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Looking forward to Summer Release 2016
• Pupil Details for Summer Release 2016
• Course Management for Summer Release 2016
• School Census Autumn 2016
• School Workforce Census 2016
• CTF 16 for Summer Release 2016
Spring Release 2016
• School Census Summer 2016
• Course Management for Spring Release 2016
• Exams for Spring Release 2016
• CTF 15 for Spring Release 2016
Hot Topics
• School Census
• Filesets for Statutory Returns
• Course Management
• Common Transfer File (CTF)
Spring Release 2016
SIMS Newsfeeds for Spring Release 2016
• School Census Summer 2016
• Series 300 Filesets for Spring Release 2016
• Statutory Returns Consolidated Patch for SIMS Spring
Release 2016
• Course Management for Spring Release 2016
• CTF 15
School Census Summer 2016
School Census
Autumn 2015
School Census
Autumn 2015
School Census
Spring 2016
School Census
Autumn 2015
School Census
Spring 2016
School Census
Summer 2016
Summer
Release 2015
Autumn
Release 2015
Spring
Release 2016
• End of the DfE 2015/16 cycle
School Census Summer 2016
• Census Reference date
• Follows the normal rule of third Thursday in May for
the Summer Census
• 19/05/2016
• Attendance date range
• Previous term (News Year’s Day to Easter Sunday)
• 01/01/2016 - 27/03/2016 (inclusive)
School Census Summer 2016
• Exclusion date range
• Two terms previous (start of Academic Year to New
Year’s Eve)
• 01/09/2015 - 31/12/2015 (inclusive)
• Eligibility for FSM records date range
• Day after Spring Census Date to Summer Census
Date
• 22/01/2016 - 19/05/2016 (inclusive)
School Census Summer 2016
• Learner Support date range
• Start of Academic Year to Summer Census Date
• 01/08/2015 - 19/05/2016 (inclusive)
School Census Summer 2016
• Hours for Early Years
• Takes account of funding for children aged 3 at end
of March
• Column added for age at 31/03/2016
School Census Summer 2016
• Return File
• Information collected has been updated to reflect the
Census reference dates and collection periods for the
Summer 2016 Return
• No change to the structure of the XML
• Filename reflects the new year, e.g.
• Waters Edge: 8232999_SC2_823LL16_002.XML
• Green Abbey: 8234321_SC2_823LL16_002.XML
School Census Summer 2016
• DfE Validation
• Rule 2310 to be added via Fileset
• Applies to both on roll and off roll pupils in the
termly exclusion module for all school types
• Will be applied to all future School Censuses
• Where SEN Provision (Status) is present it must
be a valid value
• N - No Special Educational Need
• S - Statement
• E - Education, Health and Care Plan
• K - SEN Support
School Census Summer 2016
• DfE Summary Reports
• The DfE will update their Summary Report to reflect
this year’s:-
• survey reference dates
• collection periods
• date of birth ranges
• SIMS Detail Reports
• Headers adjusted to take account of new year
• On Roll Pupil Detail Report now highlights pupils who
have a Year Taught In that is different to that
expected for their age
School Census Summer 2016
• SIMS Detail Reports
1. On Roll Basic Details Report
2. Leavers Basic Details Report
3. Exclusions Report
4. Attendance Report
5. Absentees Report
6. SEN Report
7. Address Details Report
8. School Dinner Taken Report (not for secondary schools)
9. Free School Meal Eligibility Report
10.Learning Support Report (not for primary schools)
11.Top-up Funding Report
12.Adopted from Care Report
School Census Summer 2016
School Census Summer 2016
• Reporting Dictionary
• Cohort information made
available as a Sub Report for
each Authorised Return
• Authorised Date
• File Name
• Return Description
School Census Summer 2016
• Known issues
• The baseline XSLT files for the DfE Validation and
Summer Report were not available for the release, so
we have included the beta versions instead, along
with a warning message.
Find Student
• Addition of YTI to Find Student also applies to the
following
• All regions• Lesson Monitor | Display Marks
• Focus | Behaviour management |Student Behaviour
• Focus | Student | Student Details
• Focus | Student | Student Teacher View
• Focus | Student | Exclusion
• Focus | Student | Education History
• Focus | Student | Courses
• Focus | Student | Student Details | Family/Home panel | Copy
contacts
• Focus | Groups |User Defined Groups |Membership |Action
|Add Student
• Tools | Pupil Premium | Maintain | Add Pupil Premium
Find Student
• Addition of YTI to Find Student also applies to the
following
• Independent Schools• Admission | Student Representatives
• Focus | Student | Student Details | Student Concession
Course Management
• Post-16 Programme of Study
• “Post 16” has been added to ensure that this is not
confused with Programme of Study in Assessment
Exams for Spring Release 2016
• External Results Manual Entry
• Moved to SIMS .net
• Enhanced - helpful to CTF 16 and School Census
Autumn 2016
CTF 15
• Revised functionality for the export and import of
Formative assessments
• The export and import of English Assessments has
been updated to incorporate the changes in the
updated English A_COMP
• The main changes are concerned with:-
• the new Baseline Assessments
• the changes to KS1 & KS2
CTF 15
• Updated functionality for importing ethnicity
• The changes we have made should mean that more
pupil ethnicity codes will be imported rather than
being set to Not Obtained
CTF 15
• Updated functionality for the import of SEN details
• The import of SEN Status/Provision has been
updated to bring in as much valid data as possible
i.e. if 3 codes are in the CTF and only 1 is invalid
then the 2 valid codes are imported
CTF 15
• New functionality for transferring exam results
• Made possible by the new External Exam Entry
• All exam results with QN (QAN) can be exported
• The exam results are imported into external exam
results
• Level issues could prevent import but details are
written to the log
• Likely to be between SIMS schools only
Exams Organiser
Import Results
CTF 15
SIMS .net
Edit PI Data
SIMS .net
External Results*1
CTF Export
SIMS School A
SIMS .net
External Results*1
CTF Import
SIMS School B
CTF 15
File
* 1 Where suitable level exists
SIMS Newsfeeds for Summer Release 2016
• School Census Autumn 2016
• School Workforce Census 2016
• Series 400 Filesets for Summer 2016
• Statutory Returns Consolidated Patch for SIMS Summer
Release 2016
• Course Management for Summer Release 2016
• CTF 16 for Summer Release
Pupil Details Summer Release 2016
• Pupil Nationality
1. To be collected in School Census Autumn 2016
2. The will make use of the DfE list of Nation States
and Countries codes which has been extended to
include the following:
• Not Known
• Not Yet Obtained
• Refused
• Stateless
Pupil Details Summer Release 2016
• Country of Birth added
1. Added to CBDS, CTF and School Census Autumn
2016
2. Make use of the DfE Nation States and Countries
codes which has been extended to include the
following:
• Not Known
• Not Yet Obtained
• Refused
• Stateless
Pupil Details Summer Release 2016
• Country of Birth added
3. As found on a Birth Certificate or Passport, but no
requirement for a school to see a copy of either of
these
4. We are planning to add this to Bulk Update
Pupil Details Summer Release 2016
• Proficiency in English added
1. Proficiency needed for CBDS, CTF 16 and School
Census Autumn 2016
2. Assessment date needed for CBDS and CTF 16
Pupil Details Summer Release 2016
• Proficiency in English Added
3. The list of 'Proficiency in English' codes are as follows
• A - New to English
• B - Early acquisition
• C - Developing competence
• D - Competent
• E - Fluent
• N - Not yet assessed
• 0 - Not applicable – NOT VALID WITHIN THE SCHOOL CENSUS
A New to English
May use first language for learning and other purposes. May remain
completely silent in the classroom. May be copying/repeating some
words or phrases. May understand some everyday expressions in
English but may have minimal or no literacy in English. Needs a
considerable amount of EAL support.
Pupil Details Summer Release 2016
• Proficiency in English added
3. The list of 'Proficiency in English' codes are as follows
• A - New to English
• B - Early acquisition
• C - Developing competence
• D - Competent
• E - Fluent
• N - Not yet assessed
• 0 - Not applicable – NOT VALID WITHIN THE SCHOOL CENSUS
B Early acquisition
May follow day to day social communication in English and participate in
learning activities with support. Beginning to use spoken English for
social purposes. May understand simple instructions and can follow
narrative/accounts with visual support. May have developed some skills
in reading and writing. May have become familiar with some subject
specific vocabulary. Still needs a significant amount of EAL support to
access the curriculum.
Pupil Details Summer Release 2016
• Proficiency in English added
3. The list of 'Proficiency in English' codes are as follows
• A - New to English
• B - Early acquisition
• C - Developing competence
• D - Competent
• E - Fluent
• N - Not yet assessed
• 0 - Not applicable – NOT VALID WITHIN THE SCHOOL CENSUS
C Developing competence
May participate in learning activities with increasing independence. Able
to express self orally in English, but structural inaccuracies are still
apparent. Literacy will require ongoing support, particularly for
understanding text and writing. May be able to follow abstract concepts
and more complex written English. Requires ongoing EAL support to
access the curriculum fully.
Pupil Details Summer Release 2016
• Proficiency in English added
3. The list of 'Proficiency in English' codes are as follows
• A - New to English
• B - Early acquisition
• C - Developing competence
• D - Competent
• E - Fluent
• N - Not yet assessed
• 0 - Not applicable – NOT VALID WITHIN THE SCHOOL CENSUS
D Competent
Oral English will be developing well, enabling successful engagement in
activities across the curriculum. Can read and understand a wide variety
of texts. Written English may lack complexity and contain occasional
evidence of errors in structure. Needs some support to access subtle
nuances of meaning, to refine English usage, and to develop abstract
vocabulary. Needs some/occasional EAL support to access complex
curriculum material and tasks.
• Proficiency in English added
3. The list of 'Proficiency in English' codes are as
follows
• A - New to English
• B - Early acquisition
• C - Developing competence
• D - Competent
• E - Fluent
• N - Not yet assessed
Pupil Details Summer Release 2016
E Fluent
Can operate across the curriculum to a level of competence equivalent to
that of a pupil who uses English as his/her first language. Operates
without EAL support across the curriculum.
Pupil Details Summer Release 2016
• Proficiency in English added
3. The list of 'Proficiency in English' codes are as
follows
• A - New to English
• B - Early acquisition
• C - Developing competence
• D - Competent
• E - Fluent
• N - Not yet assessed
N Not yet assessed
The DfE will accept "N - Not yet assessed" where there has not been
enough time for the assessments to take place for the Autumn Census
2016
Pupil Details Summer Release 2016
• UPRN (Unique Property Reference Number)
1. Defined as a unique identifier for each land and
property unit
2. Validate addresses is being modified to bring in
the UPRN
3. Previously validated address will have UPRN
added automatically, wherever possible
Ordinance Survey Policy Statement
A Unique Property Reference Number (UPRN) is a unique alphanumeric identifier
for every spatial address in Great Britain and can be found in OS's Address
products. It provides a comprehensive, complete, consistent identifier throughout
a property's life cycle - from planning permission through to demolition.
Pupil Details Summer Release 2016
• "Adopted from Care" becomes "PLAA“
1. Modified in CBDS
2. PLAA stands for Post Looked After Arrangements
3. The choices available have not changed
Pupil Details Summer Release 2016
• Early First Year and Early Second Year
1. Modified in CBDS
2. List of acceptable years has been extended to
include E1 (age 0 to 1) and E2 (age 1 to 2)
• E1 - Early first year
• E2 - Early second year
• N1 - Nursery first year
• N2 - Nursery second year
• R - Reception
• 1 to 14 - Years 1 to 14
• M - Mixed year class
• X - National curriculum not followed (Special Schools where
pupils are not following a particular NC year)
Course Management Summer Release 2016
• Maintain Course
• New Traineeship column in student membership
• SFA (Skills Funding Agency) description
• A traineeship is an education and training programme with work experience that unlocks the great potential of young people and prepares them for their future careers by helping them to become ‘work ready’.
• Designed to help young people aged 16 to 24 who don’t yet have the appropriate skills or experience, traineeships provide the essential work preparation training, English, maths and work experience needed to secure an apprenticeship or employment.
Course Management Summer Release 2016
• Post 16 Programme of Study
• Could be included if we have time
• Automatic inclusion of course hours for retakes
when calculating programme hours when those
retakes are forced by lack of prior attainment in
Maths or English
• Not as easy as it sounds as there are
hundreds of acceptable QNs
Course Management Summer Release 2016
• Prior Attainment
• Could be included if we have time
• Take account of some of the GCSE equivalents
for Maths and English when calculating prior
attainment
School Census Autumn 2016
School Census
Autumn 2016
School Census
Autumn 2015
School Census
Autumn 2015
School Census
Spring 2016
School Census
Autumn 2015
School Census
Spring 2016
School Census
Summer 2016
Summer
Release 2016
Summer
Release 2015
Autumn
Release 2015
Spring
Release 2016
• Start of the DfE 2016/17 cycle
School Census Autumn 2016
• Census Reference date
• Follows the normal rule of first Thursday in October
for the Autumn Census
• 06/10/2016
• Attendance date range
• Previous term (Easter Monday to the last day of the
Academic Year)
• 28/03/2016 - 31/07/2016 (inclusive)
School Census Autumn 2016
• Exclusion date range
• Two terms previous (start of Calendar Year to Easter
Sunday)
• 01/01/2016 - 27/03/2016 (inclusive)
• Eligibility for FSM records date range
• Day after Summer Census Date to Autumn Census
Date
• 19/05/2016 - 06/10/2016 (inclusive)
School Census Autumn 2016
• Learner Support date range
• Start of Academic Year to Autumn Census Date
• 01/08/2015 - 06/10/2016 (inclusive)
• Learning Aims date range
• Start of the Academic Year to Autumn Census
• 01/08/2015 - 06/10/2016 (inclusive)
School Census Autumn 2016
• Nationality added
1. On roll pupils for all schools
2. Multiple nationalities for pupils allowed
3. Recent leavers for all schools except Nursery
• Leavers who left the school after the start of
Academic Year 2016/17
School Census Autumn 2016
• Country of Birth added
1. On roll pupils for all schools
2. Recent leavers for all schools except Nursery
• Leavers who left the school after the start of
Academic Year 2016/17
School Census Autumn 2016
• Proficiency in English added
1. Only required where both pf the following apply for a
pupil.
a) First Language is recorded as 'other than
English’, i.e. not:-
• ENG - English
• ENB - Believed to be English
b) The YTI is recorded as Reception or above (or
the pupil is aged 4 and above as at 31 August
2016 for YTI X)
School Census Autumn 2016
• Proficiency in English added
2. Only the result for the most recent assessment will
be included in Census
3. Although date of assessment is not collected in the
Census it is important for deciding which ‘result’ to
include in the Census
School Census Autumn 2016
• UPRN (Unique Property Reference Number)
1. For this Census it will only be included where it exists for a pupil’s address
2. Pupils’ full address will also be included
3. We expect the DfE to provide minimal validation
4. Eventually UPRN will replace pupil addresses in School Census
School Census Autumn 2016
• "Adopted from Care" becomes "PLAA“
• PLAA stands for Post Looked After Arrangements
• The choices available have not changed
• N - Not declared
• A - Ceased to be looked after through adoption
• G - Ceased to be looked after through a special guardianship order (SGO)
• R - Ceased to be looked after through a residence order (RO)
• C - Ceased to be looked after through a child arrangement order (CAO)
School Census Autumn 2016
• DfE adoption of E1 and E2
• We expect that the list of acceptable years will be extended to including E1 (age 0 to 1) and E2 (age 1 to 2), so that the full list becomes:-
• E1 - Early first year
• E2 - Early second year
• N1 - Nursery first year
• N2 - Nursery second year
• R - Reception
• 1 to 14 - Years 1 to 14
• M - Mixed year class
• X - National curriculum not followed (Special Schools where pupils are not following a particular NC year)
School Census Autumn 2016
• School Address
• The school address has been removed from the
return
• The DfE expects to obtain more up to date
information from EduBase, now that the 60 day
reminder action is in place for EduBase
School Census Autumn 2016
• Traineeships Indicator
1. The indicator is required for each Post 16 Learning
Aim for the new year (2016/17) to indicate if that
Learning Aim is part of a traineeship.
2. It will not be collecting retrospectively for the
previous year (2015/16).
School Census Autumn 2016
• Traineeships Indicator
3. The DfE have assured us that there won’t be many
instances of a traineeship for an individual school,
so we will just add a ticking column in the Le
School Workforce Census 2016
• Census Reference date
• Follows the normal rule of first Thursday in
November
• 03/11/2016
• Absence date range
• First day to last day of Academic Year 2015/16
• 01/09/2015 - 31/08/2016 (inclusive)
School Workforce Census 2016
• Continuous Contracts
• First day of Academic Year 2015/16 to Census Date
• 01/09/2015 - 03/11/2016 (inclusive)
School Workforce Census 2016
• DfE changes for 2016 in specification
2. Vacancy information required for all teachers and
not just qualified teachers
School Workforce Census 2016
• DfE changes for 2016 in the specification
3. Codeset of absence categories extended to identify
pregnancy related absences
School Workforce Census 2016
• DfE changes for 2016 in the specification
4. Regional Pay Range no longer collected
School Workforce Census 2016
• DfE changes discussed with suppliers, but not in the
specification
1. Non-consolidated payments
2. Suspended contract flag and
3. Non-teachers in the senior leadership team
School Workforce Census 2016
• Spot Allowance
• We will take account of changes to the recording of
Spot Allowance in Personnel
CTF 16
1. Availability
a. Coding is included in the Summer Release, but
becomes available to users on the 01/08/2016
2. Additions
a. Country of birth
• Includes transfers between English and Welsh
schools
b. Nationality
• Excluding transfers between English and Welsh
schools
CTF 16
2. Additions
c. Proficiency in English
• DfE spec says that this should include transfer
between English and Welsh schools, but we can’t
see how this could work
• Includes both the result of the assessments and
the dates those assessments took place