StarBuilder Payroll/GL/APImporting

Session - 203

Presented by Melissa Issock

Import options available for StarBuilder

• Payroll Batch Import

• Accounts Payable Import Invoices

• General Ledger Import Journal Entries

Why use the Import?

• Payroll Batch Import - outsourcing payroll, multiple sites

• Accounts Payable Import Invoices - multiple sites

• General Ledger Import Journal Entries - allocations, payroll outsource

Types of files that can be imported

2 types of files can be imported into Payroll, Accounts Payable and General Ledger.

1) ASCII text file – fixed length text file.

2) DIF file – data interchange format file.

Creating an ASCII text import file.

To create an ASCII text file to import to StarBuilder:

1) Check the import specs for the module that you are importing into.

2) Go into any word processor and create a document that contains the information that you are importing to StarBuilder.

3) Save the file as a text file. When you save the file as a text file, it will remove any formatting that the word processor put on the document.

How to create a DIF file to importTo create a DIF file to import into StarBuilder:

1) Check the import specs for the module that you are importing into.

2) Go into a spreadsheet program, like Microsoft Excel, and create a spreadsheet that has the same column headings as the import specs outline. Enter the data that you want to import – no need to enter every field.

3) Save the spreadsheet as a DIF file. After saving the file as a DIF file, go into StarBuilder and import the file.

Tips on creating DIF files

• When creating a spreadsheet for import into StarBuilder,

it is important that the cells are formatted as text, date or

number (depending on what the import spec requires).

• This will make troubleshooting the layout a lot easier.

• If you find problems with the import file, make corrections to the original spreadsheet file and re-save as a DIF file.

Troubleshooting Import Issues

• Payroll and General Ledger - When importing, you have the option to correct errors. This option allows you to correct an error as it is being imported.

• Accounts Payable - Import invoices does not have this option, but will print a page with any import errors.

Questions

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