STCU: RULE OF APPLICATION OF PROJECTS UNESCO S CIENCE PROGRAM - RULE OF APPLICATION SCIENCE PROJECTS Goncha Eyvazova, Rashad Hajimammadov [email protected]

STCU: RULE OF APPLICATION OF PROJECTS

UNESCO SCIENCE PROGRAM -RULE OF APPLICATION SCIENCE PROJECTS

Goncha Eyvazova, Rashad Hajimammadov

[email protected]

SCIENCE AND TECHNOLOGY CENTER IN UKRAINE

Members : Azerbaijan, Canada, European Union, Georgia,

Moldova, Sweden, Ukraine, USA, Uzbekistan

Since 1993, private companies and government agencies from the European Union, United States, and Canada have used the STCU to manage over 1430 R&D projects, worth over $209 million.

CONTENT

application form (short) application form (full) some advices from STCU

STEP 1. HOW TO REGISTER THE APPLICATION- GO TO HTTP://WWW.STCU.INT/PROJECTS/DATABASE/SF/ AND

SELECT “START A NEW PROPOSAL ONLINE” OR- GO TO HTTP://WWW.STCU.INT/STCUPS/ IN ORDER TO

DOWNLOAD PROGRAM

scientists

application form (short)

proposal(full)

Project contract and

work plan

quarter, technical,

annual and final report

vice director approves

registration of the project

accompanying letter

Meeting of administrative

committee

monitoring visits,letters about

changes in using of planned budget

STCU staff

Director’s project coordinators

Accountant coordinators, Specialists in purchasing

State permission

ONLINE APPLICATIONhttp://www.stcu.int/projects/database/sf/

ONLINE APPLICATION

ONLINE APPLICATION

OR YOU CAN DOWNLOAD THE APPLICATION

http://www.stcu.int/stcups

DOWNLOAD THE APPLICATIONInformation about foreign collaborators

STEP 2. PROJECT REGISTRATION- WAS RECEIPTED BY STCU STUFF

- WAS REVIEWED BY THE VICE DIRECTOR OF STCU- REGISTRATION NUMBER ASSIGNED

- STCU SENDS E-MAIL TO PROJECT LEADER

scientists

proposal(full)


work plan

quarter, technical,




accompanying letter


committee



STCU staff



State permission

application form

(short)

E-MAIL TO PROJECT LEADER – AZERBAIJAN STCU begs to acknowledge registration of your

proposal [name of proposal] and assigning registration number [№]. Please, fill the application form (full form), (english and azerbaijani version) and give it to the regional office of STCU in Azerbaijan...

Please, give original and 1 copy of documents. Deadline- 3 months from the getting date of this letter. Your proposal have to include these documents : STCU project proposal (in english and russian) Forms of your previous experience for each of your

team member electronic version of your project proposal (proposal

number) in CD or in another data carrier;

In order to get state permission you have to give these documents to STCU regional office in Azerbaijan :

Letter – conclusion from the institute Draft version of accompanying letter

E-MAIL TO PROJECT LEADER – AZERBAIJAN

Please, keep in mind that, for joint proposals with organizations from Azerbaijan, Georgia, Ukraine or Uzbekistan it’s important to submit state permissions from each country, those included to project.

You can change your proposal, only with STCU’s project programme., which you can download from www.stcu.int/stcups/

E-MAIL TO PROJECT LEADER

STEP 3. FULL PROPOSAL FORM- WAS WRITTEN BY PROJECT LEADER

- IN IDEAL CASE WAS WRITTEN, CONSIDERING RECOMMENDATIONS OF STCU STUFF AND COLLABORATORS

scientists

proposal(full)


work plan

quarter, technical,


accompanying letter


committee



STCU staff



State permission

application form

(short)



STCU PROJECT PROPOSAL

Specific information about the project For proposal preparation, use the file, that

directed from STCU Check and refresh prepared information Write additional requested information

instructions Delete all instructions, when your proposal is

completely filled.

GENERAL INFORMATION ABOUT THE PROPOSAL

GENERAL INFORMATION ABOUT THE PROPOSAL

Project name Choose short and informative name for the

project.

Short information about the project This information must include the aim of

project, expecting results and it’s significance in world scale.

Duration of the project Determine time intervals over a period that,

STCU support is needed for carrying out of the project.

DESCRIBING THE PROJECT PROPOSAL

DESCRIBING OF THE PROJECT PROPOSAL

Introduction What is the problem? Estimate the problem for current time and

explain it’s importance.

References What do other peoples do? Talk about the most significant results and

weak sides in this sphere and it’s status in your country.

Talk about leading scientists and experts in this field.

How their results can be applied? Talk about some technical, commercial,

industrial or other possible use of investigations in this sphere...



References How their results can be applied? If it’s possible say names of leading firms,

laboratories and university centres, which activities depend on results this sphere.


Aim and tasks What are we going to do? Explain that, how your project can help

solving of this problem. Describe investigations that you offer. Complete your describing with pictures, schemes, diagrams depending on project specification. Your describing have to cover all main aspects of the problem.

What is the aim of the project? Shortly form the main aim of your project.


Expected estimation of the project: What is new in your project? Especially define and compare new and

unique investigations in your project which differ from other investigations.

If it’s possible, confirm your ideas with references.


Who we are? describe your team members qualification,

experience and their results. Talk about their participating in business trainings and about their knowledge in foreign languages.

How this project is related with other works? Talk about other projects, which these people

participate in. Finance this project. Describe which level of investigation or technological development, your already reach.

Talk about patents



Expected results What will we do in this project?

Define and describe scientific, technical, commercial and other results which your will get with this project.

what about next steps? Estimate possible spheres of applying project

results, possible industrial, economical and other advantages which you can get using this project.

Justify these advantages with numerical data.


what about next steps? Inform about expected proposals for patent. If it’s possible give the names of companies,

which are interested in your results. If your project has limited ability, then describe how are you going to use your results in order to get financing for further investigations. Shortly note, direction of these investigations.


Volume of work : Which tasks will you carry out?

Describe main status of the work. Precise which work your team will carry out in each step.


Technical approach and methodology How will you do this?

Describe scientific-technical approaches and methodology which will be used in each step.

DESCRIPTION OF STCU PROJECT PROPOSAL - SHORTLY Introduction -what is the problem? References -what do other people do? Aim and tasks -what are we going to do? Expected estimation -what is new in your work? Organization, qualification and membership of stuff -Who we are? Expected results -what will we do in this project? Next steps Volume of work -which tasks will we carry out? Technical approach and methodology.

HINTS FOR SUCCESS Introduction -what is the problem? References -what do other people do? Aim and tasks -what are we going to do? Expected estimation -what is new in your work? Organization, qualification and membership of stuff -Who we are? Expected results -what will we do in this project? Next steps Volume of work -which tasks will we carry out? Technical approach and methodology.

Be sure that, you located ‘true information’ in ‘write places’ !

don’t hide main idea of your

project here !


Be sure that, you aim and tasks are clear for

everybody !

Language of your proposal have to be the least technical in these two

parts !


Suppose that, consultant who

looks through your project, never heard

about you, your team and your technology !

Exactly and shortly explain how you help international

science activity in this field.

COLLABORATORS

ORGANIZATIONS

WORK SCHEDULERemember that, you have to

include marketing investigations too !

SCIENTISTS

You can also involve specialist for marketing

research in your project !

Be sure that, your work plan is fit to season

requests (for instance holidays)

BUDGET

BUDGET - EQUIPMENTS

Capital (price for one ) > $2500)expanded (price for one) < $2500)Арендованное

BUDGET - MATERIALS

Metals, gases and etc.Chemical reagents Laboratory equipments, materialsOffice equipments, materials

BUDGET – OTHER COST

softwareCommunication (internet, phone, mail...)securityRepairing and service of equipmentsOut of laboratory experimentsPublications / translationspatenting

STEP 4. GETTING STATE PERMISSION- THE PROPOSAL LOOKED THROUGH IN EACH COUNTRY,

WHERE THE WORKS WILL CARRY OUT- PROJECT COUNTRIES’ GOVERNMENT INFORM STCU THAT, FULL FORM WILL BE DISCUSSED AND SUBMITTED….

scientists

proposal(full)


work plan

quarter, technical,


accompanying letter


committee



STCU staff



State permission

application form

(short)



STEP 5. STCU EXPERTISE- THE COORDINATOR OF THE PROJECT, DETERMINED, WHO

WILL LOOK THROUGH YOUR PROJECT, AND WILL ESTIMATE YOUR WORK.- THE DIRECTOR AND VICE DIRECTOR LOOK THROUG THE PROJECTTHEN THEY EXHIBIT PROJECT IN SECURED INTERNET SITE, WESTERN EXPERTISE.

scientists

proposal(full)


work plan

quarter, technical,


accompanying letter


committee



STCU staff



State permission

application form

(short)



STEP 6. FINANCING EXPERTISE- THERE ARE SOME POLITICAL PRIORITIES :

INVOLVE DEFINED AREAS, ORGANIZATIONS, SCIENTISTS AND ETC. CONCENTRATE IN BIOLOGY FOR INSTANCE. IN PROJECTS WITH COMMERCIAL POTENTIAL.SCIENTIFIC EXPERTS LOOK THROUGH PROJECTS IN ORDER TO CHOOSE PROJECTS ACCORDING THEIR ESTIMATING.GOVERNMENT STUFF DEFINE CURRENT BUDGET

proposal(full)


work plan

quarter, technical,


accompanying letter


committee



STCU staff



State permission

application form

(short)



STEP 7. ADMINISTRATIVE COUNCIL MEETING- OFFICIAL PERSONS FROM EACH FINANCING COUNTRY MEET,

IN ORDER TO COMPARE LISTS OF TAKEN PROJECTS. LISTS OF SUBMITTED OR DECLINED PROJECTS WILL BE PLACED IN INTERNET SITE OF STCU

proposal(full)


work plan

quarter, technical,


accompanying letter


committee



STCU staff



State permission

application form

(short)



STEP 8. THE PREPARING OF LOCAL PLAN- THE MANAGER OF THE PROJECT, PREPARES WRITTEN

AGREEMENT AND. WORK PLAN. COORDINATOR OF THE PROJECT WILL LOOK THROUGH PROJECT AND SHARE WITH HIS IDEAS.AT LAST DIRECTOR OF EACH INSTITUTE SIGN DOCUMENTS.

proposal(full)


work plan

quarter, technical,


accompanying letter


committee



STCU staff



State permission

application form

(short)



STEP 9. LOOKING THROUGH THE PROJECT AND ITS FINAL VERSION-

STEP 10. PROJECT BEGINS.WHEN FINANCING SIDE CONFIRM PROJECT, CORRDINATOR DEFINES THE DATE OF PROJECT BEGINNING. AND THE EXECUTIVE DIRECTOR OF SIGNS WORK PLAN.

proposal(full)


work plan

quarter, technical,


accompanying letter


committee



STCU staff



State permission

application form

(short)



TWAS

Countries eligible for the grants : Afghanistan, Angola, Azerbaijan, Bangladesh,

Belize, Benin, Bhutan, CAR, Chad, the Comoros, the Democratic Republic of CoDominican Republicngo, Cote d’Ivuare, Djibuti, ……..

Thanks for attention

Kiitos

Documents

STCU: RULE OF APPLICATION OF PROJECTS UNESCO S CIENCE PROGRAM - RULE OF APPLICATION SCIENCE PROJECTS Goncha Eyvazova, Rashad Hajimammadov [email protected]