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State DOTs & the TRB Annual Meeting. State DOTs & TRB Annual Meeting. Continuing Challenge: Provide state DOTs with satisfactory return on their investment in the TRB Annual Meeting in an era of travel restrictions without increasing the costs to them. TRB Annual Meeting Online. - PowerPoint PPT Presentation
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State DOTs & the TRB Annual Meeting
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State DOT Attendees
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State DOTs & TRB Annual Meeting
Continuing Challenge:Provide state DOTs with satisfactory return on their investment in the TRB
Annual Meeting in an era of travel restrictions without increasing the
costs to them.
July 25, 2012
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TRB Annual Meeting Online
• Integrated online resource• Papers• Slide presentations• Posters• E-sessions
– Thru 2012
July 25, 2012
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Adding Other Opportunities for Participation
• Conference call-ins for committee meetings
• Committee discussion groups and social networking
• TRB webinars• TRB “Virtual Conferences”• Annual Meeting conference calls?
July 25, 2012
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TRB Annual Meeting Venue
If we were planning this meeting from scratch, would we choose the current
venue(s)?
July 25, 2012
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Annual Meeting Venue:
Why Now?• Current venues
have been stretched to (and often, beyond) their limits– So have many
attendees
July 25, 2012
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Annual Meeting Venue:Why Now?
• Don’t wish to further break meeting into separate parts
• Communications technologies• New convention center hotel in 2014• It’s been almost 60 years!
July 25, 2012
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Annual Meeting Venue:Analysis Factors
• Overall attendee experience• Programming sessions and meetings• Hotel guest rooms• Food and beverage• Onsite registration• Exhibits and posters• AV & Communications• Financial impacts on TRB
July 25, 2012
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TRB Annual Meeting Venue:Staff Recommendation
Enter into negotiations with DC Convention Center, new Marriot Marquis, & other
hotels to move meeting as early as 2015
July 25, 2012
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TRB Annual Meeting Venue:Briefing the TRB Leadership
• TRB Executive Committee• Technical Activities Council (TAC)• TRB State Representatives Advisory
Panel (STRAP)
July 25, 2012
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TRB Annual Meeting Venue:STRAP Priorities (April 30)
• Meeting “under one roof”• Look/feel of meeting space• Hotel costs and environs• Access to Metro• Internet access and teleconferencing
capabilities
July 25, 2012
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TRB Annual Meeting Venue:STRAP Recommendations
• Make extra efforts to inform attendees – start early!
• Group event locations by major interest areas
• Assure disabled/older attendees can navigate venue in a timely manner
• Provide plenty of food outlets!July 25, 2012
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TRB Annual Meeting Venue:Negotiations Underway!
• Dates & Hotels• Length of commitment• Detailed package & costs• Nothing is “certain” at this point• Stay tuned!
July 25, 2012
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Questions?
July 25, 2012
