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Providing Consignee returns to the Environment Agency
Gary Bower - National Technical Advisor
Hazardous Waste as amended by Dave Dingle MSc, MRSC,
CChem, MCIWM, MCIWEM - Environmental Controller and Dangerous Goods Safety
Advisor, Cannon Hygiene Ltd
The Agency’s Consignee Returns system
� The system has been specified but building has not started (based on no returns required until July- Sept quarter due by end of October)
� Will enable the Agency to:
� Record quarterly return information
� Take payment for returns, link to Agency’s 1B1S system for invoicing
� Produce statutory, non-statutory and ad hoc data reports very quickly
Returns processHW02 Consignee Returns
HW.02.01 Receive Consignee Return data
HW.02.02 Chase/correct rejected Consignee Return data
HW.02.03 Chase/correct errored Consignee Return data
HW.02.04 Enter details of a previously unknown Consignee
HW.02.05 Maintain Consignee Return data
HW.02.06 Cancel a Consignment Return
HW.02.07 Chase/track overdue Consignment data
HW.02.08 Check Consignee Returns for exceptional circumstances
HW.02.09 Generate Consignee Return Invoice data
Receive consignee data
Generate invoice
The Agency’s Consignee Returns system
� Returns will be received into a Central Unit� This will be the EFAS team in
Peterborough� Specifically trained in dealing with
invoicing� Returns will not be dealt with by local
Agency offices
Channels for providing data
� Bulk file by disk� Bulk file by email� Paper
Mandatory data
Channels for providing data - disk
� Specific formatting requirements - the file on the disk must be in .csv or .xml format� The file will be rejected if it is not in
this format� Fill in cover sheet� Send cover sheet and disk by post to
EFAS team in Peterborough
Channels for providing data ~ e-mail
� Send the file containing the return details as an attachment
� Specific format (.csv or .xml) must be used. � Template is same as that for disk� Filename will have a set prefix ‘to be determined’
� if your file is not appropriately prefixed it will not be processed by the returns system.
� e-mail address will be provided in Guidance in advance of implementation date for returns.
Channels for providing data - Paper
� Paper submissions require manual entry onto system
� Agency will supply template
System validation of data
� Validates consignee details & consignment details� System identifies errors:unknown consignee,
incorrect EWC codes, quantities too big, missing data� Compares against a quality threshold - 3 outcomes:
� Pass� Fail� Intervention with consignee for manual resolution
System validation of data
� Calculates payments� Validates exceptional quarterly returns
� Compares against previous returns
submitted by consignee� Identifies duplicates
Means of payment� Request for payment is by invoice� System generates invoice after processing return� Differential charge for paper & electronic return
(not yet specified – significantly higher as paper returns require manual entry ?)
� Invoices sent to financial address for consignee� Chase-up response sent after pre-determined
number of days� Debt recovery proceedings ensue if non-payment
Compliance and monitoring
� Combines data from quarterly returns and registration to deliver sites for risk-based producer inspection and audit
� Proportionate identification of sites� Even distribution of sectors against whole registration
population� High risk sectors identified by comparing against sector
norm for quantity of waste produced by number of employees
� Targeted identification� inspection scores mapped against sectors� Sectors marked R-A-G according to scores
Agency Guidance
� PART 2 - CONSIGNMENT UNDER HWR� To be issued in June ( Industry have
told them its required earlier )� PART 3 - PROVISION OF CONSIGNEE
RETURNS� To be issued in August/September
(Industry at least require details e.g. lengths of fields for numbers etc earlier)