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STARFISH EARLY ALERT
• Convenient way to report on student academic progress and course concerns throughout the semester.
Starfish EARLY ALERT Overview
• EARLY ALERTS are critical to Success Coaches & Advisors in order to identify, assist, and intervene with students who may be struggling.
• Feedback matters to students; it alerts them on whether or not they are meeting course expectations in order to be successful.
• Motivate and/or nudge your students to take corrective action. Each alert directly notifies the student by sending it to their Rockets email.
• Support the strategic goal of improving student success at UT.
• FLAG: Alerts the student of any concerns with their academic progress.
• REFERRAL: Campus resource recommendations to better assist and support students on their academic journey.
• KUDOS: Positive reinforcements to encourage the student along their academic journey.
Starfish EARLY ALERT Reporting Items
Alert “Reporting Item” Raised on
Student
Student notified via Rockets Email
Success Network Outreaches to
Student
Document Outreach on Reporting Item as
a Comment
Student responds to
Outreach
Reporting Item Resolved on
Student Folder
EARLY ALERT MANAGEMENT
“Closing the loop”
STARFISH ACCESS
MyUT Portal or Blackboard
RAISE REPORTING ITEMSOpen Starfish and click on active EARLY ALERT reports.
RAISE REPORTING ITEMSOpen report and read directions for further details. Students enrolled in your course are listed on the left. If you do not see a student listed, alert
the technical administrator. If your report is for a specific population (CCP or student-athletes), the list will only contain those students.
No Student Concern
No Student Concern
RAISE REPORTING ITEMSThe reporting items are listed along the top columns. Click on blue “ i ” for further details on the reporting items.
The reporting item for “No Student Concern” is available on all reports.
RAISE REPORTING ITEMSSelect the appropriate reporting item for each student by clicking the corresponding box. Flag reporting items will require comments, whereas
Kudos do not require comments. Comments are viewable by student, so provide constructive and professional feedback.
No Student Concern
No Student Concern
RAISE REPORTING ITEMSOnce finished reviewing all students, click SUBMIT. Starfish will automatically save your work. However, if the reporting deadline passes, prior to clicking submit, all of your work will be lost.
Alert “Reporting Item” Raised on
Student
Student notified via Rockets Email
Success Network Outreaches to
Student
Document Outreach on Reporting Item as
a Comment
Student responds to
Outreach
Reporting Item Resolved on
Student Folder
EARLY ALERT MANAGEMENT
“Closing the loop”
EMAIL TO STUDENTEach reporting item will send an email to the student with further details and next steps. Instructor comments will drop into the email, making
them viewable by the student. If the student replies to the email, their response will be sent to the instructor’s email.
Alert “Reporting Item” Raised on
Student
Student notified via Rockets Email
Success Network Outreaches to
Student
Document Outreach on Reporting Item as
a Comment
Student responds to
Outreach
Reporting Item Resolved on
Student Folder
EARLY ALERT MANAGEMENT
“Closing the loop”
COMMENT UPDATESEvery outreach effort attempted, by the student’s Success Network, will be documented as a comment on the reporting item.
Alert “Reporting Item” Raised on
Student
Student notified via Rockets Email
Success Network Outreaches to
Student
Document Outreach on Reporting Item as
a Comment
Student responds to
Outreach
Reporting Item Resolved on
Student Folder
EARLY ALERT MANAGEMENT
“Closing the loop”
RESOLVE CONCERNOnce the student responds, the reporting item will be marked as resolved. The details of the student’s response will be included as a comment.
• Faculty alerted via email when EARLY ALERT reports are open.• Only students with a Success Coach will be appear on report.• Do NOT raise both a Flag & a Kudos on the same student. • Flags require comments, whereas Kudos allow for optional comments.• Direct comment to student with descriptive & professional feedback. • If teaching multiple courses, you may have multiple reports to complete. • Every instructor tied to a course section (TAs or secondary instructors) will
have access, but only complete one report per section.• If you still have an active survey, you will keep receiving reminders.• Ensure you fully complete the report prior to clicking SUBMIT.
Important Things to Remember
QUESTIONS
Julie Fischer-Kinney, Ph.D.Assistant Provost for Student Success & Retention
Starfish Functional Leader
Raelyn Mejias SantoroStudent Success Systems Administrator
Starfish Technical Leader
Review website for training guides, training videos, technical support, and more!http://www.utoledo.edu/offices/provost/starfish/
