Standard Template Owner Requirements

STANDARDIZED TEMPLATE OF OWNER’S REQUIREMENTS (STOR)The University of Texas at AustinApril 18, 2013

The following acronyms are used in this STOR document:

ADA = Americans with Disabilities ActA/V = Audio/VideoBACS = Building Access Control SystemBAS = Building Automation SystemCATV = Cable TelevisionCCL = Construction Cost LimitationGPR = Ground Penetrating RadarIAQ = Indoor Air QualityLCCA = Life Cycle Cost AnalysisLEED = Leadership in Energy & Environmental DesignMEP = Mechanical, Electrical & PlumbingOPR = Owner’s Project RequirementsPIV = Post Indicator ValvePLC = Programmable Logic ControllerPM = Project ManagerRFI = Request for InformationSWPPP = Storm Water Pollution Prevention PlanSTOR = Standardized Template of Owner’s RequirementsTAS = Texas Accessibility StandardsTPC = Total Project CostVFD = Variable Frequency Drive

The following Agencies, Departments and/or Groups are referenced in this STOR document:

City, State and Other Governmental or Industry AgenciesASME = American Society of Mechanical EngineersCOA = City of AustinSECO = State (of Texas) Energy Conservation Office

The University of Texas at AustinUT = The University of TexasEHS = Environmental Health & SafetyFPS = Fire Prevention ServicesFSSS = Fire Safety Systems ShopI&C Shop = Instrumentation & Controls ShopITS = Information Technology ServicesOCP = Office of Campus PlanningPMCS = Project Management & Construction ServicesPTS = Parking & Transportation ServicesUTPD = The University of Texas Police Department

The University of Texas SystemOFPC = Office of Facilities Planning & Construction

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CATEGORIES OF REQUIREMENTS

1. CODES, STANDARDS & REGULATIONS 6. QUALITY REQUIREMENTS OF MATERIALS& SYSTEMS (continued)

2. ENERGY EFFICIENCY & ENVIRONMENTAL H. Building ControlsSUSTAINABILITY I. CommunicationsA. General 1) GeneralB. Sustainability 2) Data & Wireless

3) Voice3. SITE 4) CATV

A. Utilities 5) Internal Cellular Coverage1) General J. Interiors2) Fire Protection K. Acoustical Requirements3) Steam L Clock & Bell System4) Water/Sewer5) Power6) Telecommunications 7. CLASSROOM DESIGN & TECHNOLOGY

B. Civil A. GeneralC. Landscape B. Audio/Video SystemsD. Other Site Considerations

8. HEALTH, HYGEINE & INDOOR4. FIRE & LIFE SAFETY ENVIRONMENTAL REQUIREMENTS

A. General A. Hazardous Building MaterialsB. Fire Protection B. Occupational & Public HealthC. Fire Alarm C. Storm Sewer & Sanitary Sewer (S4) ProtectionD. Smoke Control D. LaboratoriesE. Special Hazards E. Food Preparation Areas

5. SECURITY & ACCESS 9. OPERATION & MAINTENANCE REQUIREMENTSA. General A. CommissioningB. Building Access B. WarrantyC. Door Hardware C. MaintenanceD. Locks & Keys D. Cleaning

6. QUALITY REQUIREMENTS OF MATERIALS 10. ACCESSIBILITY REQUIREMENTS& SYSTEMSA. General 11. PARKING, VEHICULAR & PEDESTRIAN ACCESSB. Building EnvelopeC. Structural 12. CONSTRUCTION REQUIREMENTSD. Mechanical A. DemolitionE. Plumbing B. GeneralF. ElectricalG. Equipment 13. PRESERVATION REQUIREMENTS

1) General2) Elevators

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STANDARDIZED TEMPLATE OF OWNER’S REQUIREMENTS

1. CODES, STANDARDS & REGULATIONS (Note: Codes & Regulations will ultimately be moved to an earlier section in the overall OPR document.)A. Meet all currently adopted codes and references adopted by the University or as required by

state law. Include in the OPR Appendix a "catalog" that specifically shows which codes and standards apply to the project. [Note: Depending on when the OPR is developed as related to when a Professional Services Provider is brought on board may cause a need to update the OPR in order to update the applicable code(s) for a particular project.]

B. For UT Austin managed (PMCS) projects, meet requirements set forth in all current formal written UT Austin Design & Construction Standards. Document any exceptions during the Programming phase.

C. For UT System managed (OFPC) projects, meet requirements set forth in both the current formal written UT Austin Design & Construction Standards and the UT System's Owner's Design Guidelines. Document any exceptions during the Programming phase.

D. For approved proprietary products, the campus requestor shall submit executed justification paperwork no later than 100% SD.

E. Document any non-standard or specialized codes or requirements as warranted by project type during the Programming phase. For instance, pool requirements.

F. For UT System managed (OFPC) projects, SWPPP must be reviewed and approved by OFPC during the Construction Documents phase.

G. For UT Austin managed (PMCS) projects, work with UT Austin Project Manager to coordinate review and approval of SWPPP with EHS.

H. Meet SECO requirements, including new rainwater harvesting law (Texas Government Code 449). Submit requisite SECO information for review and approval with the Design Development submittal.

Pre-Workshop Preparation:1. Identify required proprietary equipment or systems needed in the project, including any

items that are needed to match existing systems or building conditions.

BUDGET ITEMS:1. Establish whether the project shall have a Landmarks Program funding component.

2. ENERGY EFFICIENCY & ENVIRONMENTAL SUSTAINABILITYA. General

1. Where cost effective energy savings can be realized, and based on the size, scale and function of the project, project will achieve 35% greater energy efficiency than required by ASHRAE 90.1.

2. Evaluate the feasibility of daylight harvesting when designing lighting solutions.3. As part of the Program Phase, identify maintenance and operations criteria for non-standard

system components to be evaluated in a LCCA at the Schematic Design phase.a. LCCA approvals are made by project specific Executive Team (identified in OPR approval

section), OCP and End User Representative(s).

Pre-Workshop Preparation:1. Evaluate the feasibility of rainwater harvesting per Texas Government Code 449.

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2. Evaluate the feasibility of electrical sub-metering beyond code requirements to encourage energy conservation through knowledge of energy use.

3. Establish an Energy Use Index (EUI, in kBTU/gsf/yr) goal for the facility that places it in the top 25% of similar buildings using an industry standard for the building type. For most building types, CBECS 2003 may be used. For labs, Labs 21 may be used. The building’s performance should score greater than a 75 on EPA’s National Energy Performance Scale, which will qualify it as an Energy Star building.

4. Identify LEED level of attainment, or exclude requirement.

B. Sustainability1. Follow best practices for sustainable building design, using the U.S. Green Building Council's

LEED rating system as guideline.2. For buildings pursuing LEED certification, provide an energy model that predicts actual

building energy usage, in addition to the LEED comparison model. Occupancy assumptions needed for predicting actual building energy usage shall be provided by the end user and existing occupants, if any.

3. SITEA. Utilities

1) Generala. Utilize existing tunnels and manholes whenever available, at location closest to service

entrance.b. Provide metering at the building level for all UT utilities, and report to centralized

campus reporting system managed by Campus Utilities.c. Design mechanical room(s) and utility pathways to allow for installation, maintenance,

commissioning, replacement and decommissioning of equipment per manufacturer’s recommended operation and maintenance requirements.

d. Provide interstitial spaces for systems when needed, and assure appropriate access is provided to this space for equipment maintenance.

e. Provide utilities for outdoor venues, if any, including potential for satellite uplinks and downlinks, during the Programming phase.

f. Do not obstruct airways or access points of the existing tunnel system.g. Research and identify existing underground elements such as utilities, vaults, tunnels,

etc., to avoid unscheduled damage during construction.

Pre-Workshop Preparation:1. Confirm tunnel and duct bank/manhole location(s) and capacity in conjunction with

new building footprint (new or addition).2. Confirm utility capacity for project - steam, chilled water, sanitary sewer, sewage

ejector pumps, electrical power, telecommunications – to confirm added capacity at existing buildings and/or adequate capacity for new construction.a. Confirm whether power will be provided by UT Utilities or Austin Energy.b. Determine metering requirements for all incoming building utilities.c. Confirm existing electrical sub-metering infrastructure and coordinate metering

with Utilities.3. Confirm impact on utility service to adjacent buildings.4. Review impacts of project on tunnel system.

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5. Identify existing on-site underground features and evaluate their impacts on proposed project options.

6. Identify special sub-metering requirements, including segregation for mechanical and electrical systems.a. Auxiliary Users in building must be separately metered.

2) Fire Protectiona. Provide a PIV on the main fire supply to building.b. Civil and fire protection design engineers must coordinate water sources available for

fire sprinkler system, and confirm capacity of system. If economically feasible, preferred connection is to the campus fire water distribution system.

3) Steama. Evaluate steam and steam condensate collections/pumping systems and identify what,

if any, of this infrastructure and equipment will be replaced as part of this project. Evaluate and replace steam pressure relief valves as required during renovations.

CODE/STANDARD REINFORCEMENT1. Provide redundant steam pressure reducing stations.

4) Water/Sewera. Determine chilled water pipe size during the Programming phase. Replace chilled water

meter to meet current UT standards, if it does not meet current UT standards.b. Divert air conditioning fin water to UT Austin water recovery system.c. Provide two independent water feeds to provide redundant service.d. Provide water treatment for hardness, such as water softening, to incoming domestic

hot water.e. For Housing projects, treat cold water hardness, such as water softening, to incoming

domestic cold water.

Pre-Workshop Preparation:1. Evaluate domestic water system and equipment and identify what, if any, of this

infrastructure and equipment will be replaced as part of this project.

CODE/STANDARD REINFORCEMENT:1. Provide two RPZ backflow preventers for domestic cold water, for redundancy.

EMERGING STANDARDS:1. Use lab water (de-ionized, reverse osmosis, etc.) for steam humidifier makeup water

if available. Otherwise provide water conditioning, such as softening.

5) Powera. Primary and stand-by power sources must be located in separate rooms.

Pre-Workshop Preparation:1. Determine if capacity, serviceability and safety of primary distribution switchgear,

primary distribution transformers and low voltage switchgear warrant replacement,

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and identify what, if any, of this infrastructure and equipment will be replaced as part of this project.

CODE/STANDARD REINFORCEMENT:1. Primary and stand-by power sources must be distributed in separate raceways,

conduits, trays, etc.

6) Telecommunicationsa. Evaluate potential source locations for building feeds including fiber, copper, and

CATV. Geographic diversity for individual building fiber uplinks is recommended, especially for new construction. Geographic diversity is required for concentrations of buildings and major concentration feeds.

CODE/STANDARD REINFORCEMENT:1. Outside plant telecommunication cables (building feed) are unlisted and cannot

exceed more than 50 feet (including slack) from the point of entry to the main telecommunications room.

2. Outside plant telecommunication cables (building feed) must be able to be installed safely without the use of special equipment (e.g. scaffolding, lifts).

B. Civil1. When tying in to existing site utilities, perform dye testing to confirm there are no cross

connections between sanitary and storm sewer systems.

C. Landscape1. Provide tree protection at drip line and critical root zones to minimize impact to trees during

construction period.2. Limit impervious cover and removal of native vegetation to allow for increased filtration and

infiltration of storm water run-off. Substitute or replace lost capacity.3. Provide landscaping that guides users around the building exterior to reduce shortcuts

through landscaping.4. Protect landscape during construction, and repair to existing original conditions or as

approved by Landscape Services at the end of construction.5. Utilize native and adapted planting to reduce watering requirements.

Pre-Workshop Preparation:1. Identify existing trees that may be impacted by the project.2. Identify areas of landscape destruction and identify replacement material.

EMERGING STANDARDS:1. Provide irrigation if new landscape is included in project.2. Drip line irrigation must be buried 4 inches below grade.

D. Other Site Considerations1. Provide pedestrian pathways that minimize cut-through activities. 2. Mitigate noise and vibration impact from outdoor equipment such as generator(s), chiller(s),

garbage, etc., to existing adjacent building functions and site.

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4. FIRE & LIFE SAFETYA. General

1. Follow UT fire alarm notification, suppression and shut-down procedures.2. Provide Fire Department access to building; reference COA Fire Protection Criteria Manual.3. Provide Fire Department connections adjacent to and visible from fire access lanes. Fire

department connection access to sprinkler standpipes must meet code and COA requirements.

4. All building safety features, including fire protection and fire alarm equipment, must be readily accessible for easy testing and maintenance.

5. All building safety features, including fire protection and fire alarm equipment, must be readily accessible to emergency personnel.

6. If crawl spaces are accessible by a door, fire protection sprinklers are required.7. If crawl spaces are accessible by an access panel, fire protection sprinklers are not required

unless there is equipment and/or there are combustible materials within the crawl space.8. Patch holes between floors to maintain fire resistance rating and to prevent dirt and debris

from collecting in non-rated assemblies.9. Coordinate fire protection/fire alarm/smoke management systems testing with Institution's

requirements. Avoid testing during final examinations or other noise-sensitive times.

Pre-Workshop Preparation:1. Obtain copies of VFA, INC. and Schirmer (Aon) life safety reports for existing buildings

from PMCS.

CODE/STANDARD REINFORCEMENT:1. Comply with the more stringent vertical opening requirements contained in the Life

Safety Code (NFPA 101) and International Building Code (IBC).

B. Fire Protection1. Provide Unit Price for flex heads in suspended ceiling systems.

Pre-Workshop Preparation:1. Identify need for specialized fire protection systems.

CODE/STANDARD REINFORCEMENT:1. Request detail for pressure reducing valve/jockey pump connection to fire water

distribution loop from the UT FPS Department (reference UT Austin Design & Construction Standards 5.21.40).

2. Do not provide a variable frequency drive controller for fire pumps (reference UT Austin Design & Construction Standards 5.21.30).

3. Install all floor control assemblies in accordance with UT Austin Design & Construction Standards 5.21.00.

EMERGING STANDARDS:1. If a dry pipe or pre-action system is to be installed, use externally resettable valves.2. Install microbiological influenced corrosion (MIC) equipment, including air ejectors and

monitoring probes.3. Do not use unions, bushings, mechanical “Ts”, snap-on, or strapless fittings.

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C. Fire Alarm1. Third party testing is required on all Fire/Life Safety Systems, scalable for project type/size.

a. FSSS and FPS will perform quality control testing after completion of third party commissioning and certification.

b. Allow UT FSSS five working days for document review and five working days for testing of fire alarm system.

2. Provide documentation of all approved code deviations or alternate means of compliance.

EMERGING STANDARDS:1. For projects with fire alarm panel program changes and construction durations greater

than 1 week, provide contractor or off-site monitoring for fire alarm system. 2. Add ADA typical configurations guidelines to fire alarm specifications.

D. Smoke Control1. Provide separate panel for smoke control. Use the same model and manufacturer as fire

alarm manufacturer.

5. SECURITY & ACCESSA. General

1. Use design principles that support Crime Prevention through Environmental Design.2. Use lighting design and landscaping to avoid creating areas of concealment that could be

used by unauthorized people.3. Use lighting design and landscaping to create unobstructed visibility between building

entrances and walkways/approaches.4. Use lighting design to clearly identify after-hours building entrances. Use transitional lighting

at building entrances and paths of travel.5. Locate air intakes to avoid terroristic threats of chemicals and gas introduction into building

air intake systems; a minimum of 40 feet above ground or preferably at roof level for new buildings, and where feasible for renovation projects.

6. Security requirements and Fire/Life Safety Code requirements must both be taken into account when developing door function.

7. For new construction and major renovation projects, provide call boxes at locations per campus guidance within 100 feet of the building.

8. For renovation projects, where user group indoor functions change, modify the existing building security system to meet new needs.

9. For renovation projects, where the existing building security system does not meet the minimum UT Austin Campus Standard, upgrade to meet the minimum requirements.

10. RFIs and/or changes affecting security must be reviewed with the ITS Security design team and UTPD.

11. Activation of security equipment prior to substantial completion will not be permitted due to reliability issues and lack of alarm reporting.

Pre-Workshop Preparation:1. Determine the Security Level classification (Level A, B or C) for this project using the UT

Security Assessment Tool (UTPD), and identify requirements to meet these needs in the areas of access control, intrusion protection and article protection.

2. Conduct Risk & Hazard Assessment to identify natural and man-made hazards at the building/site location and determine requirements to mitigate these hazards.

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3. Identify high risk items anticipated in the building, such as Category 1 Data and Cash Handling. Follow design requirements for these items.

4. Identify the need for security cameras at exterior doors or other locations within the building/project area.

EMERGING STANDARDS:1. Provide signage where video cameras are installed.

B. Building Access1. For UT System managed (OFPC) projects, the design and installation of access control,

intrusion detection and video security will be provided as part of the construction project.2. For UT Austin managed (PMCS) projects, design and installation of access control, intrusion

detection and video security will be provided in-house by ITS.

Pre-Workshop Preparation:1. Identify the Building Manager and other UT Austin end users who will have authority

and take responsibility for the management and use of the building security system, and who will communicate specific security needs during design.

2. Identify proprietary equipment required as part of the security system.

BUDGET ITEMS:1. Identify proprietary equipment required as part of the security system.

C. Door Hardware1. All hardware for all doors and door types, such as aluminum storefront, hollow metal, wood,

etc., must be included in the hardware schedule.2. Include hardware schedules in written Specifications, not on drawings.

CODE/STANDARD REINFORCEMENT:1. Comply with UT Austin Design & Construction Standards related to door hardware,

paying particular attention to deliverables at various project review stages, and the requirement that representatives from Door Hardware, Locks & Keys and ITS Security must all be included in all reviews (reference UT Austin Design & Construction Standards, Division 8).

BUDGET ITEMS:1. Identify proprietary hardware required to match hardware already existing in the

building.

D. Locks & Keys1. Document level of keying – 1 through 5 – in conjunction with security requirements during

the Programming phase.2. All cylinders and keyways for all new construction must be keyed as recommended by a

Locks & Keys Department representative in collaboration with the end user; determine keying requirements within 90 days of the construction Notice to Proceed (NTP) or at such a time that it does not compromise the construction schedule.

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3. Contractor to confirm scope of work is correct and test locks as part of project commissioning effort and/or during the Substantial Completion inspection.

6. QUALITY REQUIREMENTS OF MATERIALSA. General

1. Provide sufficient pathways that will allow for equipment removal and replacement.2. For large renovation projects where equipment is being replaced, provide access to new

equipment area(s), paying special attention to basement and roof. 3. All network based systems will utilize the ITS operated network and infrastructure.

Pre-Workshop Preparation:1. Determine reliability/redundancy requirements for mechanical and electrical

equipment.

B. Building Envelope1. Maintain integrity of existing roof warranties when making any roof modifications.2. New Construction & Additions: Provide lightning protection system.3. Renovation Projects: When adding or removing equipment on existing roof(s), re-certify

lightning protection.4. For projects where roofing work is planned, provide power for maintenance.5. For projects where roofing work is planned, provide freeze-protected water supply at roof

for maintenance, cleaning and equipment requirements.6. Incorporate guardrail/parapet, safety net systems, or personal fall arrest systems/anchor

points at roofs or other elevated areas that have mechanical equipment, photovoltaic panels, planters or other features that require maintenance, including roof systems themselves.

Pre-Workshop Preparation:1. Identify locations for permanent fall protection measures at fall hazard areas for the

safety of maintenance staff in compliance with OSHA.

C. Structural1. Prior to coring or saw-cutting existing floor(s), wall(s) or roof, and only as necessary to make

the core, scan floor for existing conduit and/or reinforcement using non-destructive testing methods. a. If using radiography (open beam X-ray machines) for building investigation, submit

license and safety plan to EHS for review and approval five working days prior to any x-ray activities.

2. Identify the need for vibration-sensitive equipment, and design structural system to mitigate issues with that equipment.

EMERGING STANDARDS:1. New floor penetrations and any structural demolition must be designed by a licensed

structural engineer and documented with structural drawings.

D. Mechanical1. Locate air intakes so as to avoid sources of pollution.

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2. Air supply diffusers must be located a minimum of 4 feet away from a chemical fume hood, to minimize turbulence.

3. New chiller(s) must be a water-cooled type, VFD driven if utilities are available.

Pre-Workshop Preparation:1. Identify special occupancy requirements for humidification and required control

tolerances.2. Determine special temperature control requirements.3. Determine required pressure relationships for specialized spaces.

E. Plumbing

Pre-Workshop Preparation:1. Identify and recommend repair and/or upgrade of existing plumbing and sewer systems that

do not meet campus standards.

F. Electrical1. Provide at least one electrical room on each floor. Provide ground bar in each electrical

room.2. Generators will be natural gas.

a. Diesel generators may only be used with special approval from the UT Project Manager. If a diesel generator is used, locate it so exhaust does not create entrainment issues.

3. Locate main electrical distribution panels in Electrical Rooms.4. If available, use 277V lighting.

a. Zone lighting systems for flexibility and cost savings.5. If available, wire egress lighting to backed-up power. If not available, use back-up batteries

with self diagnostics.6. Embedding conduit in concrete floors/slabs is not permitted. Justification of exceptions

shall be identified and documented as part of the OPR, or no later than with the Program Phase Basis of Design.

Pre-Workshop Preparation:1. Determine if capacity, serviceability and safety of panelboards and wiring warrant

replacement, and identify what, if any, of these distribution components will be replaced as part of this project.

2. Evaluate the need to replace power panel boards, branch circuits, damaged conduit and supports, lighting panels, switches, and damaged fixtures and identify what, if any, of this infrastructure and equipment will be replaced as part of this project.

3. Determine need to protect sensitive equipment from electromagnetic interference.4. Identify any non-standard power requirements for equipment.5. Identify the need for event power.6. Identify exterior lighting requirements/improvements.7. Identify emergency (including uninterruptible) power requirements.

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G. Equipment1. General

a. Provide adequate space for access and maintenance/replacement of equipment, including space to accommodate utilities & pathways for removal/replacement of equipment and/or maintenance parts.

b. Locate equipment access points in occupied spaces so maintenance personnel can readily reach the equipment without significant disruption to occupants.

c. Locate above ceiling equipment and size ceiling openings so the equipment can be easily accessed and maintained.

d. Provide redundancy for valves, pumps, exhaust fans, HVAC and piping in order to achieve continuous operation for a minimum of 15 years.

e. Provide roof access for maintenance and operations of rooftop equipment, sized to accommodate easy access for personnel and equipment needs such as replacement parts or accessories. Minimum 3'-0" wide doorways are preferred over rooftop hatches when possible.

f. Provide safety features meeting roof safety codes for Maintenance and Operations of rooftop equipment.

2. Elevatorsa. Provide correct size, type(s) and location(s) of elevators to:

1) Meet specific building occupant needs for size, doors and landings.2) Accommodate traffic patterns3) Accommodate maintenance requirements.

b. Emergency phone in elevators must be operable at all times.c. Provide “Arizona Option” on any installed power modules.d. Power panels for elevator(s) with shunt trip, but without the "Arizona Option," must be

labeled per ASME A17.1 and National Electrical Code requirements.e. Confirm and provide all required utility interfaces, which may include: power, security,

HVAC, fire protection, fire alarm, plumbing, etc.

Pre-Workshop Preparation:1. Determine if existing elevators comply with code (ASME A17.3 and ADA/TAS) and

campus standards. If not, recommend replacement.

CODE/STANDARD REINFORCEMENT:1. New elevators must comply with code (ASME A17.1 and ADA/TAS) and campus

standards.

BUDGET ITEMS:1. Motion Control Engineering (MCE) brand controls are required on all elevators. If

proprietary equipment, complete required paperwork to gain University approval.

H. Building Controls1. For new construction, provide separate control systems, panels, conduit and wiring for

Building Automation System (BAS), fire alarm, smoke management, security systems and lighting controls for each building.

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2. For renovations, control systems, panels, conduit and wiring for Building Automation System (BAS), fire alarm, smoke management, security systems and lighting controls must tie into the existing systems for the building where possible.

3. For each typical major piece of building mechanical equipment (such as terminal units, AHUs, pumps, fans, heat exchangers, environmental chambers, solar panels, etc.), the design engineer must include no later than the 50% Construction Documents progress set:a. Require electronic monitoring and control.b. Provide a Process and Instrumentation Diagram (P&ID) that shows each sensor,

actuator, fan, and pump, and its location in the process flow.c. Provide a narrative of the Sequence of Operation that includes a description of how

each actuator and motor is to be controlled.

Pre-Workshop Preparation:1. Evaluate the condition, age and obsolescence of the existing BAS system and identify

what, if any, of this infrastructure and equipment will be replaced as part of this project.

I. Communications1. General

a. Provide the minimum number of Communication Rooms necessary to support data cabling to all parts of the building, taking into consideration cabling limitations and requirements:1) Limits for cable length. 2) Provide 15 feet of slack on each end.3) Cabling will be routed parallel and perpendicular to structure.

b. Locate Communications Rooms with direct access from corridor. Do not locate Communications Rooms inside another space.

c. Machine Rooms/Server Closets:1) No Machine Rooms/Server Closets are permitted to be included in any new or

renovated building. 2) Should Machine Rooms/Server Closets spaces be desired within a programmed or

occupied space as an exception, approval(s) from the Office of Campus Planning shall be sought as part of the OPR.

3) The UT Project Manager must obtain final written approval(s) for the full scope of Machine Rooms/Server Closets from OCP when exceptions are permitted, prior to submission of the 95% Program Phase document.

d. Route cabling with proper support so that it does not obstruct above-ceiling spaces and systems.

e. Plan the design and layout of all communications spaces, pathways and cabling to ease maintenance and to provide future flexibility that will allow adequate space for growth.

f. Provide communication pathway from outside plant communication points (maintenance holes, ductbanks, tunnel, etc.) to the Main Communications Room. 1) ITS will design and install the outside plant cables that provide service to the

building in the main Communications Room.

Pre-Workshop Preparation:1. Determine the technology scope of the project, including any special requirements,

and who will be responsible for implementing (i.e., ITS or Department).

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2. Evaluate the condition, age and obsolescence of the existing cable infrastructure and equipment for IT systems, and identify what, if any, of this infrastructure and equipment will be replaced as part of this project.

CODE/STANDARD REINFORCEMENT:1. Remove any abandoned cables within the renovation area as part of the Project,

even if these cables extend beyond the limits of construction.

BUDGET ITEMS:1. Capital budget must include the design and installation of permanently installed

copper/fiber infrastructure (pathways and wiring) and equipment spaces to support all IT, telephone, security, CATV, cellular and A/V systems.

2. Data and Wirelessa. Utilizing project or department funding ITS will purchase and install wired and wireless

network equipment, including wireless access points (WAPs). Installation of network equipment occurs after substantial completion.

Pre-Workshop Preparation:1. Determine data requirements, including intended use, bandwidth and coverage

areas.2. Identify a qualified “Network Custodian” assigned by the End User’s Department,

who will generally operate edge network equipment (excluding wireless) under ITS’ oversight. Invite this person to the OPR Workshop.

3. Voicea. Voice over Internet Protocol (VoIP) is required for all telephony service on campus.

Exceptions must be approved by ITS and OCP and documented in the OPR.

Pre-Workshop Preparation:1. Confirm building infrastructure will support VoIP systems.

4. CATV

Pre-Workshop Preparation:1. Determine cable TV requirements with End User. Include infrastructure components in

the project.

5. Internal Cellular Coverage

Pre-Workshop Preparation:1. Determine in-building cellular service requirements with End User.

Basis of Design or further project development:1. When providing cellular service via carrier-neutral in-building distributed antennae

system, comply with UT Austin contract for campus cellular service and include details in the Basis of Design.

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J. Interiors1. Confirm electrical and data locations are coordinated with furniture selection and layouts at

each stage of project development, to avoid changes during construction.a. Dimension critical power and data outlet locations in offices and conference rooms.b. Confirm power and data outlet locations during construction.

2. For furniture installed before Substantial Completion, both the furniture installer(s) and the Construction Contractor must document the existing condition of the delivery path of travel before installation begins.

3. Use Building Automation System (BAS) for central turn-off of all task lighting.

EMERGING STANDARDS:1. Provide a minimum of one (1) electrical circuit for every three (3) workstation units.

K. Acoustical Requirements1. Design project to minimize noise transmission between noise creating equipment and/or

spaces (i.e., mechanical rooms, toilet rooms) and adjacent offices or classrooms.2. Plan spaces to minimize acoustic concerns. For instance, consider providing doors at lounge

areas so talking levels can be managed.3. Provide wall designs to address noise concerns at areas sensitive to noise transmission.

Pre-Workshop Preparation:1. Identify acoustic separation needs.

L. Clock & Bell System1. Provide (new construction) and/or update (renovations) building clock system.

7. CLASSROOM DESIGN & TECHNOLOGYA. General

1. Plan instructional areas so sight lines and projection systems are not interfered by existing structural elements or other obstructions.

2. Plan instructional areas so sight lines and projection systems are not interfered by natural lighting.

3. When instructional/teaching space is provided at the front of a classroom, locate it such that sight lines are maximized.

4. Maximize ceiling heights in classrooms and conference rooms.5. All new motorized projection screens and lighting control interfaces are furnished and

installed by the Contractor.

CODE/STANDARD REINFORCEMENT:1. Follow Minimum Classroom Computing Standards, located at:

http://www.utexas.edu/cioi/policies/pdfs/Minimum%20Classroom%20Computing%20Standards.pdf

B. Audio/Video Systems1. Coordinate A/V system design with other building systems, including structural, mechanical,

power and lighting.2. Use 2‘-0”x2’-0” acoustical ceiling grid in instructional areas and conference rooms that

contain A/V equipment.

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3. Lighting design must not obstruct proper operation of A/V equipment or video conferencing.

4. When an A/V system is incorporated in a space, artificial lighting must be controllable by the A/V system.

5. Identify heat loads for all A/V equipment early in the Design phase.6. Provide empty conduit, drag lines, pull boxes, power receptacles, data drops, security

points, motorized projection screens and lighting control interfaces for A/V system(s).

Pre-Workshop Preparation:1. Identify spaces that require A/V infrastructure, and type of infrastructure required.2. Identify spaces that require video fiber connections.3. Identify the need for black-out shades in rooms with projection systems.4. Evaluate the condition, age and obsolescence of existing A/V systems, including sound

system(s), and identify what, if any, of this infrastructure and equipment will be replaced as part of this project.

BUDGET ITEMS:1. Identify budget for A/V equipment.2. Include budget allowance for A/V equipment programming, design, labor and

installation costs.

8. HEALTH, HYGEINE & INDOOR ENVIRONMENTAL REQUIREMENTSA. Hazardous Building Materials

1. Insure qualifications of hazardous materials survey and testing firms meet credentials set forth by EHS.

2. Following completion of hazardous materials survey and testing, provide survey results to EHS. Include abatement specification with complete scope of abatement work no later than the 50% Design Development submittal.

3. The EHS Hazardous Materials program disposes of UT-generated hazardous waste, including chemicals, oil, mercury, etc.

4. The EHS Radiation safety program disposes of radioactive waste, including those in smoke detectors and tritium exit signs.

5. Removal of or moving radiation point sources requires coordination with EHS Radiation Safety prior to removal or movement.

Pre-Workshop Preparation:1. Determine existence of hazardous materials in existing buildings and identify

requirements for testing.

CODE/STANDARD REINFORCEMENT:1. Provide searchable PDF files of Safety Data Sheets for all installed materials and as-built

drawings at project closeout. Include all construction phase abatement reports with Operation & Maintenance manuals.

B. Occupational & Public Health1. Incorporate design features at building envelope and exterior that inhibit insects and

vertebrate pest problems, with specific emphasis to entry/exit points for pests, such as drains, ledges, windows, storage areas, and landscaping.

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2. Design mechanical systems that enhance indoor air quality (IAQ) and specify low VOC materials and products. Follow USGBC LEED criteria for IAQ.

3. Prevent exhaust entrainment into new and existing buildings from permanent or temporary (i.e., during construction) equipment.

4. Background noise in primary learning spaces should be no more than 45 dB.

Pre-Workshop Preparation:1. For renovation projects, establish the need to meet OSHA roof safety requirements.2. Identify, with end users and/or principal investigators, the specific use and presence of

potential gases or vapors that need to be addressed.3. Identify areas sensitive to high noises and provide proper noise dampening engineering

and controls, and/or distance area(s) from noise sources.

CODE/STANDARD REINFORCEMENT:1. Design and locate equipment to avoid confined spaces as defined by OSHA. Secure and

provide signage.

EMERGING STANDARDS:1. Use features, furnishings and spatial arrangements that aid in preventing physical

fatigue and repetitive stress injuries, including ergonomic and adjustable furnishings and configurations that minimize the need for lifting. Some examples include: a. Provide adjustable chairs.b. Provide stairs in child care areas that allow ambulatory children to access changing

tables without the need for staff to lift them.c. Design docks level with trucks to prevent the need to lift.d. If heavy lifting and disposable of hazardous materials is needed, identify appropriate

work flow. 2. Provide permanent fall protection at fall hazard areas for the safety of maintenance

staff, in keeping with OSHA requirements.3. For renovation projects, establish the need to meet OSHA roof safety requirements.4. Limit Mechanical Room average dB levels over an 8-hour duration to a maximum of 85

dB.

C. Storm Sewer & Sanitary Sewer (S4) Protection1. Provide controls to minimize the quantity and increase the quality of storm water run-off.

Provide specification and cut sheets of proposed systems as part of the 100% Design Development submittal.

2. Submit location and cut sheets for grease traps and other pre-treatment waste water or sewer devices, such as oil and/or sand interceptors, as part of the 100% Design Development submittal.

3. For new construction projects and renovation projects that include site work, provide SWPPP, including plan and best management practices details as part of the 100% Design Development submittal, and submit updated SWPPP with each subsequent submittal.

EMERGING STANDARDS:1. Incorporate a permanent planted area where storm water discharges are known to

occur, such as at fire sprinkler system discharge points.

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D. Laboratories1. Where safe and practical to do so, incorporate laboratory energy saving strategies using

Labs 21 as a guideline.2. Incorporate hazardous chemical and gas storage and distribution strategies during the

Design phase, including all affected building systems.3. Provided a dedicated utility or freight elevator for chemical and animal transport in multi-

story lab buildings. The Pathway from the loading dock to the laboratories may not pass through office, eating or other incompatible spaces.

4. Provide adequate Break Rooms in laboratory buildings to reduce the potential for eating and drinking in the labs and/or adjacent corridors.

5. Provide natural gas shut-off valve(s) in corridor outside laboratory(ies) containing natural gas.

6. Install backflow preventers, such as an anti-siphon vacuum breaker (AVB), on all lab sinks, including those using lab water, to avoid contamination from lab activities.

7. Provide a separate building plumbing waste system for chemical use areas. Use chemical resistant piping; glass piping is prohibited.

8. Label laboratory waste piping “Lab Wastewater,” not “Waste.”9. Design laboratory mechanical systems to achieve and maintain negative airflow in relation

to corridors.10. Locate fume hoods following best practices:

a. Locate at least 10 feet from doors to minimize turbulence.b. Locate at least 4 feet from air supply diffusers to minimize turbulence.c. Avoid locating in corners.d. Do not locate in an exit path.

11. Filtration is required for fume hoods where volatile or airborne radioactive compounds will be used, and the system(s) must be approved by EHS. Provide cut sheets and specifications for filtration system with the 100% Design Development submittal.

12. Hard ducted biological safety cabinets tied into the building exhaust system are not allowed. If required by an end user/principal investigator, obtain approval for the exception as part of the OPR with the assistance of the Project Manager from OCP and EHS. If an exception is approved, submit specification and cut sheet with the 100% Design Development submittal.

13. Acid neutralization tanks are not allowed.14. Provide shielding or distance from electromagnet radiation sources to avoid exposure.

Sources include radio frequency (RF), microwaves, infrared radiation, ultraviolet radiation, X-rays, gamma rays or magnetic fields such as MRI or NMRI.

15. Minimum face velocity for low flow/high performance fume hoods is 75 feet per minute.16. Minimum face velocity for radiation fume hoods or traditional (not low flow) is 100 feet per

minute.17. Install self-closing sash devices on chemical fume hoods.18. Secure and limit unauthorized access, including emergency access, to rooms and

laboratories where radioactive materials will be used and/or stored.19. Provide a separate space or vestibule prior to point of entry into Class 3B or 4 laser area(s),

where personal protection equipment (PPE) can be put on and where secure laser eyewear can be stored. Separation can be achieved with a solid wall or with laser curtains.

20. Install laser curtains and tracks at openings (windows and doors) in areas where Class 3B or 4 lasers will be used, or where partitioning is needed for a laser area within a room. a. Curtains must meet requirements of the AHJ, including fire rating requirements and

being non-combustible.

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21. Provide interlocking or manually operated illuminated warning sign system at rooms and laboratories where Class 3B or 4 lasers will be used.

22. EHS inspection and acceptance of lab spaces is required prior to lab operation.

Pre-Workshop Preparation:1. Determine the probability that Class 3A or 4 lasers will be used. If so:

a. Install structural backing for a laser curtain track in areas identified for this activity.b. Provide pathway for interlocking or manually-operated illuminated warning sign

system at the room or laboratory.

CODE/STANDARD REINFORCEMENT:1. Provide emergency showers and eye wash within 10 seconds of travel from hazard

and/or fume hood, with unobstructed travel path.2. Provide lab signage frames adjacent to or integral with room signage that allows

interchangeable safety information sheets to be posted. The frames must accommodate 8-1/2” x 11” sized paper in horizontal orientation.

EMERGING STANDARDS:1. Incorporate a spill control station in a recessed cabinet in a corridor on each floor of a

building containing laboratories.2. Provide dedicated room(s) or space near loading dock for storing hazardous material

waste.3. Install floor drains with trap primer or trap guard at emergency showers.

E. Food Preparation Areas1. OCP must seek campus executive approvals prior to incorporating food establishments in

the scope of work; this approval must be documented in the OPR. 2. EHS permits food establishments. Prior to substantial completion, request an initial

inspection from EHS to insure kitchen installation will be adequate for final permitting to the kitchen operator.

3. Grease interceptors are required for food kitchens other than “heat and serve” food facilities, and must be approved by EHS.a. Submit a grease interceptor notification form with the 50% Construction Documents

submittal for all food and/or beverage service venues, including those that will not require a grease interceptor. (http://www.utexas.edu/safety/ehs/forms/grease_interceptor_checklist.pdf)

4. Include a 3-compartment sink in all food service kitchens, except Break Rooms.5. Kitchen design, appropriately developed to each design phase, must be included with each

submittal.6. If a food service establishment is an approved scope of work for the project, incorporate

vendor/operator equipment requirements into the 50% Construction Documents submittal so grease trap can be reviewed and approved by EHS.

Pre-Workshop Preparation:1. Determine whether food and/or beverage venues will be included in the project. All

food service establishments require approval from OCP in coordination with Office of the Vice-President and Chief Financial Officer and Vice President for University Operations in order to be included in the OPR.

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http://www.utexas.edu/safety/ehs/forms/grease_interceptor_checklist.pdf


CODE/STANDARD REINFORCEMENT:1. Kitchen designs must adhere to the Texas Administrative Code, Rules 229.166 and

229.167.2. Do not install digesters (garbage disposal) in kitchens.

EMERGING STANDARDS:1. Residential grade garbage disposals are acceptable in Break Rooms only.

9. OPERATION & MAINTENANCE REQUIREMENTSA. Commissioning

1. Identify Cx Authority, who will administer the commissioning process by the end of the Programming phase, so their input into design can provide the best value for the scope.

2. Cx Authority must provide performance and/or functional test procedures for all installed systems and integrated systems no later than the 100% Construction Documents submittal.

3. Provide preliminary Test and Balance (TAB) equipment data prior to performance testing.4. Third party testing is required on all Fire/Life Safety Systems, scalable for project type/size.

a. FSSS and FPS will perform quality control testing after completion of third party commissioning and certification.

b. Allow UT FSSS five working days for document review and five working days for testing of fire alarm system.

Pre-Workshop Preparation:1. Identify project specific building systems that must be commissioned, how they will be

commissioned, and identify deliverables.2. Identify all systems requiring integrated systems testing and train all stakeholders

responsible for operating and maintaining those systems prior to completion of the Schematic Design phase.

3. Identify equipment that may need special equipment and/or infrastructure for testing and ongoing maintenance.

4. Identify project specific post-construction training requirements.

EMERGING STANDARDS:1. Determine actual performance of all existing systems and equipment prior to design.

B. Warranty1. Provide maintenance and equipment warranty requirements during design.2. Define warranty periods, including start date(s).

Pre-Workshop Preparation:1. Clearly identify any extended warranties that are to be purchased by the project.

EMERGING STANDARDS:1. For fire and life safety systems, the contract documents must require the Contractor to

check equipment under warranty at least once during the warranty period, to confirm it is functioning properly.

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C. Maintenance1. Locate above-ceiling elements and light fixtures so they are accessible with an 8' ladder.

Identify exceptions during the Design phase and resolve as part of technical review.2. Provide access that allows delivery of equipment and maintenance accessories to main

Mechanical Rooms, where practical.3. Locate Mechanical Rooms so they can be accessed directly from a corridor, without having

to go through intervening spaces.4. When performing a LCCA for equipment, include maintenance costs.

Pre-Workshop Preparation:1. Identify any special equipment including crane or other lifting devices required for

ongoing maintenance, if required, and provide equipment as part of the project. 2. Identify attic stock requirements and provide adequate storage capacity as part of the

Program space list. Incorporate attic stock requirements into plans and specifications.3. Identify maintenance and vehicle access requirements, including loading dock and

freight elevator, for removal and replacement of major mechanical equipment.

EMERGING STANDARDS:1. Submit the Equipment Add-Modify-Delete log as part of Substantial Completion

documentation. UT Facilities Services will assign an equipment ID (EQID) to all equipment on the log and return this information and equipment labels to the contractor. Contractor must install the equipment labels prior to final completion.

2. Provide submittals and O&M Manuals in a format that can be searched by equipment ID (EQID).

BUDGET ITEMS:1. Identify costs for project-specific technical staff training sessions during construction. 2. Identify costs for additional employees or contract maintenance required to support

building or systems, including cranes, hoists, grease traps, autoclaves, sliding doors, etc.

D. Cleaning1. Product warranties for finishes must not be limited to specific brand-name cleaning

products.2. Provide interior finish products that are durable, hardworking, and that can be washed

without ruining them.3. Locate Custodial closet(s) near toilet rooms where practical.4. Architectural elements should be designed so they are easy to clean and maintain, and

avoid catching dust.5. Provide electrical outlets in public circulation spaces at a maximum spacing of 75 feet to

accommodate custodial operations, circuited separately with rugged grade outlets. Coordinate outlet locations with ergonomics, building space function, and/or aesthetics in mind.

6. Provide space for custodial services in new buildings and renovations, commensurate with project size, scope and function.

7. Locate Custodial closet(s) so they can be directly accessed from a corridor or public space.8. Provide a direct path that allows rolling carts to be moved between service areas and

dumpsters.9. Provide capability for cost effective exterior window washing.

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10. Provide a waste receptacle near restroom doors.

Pre-Workshop Preparation:1. Evaluate custodial space in the region. Using this information, determine custodial space

requirements for the project, including manager’s office, supply and equipment storage and staging area(s).

2. Identify interior and exterior recycling and solid waste requirements, including quantity of bins and locations, so appropriate space can be allocated.

10. ACCESSIBILITY REQUIREMENTSA. When more than one accessible stall is required in toilet rooms, plan accessible stalls so there

are both right-handed and left-handed stalls for each gender.B. Provide accessible route to at least 50% of entries.C. Provide no less than one single-occupant Gender-Neutral Toilet Room per 5 floors that meets

ADA requirements. Include a baby changing table.D. Provide one Quiet/Lactation Room per building.E. Maintain accessible pedestrian routes in the vicinity of project site during construction. F. When project impacts overall campus or local accessible path, re-establish accessible routes in

relationship to adjacent buildings and in conjunction with the Campus Accessibility Plan.

CODE/STANDARD REINFORCEMENT:1. Meet ADA and TAS project requirements as part of the project design, and during

construction.

11. PARKING, VEHICULAR AND PEDESTRIAN ACCESSA. Understand and mitigate project's impact on parking and vehicular circulation.B. Any project that eliminates accessible parking spaces or creates a change of use for parking

and/or drop-off must replace the accessible parking, coordinated with UT Parking & Transportation, and the UT Institutional Equity department.

C. Provide one dedicated parking space for every 100,000 GSF of building area for Campus Planning & Facilities Management (CPFM). For buildings less than 100,000 GSF but larger than 20,000 GSF, provide at least one parking space for CPFM.

D. Review site mobilization plan and construction access with UT Parking and Transportation and include the following features: 1. Provide clear and safe pedestrian pathways during construction.2. Maintain accessible pedestrian routes in the vicinity of project site during construction.3. Provide alternate accessible routes during construction if construction operations interfere

with existing accessible thoroughfare(s).E. Provide clear and safe vehicular pathways during construction.F. When project impacts overall campus or local accessible path, re-establish accessible routes in

relationship to adjacent buildings and in conjunction with the Campus Accessibility Plan.

Pre-Workshop Preparation:1. Identify service and maintenance parking needed near building.2. Identify building parking needs and accessible pathways for faculty, staff and visitors.3. Identify accessible parking spaces in the vicinity of the project that may be replaced, and

propose new locations coordinated with UT Parking & Transportation, and the UT Institutional Equity department.

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CODE/STANDARD REINFORCEMENT:1. Meet ADA and TAS project requirements as part of the project design, and during

construction.

BUDGET ITEMS:1. Compensate Parking & Transportation for short term use of parking spaces during

construction, per space.2. Temporarily replace accessible spaces lost during construction period.3. Compensate Parking & Transportation for long term cost of loss of parking spaces.

12. CONSTRUCTION REQUIREMENTSA. Demolition

1. Hazardous material abatement, if required, must occur prior to demolition.2. Take actions to prevent dust infiltration from construction area to non-construction areas

during demolition and construction activities.

B. General1. Provide crane or other lifting devices for all equipment over 500 pounds during

construction. 2. Coordinate construction staging, access and demolition/trash removal to minimize conflicts

with adjacent facilities and/or pedestrian paths.3. Schedule construction deliveries for the least amount of disruption or traffic delay. Site

access for deliveries, trash, etc. may be limited by dense traffic movements in and around the University at certain times of the day and throughout the year.

4. Manage and secure contractor's lay-down area to avoid access and use by all unauthorized persons.

5. Provide emergency vehicle access during construction.6. Identify working hours for construction, including any limitations. Mitigate noise levels and

disturbances with adjacent building managers.7. If existing elevator(s) are used during construction, protect elevator cab(s) from damage.8. Maintain a secure facility at all times during construction.9. Coordinate construction activities with campus events, known deadlines or heavy public

use. No disturbing noises are permitted during final exams.10. Provide daily clean-up of work areas.11. Provide a dedicated path and method for removal of demolition materials and installation of

new equipment.12. Coordinate parking requirements and street closures with PTS and UTPD.13. Coordinate sequence of work to minimize disruption to occupants.14. Provide interim life safety requirements, including exiting, fire extinguishers, etc., during the

complete duration of construction activities.15. Request approval of and schedule storm water and sanitary sewer discharge activities with

EHS a minimum of five days ahead of planned activity.

13. PRESERVATION REQUIREMENTSA. Historic finishes within buildings shall be protected during construction.B. Where new or renovation work intersects historic finishes, the replacement, repair and/or

preservation of the historic finishes has priority over meeting campus standards.

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C. Materials used for repair of existing finishes should meet or exceed the same quality as the existing finishes.

D. The historic character of door(s) and hardware, shall be maintained if the door(s) or hardware need to be modified to meet code or campus standard requirements.

Pre-Workshop Preparation:1. Identify historic finishes, doors and hardware or other elements located within the spaces

being impacted by the project

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