Stanford University Department Operations

Center Meeting

January 17, 2012

Agenda• AlertSU system conversion• Review chilled water outage• Group exercise developing incident

objectives• Continuity Programs (PrepareSU)• ProtectSU program coordinator

• Important 2012 dates

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AlertSU Conversion

• Blackboard – MissionMode– Main Issues

• New Short Code - 28698• New Caller ID – (877) 676-6633• Response capability• Prioritized call order• Smart calling

– Training 19th: 10:30, 25th: 10:00 AM

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Chilled Water Outage

Timeline

• 14:55 Water event begins• 15:27 “broken water main pipe” Code Alpha page sent• 16:20 Hospital sends Code Alpha “Water has been

contaminated” page stop using water in LPCH• 16:40 Calls to Robert Carpenter, Bob Fritch• 16:50 Contacted School of Medicine reps• 17:00 Call with Bob Wheeler• 18:00 Hospital Phone Conference• ~20:00 Partial backup cooling to Forsythe restored• 20:30 Hospital Conference call• 23:30 Chilled water restored

Areas Impacted

• Hospitals• University

– ITS/Networking– CEF– Research

Issues

• Communication• Coordination• Ability to reach locally affected parties

Action Item Exercise• Split in to groups

– Operational Period = 2 hours– Operations / Logistics– Action Item

• S = simple• M = measurable• A = attainable• R = reasonable• T = time based

– Planning Issues (24 – 48 hours)

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Continuity Planning

• PrepareSU Training Dates– Feb 6th – Feb 13th

– 2 hour pilot training session

• In advance – Review PrepareSU site

• http://preparesu.stanford.edu

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ProtectSU Coordinator

• http://jobs.stanford.edu – position number 46065

– manage the implementation of the ProtectSU non-structural seismic loss mitigation program, designed to reduce post-earthquake losses to high value equipment by restraining the equipment to prevent damage during an earthquake

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2012 Dates

• Building Assessment Team Training– April 24, 11:00 AM new BAT Training

• Spring AlertSU test– April TBD

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