Developmental Disabilities AdministrationWaiting List Initiative

FY 2012

StateStatMarch 16, 2012

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Highlights• As of March 7, 2012, 186 people designated as meeting DDA’s crisis resolution priority category have begun services to meet their needs.

• As of March 12, 2012, 347 people designated as meeting DDA’s crisis prevention priority category have begun accessing services of short duration to meet their needs

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Crisis Resolution

July 1, 2011 – March 7, 2012July 1, 2011-

March 7, 2011Percentage

Total People Targeted 294 N/A

Total Removed from CR Category

210 71% (210/294)

Placed in services 186 89% (186/210)

Moved to another priority 21 10% (21/210)

Deceased 1 >1% (1/210)

Inactivated 2 1%(2/210)

Current # of People in CR Category

84 29% (84/294)

Note: Data reflects unduplicated people and service initiation status reported as of March 7, 2012.

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Current People in Crisis Resolution

Service Initiation StatusNumber of People

People in CR Category 84

Assigned a resource coordinator

84

Needs assessed 40*

Individual Plan Developed 52

Service Funding Plan 17

Service Initiation

*Does not include 15 people who are Supports Only and will not need a Matrix Score Note: Data as of March 7, 2012.

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New Crisis Resolution

Weekly -Determinations

Note: Data for 12/27/11 reflects two weeks due to holidayData as of March 7, 2012 5

Week Of People8-Aug 11

10-Aug 917-Aug 124-Aug 431-Aug 47-Sep 314-Sep 921-Sep 728-Sep 75-Oct 212-Oct 819-Oct 326-Oct 42-Nov 99-Nov 1216-Nov 222-Nov 530-Nov 57-Dec 814-Dec 127-Dec 144-Jan 311-Jan 718-Jan 425-Jan 71-Feb 118-Feb 315-Feb 1022-Feb 829-Feb 67-Mar 8

People

0

2

4

6

8

10

12

14

16

8-Aug 24-Aug 14-Sep 5-Oct 26-Oct 16-Nov 7-Dec 4-Jan 25-Jan 15-Feb 7-Mar

New Crisis Resolution

Determinations by Month

Note: Original projection of 11 new crisis resolutions per month based on historic data.Data as of march 7, 2012

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People

0 5 10 15 20 25 30 35 40

Aug-11

Sep-11

Oct-11

Nov-11

Dec-11

Jan-12

Feb-12

Mar-12

Projected

Services Initiated

Note: Data based on PCIS2 as of March 7, 2012. Data reflects duplicative counts as people access more than one type of service model 7

Service Number of People

Behavioral Supports Services 34

Community Supported Living Arrangement

49

Day 59

Family Support Services 5

Individual Family Care 2

Individual Support Services 28

Low Intensity Support Services 42

Resource Coordination 294

Residential 94

Supported Employment 31

Self Directed Services (New Directions)

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Total Number of Services 653

Current Financial Projections

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Waiting List FY12 Initiative Funds

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FY 12 General Funds Available for People in Crisis Resolution

Waiting List Initiative FY 12 General Funds $15,000,000.00FY 12 Projected General Fund Service Costs (Actual) $7,121,089.37

FY 12 Estimated General Funds Available to Date $7,878,910.63

Notes: Data as of March 7, 2012 Data does not reflect behavioral support services cost.

This means we have committed at least $7.121.089.37 this fiscal year for services for people in crisis resolution.

Therefore there are $7,878,910.63 available to provide more services to meet their needs and serve more people.

Waiting List FY12 Initiative Funds

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FY 13 Annualized General Funds Committed to Service Waiting List Initiative Group

Waiting List Initiative FY 13 General Funds $15,000,000.00FY 13 Annual General Funds Projection (Annualized) $9,719,059.89

FY 13 General Funds Available to Serve Additional People $5,280,940.11

FY 12 General Funds Available for People in Crisis Resolution

Waiting List Initiative FY 12 General Funds $15,000,000.00FY 12 Projected General Fund Service Costs (Actual) $7,121,089.37

FY 12 Estimated General Funds Available to Date $7,878,910.63Projecting the Use of these funds in FY13

Notes: Data as of March 7, 2012 Data does not reflect behavioral support services cost.

Projected Funds for Services of Short Duration

   

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FY 12 General Fund Savings (Annual vs.. Actual Cost Projections)

FY 12 Annualized General Fund Projection $9,719,059.89FY 12 Actual General Fund Service Costs Projected to Date $7,121,089.37

FY 12 Projected General Fund Difference to Date $2,597,970.53

Projected Funds for Services of Short Duration

   

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FY12 Estimated General Funds for Services of Short Duration

FY 13 Annual Funds Available to Serve Additional People $5,280,940.11Maximum Actual Cost in FY 12 to Achieve Annual Dollars $1,673,740.58

FY 12 Projected General Fund Difference (Actual ) $3,607,199.53

Projected Funds for Services of Short Duration

   

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Current FY12 Estimated General Funds for Services of Short Duration

FY 12 Projected General Fund Difference (Actual $$) $3,607,199.53FY 12 General Fund Difference to Date (Actual $$) $2,597,970.53Estimated FY 12 General Funds for Services of Short Duration $6,205,170.05This means there is an initial projected $6,205,170.05 that will not be spent due to people starting services at different times during the fiscal year.

Projected Funds for Services of Short Duration

   

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Service of Short DurationProjected Funds and Initial Target Group

FY 12 Projected Annual General Fund Service Difference $6,205,170.05Services of Short Duration Funding Cap/Person $10,000

Minimum # of People in Crisis Prevention to receive services 621

This means we can offer funding for services of short duration for a minimum of 621 people/families this fiscal year.

Service of Short Duration Update

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Services of Short Duration

December 9, 2011 – March 12, 2012December 9,

2011-March 12, 2011

Percentage

Total People Targeted To Date 1455 N/A

Initial People Targeted 1149 79% (1149/1455)

New People Determined Eligible 306 21% (306/1455)

People No Longer Eligible 65 4%(65/1455)

Note: Data reflects unduplicated people and service initiation status reported as of March 12, 2012.

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Services of Short Duration

December 9, 2011 – March 12, 2012December 9,

2011-March 12, 2011

Percentage

Total People Targeted To Date 1455 N/A

# of People No Longer Eligible 65 4%(65/1455)

# of People who submitted a SSD Request

347 24%(347/1455)

# of People who have not submitted a SSD Request

1043 72% (1043/1455)

Current Target People 1043

Note: Data reflects unduplicated people and service initiation status reported as of March 12, 2012.

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Crisis PreventionServices of Short DurationPreliminary Data - Request

December 15, 2011

March 12, 2012

Percentage

Total Requested Services/Items 833 N/A

# of Request Approved 740 89% (740/833)

# Pending DDA Exception Decision 19 2%(19/833)

# Pending Additional Information from Person

50 6% (50/833)

Denied 24 3% (24/833)

Notes: 1-Data reflects 347 unduplicated people with multiple requests as of March 12, 20122- Exception process established for consideration of unique needs and circumstances and funding request above $10,000.3- People and families are identifying service providers which results in the request being placed in a “pending” status.

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Approved Services/Items Request

Notes: 1- Other, Health Services, and Specialized Equipment are the highest requested services2-“Other” includes various items and services which are being reviewed for reclassification. 3- Data reflects duplicative counts as people requested more than one service/item as of March 12, 2012

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Service/Item # Service/Item #Attendant Care/

Personal Care43 Intervention

Services18

Community Integration 54 Respite 62Crisis Intervention 17 Specialized

Equipment93

Day Care 15 Therapeutic Services

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Employment 9 Transportation 53Health Services 96 Other 199

Housing Adaptations 61 Total Request = 830

Service of Short Duration Committed Funds

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Purpose Amount Percentage

Services/Items$1,992,779.5

9 99%

LISS Agencies Administration $23,915 1%

Total Committed To Date$2,016,694.5

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Notes: Data as of March 12, 2012

SSD Next StepsWaiting List Advisory Committee work

group has drafted survey follow up questions which will be presented to the full committee.

Resource Coordinators to follow up with people and families that have not submitted a SSD request to date.

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