State of Louisiana Mitigation Governor's Office of Homeland Security and Emergency Preparedness Flood Mitigation Assistance (FMA) Repetitive Flood Claims

State of Louisiana Mitigation

Governor's Office of Homeland Security and Emergency Preparedness

Flood Mitigation Assistance (FMA)

Repetitive Flood Claims (RFC)Pre-disaster Mitigation (PDM)

Shane Rauh

State Hazard Mitigation Officer



Mitigation Grant Programs

Flood Mitigation Assistance (FMA):

The FMA program provides funding to assist in implementing measures to reduce or eliminate the long-term risk of flood damage to structures insurable under the National Flood Insurance Program (NFIP).

FMA was created with the goal of reducing or eliminating claims under the NFIP. FMA is a pre-disaster grant program.



FMA FY 2007 Priority

The FY 2007 FMA priority is to reduce the number of repetitive loss structures; however, it may be used to fund eligible, cost effective flood mitigation activities to any property currently insured by the NFIP whether repetitive loss or not.



Allocations

● Planning- $264,200

● Projects- $2,764,080



Eligible Sub-Applicants

● State-Level Agencies

● Federally and State Recognized Indian Tribal Governments

● Local Communities

● Private Non-Profit (PNP) organizations are NOT eligible sub-applicants

● To be eligible for project grants, an eligible sub-applicant must have a FEMA approved Flood Mitigation Plan (FMA Plan)



National Flood Insurance Program (NFIP)

If Sub-applicants have been identified through the NFIP as having a Special Flood Hazard Area, and a Flood Hazard Boundary Map or Flood Insurance Rate Map has been issued for their specific jurisdiction, they must be participating in the NFIP and not on probation, suspended, or withdrawn from the NFIP to be eligible for the PDM program.



Eligible Activities

● Acquisition of insured structures

● Elevation of insured residential structures

● Elevation or Dry-Floodproofing of insured non-residential structures

● Minor flood control projects

● Planning activities that develop a FEMA approved Flood Mitigation Plan



Ineligible Activities

● Major Flood Control projects

● Dry Flood proofing of residential structures

● Demo/Rebuild projects

● Phased or partial projects

● Maintenance or repair projects

● Generators or related equipment



Funding Limits

● Planning Grants● NOT more than once every 5 years● $150,000 to any State agency applicant● $50,000 to any community applicant

● Project Grants● Will not exceed $3,300,000 to any community during

any 5 year period



Cost Share

● FMA is provided at a 75% federal and 25% non federal cost share ● NOT more than 50% of the non-federal share can be

provided from in-kind services



Pre-Award Costs ● Sub-Applicants may be reimbursed for pre-award cost

for activities directly related to the development of the proposed FMA activity. Activities may include:

● Workshops● Meetings● Data Collection (Planning Grants)● Development of BCA● Environmental/Historic Preservation data and

documentation● Engineering Design (Project Grants)

Pre-Award Costs must be identified as a separate line item in the cost estimatePre-Award Costs must be identified as a separate line item in the cost estimate



Application Process

● Applications for FY 2007 FMA funds must be accepted by January 30, 2007 11:59pm

● Sub-applicants must use FEMA’s eGrants system to submit their applications● Any supporting documentation that cannot be

electronically submitted should be provided hard copy



Performance Periods and Extensions

● The recommended performance period for FMA sub-grants is 2 years

● FMA planning sub-grants are limited by statute to a period not to exceed 3 years

● The Regional office may extend the performance period for up to 1 year



Scope of Work Changes

Requests for changes to the Scope of Work (SOW) after award of FY 2007 FMA funds may be permissible as long as request are received at the FEMA Regional office prior to September 30, 2007



Quarterly Reports

● The Sub-Grantee shall submit quarterly reports for each grant award, via the eGrants system by the following dates:● March 31● June 30● September 30● December 31



FMA Information and Guidance

http://www.fema.gov/government/grant/fma/fma2007.shtm



Mitigation Grant ProgramsRepetitive Flood Claims (RFC):

The Repetitive Flood Claims provides funding to reduce or eliminate the long-term risk of flood damage to structures insured under the National Flood Insurance Program (NFIP). RFC grants are to be awarded on a competitive basis and without reference to state allocations, quotas, or other formula-based allocation of funds.Only acquisition of insured properties is eligible. All RFC grants are eligible for up to 100 percent Federal cost assistance if the community cannot meet the requirements of the Flood Mitigation Assistance (FMA) program because they cannot provide the non-Federal cost share, or do not have the capacity to manage the activities.




● State-Level Agencies

● Federally and State Recognized Indian Tribal Governments

● Local Communities

● Private Non-Profit (PNP) organizations are NOT eligible sub-applicants







Eligible Activities

● Acquisition of insured structures for any property that has one or more claim payments for flood damages● FEMA will select the most cost effective properties as

demonstrated through a Benefit Cost Analysis (BCA)



Cost Share All RFC grants are eligible for up to 100 percent Federal

cost assistance if the community cannot meet the requirements of the Flood Mitigation Assistance (FMA) program because they cannot provide the non-Federal cost share, or do not have the capacity to manage the activities.

The Sub-Applicant must provide certification (i.e., signed letter or other document from an authorized government official) that they cannot meet the non-federal cost share and/or they do not have the capacity to manage the proposed activities.



Pre-Award Costs ● Sub-Applicants may be reimbursed for pre-award cost

for activities directly related to the development of the proposed RFC activity. Activities may include:

● Application development for RFC grants● Development of BCA● Environmental/Historic Preservation data and

documentation

Pre-Award Costs must be identified as a separate line item in the cost estimatePre-Award Costs must be identified as a separate line item in the cost estimate



Application Process

● Applications for FY 2007 RFC funds must be received by January 30, 2007 11:59pm

● Sub-applicants must use FEMA’s eGrants format to submit their applications (hard copy)● Original plus 2 copies



Benefit-Cost Analysis (BCA)

Sub-applicants are required to perform a BCA for each property, including repetitive flood loss and substantially damaged properties.



National Ranking and Selection

● FEMA will rank all eligible project sub-application on the basis of the greatest savings to the National Flood Insurance Fund as demonstrated by the verified project aggregate BCA

● Eligible project sub-applications not selected for RFC grant awards during the FY 2007 cycle will be placed on a waiting list and may be considered for RFC grant awards during the FY 2008 RFC program funding cycle



Performance Periods and Extensions

● The performance period for RFC grant awards will be no more than 2 years from the date of award

● The Regional office may extend the performance period for up to 1 year



Scope of Work Changes

FEMA may not consider changes to the Scope of Work (SOW) between the close of the application period and the completion of the selection and award process, and no changes will be approved for cost overruns after award. Requests for changes to the SOW after award are permissible as long as they do not change the nature of the activity, the feasibility and effectiveness of the project, or the Benefit Cost Ratio.



Quarterly Reports

● The Sub-Grantee shall submit quarterly reports for each grant award by the following dates:● March 31● June 30● September 30● December 31



RFC Information and Guidance

http://www.fema.gov/library/viewRecord.do?id=2078



Mitigation Grant Programs

Pre-Disaster Mitigation (PDM):

The PDM program will provide funds to states, territories, Indian tribal governments, and communities for hazard mitigation planning and the implementation of mitigation projects prior to a disaster event.

PDM grants are to be awarded on a competitive basis and without reference to state allocations, quotas, or other formula-based allocation of funds.



Purpose

● The PDM program provides a significant opportunity to raise risk awareness and reduce the nation’s disaster losses through pre-disaster mitigation planning and the implementation of feasible, effective, and cost-efficient mitigation measures.

● The PDM program provides funding to reduce loss of life as well as damage and destruction to property from natural hazards.



Authorization and Appropriation

● Congress has appropriated $100 million for competitive grants, technical assistance, and program support for the Fiscal Year (FY) 2007 PDM program. ● Total State cap on Federal share is $15M in any year

● FEMA will ensure that a State will receive no less than $500,000 for sub-application(s) within the State that meets all eligibility requirements.




● State Institutions

● Local Governments

● Tribal Governments



Planning Requirements

All Applicants & Sub-applicants must have a FEMA-approved hazard mitigation plan by the application deadline, to be eligible to receive project grant funding under the PDM program in accordance with 44 C.F.R. Part 201.







Benefit-Cost Analysis (BCA)

Sub-applicants are required to perform a BCA for each property, including repetitive flood loss and substantially damaged properties.



Award Process

For each State, FEMA will select for further review the highest scoring eligible sub-applicants from each State in order until the projects and/or plans within a State are no less than $500,000.



Award Process cont. ● All remaining eligible sub-applications will be reordered and, the

Approving Federal Official shall select the highest scored eligible planning and project sub-applications for further review, in order, up to the remaining amount of funds available for the program. That is unless a sub-application is justified for selection out of rank order based upon one or more of the following factors.

● Availability of funding;

● Balance/distribution of funds geographically or by type of recipient;

● Duplication of sub-applications;

● Program priorities and policy factors; and

● Other pertinent information.



Types of PDM Applications

● Planning

● Project



Mitigation Planning Activities

● New Plan Development

● Upgrade

● Comprehensive Review and Update



Mitigation Project Activities

● Voluntary acquisition for conversion to open space in perpetuity

● Relocation of public/private structures

● Elevation of existing public/private structures

● Structural/non-structural retrofitting

● Construction of safe rooms



Mitigation Project Activities cont.

● Hydrologic and Hydraulic studies/analyses, engineering studies, and drainage studies

● Vegetation management

● Protective measures for utilities; water and sanitary sewer systems and/or infrastructure

● Storm water management projects

● Localized flood control projects



Ineligible Activities● Major flood control projects

● Water quality infrastructure projects

● Reconstruction (demolition/rebuild) projects

● Generators and related equipment

● Flood studies or mapping



Funding Limits for Individual Projects

● Mitigation planning: $1M cap on Federal share

● Mitigation projects: $3M cap on Federal share



Cost-Share

● 75% Federal cost share

● 25% Non-Federal



Application Process

● PDM grant applications must be submitted to the State no later than January 12, 2007 11:59pm

● Applicants must use the electronic grants (eGrants) management system to submit a PDM grant application to include planning, and project sub-applications



Performance Period/Extensions

● Performance periods shall not exceed 3 years from the date of the award.

● Requests for a period of performance extension must be submitted in writing to the State Hazard Mitigation Officer and must be supported by adequate justification in order to be processed.



Reporting Requirements

● The Sub-Grantee shall submit quarterly reports for each grant award by the following dates:● March 31● June 30● September 30● December 31



Guidance

The complete guidance is available on the FEMA website at http://www.fema.gov/government/grant/pdm/fy2007.shtm



Introduction to

e-Grants



Connecting to e-Grants

● Production link https://portal.fema.gov

● What you need to connect An internet service provider and the Internet



Registration● Register● Personal data protection● Information is user-specific● Username and Password● Contact Information● Enter Factual and Complete data● Be sure to enter your correct, current e-

mail address● ***State will be able to provide access

codes for jurisdictions***



The Subgrant Menu● Login using your created Username and

Password● Your Homepage● Four options

● Print Blank applications● Create New Application● Update/Complete Un-submitted Application(s)● Revise/Amend Submitted Application(s)



Subgrant Application Options● Start a New Application● Copying an Existing Application



Data Entry in the ApplicationBefore You Get Started

● Most Important Aspects—● PAY ATTENTION TO DETAIL!● BE COMPLETE AND THOROUGH!

● Required Fields Denoted with a “*”

● Application Completeness Status



The Application Process

● Application Status● Applicant Information● Contact Information● Community Information● Mitigation Plan Information● Mitigation Activity Info● Hazard Information● Scope of Work● Properties

● Decision Making Process● Cost Estimate● Match Sources● Cost Effectiveness Info● Environmental Information● Maintenance Schedule● Comments & Attachments● Assurances & Certifications● Review & Submit Application



Review and Submit

● The Application must be 100% Complete

● Signing the Application● Your e-Grants password● Check the block

● Print or Return to your Homepage

● Reviewing your application status



Application Development Resources

● Quick Reference Guides for Subgrant Applicants are available in .pdf and txt format at:

http://www.fema.gov/government/grant/egrants.shtm



Email: Email: [email protected]



Contact Information

Shane RauhState Hazard Mitigation Officer

Governor’s Office of Homeland Security

and Emergency Preparedness

7667 Independence Boulevard

Baton Rouge, LA 70806

225-925-7557

[email protected]

Documents

State of Louisiana Mitigation Governor's Office of Homeland Security and Emergency Preparedness Flood Mitigation Assistance (FMA) Repetitive Flood Claims