MARCH 01, 2019

BOARD OF DIRECTORS

MEETING

Stark-Tuscarawas-Wayne

Recycling District

ROLL CALL

APPROVE MARCH 01, 2019

BOARD OF DIRECTORS

MEETING AGENDA

APPROVE FEBRUARY 01, 2019

BOARD OF DIRECTORS

MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

2019 SOLID WASTE MANAGEMENT

DISTRICT PLAN UPDATE

Policy Committee Members

Stark CountyMember Representing Term

Janet Weir Creighton County Commissioner Unlimited

John Highman City of Canton Representative Unlimited

Doug Baum Township Representative Unlimited

Kirk Norris Health Department Representative Unlimited

Elaine Campbell Commercial, Institutional, or Industrial Representative 1-1-2018 to 12-31-2019

Carl Rose Public Representative - No Conflict 1-1-2018 to 12-31-2019

Mark Cozy Public Representative 1-1-2018 to 12-31-2019

Tuscarawas CountyMember Representing Term

Al Landis County Commissioner Unlimited

Joel Day City of New Philadelphia Representative Unlimited

Matt Ritterbeck Township Representative Unlimited

Michael Kopko Health Department Representative Unlimited

Matt Bender Commercial, Institutional, or Industrial Representative 1-1-2018 to 12-31-2019

Lee Finley Public Representative - No Conflict 1-1-2018 to 12-31-2019

David Bennett Public Representative 1-1-2018 to 12-31-2019

Wayne CountyMember Representing Term

Becky Foster County Commissioner Unlimited

Mark Nussbaum City of Wooster Representative Unlimited

Bill Cletzer Township Representative Unlimited

Nicholas Cascarelli Health Department Representative Unlimited

Pamela Carter Commercial, Institutional, or Industrial Representative 1-1-2019 to 12-31-2019

Robert Holland Public Representative - No Conflict 1-1-2018 to 12-31-2019

Scott Myers Public Representative 1-1-2019 to 12-31-2019

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue(As of February 27, 2019)

REVENUES Estimated

Revenue

Year-to-Date

Actual

Revenue

Last Year

Year-to-Date

Revenue

Collected

Percent

101 GENERAL FUND

Interest Earned 60,000.00$ 7,984.16$ 7,344.68$ 13.31%

American Landfill Settlement 17,221.00 4,721.25 - 27.42%

OEPA Pass-Thru Market Development Grant 75,000.00 - - 0.00%

Recycling Revenue 135,000.00 23,528.71 26,961.27 17.43%

GENERAL FUND TOTAL 287,221.00 36,234.12 34,305.95 12.62%

501 TIPPING FEE FUND

Tipping Fees-Inside District 900,000.00$ 146,592.00$ 167,350.62$ 16.29%

Tipping Fees-Outside District 3,000,000.00 477,713.49 562,601.30 15.92%

Tipping Fees-Outside State 25,000.00 7,331.07 7,755.31 29.32%

Tipping Fees 3,925,000.00 631,636.56 737,707.23 16.09%

Miscellaneous Revenue - 214.60 187.42 0.00%

TIPPING FEE FUND TOTAL 3,925,000.00 631,851.16 737,894.65 16.10%

TOTAL REVENUE ALL FUNDS 4,212,221.00$ 668,085.28$ 772,200.60$ 15.86%

Budgeted versus Actual Expenses (As of February 27, 2019)

EXPENSES Combined

Appropriations

Combined

Year-to-Date

Expenses

Last Year

Year-to-Date

Expenses

Combined

Expended

Percent

101 GENERAL FUND

Supplies & Materials 37,500.00$ 2,500.00$ 9,979.44$ 6.67%

HHW Program 34,729.67 - 270.33 0.00%

American Landfill Settlement 15,000.00 - - 0.00%

Newcomerstown Landfill Monitoring 19,593.00 0.00%

GENERAL FUND TOTAL 106,822.67 2,500.00 10,249.77 2.34%

501 TIPPING FEE FUND

Admin-1 Payroll & Benefits 460,000.00$ 74,800.98$ 77,361.30$ 16.26%

Admin-2 Supplies & Admin Expenses 182,085.17 50,314.30 59,143.08 27.63%

Admin-4 Consulting Engineer Service 17,336.50 402.50 962.50 2.32%

Admin-5 Legal Services 10,875.00 690.00 1,537.50 6.34%

Admin-8 Financial Consulting Services 13,000.00 75.00 75.00 0.58%

District Administration Total 683,296.67 126,282.78 142,054.16 18.48%

RECYCLING/COUNTY PROGRAMS

STW-02 Drop-Off Recycling 1,667,871.98 203,623.46 205,681.73 12.21%

STW-03 Yard Waste Management 380,652.18 65,777.58 51,623.28 17.28%

STW-05 HHW Program 344,007.70 34,578.96 21,789.71 10.05%

STW-06 Scrap Tire Collection 121,229.20 13,717.31 4,673.84 11.32%

STW-19 Recycling Makes Sense 645,737.40 132,698.15 138,513.70 20.55%

STW-22 Program Start-Up Grant 150,000.00 23,920.00 - 15.95%

STW-24 Host Community Cleanup Grants 100,000.00 74,800.00 14,687.34 74.80%

STW-25 Sheriff Department Grants 288,000.00 276,000.00 276,000.00 95.83%

STW-26 Health Department Grants 325,000.00 81,250.00 81,250.00 25.00%

STW-29 Education & Awareness 310,557.37 16,987.00 22,728.60 5.47%

STW-38 Disaster Debris Management 25,000.00 - - 0.00%

STW-41 Newcomerstown Landfill 8,302.55 8,302.55 - 100.00%

Recycling/County Program Total 4,366,358.38 931,655.01 816,948.20 21.34%

TIPPING FEE FUND TOTAL 5,049,655.05 1,057,937.79 959,002.36 20.95%

TOTAL EXPENSES ALL FUNDS 5,156,477.72$ 1,060,437.79$ 969,252.13$ 20.57%

Current Cash Position (as of February 27, 2019)

Beginning

Year

Balance

Year-to-Date

Actual

Receipts

Year-to-Date

Expenditures/

Expenses

Unexpended

Balance

Outstanding

Encumbrances

Unencumbered

Balance

GENERAL FUND 1,488,488.38$ 36,234.12$ 2,500.00$ 1,522,222.50$ 56,622.67$ 1,465,599.83$

TIPPING FEES 3,790,836.84 631,851.16 1,057,937.79 3,364,750.21 2,154,452.94 1,210,297.27

TOTAL ALL FUNDS 5,279,325.22$ 668,085.28$ 1,060,437.79$ 4,886,972.71$ 2,211,075.61$ 2,675,897.10$

GENERAL (INTEREST) FUND

Year-to-date Net Gain/(Loss) 33,734.12$

TIPPING FUND

Year-to-date Net Gain/(Loss) (426,086.63)$

GRAND TOTAL ALL FUNDS

Year-to-date Net Gain/(Loss) (392,352.51)$

➢ Tipping fee revenue was up 5.20% in 2018 compared to 2017.

➢ Actual 2018 tipping fee revenue exceeded the budgeted amount by $290,109.05 or 7.57%.

Tipping Fee Revenue Update

District Landfills 2017 2018 % Change

American Landfill 1,515,928.23 1,666,512.92 9.93%

Countywide RDF 756,863.88 688,657.85 -9.01%

Kimble Landfill & Disposal 1,643,642.96 1,764,938.28 7.38%

Totals $3,916,435.07 $4,120,109.05 5.20%

Annual Revenue $3,704,193.45 $3,830,000.00 3.40%

(Actual) (Budgeted)

January - December

2019 Official Certificate of

Estimated Resources

Motion to approve the

2019 Official Certificate

of Estimated Resources

as presented retroactive

to January 1, 2019.

Bolivar, Ohio

March 1, 2019

ALS = American Landfill Settlement

FUND TYPE ACTUAL ESTIMATED ESTIMATED TOTAL

Fund Name UNENCUMBERED DISPOSAL OTHER INTER-FUND ESTIMATED

BALANCE FEES REVENUE TRANSFER AVAILABLE

December 31, 2018 RESOURCES

GOVERNMENTAL TYPE

60,000 INT 0 60,000

101 1,481,259 17,221 ALS 1,498,480

75,000 PTG

General 135,000 RI 135,000

TOTAL GENERAL FUND 1,481,259 287,221 0 1,693,480

PROPRIETARY ENTERPRISE

900,000 ID 0 900,000

501 3,148,730 3,000,000 OD 6,148,730

Tipping Fee 25,000 OS 25,000

TOTAL ENTERPRISE 3,148,730 3,925,000 0 0 7,073,730

TOTAL ALL FUNDS 4,629,989 3,925,000 287,221 0 8,767,210

This certificate has been approved Date

by the Board of Directors.

Chairperson of the Board of Directors

(1) Below shows Estimated Resources versus Appropriations for comparison purposes.

FUND TYPE ACTUAL TOTAL ESTIM. TOTAL

Fund Name UNENCUMBERED REVENUE/ ESTIMATED

BALANCE INTER-FUND AVAILABLE UNAPPROP.

December 31, 2018 TRANSFER RESOURCES APPROP BALANCE

101 General 1,481,258.71 287,221.25 1,768,479.96 (99,593.00) 1,668,886.96

501 Tipping Fee Fund 3,148,729.79 3,925,000.00 7,073,729.79 (4,421,385.96) 2,652,343.83

TOTAL ALL FUNDS 4,629,988.50 4,212,221.25 8,842,209.75 (4,520,978.96) 4,321,230.79

March 1, 2019

OD=Out-of-District Waste Disposal

OS=Out-of-State Waste Disposal Fees

PTG=Pass-Through Grant

RI=Recyclables Income

INT=Interest Earned

MIS=Other Miscellaneous Revenue

ID=In-District Waste Disposal Fees

OFFICIAL CERTIFICATE OF ESTIMATED RESOURCES

REVISED CODE SECTION 5705.28(B)(2)(c)

STARK-TUSCARAWAS-WAYNE JOINT

SOLID WASTE MANAGEMENT DISTRICT

The Board of Directors hereby makes this Certificate for the

Fiscal Year beginning January 1, 2019 which shall govern the

total of appropriations by fund. (1)

EXECUTIVE DIRECTOR’S REPORT

DROP-OFF VS CURBSIDE RECYCLING

TONNAGES (2007-2018)

101% increase in total recycling (2007-2018)

182% increase in curbside

recycling (2007-2018)

52% increase in drop-off recycling (2007-2018)

6,693

10,194

4,014

11,30310,707

21,496

0

5,000

10,000

15,000

20,000

25,000

2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Dropoff Sites Curbside Programs Grand Total

DISASTER DEBRIS

MANAGEMENT PROGRAM (STW-38)

The District wil l consider funding for communities under the following

criteria:

▪ Funding will only be provided for transportation, processing, disposal

and contracted labor related to disaster debris;

▪ 2019 annual appropriation: $25,000 (each county eligible for up to

$20,000 annually)

February 24, 2019 high winds

▪ Lake Township, only request submitted

▪ All EMA Directors contacted

▪ Approximately three roll -of fs

▪ Site temporarily open to all

District residents

LITTER COLLECTION KIT

▪ Eligibility: community organizations, non-profits,

schools and government offices

hosting/sponsoring an event

▪ Charge: No charge to borrow the kit; however,

$50 fee if items are significantly damaged or

not returned (to cover replacement cost)

▪ Additional requirements: Participants are

required to properly dispose of the collected

materials, must wear personal protective

equipment (included in kit), and must hold the

District harmless if injury or property damage

occurs.

OPERATIONS COORDINATOR

DRIVER SAFETY UPDATES

2019 DISTRICT

NEWSLETTER

2019 DISTRICT NEWSLETTER

MOTION #3

Motion to authorize the Executive Director to enter into an

agreement with the lowest and best proposal for the printing

and mailing of the 2019 Recycling Newsletter for an amount

not to exceed $85,000.

2019 YARD WASTE

HOST SITE BLOCK

GRANT PROGRAM

STARK AND TUSCARAWAS COUNTY

2019 YARD WASTE COLLECTION PROPOSAL

MOTIONS #4 & 5

Site 2018

tons

2018 Total Hauling

Expense

2018 Block Grant

Amount

Difference

(block grant -

hauling)

Total 2018

paid out

2019 Block Grant

Recommendation

1Village of

Brewster

995 $10,810 $10,417 ($393) $10,417 $10,810

2Canton

Township

2,371 $42,970 $41,086 ($1,884) $41,086 $42,970

3Lake Township 7,216 $62,420 $67,424 $5,004 $67,424 $67,424

4Nimishillen

Township

1,241 $18,995 $42,374 $23,379 $35,927 $42,374

5Perry Township 1,020 $16,095 $33,712 $17,617 $25,284 $33,712

6Plain Township 2,950 $50,895 $56,388 $5,493 $56,388 $56,388

7Village of

Dennison

197 $4,612 $3,430 ($1,182) $3,430 $4,612

8City of Dover 793 $12,500 $8,547 ($3,953) $8,547 $12,500

9Lawrence

Township

400 $9,028 $8,023 ($1,005) $8,023 $9,028

TOTAL 17,183 $228,324 $271,401 ($8,416) $256,526 $279,818

PERSONNEL COMMITTEE

Personnel Committee Meeting (February 21, 2019)

Personnel Committee:

▪ Commissioner Richard Regula (Stark County)

▪ Commissioner Joe Sciarretti (Tuscarawas County)

▪ Commissioner Sue Smail (Wayne County)

2018 Evaluation Report:

▪ Finance Director (Erica Wright)

▪ Executive Director (David Held)

Cross Training of Administrative Director

and Finance Director

Finance Director Priority Roles

1) Accurate and timely reporting

of finances to Board of

Directors, Policy Committee,

and Sub-Committees

2) Regulatory compliance

3) Prepare and maintain budget

4) Manage Bank Accounts and

Investments

5) Payroll & Benefits

6) Accounts Payable MOTION #5

Administrative Director Priority Roles

1) Pre- and post-meeting procedures

for Board of Directors, Policy

Committee, and Sub-Committees

2) Plan compliance

3) Contracts

4) Partner development

5) Human resources

6) Grants administration

OTHER BUSINESS

ADJOURNMENT

Next Board of Directors Meeting:

May 3, 2019 @ 9:30am