fund Advisory Board Provides programs valuation to
community Provides backup documentation for expenditures reported
on the Accounting Report Defines program scope and outreach efforts
to promote litter prevention and litter awareness Defines program
scope and outreach efforts to promote recycling
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Now rate of $24.49
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Performance Report Format How would you evaluate the Survey
Monkey process of reporting on the performance items of your
programs? Do you see any challenges in collecting data and
preparing the performance report?
Slide 18
Litter Prevention Best Management Practices According to Keep
American Beautiful surveys, one of the strongest contributors to
littering is the prevalence of existing litter. Consistently it is
found that litter begets litter, and that individuals are much more
likely to litter into Littered environments. These findings
strongly support the need for ongoing clean-up and beautification
efforts. Also interesting for anti-litter programs, posting litter
prevention messages or signs in already-littered environments is
likely to exacerbate the littering problem, rather than fix
it.
Slide 19
Litter Prevention Best Management Practices A consistent and
on-going public outreach effort is the most effective way to bring
a litter awareness message to your community. Anti-litter messages
are a good way to highlight a community littering problem, but the
stronger message is one that emphasizes a clean environment,
beautification, and emphasizes the general community norm against
littering.
Slide 20
Litter Cleanups & Recycling Recyclable items, particularly
paper items, metals and Beverage containers, are found to be a
noteworthy portion of roadside litter and offer an opportunity to
both reduce litter and increase recycling rates at the same time.
Questions: Does your programs include recycling of materials from
the organized litter cleanups? If so, how is this managed? Where do
the recyclables go after collections?
Slide 21
Waste Management Hierarchy a Litter Prevention & Control
Perspective Waste Management Options: Source Reduction (Waste in
its proper place messaging.) Reuse (Are there any reuse options for
materials littered/dumped?) Recycling (Can any of the collected
litter be recycled?) Waste Disposal/Treatment Options: Resource
Recovery (waste to energy) Incineration Landfilling High Low
Slide 22
Litter Programs Tool Box DEQs Litter & Recycling web page
(links) Adopt-a-Highway (VDOT) Assign-a-Highway Implementation
Manual Clean Virginia Waterways Keep America Beautiful, Inc. Keep
Virginia Beautiful Upper Tennessee River Roundtable Virginia
Naturally (VA Dept of Conservation & Recreation)
Slide 23
Litter Programs Tool Box DEQs Litter & Recycling web page
(links) The Big Book of Litter Information and Addendum (a guidance
document for new litter program coordinators/managers - prepared by
the Virginia Council for Litter Prevention and Recycling and DEQ)
www.deq.virginia.gov Questions: 1) Are there other resources you
access regularly in your litter program activities? (DEQ can post
those on our web page also for use by other coordinators.) 2) What
else can DEQ provide in the way of support for your programs?
Slide 24
LP&R Grants Forms/Process Additional questions or
comments/suggestions should be sent via email to: Steve Coe at
[email protected] Contact information: (804) 698-4029 VA
DEQ, 629 E. Main Street, Richmond, VA 23219
Slide 25
Webinar Goals - Recycling Rate Reporting Discussing possible
ways to improve the recycling reporting forms or process through a:
Review of the recycling rate reporting process; Review of the
Reporting Forms for possible changes/improvements; Review of the
Guidance Documents for possible changes/improvements; and, Review
of the Evaluation/Approval process for possible
changes/improvements.
Slide 26
Recycling Rate Reporting DEQ provides access to the recycling
rate reporting forms/links on its website in January of each
calendar year. (www.deq.virginia.gov)www.deq.virginia.gov Recycling
Rate Report guidance is also available on DEQs website to help with
any questions about the different categories of materials listed on
the report form.
Slide 27
Recycling Rate Reporting Reports are due to DEQ by April 30,
hard copy with original signature. Upon receipt of the report, DEQ
begins its review. Questions about any data items are emailed to
the identified reporting entity for clarification. After the review
is completed, DEQ notifies the SWPU of its calculated recycling
rate by email and letter.
Slide 28
Recycling Rate Report Form Front Page (1 of 8) Reporting Entity
Identification and Contact Information, Certification block with
Signature Rate Calculation Page (2 of 8) Summary entries from pages
3-6) resulting in rate calculation Data Page (3 of 8) PRMs data,
Credits data (recycling residues) Data Page (4 of 8) Solid Waste
Reused, Non-Municipal Solid Waste Recycled, Source Reduction Credit
Data Page (5 of 8) MSW Disposed Data Page (6 of 8) Credits
Worksheet (material descriptions, includes Inoperable Vehicles
data) Report Guidance and Materials Conversion Table (Pages 7-
8)
Slide 29
Recycling Rate Report Form Contact Information Reporting Solid
Waste Planning Unit Person completing form Title Address Phone/Fax
#s Email Address Member Governments Certification/Signature Block
http://www.deq.virginia.gov/Portals/0/DEQ/Land/RecyclingPrograms/Reports/
CY2014RRRForm.pdf
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Recycling Rate Report Form Part A: Recycling Rate Calculation
Calculation of Base Recycling Rate PRMs / (PRMs + MSW Disposed)
Credits Calculation Total of Recycling Residues, Solid Waste
Reused, and Non- MSW Recycled Adjusted Recycling Rate (PRMs +
Credits) / (PRMs + Credits + MSW Disposed) Source Reduction Credit
verification Possible 2% increase to Adjusted Recycling Rate Final
Recycling Rate Calculation (maximum Credits applied) Maximum
reported rate of 5% above Base Recycling Rate
http://www.deq.virginia.gov/Portals/0/DEQ/Land/RecyclingPr
ograms/Reports/CY2014RRRForm.pdf
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Recycling Rate Report Form Part B: Data (Pages 3-6) Part I -
Principal Recyclable Materials (by category) Part II A. Recycling
Residue Part II B. Solid Waste Reused Part II C. Non-MSW Recycled
Part II D. Source Reduction Credit (2%) Material Exclusions to
calculations MSW Disposed Credits Worksheet
http://www.deq.virginia.gov/Portals/0/DEQ/Land/Recycling
Programs/Reports/CY2014RRRForm.pdf
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Solid Waste Reused Materials diverted from residential,
commercial and institutional waste collections for further use,
such as: Furniture, bikes, and other materials set aside at
landfills/transfer station or other waste collection sites for
citizen pickup or re-assignment programs Pallets
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Non-MSW Recycled Examples may include: Construction and
Demolition Debris materials Concrete Asphalt Non-container glass
(mirrors, plate glass, tempered glass, automotive glass, etc)
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Recycling Rate Report Form Part C: Guidance (pages 7-8)
Recycling Rate Report Instructions Locality Recycling Rate Report
Volume to Weight Conversion Table
http://www.deq.virginia.gov/Portals/0/DEQ/Land/Recy
clingPrograms/Reports/CY2014RRRForm.pdf
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Recycling Rate Report Form Do you see any challenges in
collecting this data and preparing the report? Would you be
interested in participating in a Recycling Rate Reporting webinar
similar to the one hosted in 2014?
Slide 44
Recycling Rate Reporting/Tracking Effective after CY 2012, each
city, county, and town in the Commonwealth, or SWPU, with
populations of 100,000 or below shall only be required to submit to
the Department of Environmental Quality every four years the data
and calculations required in 9 VAC 20- 130-120 B&C. 17 SWPUs
are required to report annually, and last year 25 other SWPUs
reported.
Slide 45
Recycling Rate Reporting/Tracking Regulations for the
Development of Solid Waste Management Plans - Section 9 VAC
20-130-120 B& C of the Regulations requires that a minimum
recycling rate of 15% or 25% of the total municipal solid waste
generated annually in each city, county, town, or Region be
maintained. IMPORTANT NOTE: You still need to track your rate even
though an official report to DEQ is not required until 2017.
Slide 46
Recycling Programs Toolbox DEQs Litter & Recycling web page
(links) Virginia Recycling Association SWANA U.S. EPA Virginias
Manual on the Business of Recycling Product/Material recycling
informational links Automobile Mercury Switch Program Green
Construction Waste Guide (Clean Valley Council) Single Stream
Recycling BMPs (Conservatree)
Slide 47
Recycling Programs Toolbox (links) Go Green Initiative Handbook
(designing a recycling or composting program for schools) School
Recycling Toolkit (VRA) Plastics Recycling Plastic Bag Recycling
Pay-as-You-Throw program guidance/info (EPA) www.deq.virginia.gov
Outreach: DEQ sends out notices of special grant opportunities when
identified, and other recycling related information links when
appropriate. (America Recycles Day and Earth Day events as
examples.) Staff also participate in special events as
speakers/presenters (VRA, SVSWMA, etc.)
Slide 48
Recycling Program Questions Are there other resources you
access regularly in your recycling program activities? (DEQ can
post those on our web page for use by other recycling program
coordinators.) What else can DEQ provide in the way of support for
your programs?
Slide 49
Recycling Rate Reporting Additional questions or
comments/suggestions should be sent via email to: Steve Coe at
[email protected] Contact information: (804) 698-4029 VA
DEQ, 629 E. Main Street, Richmond, VA 23219