Statement of Work For Engineering Services · 3.2.2 Task 3 –90% Definitive Design Package ..... 11 3.2.3 Task 4 –100% Final Definitive Design ... the 283EG Tank layout/design

General Materials or Services – SOW Page 1 of 33 Updated: August 13, 2019

Statement of Work for Engineering Services Contract No. XX, RFP No. 332586, Rev. 0

Project L-849, Replace 200E 1.1 Million Gallon PW Tank

Statement of Work

For

Engineering Services

Title: Engineering Services for Project L-849, Replace 200E 1.1 Million Gallon PW Tank

Date: June 3, 2020

Revision Number: 0




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TABLE OF CONTENTS TABLE OF CONTENTS

1.0 Introduction / Background ............................................................................................. 6

1.1 Water Storage Tank ............................................................................................... 6

1.2 Sanitary Water Distribution Pumping and Clearwells .......................................... 6

1.3 Site Location ......................................................................................................... 7

2.0 Objective ............................................................................................................................

8 3.0 Description of Work - Specific .........................................................................................

8

3.1 Conceptual Design ................................................................................................ 9

3.1.1 Task 1 – 30% Conceptual Design Package ........................................................... 9

3.2 Definitive Design (Bid Option 1) ........................................................................ 10

3.2.1 Task 2 – 60% Definitive Design Package ........................................................... 10

3.2.2 Task 3 – 90% Definitive Design Package ........................................................... 11

3.2.3 Task 4 – 100% Final Definitive Design Package ................................................ 11

3.3 Construction, Testing, and Startup/Commissioning (Bid Option 2) ................... 12

3.3.1 Task 5 – Engineering Support during Construction, Testing, and

Startup/Commissioning..................................................................................................... 12

3.3.2 Task 6 – Development of Testing Documentation .............................................. 13

3.3.3 Task 7 – Development of Operations and Maintenance (O&M) Manuals and

Procedures .........................................................................................................................

14

3.3.4 Task 8 – Development of Training Plan and Delivery of Training .................... 14

3.4 Project Closeout (Bid Option 3) .......................................................................... 14

3.4.1 Task 9 – WDOH Construction Completion Report ............................................ 15

3.4.2 Task 10 – As-Built Drawings and Specifications ............................................... 15

4.0 Submittals ........................................................................................................................

15 5.0 Acceptance Criteria ........................................................................................................

16 6.0 Configuration Management and Standards .................................................................

16

6.1 Design Team Task Lead Expectations ................................................................ 16

6.2 Design Process .................................................................................................... 17




6.3 Design Interfaces ................................................................................................. 17

6.4 Documentation .................................................................................................... 17

6.5 Design Reviews ................................................................................................... 19

6.6 Design Verification ............................................................................................. 19

6.7 As-Built Drawing and Document Process .......................................................... 20

7.0 Requirements................................................................................................................... 20

7.1 Engineering Requirements .................................................................................. 20

7.2 Environmental, Safety, and Health (ES&H) Requirements ................................ 20

7.3 Quality Assurance (QA) Requirements ............................................................... 21

7.4 Government Property .......................................................................................... 22

7.5 Commercial Off-the-Shelf Software ................................................................... 23

7.6 Procurement of or Specification of New Electrical Equipment or Components 24

7.7 Procurement of or Specifications of Computer Hardware .................................. 24

7.8 Cyber Security Requirements .............................................................................. 24

8.0 Personnel Requirements ................................................................................................. 24

8.1 Required Qualifications....................................................................................... 25

8.2 Training Requirements ........................................................................................ 27

8.3 Security and Badging Requirements ................................................................... 28

8.4 Work Location / Potential Access Requirements ................................................ 28

8.5 Site Access and Work Hours ............................................................................... 29

9.0 Meetings ........................................................................................................................... 29

9.1 Design Kick-Off Meeting .................................................................................... 30

9.2 Design Progress Meetings ................................................................................... 30

9.3 Design Package Review Meetings ...................................................................... 30

9.4 Construction Progress Meetings .......................................................................... 30

10.0 Deliverables and Performance Schedule Requirements ............................................. 31

10.1 Deliverables ......................................................................................................... 31

10.2 Schedule .............................................................................................................. 31

11.0 Special Requirements ..................................................................................................... 31

11.1 Reporting Administration .................................................................................... 31

11.2 Lines of Communication ..................................................................................... 32




FIGURE

Figure 1 - Conceptual Location of New Tank 283EG in 200E for Project L-849 ......................... 7

TABLES

Table 1. SOW Task Overview ....................................................................................................... 9

Table 2. Engineering Services Staff Qualifications ..................................................................... 25

Table 3. Training Requirements ................................................................................................... 27

Table 4. Meeting Attendance ....................................................................................................... 29

APPENDICES

Appendix A - Submittal Register

Appendix B - Reliability & Design Checklist

Appendix C - Design Package Deliverables

Appendix D - Applicable MSA Procedure




1.0 INTRODUCTION / BACKGROUND

As a prime contractor to the U.S. Department of Energy, Mission Support Alliance, LLC (MSA) is

responsible for providing infrastructure-related services to support operations at the Hanford Site.

To support projects and engineering studies, MSA requires engineering services such as design,

systems planning, studies, options analysis, and systems master planning.

Engineering and design services requested by MSA are for facilities and systems classified as

General Service and considered non-nuclear and non-radiological.

1.1 Water Storage Tank

Project B-604, Water System Upgrades was completed in the 1990’s to provide upgrades to

Hanford’s Export Water (EW), Raw Water (RW) and Sanitary Water (SW) systems. The purpose

of the upgrades, was to meet the Department of Energy’s (DOE) requirement for two (2) reliable,

independent sources of fire protection water for the Central Plateau. The project included the

construction of two (2) Potable Water (PW) storage tanks serving the SW system, each with a

nominal storage capacity of 1.16 Million Gallons (MG) and a design life of 20 years. The tanks

were constructed of welded carbon steel. Project L-778, executed in 2014-2015, made additiona l

changes to the 1.16 MG tanks, including sequestration of 600,000 gallons for dedicated fire

protection water reserve. The tanks, 283EA and 283WA are located in the 200 East Area (200E)

and 200 West Area (200W), respectively.

The tank interiors have had documented inspections in 2007, 2013 and 2017. The 2007 inspection

assigned a rust rating to the various interior tank surfaces based on American Society for Testing

and Materials (ASTM) D610, Standard Practice for Evaluating Degree of Rusting on Painted Steel

Surfaces. Most surfaces had a corrosion rating of 8 or better, which corresponds to a maximum

surface rust area of 0.1%. Exceptions included the anti-vortex plate, graded 5, or up to 3% of the

total surface area and the roof vent with a grade of 7 (up to 0.3%). The 2013 inspection stated that

the tanks exhibited staining, bubble formation, and cracks in the interior coating. Corrosion above

the high-water mark was more pronounced with the roof showing widespread corrosion and paint

loss. The 2017 inspection report noted heavy rusting at the high-water mark and above, includ ing

heavy deterioration of the roof support I-beam and heavy corrosion in the hatch area. Areas of rust and paint bubbling were observed below the high-water mark.

1.2 Sanitary Water Distribution Pumping and Clearwells

All SW distribution pumps are located inside buildings 283E in 200E, and 283W in 200W. The

two (2) facilities were constructed as rapid-mixed media filtration water treatment facilit ies

constructed in 1944. Only 283W remains operational; however, each facility contains two (2)

functioning clearwells which are approximately 200,000 gallons each and both facilities contain

active SW distribution pumps. 283W has a combined pumping capacity of 3,400 Gallons Per

Minute (GPM) at 110 Pounds per Square Inch (PSI) and 283E has a combined pumping capacity

of 3,400 GPM at 110 PSI. Three (3) of the four (4) SW pumps in 283E have been replaced since

2015. One (1) of four (4) pumps in 283W has been replaced since 2015.




1.3 Site Location

Project L-849 will be located near the existing tank, 283EA, in 200E (see Figure 1). Exact

locations will be determined upon completion of the selection of the type of storage tank system,

soils analysis, and review of existing site utilities and infrastructure in and around the qualifying

sites. The new SW distribution pumps will be installed in existing 282EC Pump House, which

presently house inactive RW booster pumps and an active fire pump.

Figure 1 - Conceptual Location of New Tank 283EG in 200E for Project L-849




2.0 OBJECTIVE

Through this Statement of Work (SOW), MSA requires Architectural/Engineering (A/E) firm

services for conceptual and definitive design, construction support, startup / testing /

commissioning support, and as-built / closeout support for Project L-849, Replace 200E 1.1

Million Gallon PW Tank. The Subcontractor shall provide all aspects of engineering includ ing

civil/structural, mechanical, electrical, architectural, fire protection, HVAC, and instrumentat ion

and controls. Deliverables will include, but are not limited to, drawings, construction specification,




procurement specifications, calculations, Washington State Department of Health (WDOH)

approved project documents, and as-builts, as well as general engineering support throughout the

project.

The design of a new PW storage tank and pumping system in 200E shall also include the ability to

provide supplemental chlorine injection, chemical monitoring, cathodic protection, and tank

mixing as required to maintain water quality. The A/E shall provide all aspects of engineering for

the 283EG Tank layout/design (with a minimum PW storage capacity of approximately 1.5 MG)

and the sanitary water distribution pump layout and design, which shall reside within Build ing

282EC.

The Project L-849 design shall utilize similar equipment and design as the Project L-850 design to

the maximum extent practical (e.g., use the same pump manufacturer, variable frequency drive

manufacturer, tank manufacturer, flow meter and instrument manufacturer, etc.) to mainta in

operating and maintenance consistency of the SW system between the 200E (L-849) and 200W

(L-850) tanks and pump houses. Additionally, the system instrument and controls are to be

compatible with L-850 designs and concept of operations.

Note: “A/E” is used synonymously with “Subcontractor” throughout this document.

3.0 DESCRIPTION OF WORK - SPECIFIC

The A/E shall provide engineering support for the management, administration, coordination, and

development of design documents required to support construction, installation, and testing

associated with the new PW storage tank and SW distribution pumps in accordance with this SOW

and document HNF-FRDC-62005, Projects L-849 and L-850, Replacement of the200E and 200W Potable Water Tanks. This SOW includes ten (10) tasks described below. Tasks 2 through 10 are

to be included as itemized bid options per Table 1.

Table 1. SOW Task Overview

Task

No. Description

Conceptual Design

1 30% Conceptual Design Package

Bid Option 1 – Definitive Design

2 60% Definitive Design Package

3 90% Definitive Design Package

4 100% Final Definitive Design Package

Bid Option 2 – Engineering Support during Construction,

Testing, and Startup/Commissioning

5 Engineering Support during Construction, Testing, and

Startup/Commissioning

6 Development of Testing Documentation




7 Development of Operation and Maintenance Manuals and

Procedures

8 Development of Training Plan and Delivery of Training

Bid Option 3 – Project Closeout

9 WDOH Construction Completion Report

10 As-Built Drawings and Specifications

3.1 Conceptual Design

The Conceptual Design submittals shall include Task 1 provided below and in Appendix A,

Submittal Register.

3.1.1 Task 1 – 30% Conceptual Design Package

See Appendix C, Design Package Deliverables for minimum deliverables expected with the 30% design package. The L-849 design shall utilize similar equipment and design as the

Project L-850 design to the maximum extent practical (e.g., use the same pump manufacturer,

tank manufacturer, flow meter and instrument manufacturer, etc.) to maintain operating and

maintenance consistency of the SW system between the 200E (L-849) and 200W (L-850) tanks

and pump houses, see DCN-L850-0001 for reference.

The design for L-849 shall be grouped into the following two phases:

A. Phase 1 - includes design for the installation of the new tank, pumps, and modifications

to the 282EC Pump House as required to remove all Raw Water pumping equipment

and revise layout to incorporate SW System pumping components, piping, and SW

connections to and from the new 283EG Storage Tank and existing SW grid.

B. Phase 2 - includes design for the demolition of the existing tank 283EA and the

associated piping, recirculation pump, heater, and other remaining 282EC Pump House

modifications.

For all new drawings to be developed in accordance with HNF-14660, Off-Site Vendor Direction for Preparation and Control of Engineering Drawings (using the coordinate system

per Section 8.9 with dimensions in feet) and submitted as a DCN package to MSA within Task

1:

A. MSA will provide a block of drawing numbers to the A/E for use during the 30%

Design phase.

B. A/E shall follow all requirements listed within this SOW and HNF-FRDC-62005

A. Existing drawings provided to the A/E by MSA for reference may include drawings for

which no native CAD files are available. All coordinate systems shall be verified.




The A/E shall coordinate with vendor(s), as necessary, to provide design details required to

complete the design, procurement, and construction work scope.

Standby power is required and the existing 282ED generator shall be evaluated for sufficient

capacity to support electrical load demands for Project L-849.

The new PW storage tank 283EG will require freeze protection, booster chlorination system, chemical monitoring, tank mixing to maintain/improve water quality, cathodic protection, and

piping reconfigurations to allow for the new SW distribution pumps and existing fire pump

inside 282EC to draw from the new tank 283EG.

See Appendix B, for the Reliability and Design Checklist which shall be completed and

submitted as part of the 30% Conceptual Design Package submittal.

The Subcontractor shall disposition the MSA comments submitted on the 30% design package

and submit the dispositions to MSA for approval. Task 1 shall not be complete until comment

dispositions are approved by MSA. If resubmit is not required, then Subcontractor shall

incorporate comments and proceed with developing the 60% design package upon award of

Bid Option 1.

Subcontractor shall submit native files with the 30% design package (Word, Excel, AutoCAD,

etc.).

3.2 Definitive Design (Bid Option 1)

The Definitive Design (Bid Option 1) submittals shall include Tasks 2 – 4 provided below. The

Subcontractor shall furnish a detailed project schedule that covers this Bid Option’s specific tasks

(see Section 10.2).

3.2.1 Task 2 – 60% Definitive Design Package

See Appendix C, Design Package Deliverables for minimum deliverables expected with the

60% design package.

Update the Reliability and Design Checklist (see Appendix B) provided within Task 1 to

incorporate all changes made from the 30% Design Package to the 60% Design Package.

The Subcontractor shall disposition the MSA comments submitted on the 60% design package and submit the dispositions to MSA for approval. Task 2 shall not be complete until comment

dispositions are approved by MSA. If resubmit is not required, then Subcontractor shall

incorporate comments and proceed with developing the 90% design package.

Subcontractor shall submit native files with the 60% design package (Word, Excel, AutoCAD,

etc.).




3.2.2 Task 3 – 90% Definitive Design Package

See Appendix C, Design Package Deliverables for minimum deliverables expected with the

90% design package. Update the Reliability and Design Checklist (see Appendix B) provided

within Task 2 to incorporate all changes made from the 60% Design Package to the 90%

Design Package.

The Subcontractor shall disposition the MSA comments submitted on the 90% design package

and submit the dispositions to MSA for approval. Task 3 shall not be complete until comment dispositions are approved by MSA. If resubmit is not required, then Subcontractor shall

incorporate comments and proceed with developing the final design package.

The Subcontractor shall submit native files with the 90% design package (Word, Excel,

AutoCAD, etc.).

3.2.3 Task 4 – 100% Final Definitive Design Package

The 100% design package deliverable shall incorporate any final comments submitted during

the 90% review and be fully checked and ready for issue and release (including PE Stamping

the DCN cover sheets).

The 100% package should not include new information unless it was identified or required at

the 90% review, or per MSA's direction.

The 100% design documents shall be Professional Engineer (PE) stamped and signed.

Electronic PE stamp and signature is required.

The final, WDOH Project Report Submittal shall include the following:

A. Incorporation of all comments submitted within Task 4 per WDOH, MSA, and DOE

comment dispositions. Document shall be fully back checked and ready for issue and

release (including the stamped & signed cover sheet.

B. Submit WDOH Project Report stamped by a current Washington State licensed

Professional Engineer (PE) with required appendices. A/E is responsible for

dispositioning all comments or concerns from DOE and WDOH, along with any

required resubmittals for the WDOH Final Project report.

The Subcontractor shall submit native files with the 100% Design Package and WDOH Final

Project Report submittal (Word, Excel, AutoCAD, etc.).

3.3 Construction, Testing, and Startup/Commissioning (Bid Option 2)

The A/E shall provide engineering support during Construction, Testing, and Startup/

Commissioning and develop submittals as identified in Tasks 5 – 8 below. The Subcontractor

shall furnish a detailed project schedule that covers this Bid Option’s specific tasks (see Section

10.2).




3.3.1 Task 5 – Engineering Support during Construction, Testing, and

Startup/Commissioning

The Subcontractor shall provide engineering services during construction. Services shall

include: reviewing and approving technical submittals (structures, systems and components

[SSC] or construction); responding to Request for Clarification/Information (RCI); incorporate

design modifications and/or redline changes during construction; submitting WDOH Project

Report updates to MSA if/when significant design changes need to be implemented; site visits

to inspect construction; and attending meetings.

Prior to start of on-site work, the A/E shall work with the MSA BTR to do a Job Hazard

Analysis (JHA) and fill out an Employee Job Task Analysis (EJTA) for each person working

on-site to address potential issues/hazards related to construction site visits (see Section 7.2).

The basis for the cost of this work shall include:

A. Reviewing and approving technical submittals – Estimated quantity of 100.

B. Responding to RCIs from the construction subcontractor or other entities – Estimated

quantity of 25.

C. Major design changes – Estimated quantity of 10 DCNs. A major design change

requires the Subcontractor to perform additional design or design rework, review, and

approval documented in a DCN.

1. DCNs may be required during construction when field conditions or RCIs result

in one of the following: design rework, additional drawing sheet(s), or a design

change. The Subcontractor is expected to create new drawings or perform the necessary drawing changes, and fully check and verify design

additions/changes.

NOTE: Calculations may require updating depending on the extent of the design

change.

D. Site Visits – Estimated quantity of 20.

2. Site visits will include site reviews with MSA and the construct ion subcontractor to identify any work that is incomplete or requires correction

prior to achieving substantial completion. The Subcontractor may choose to

include additional site visits to ensure construction is meeting project

requirements and expectations at their discretion and noted in the proposal.

3. The A/E shall also provide on-site support during Construction Acceptance Test

(CAT) and Operational Acceptance Test (OAT) activities, including closeout




of testing punch list items and walk downs, as needed. Assume two weeks (8

working days).

3.3.2 Task 6 – Development of Testing Documentation

The Subcontractor shall develop the following test documentation using MSC-PRO-ENG-

286, Testing of Equipment and Systems (Table 2, Testing Documentation provides high-leve l

expectations for each type of testing document). This task includes updating the Test Plan,

development of startup and testing procedures/specifications and reports as outlined by the Test Plan created with the Design Packages, including FAT, CAT and OAT. FAT, CAT and

OAT procedures shall be developed in accordance with MSC-PRO-ENG-286, Testing of

Equipment and Systems and MSC-STD-ENG-60816, Engineering Test Documentation.

Any follow-up documentation required by MSC-PRO-ENG-286, such as Test Specificat ion

and/or Test Procedures, will utilize approved design documentation (e.g. drawings,

construction specification, procurement specification, etc.) for applicable acceptance criteria.

A. Test Plan – Update as needed during construction phase.

B. Test Specification(s) – Identifies specific tests to be performed, test requirements and

parameters for each test, and test criteria. Testing may be included as part of the

Construction Specification or as a standalone Test Specification.

C. Test Procedure(s) – Provides detailed instructions for performing tests, the

acceptance/success criteria, records results; includes prerequisites, precautions, special

equipment, test sequence; identifies hold points; assurance the scope and objectives

defined by the associated test requirements are satisfied; and objective evidence and

confirmation of successful acceptance or success criteria.

D. Test Report(s) – Provides a summary of the test results, activities undertaken, and a

conclusion of the test results. The Subcontractor shall develop the final outline and

format of the Test Report for review and approval by MSA. The construct ion

subcontractor will perform the testing, fill in the required test results, and provide

additional documentation as required.

Test documents shall be standalone documents and outlines are located in MSC-STD-ENG-

60816, Engineering Test Documentation. The A/E shall use the outlines as starting points.

3.3.3 Task 7 – Development of Operations and Maintenance (O&M) Manuals and

Procedures

The Subcontractor shall develop necessary manuals and draft procedures for MSA to properly

operate, maintain, and troubleshoot the system(s)/equipment/component(s) added or modified

by the scope of this SOW. MSA will provide procedure templates to the A/E to use for all




operations and maintenance procedures. See Section 6.4 for more information on MSA

procedures.

Documentation shall include, as a minimum:

A. Operating procedures: Normal, abnormal, alarm response, emergency (may also

include the manufacturer’s troubleshooting guide).

B. Recommended spare parts lists including manufacturer and pricing at the time of

purchase/installation.

C. Programming instructions and/or programmed parameters for "smart" devices.

D. Lubrication schedules.

E. Preventive maintenance requirements.

F. Predictive maintenance requirements.

G. Rebuild kits including pricing at the time of purchase/installation.

H. End of life criteria (e.g., "Replace when shaft back-lash exceeds 0.05 inches”).

This task includes development of necessary manuals and procedures for MSA to be able to

properly operate, maintain, and troubleshoot this system.

3.3.4 Task 8 – Development of Training Plan and Delivery of Training

This task includes development of a training plan and training material for MSA to be able to train operations and maintenance personnel to properly operate, maintain and troubleshoot this

system. The A/E will also provide initial on-site training on the system, including subsystems,

for MSA Operations and Maintenance personnel prior to turnover to MSA Operations.

For purposes of planning, the A/E should assume one week (4 working days) of mixed

classroom and hands-on training (generally equally split). A/E shall provide a means of

assessing and reporting successful understanding of training topic(s) on the part of MSA

Operations and Maintenance personnel.

3.4 Project Closeout (Bid Option 3)

The Project Closeout (Bid Option 3) submittals shall include Tasks 9 – 10 provided below. The

Subcontractor shall furnish a detailed project schedule that covers this Bid Option’s specific tasks

(see Section 10.2).




3.4.1 Task 9 – WDOH Construction Completion Report

A/E shall develop and submit all design changes that require WDOH review and approval. All

change orders that require WDOH approval shall be approved prior to implementation or

construction. The Lead Engineer shall be required to stamp and submit the WDOH

Construction Completion Report within 60 days of completion of the project, and prior to use.

3.4.2 Task 10 – As-Built Drawings and Specifications

The A/E shall provide as-built drawings and specification(s) at the end of the project as defined in Section 6.7. Following construction completion, the A/E shall update the project documents

(drawings, specifications, calculations, reports, etc.) to incorporate all redlines/modifications

into the final as-built documentation. The drawings shall depict the final configuration of the

work performed and the specification shall be updated to reflect any changes made during

construction. The signed and Professional Engineer (PE) stamped as-built documents shall be

submitted to MSA along with all native files.

4.0 SUBMITTALS

See Appendix A, Submittal Register for details related to submittal format, type, review cycles,

etc. Subcontractor shall deliver all submittals listed on the Submittal Register to MSA Project

Document Control at [email protected] using the Subcontractor Document Submittal Form

(Site Form A-6003-061) and Carbon Copy (CC) the Buyer’s Technical Representative (BTR) and

Contract Specialist (CS). All transmittal subject headings shall contain, at a minimum, the

subcontract number, task Release number, submittal number, and submittal description.

Forms are available at the following web address under the “Subcontractor Document Forms” link :

http://www.hanford.gov/pmm/page.cfm/ContractorForms

Subcontractor shall submit deliverables electronically and may include a hard copy. If electronic,

files must be non-password protected in one of the following formats:

• Microsoft® Office Compatible

• Primavera P6 (XER)

• Microsoft Project (MMP)

• Adobe® Reader or Acrobat® (PDF)

• Joint Photographic Experts Group (JPEG)

• Mathcad Prime 3.1

• AutoCAD® (DWG)

• Windows Media Video (MP4)

All AutoCAD designed drawings shall be in accordance with Section 6.4.

Subcontractor shall send electronic submittals to Project Document Control or deliver via an MSA-

designated File Transfer Protocol (FTP) site.




All engineering submittals must be peer reviewed/quality checked to ensure completeness and

accuracy prior to submittal and in accordance with subcontractor’s Quality Assurance Plan (QAP).

Subcontractor shall provide native files for all deliverables as noted in Appendix C or as requested

by the BTR at any point during subcontract performance.

Subcontractor shall provide Requests for Clarification/Information to the Project Document Control, CC the BTR and the CS, using the Request for Clarification or Information Form (Site

Form A-6003-063).

5.0 ACCEPTANCE CRITERIA

Subcontractor work products and services shall meet applicable standards as defined in this SOW

and HNF-FRDC-62005, Projects L-849 and L-850, Replacement of the 200E and 200W Potable

Water Tanks The Subcontractor’s current Washington State licensed Professional Engineer (PE)

shall approve/stamp all final design documents, if required under Section 3.0, Description of Work

– Specific; Appendix C, Design Package Deliverables; or Appendix A, Submittal Register.

At the BTR’s discretion, design submittals that are not accepted may only require resubmittal of

the Subcontractor Document Submittal Form with acceptable comment disposit ions for

incorporation into the subsequent design submittals.

6.0 CONFIGURATION MANAGEMENT AND STANDARDS

6.1 Design Team Task Lead Expectations

The Subcontractor shall establish a single point of contact to fulfill the role of Task Lead (TL)

(e.g., the Subcontractor’s Project Manager). The TL is responsible for coordinating the

engineering efforts of the multi-disciplined team in the execution of this subcontract. The TL shall

work closely with the MSA Project Manager, to monitor the design budget and schedule. The TL

is responsible for preparation of work plans or assisting in preparation of the deliverables.

The TL is the point of contact for the effort and has overall responsibility for adequacy of design

inputs, establishing technical interfaces and integration of disciplines, and ensuring completion of

the job in accordance with the specified engineering and quality requirements, procedures, and

schedule.

The TL is accountable to:

A. The MSA Design Authority/Project Engineer(s) to ensure the development of design products is in accordance with the design requirements and criteria.

B. The MSA Project Manager for integration of technical work with the project or task scope,

schedule, and budget and to ensure the design meets technical requirements, specifications,

and quality requirements.




6.2 Design Process

The Subcontractor shall develop design content in accordance with their internal engineer ing

program, processes and procedures, except where noted in this SOW.

During the design process, the Subcontractor shall also consider maintenance and reliabil ity

engineering as described in HNF-FRDC-62005, Section 4.3.4. Use of the Reliability and Design

Checklist, located in Appendix B, to document the maintenance and reliability design

considerations.

The Subcontractor shall establish and control design interfaces in accordance with Section 6.3.

The Subcontractor shall document design content in accordance with Section 6.4.

The Subcontractor shall perform an internal design review of their generated designs in accordance

with Section 6.5.

6.3 Design Interfaces

Design interfaces shall be identified, documented, and controlled in a specification or on an MSA

drawing and be uniquely identified.

6.4 Documentation

Work produced as part of this SOW shall be documented and meet the MSA standards listed in

Section 7.1, Engineering Requirements, the statement(s) below, and HNF-FRDC-62005.

A. Technical Documents. Technical documents shall be prepared in accordance with the

Subcontractor’s internal procedures with appropriate editorial and presentation standards

employed. The document shall contain, at a minimum, the document number, revision

number, title, and pagination in the header or footer. Technical documents received by

MSA undergo review, approval, and release by MSA using the Engineering Package (EP) electronic approval and release process in accordance with MSC-PRO-ENG-440,

Engineering Package Process. The Subcontractor shall prepare and finalize the document,

and then MSA will initiate the EP and process the package for approval and release. Each

document will have a unique document number obtained through the Hanford Document

Numbering System (HDNS). MSA will request and supply the document numbers.

B. Engineering Calculations. New or revised Engineering Calculations shall be prepared

and issued in accordance with MSC-PRO-ENG-8259, MSC Calculation Preparation and Issue. Standalone calculations receive a document number from the HDNS and undergo

release by MSA using the EP electronic approval process. The calculation shall contain,

at a minimum, the calculation number, revision number, title, and pagination in the header

or footer. The Subcontractor shall prepare and finalize the calculation, and then MSA will

initiate the EP and process the package for approval and release.




C. Engineering Drawings. New or revised Engineering Drawings for release or issue into

MSA document control system shall be prepared in accordance with HNF-14660, Offsite

Vendor Instructions for Preparation and Control of Engineering Drawings. Drawings

submitted as vendor information are exempt from this requirement.

D. Design Change Notices (DCN). The DCN process shall be used to issue new and

authorize changes to engineered documents intended for “Approved for Construction."

E. Design Analysis. The Subcontractor shall develop design analyses in accordance with

their own internal processes. Design analysis documentation shall include:

1. Definition of the objective of the analysis;

2. Definition of analysis inputs and their sources;

3. Results of literature searches or other applicable background data;

4. Identification of assumptions and indication of those that must be verified as the

design proceeds;

5. Identification of any computer calculation including computer type, computer

program (e.g., name), revision identification, inputs, outputs, evidence of or

reference to computer program verification and validation and the bases (or

reference hereto) supporting application of the computer program to the specific

physical problem;

6. Review and approval.

7. Native files require submission with the design package submittals for each analysis

and subsequent revision.

8. Standalone design analyses received by MSA (i.e., those not incorporated into a

DCN) will undergo review, approval, and release using the EP process. Design

analyses incorporated into a DCN shall also use Site Form A-6007-113,

Calculation Peer Review Checklist or MSA approved Subcontractor calculat ion

verification/checker documentation.

F. Standalone Specifications. New or revised standalone Specifications shall be prepared in

accordance with Construction Specification Institute (CSI) MasterFormat . Appropriate

editorial and presentation standards shall be employed. The Specification shall contain, at

a minimum, the document number, revision number, title, and pagination in the header or

footer. Each standalone document will have a unique document number obtained through

the Hanford Document Numbering System (HDNS). The Subcontractor shall provide a list

of specifications, and then MSA will request and supply the document numbers.




G. Specifications as Part of a DCN. Specifications included in a DCN shall be prepared in

accordance with the Subcontractor’s internal procedures with appropriate editorial and

presentation standards employed. Typically, these are included on Project or task specific

drawing sheets. If using drawing sheets, the drawings shall be developed in accordance

with HNF-14660.

H. Test Documentation. Testing documentation including Test Plan, Test Specification(s ),

Test Procedures(s), and Test Report(s) in support of FAT, CAT, and OAT shall be

developed in accordance with MSC-PRO-ENG-286. Outlines for each of the document

types are included in MSC-STD-ENG-60816. Templates provided by MSA and the

procedure outlines can serve as a starting point; the Subcontractor can make

additions/deletions as necessary using a graded approach to meet requirements of the

Project.

I. MSA Procedures. See Appendix D, Applicable MSA Procedures.

6.5 Design Reviews

The preparation, checking, verification, review, approval, and release of all design media needed

for the design is included in this SOW. MSA may conduct design reviews on design packages

developed under this subcontract in accordance with internal MSA procedures and guides. MSA

Engineering will conduct formal design reviews at the 30%, 60%, and 90% design stages (see

Section 9.3). Subcontractor shall not construe MSA-conducted design reviews as design

verification approval.

For each design product, Subcontractor shall internally check, review, and approve the deliverab le

prior to providing the design package to MSA for review, comment, and subsequent approval.

Accuracy of the content and checking for technical adequacy should be appropriate for the stage

of design unless otherwise requested by the MSA Design Authority and/or Project Engineer.

Design products submitted shall be so noted by watermark or stamp that clearly reflects the stage

of design completion (e.g., “30% preliminary” or “Rev. A,” etc.). In all cases, the deliverab le

package shall include an index of the information provided, placeholders for “planned” additions,

and be a complete, accurate, and quality conscious representation of the design effort conducted

to date.

6.6 Design Verification

The Subcontractor shall submit a design verification plan for all designs as part of the detailed work execution plan (see Section 7.0) to MSA for review and approval. The design verificat ion

plan shall describe the method of implementing and documenting reviews to the extent possible,

understanding that the design is not yet fully developed and refinement of the plan may be required

as the design progresses.

The Subcontractor shall fully check the final design stage (90%) products in accordance with their

approved Quality Assurance Program and internal implementing procedures. MSA considers 90%

design products to be ready for final release/issue and/or construction. In addition to technica l




adequacy, checking shall address drafting standard compliance (where applicable as defined in

Section 6.4), editorial errors, and overall workmanship.

The Subcontractor shall submit evidence of final design verification documenting the design

verification method(s) used (e.g., peer review, alternate calculation, etc.), completed checklists,

required verification matrices, etc.

6.7 As-Built Drawing and Document Process

The A/E shall have a documented as constructed record drawing and document process as part of

their engineering program procedures that will ensure that record drawing and documentat ion

activities will depict the post-installation physical facility conditions. Subcontractor shall submit

as-built project documentation (drawings, specifications, reports, calculations, etc.) to MSA in the

applicable formats as described in Section 6.4.

7.0 REQUIREMENTS

The Subcontractor shall provide a detailed Engineering Work Plan that includes design execution

approach, design development description and rationale, high- level design schedule, design

verification strategy (see Section 6.6), design review meetings (see Section 9.3), and key support personnel. The design approach shall provide a detailed understanding of the entire scope of this

SOW. The Subcontractor shall include a Work Breakdown Structure (WBS) and associated WBS

descriptions as necessary in the design schedule.

General

For any work performed on the Hanford Site or any MSA-controlled facility, the provisions of the

Special Provisions – On-Site Services, will apply to Subcontractor personnel.

7.1 Engineering Requirements

The Subcontractor shall follow the applicable MSA procedures provided within Appendix D,

Applicable MSA Procedures and HNF-FRDC-62005. See HNF-FRDC-62005, Section 5.0 for

the Projects Codes and Standards.

7.2 Environmental, Safety, and Health (ES&H) Requirements

The Subcontractor shall exercise a degree of care commensurate with the work and the associated

hazards. The Subcontractor shall ensure that management of safety and environmental functions

and activities is an integral and visible part of the Subcontractor’s work planning and execution

processes. The Subcontractor shall flow down safety and environmental requirements to the

lowest-tier subcontractor performing work on the Hanford site commensurate with the risk and

complexity of the work.

Subcontractors are not to contact any offsite environmental regulatory agency to make any notifications or inquiries related to this project without prior approval from MSA.




The project scope will include installation of a standby diesel generator in accordance with

requirements described in HNF-FRDC-62005. Installation of a standby generator will likely

require submittal of a Notice of Construction application by DOE-RL and issuance of an approval

order by the Washington State Department of Ecology. The approval order is required prior to

emission unit construction in accordance with WAC 173-400-030. Specific product data for the

selected standby diesel generator (i.e., manufacturer, model number, horsepower, emissions data) shall be provided to MSA Environmental during definitive design submittals.

Prior to start of on-site work the A/E shall work with the MSA BTR to do a Job Hazard Analysis

(JHA).

Subcontractor and lower-tier subcontractor personnel shall be responsible to complete an

Employee Job Task Analysis (EJTA) questionnaire for any of the following situations:

A. For any Subcontractor or lower-tier subcontractor employee who will be on the Hanford

Site for more than 30 days in a year.

B. For any Subcontractor or lower-tier subcontractor employee who may potentially be

exposed to hazards (e.g. radiological, beryllium, hazardous wastes, noise) while

performing in accordance with the subcontract SOW.

C. For any Subcontractor or lower-tier subcontractor employee enrolled in a medical or

exposure monitoring program required by 10 CFR 851, and/or any other applicable federal,

state or local regulation or other obligation.

If any of the above conditions are met, the Subcontractor and its lower-tier subcontractor employee

is to have a current approved EJTA prior to that employee beginning work on the Hanford Site.

The MSA Safety Professional shall review any changes to the scope or associated activities for any potential impacts to the Subcontractor or lower-tier subcontractor employees.

MSA’s Safety and Health Procedures are available on the internet at

http://www.hanford.gov/pmm/page.cfm/Construction. The documents on this site are kept current

and are available for Subcontractors and lower-tier subcontractor use.

The Subcontractor shall flow down all ES&H requirements to the lowest-tier subcontractor

performing work in support of this SOW and associated activities.

7.3 Quality Assurance (QA) Requirements

The work activities for this SOW have been designated as Quality Level (QL) 3, General Service

(GS) by the applicable Design Authority/Technical Authority.

The Subcontractor shall document, implement, and maintain a Quality Assurance Program (QAP)

that utilizes a national or international voluntary consensus standard or equivalent (i.e.




International Standards Organization (ISO) 9001, etc.) that include the following requirements,

as a minimum:

A. Organizational structure, including a description of roles and responsibilities

B. QAP which describes the process to control items and activities

C. Indoctrination, training, and qualification and/or certification of project personnel

D. Design control, including design verification/validation, change control, and software

quality requirements to ensure software produces correct results

E. Implementing procedures and/or instructions that describe step by step activities

F. Document control to ensure only correct documents are being used

G. Corrective action management to identify and correct issues that lead to process improvements

H. Quality records, which are protected from loss or deterioration and are submitted.

With proposal and upon award of the subcontract (see Appendix A, Submittal Register for due

date), the QAP and implementing procedures are required to be reviewed and approved by the

MSA Quality Assurance Organization. If the Subcontractor’s QAP has been previously submitted

and approved by MSA, and is current, the Subcontractor may submit a statement to this effect with

the proposal and for the submittal requirement. If the Subcontractor’s QAP has been previous ly

submitted and approved by MSA, but is not current, the updated QAP shall undergo resubmiss ion

to MSA for review and approval. The Subcontractor shall submit proposed changes to the QAP

and implementing procedures to the Buyer/QAE/CS for review and approval prior to

implementation during the performance of this Subcontract.

The Subcontractor shall be responsible for performing quality workmanship and shall conduct the

quality control measures necessary to ensure that all work conforms to referenced codes, standards,

and other requirements as defined by this SOW.

If the Subcontractor subcontracts any portion of this work scope to lower-subcontractors, the

Subcontractor shall be responsible for the flow down of applicable portions of this SOW to their

lower-tier subcontractors, including engineering and quality assurance requirements, pertaining to

services and activities for which they are responsible.

All Subcontractor activities are subject to oversight by MSA’s QAE and/or Engineer ing

representative(s) at the Subcontractor’s facilities, including lower-tier facilities if applicable. For

requesting access to the Subcontractor or lower-tier’s facilities, the request shall be coordinated through the Subcontractor’s contract representative and MSA’s CS is required. MSA may perform

the visit jointly with the Subcontractor if desired.




If this SOW conflicts with the Contract Documents, the Contract Documents shall take

precedence.

7.4 Government Property

The Subcontractor is not required to use Government property in the performance of this SOW.

7.5 Commercial Off-the-Shelf Software

The Subcontractor shall submit the following documentation for all engineering analysis/design,

data analysis/reduction, and engineering/environmental modeling Commercial Off-the-Shelf

(COTS) software1 (application) used in the performance of work activities. The Subcontractor

shall provide documentation even if the applications are verified through manual

verification/independent calculations and/or analyses.

NOTE: If the same COTS product is utilized for a range of calculations this documentation only

needs to be submitted once, but documents/calculations shall be traceable back to number 1

specified below and is subject to oversight activities. A. Description of the COTS software

including:

1. Manufacturer’s name and address

2. COTS application’s title and version identifier

3. Operating system and hardware platform that will be used

4. Manufacturer’s Technical Specifications or other published description of the COTS.

B. Standard data set(s) used to verify operation of the COTS application

1. Data sets shall cover each function or mode of operation used during the performance

of the work activities.

2. When the COTS application’s range of operation cannot be verified by a single data

set, the Subcontractor shall submit, as a minimum, data sets covering the upper and

lower thirds of its range.

C. Subcontractor shall notify MSA of any software errors related to COTS deliverables.

Detailed COTS requirements are also in the Contract Documents. If this SOW conflicts with the

Contract Documents, the Contract Documents shall take precedence.

1 COTS software refers to an existing application, which implementation occurs on a standard operating system

without the need for modification of its executable/object code.




7.6 Procurement of or Specification of New Electrical Equipment or Components

All new electrical equipment and/or components being procured or included in a specification as

part of this SOW shall meet the following requirements:

D. Unless otherwise approved by MSA, all electrical equipment and industrial control panels2

delivered or brought onto the site in performance of a subcontract must be listed or labeled

by an organization currently recognized by OSHA as a Nationally Recognized Testing

Laboratory (NRTL).

E. All electrical equipment installed as part of a subcontract must comply with the National

Electric Code (NEC), Nation Fire Protection Association (NFPA) 70 and where applicable

ANSI C2 (NESC).

7.7 Procurement of or Specifications of Computer Hardware

The Subcontractor design shall specify computer hardware that meets the following requirements :

A. Servers shall be registered in Electronic Product Environmental Acquisition Tool (EPEAT)

(https://epeat.sourcemap.com/)

B. Workstations, laptops, monitors and printers shall be registered in EPEAT

(https://ww2.epeat.net/publicsearch.aspx?stdid=0&epeatcountryid=0)

1. Workstations and laptops must be configured with ENERGY STAR included in the

build to ensure EPEAT compliance

F. Workstations must also be listed in the Federal Energy Management Program (FEMP) low standby power product list (https://www.energy.gov/eere/femp/low-standby-

powerproduct-list)

7.8 Cyber Security Requirements

Not applicable to this work scope.

8.0 PERSONNEL REQUIREMENTS

The Subcontractor shall submit Personnel Training Qualifications and Organization Chart.

Subcontractor personnel performing engineering services shall have appropriate training,

experience, qualification, and/or certification(s) to perform the work required for this SOW.

Documentation/certification of personnel qualifications shall be maintained by the Subcontractor

and provided to MSA upon request. Subcontractor personnel qualifications/certifications may

require verification by MSA prior to performing work in order to provide reasonable assurance

that the Subcontractor has assigned the personnel with sufficient documented training, education,

and experience to satisfy the specified requirements.




2 Industrial control panels is a general term including material, fittings, devices, appliances, luminaires (fixtures), apparatus, and the like, used as a part of, or in connection with, an electrical installation.

8.1 Required Qualifications

Subcontractor shall ensure that its personnel meet and maintain the appropriate training,

qualification and certification requirements.

A. Subcontractor shall provide current Washington State licensed Professional Engineers in

each discipline.

B. Subcontractor shall have previous experience designing a minimum of one Potable Water

Storage tank and Potable Water pump house of comparable size to this Project.

C. Lead Engineers must be degreed with a minimum of 5 years’ experience that is

commensurate with their title/classification/engineering discipline.

MSA expects the Subcontractor will identify and apply an appropriate mix of resources and

experience to each task to ensure that MSA is receiving the best value possible for the engineer ing

service requested. Table 2 below identifies the Engineering Services Staff Qualifications

associated with this SOW.

Table 2. Engineering Services Staff Qualifications

Discipline Progression2 Experience Level/Qualifications 3

Principal Engineer Applies advanced engineering techniques and analyses for problems and methods. Has extensive experience in engineering.

Minimum Qualifications: Bachelors of Science (BS) degree in Engineering

discipline PLUS 15 or more years engineering experience, or equivalent

combination of education and experience related directly to the tasks/design

defined within this SOW.

Senior Engineer Performs conventional design engineering and analysis. Plans and conducts independent evaluation, selection, and adaptation of engineering techniques, procedures, and criteria. When assigned, may provide managerial and/or technical direction to other engineers.

Minimum Qualifications: BS degree in Engineering discipline PLUS 10 to

14 years engineering experience, or equivalent combination of education and

experience related directly to the tasks/design defined within this SOW.

2 The interpretation of entries for Principal Engineer, Senior Engineer, Advanced Engineer, and Entry-Level

Engineer should include the following engineering disciplines: Electrical, Mechanical, Civil, Structural,

Architectural, HVAC, and Fire Protection.

3 Education and experience equivalencies are expected to meet the requirements of DOE O 426.2, Personnel

Selection, Training, Qualification, and Certification Requirements for DOE Nuclear Facilities. It is the

responsibility of the Subcontractor to develop and submit these equivalencies.




Advanced Engineer Under general supervision, evaluates, selects, and applies standard

engineering techniques, procedures, and criteria.


Minimum Qualifications: BS degree in Engineering discipline PLUS 4 to 9

years engineering experience, or equivalent combination of education and

experience related directly to the tasks/design defined within this SOW.

Entry-Level Engineer Under supervision, performs standardized assignments using standard engineering techniques, procedures, and criteria.

Minimum Qualifications: BS degree in Engineering discipline PLUS 0 to 3

years engineering experience, or equivalent combination of education and

experience.

Senior Designer/CAD

Technician Experienced and proficient in providing direction to designers producing AutoCAD drawings, performing drawing revisions, engineering changes documents, and performing field walk downs to obtain dimensions and equipment layout. Responsible for site, facility, system, equipment and product research to produce design drawings under the direction of design engineers.

Minimum Qualifications: Associates (AA) degree, minimum of 12 years

progressive responsible experience, and/or equivalent technical/trade school

degree plus additional years of progressive experience as a CAD designer in

an infrastructure and/or utility service environment.

Designer/CAD

Technician

Experienced and proficient in producing AutoCAD drawings, performing drawing revisions, engineering change documents, and performing field walk downs to obtain dimensions and equipment layout. Responsible for limited site, facility, system, equipment and product research to produce design drawings under the direction of design engineers.

Minimum Qualifications: AA degree, minimum of 3 to 11 years of

experience or equivalent technical/trade school degree or additional

progressive experience.

Project Manager Responsible for management and execution of assigned project(s) in accordance with the requirements of the subcontract between the Subcontractor and MSA, and the Subcontractor’s operating policies and principles. Responsible for execution of the work in accordance with the quality standards and requirements specified for the project.

Minimum Qualifications: Bachelor’s degree PLUS 15 or more years related

experience.




Technical Writer/Editor Researches, writes, edits, and proofreads technical data for use in documents or sections of documents such as manuals, procedures, and specifications. Ensures technical documentation is accurate, complete, meets editorial and government specification, and adheres to standards for quality, graphics, coverage, format, and style.

Minimum Qualifications: AA degree in an applicable technical field and 2

years related experience, or an equivalent combination of education and

experience.


Project

Controls/Scheduler

Prepares or assists in preparation of estimating, scheduling, or cost engineering requirements for a project or assignment. Reviews work for completeness as required by project specifications and scope definition. Applies standard cost and/or scheduling data to departmental programs or systems.

Minimum Qualifications: Bachelor’s degree in Business or related field and

5 or more years related experience, or a combination of education and

experience.

Cost Estimator Prepares estimates (e.g., fair cost, conceptual, definitive design). Reviews specifications and drawings/sketches for the preparation of the cost estimate(s). Performs detailed quantity takeoff of drawings or sketches. Applies appropriate cost elements (e.g., overhead, escalation, contingency, profit) as applicable to the contract type.

Minimum Qualifications: Bachelor’s degree in Business, Engineering or

related field and 5 or more years related experience, or a combination of

education and experience.

QA Engineer Defines and develops quality standards for receiving, in-process and final inspection in accordance with company and contractual requirements. Reviews and evaluates complex in-process rejections and implements corrective actions as needed. Interfaces with customers, vendors, and company departments to resolve quality problems and provide information. Participates in and may lead audits. Provides technical support to inspection personnel and feedback to management on inspection and test trends, returns, and vendor performance.

Minimum Qualifications: Bachelor’s degree in Engineering or related field

and 5 or more years related experience.

8.2 Training Requirements

Table 3 below includes the training requirements associated with this SOW.

Table 3. Training Requirements

Hours Course Number Description

4 000001 HGET* – Computer-Based Training (CBT)




4 110001 MSA General Employee Training (MGET) - CBT

4 044391 Portable Ladder Safety - CBT

3 020147 Fall Hazard Recognition and Prevention

4 N/A MSA CAD Standards and Expectations (Classroom) *In lieu of HGET, employees may complete the Hanford Site Orientation (HSO), which is sent to the Subcontractor at their location.

Some courses may only require a limited number of employees, not ALL employees, to attend in

order to complete a specific task for the scope and associated activities.

The Subcontractor shall be responsible for all wages of their employees or lower-tier subcontractor

employees while attending any required training courses. MSA will schedule and furnish Hanford

Site-specific training courses at no cost to the Subcontractor.

CBT training may be coordinated through Vivid Learning Systems, 372-0335.

Any changes to the scope or associated activities shall undergo review by the MSA Safety and

Training Professionals for any potential impacts to the Subcontractor or lower-tier subcontractor

employees.

The Subcontractor shall flow down all training requirements, as applicable, to the lowest tier

subcontractor performing work in support of this SOW and associated activities.

8.3 Security and Badging Requirements

Subcontractor personnel attending meetings, performing walk downs on the Hanford Site, or

accessing a controlled access facility may be required to obtain a standard or temporary badge.

Badges can be obtained by notifying the CS.

For more information on badging, please see the MSA Procurement Website at:

https://www.hanford.gov/pmm/page.cfm/safetyandsecurity

For any on site work, see Special Provisions – On-Site Services for details.

Subcontractor personnel attending meetings, performing walk downs on the Hanford Site, and/or

accessing any Hanford facility shall be familiar with Hanford Site emergency management

requirements and response expectations to Hanford Site Emergency Alerting System warnings or

sirens. Subcontractor personnel shall also participate in any emergency preparedness drill or

exercise that may be taking place unless otherwise exempted by the Drill/Exercise Coordinator.

Subcontractor employees will be required to submit to vehicle searches and not personally carry

or transport certain prohibited articles.




8.4 Work Location / Potential Access Requirements

A majority of work activities performed will occur at the Subcontractor’s facilities. Project

meetings and/or field walk downs may be performed on the Hanford Site (i.e., 3170 George

Washington Way, Richland, WA and MO285 or MO234 on the Hanford Site). MSA anticipa tes

the Subcontractor will not access any radiological controlled areas for which additiona l

radiological training is required.

8.5 Site Access and Work Hours

Hanford personnel at the Hanford Site work a standard 4/10 schedule. The standard workweek

consists of ten (10) hours of work between 6:00 am and 4:30 pm, with one-half hour designated as

an unpaid period for lunch, Monday through Thursday.

Work performed outside normal operating hours, while on the Hanford Site, shall be coordinated

and/or approved through the BTR and/or the CS prior to performing the work.

9.0 MEETINGS

Subcontractor shall participate in all meetings as required by the BTR including all meetings

identified in Table 4.

General purpose of meetings is for the coordination, control, and direction of the work. In addition to meetings addressed by this Section, other Sections and other Subcontract documents may

require the Subcontractor to conduct special-purpose meetings and various safety meetings and

briefings.

MSA will issue meeting notices and prepare an agenda and minutes for each meeting addressed in

this Section unless otherwise specified. When applicable, minutes will identify action items,

assigned actionees, and due dates.

Table 4. Meeting Attendance

Task

No.

Attendance in Person

Meeting Description Mandatory Optional

N/A X Design Kick-Off Meeting

N/A X Design Progress Meetings (Weekly)

1 X 30% Design Package Review Meeting




5 X Engineering Support during Construction, Testing,

and Startup/Commissioning

5 X Construction Progress Meetings (Weekly)

6 X Testing Documentation Review Meeting




7 X Operation and Maintenance Manuals and

Procedures Review Meeting

8 X Training Plan Review Meeting

8 X Delivery of Training Meeting

9 X WDOH Construction Completion Report Meeting

10 X As-Built Drawings and Specifications Meeting

9.1 Design Kick-Off Meeting

Prior to the start of work, a kick-off meeting shall occur between MSA and the Subcontractor at a

time and location agreed to by both parties. The kick-off meeting shall take place within two

weeks (14 calendar days) from when MSA issues either the award paperwork or a notice to proceed

(whichever occurs first). The kick-off meeting will include a field walkdown of the project location on the Hanford Site. Invited attendees will include MSA, Subcontractor, and others

having an interest in the work.

The purpose of the kick-off meeting is to coordinate the start or work, discuss the Subcontractor’s

scope, deliverable due dates, information transfer, reviews, meetings, reporting, etc. The kick-off

meeting shall discuss design expectations to coordinate design development details, clarify level

of detail expectations for 30/60/90/100% designs packages, clarify CAD compliance and

expectations, share lessons learned, and discuss any questions. The main A/E design discipline leads (design, civil, mechanical, electrical, I&C, etc.) shall attend this meeting in person and other

A/E support team members may join remotely.

9.2 Design Progress Meetings

MSA and the Subcontractor shall meet weekly to discuss the design status/progress at a reoccurring

day and time determined by MSA. Invited attendees will include MSA, Subcontractor, and others

having an interest in the work. The purpose of the meeting is to discuss issues and proposed

resolutions, review schedule, discuss comments, and provide on-the-spot answers.

9.3 Design Package Review Meetings

As referenced in Table 4 and Section 6.5, the A/E shall prepare for, attend, and facilitate

30/60/90% design package review meetings within three weeks after submittal to MSA for review.

The purpose of these meetings is to discuss design progress, confirm requirements and design

objectives are being met, and identify critical design decisions/issues as early as possible. These

meetings should not be construed as design approval. The design package review meeting will occur

after MSA receives each design package (e.g., 30%, 60%, and 90%) and prior to MSA submitt ing

comments. The design package review meeting shall be included in the Subcontractor’s Work

Execution Plan, including the proposed method of implementing and documenting the review

meeting. The final time and location will be determined by MSA. Attendees will include MSA Project personnel and the Subcontractor. Other invitees may include MSA personnel from

Operations, Maintenance, Safety, Environmental, Quality Assurance, Facilities, Procurement, and

Engineering.




9.4 Construction Progress Meetings

The Subcontractor shall participate in the weekly construction progress meetings with MSA and

the Construction Subcontractor. Invited attendees will include MSA, Subcontractor, Construction

Subcontractor, and others having an interest in the work. The purpose of the meeting is to discuss

issues and proposed resolutions, review schedule, discuss comments, and provide on-the-spot

answers. The Subcontractor may attend the meetings via conference call.

10.0 DELIVERABLES AND PERFORMANCE SCHEDULE REQUIREMENTS

10.1 Deliverables

Appendix A, Submittal Register identifies all deliverables required to be furnished by the Subcontractor associated with this SOW. The Subcontractor shall maintain a project schedule to

ensure completion of design deliverables. On a weekly basis, the Subcontractor shall be prepared

to report progress on the MSA Project Schedule maintained by the MSA Project Team. Status

reporting expectations include the completion date(s) and percent complete for each deliverable.

10.2 Schedule

Subcontractor shall submit a project schedule to MSA for approval, which includes all SOW Tasks

and design activities for the duration of the subcontract (See Appendix A, Submittal Register for

deliverable document due dates). The schedule shall be in the form of a bar chart (P3, P6, or

Microsoft Project preferred, but not required) and shall identify logical sequence and relationship

of activities for design, submittals, comment incorporation/disposition, and milestones. Activity

durations shall be in working days (Monday through Thursday).

NOTE: At the start of each Bid Option, the A/E shall furnish an updated project schedule that

details that Bid Option’s specific tasks (see Appendix A, Submittal Register for details).

The Subcontractor shall maintain the project schedule to ensure completion of deliverables. On a

weekly basis, the Subcontractor shall be prepared to report progress on the MSA Project Schedule

maintained by the MSA Project Team. Status reporting is expected to include the completion date(s) and percent complete for each deliverable.

Include a Schedule of Values (SOV) or pay-item resource loading in the project schedule or as an

attachment that includes costs for each schedule activity. The Subcontractor shall identify the

dollar amount for labor on the schedule at a level of detail providing an accurate expenditure plan

by month or other work breakdown consistent with request for progress payments. The

Subcontractor shall provide updated resource loading documentation with monthly progress pay

requests.

11.0 SPECIAL REQUIREMENTS

11.1 Reporting Administration




Prepare a summary progress report each reporting period, showing actual progress versus

scheduled progress. Scheduled progress is established by the baseline project schedule. Show

actual progress in the form of percentages completed for activities or resources.

Status reports shall be submitted at the request of the BTR. The Subcontractor shall provide status

at the progress meetings.

11.2 Lines of Communication

Under no circumstances shall the Subcontractor or their lower-tier subcontractors interact directly with regulatory agencies prior to notifying and obtaining the concurrence of the CS, the BTR, and the MSA Water Purveyor.

All communications shall be directed through MSA unless the BTR has specifically authorized

communication between the Subcontractor and one of the entities listed above. Authorized

communication with other entities shall be technical in nature. Any communications that change

or have the potential to change the cost, schedule, scope or quality of either this subcontract or the subcontract with another entity shall be discontinued, and the BTR and CS shall be notified

immediately.