Standard Bidding Document (SBD) (Procurement of Goods and Services)

CURRENCY NOTE PRESS (A Unit of Security Printing and Minting Corporation of India Limited)

Wholly owned by Government of India Nashik Road – 422 101 (Maharashtra)

Tel No 00 91 253 2454493

Fax No 00 91 253 2464100 EPABX: 00 91 253 2463730-39

Email:gm.cnp@rediffmail.com Website:www.spmcil.com

Not Transferable

Security Classification: Unclassified

TENDER DOCUMENT FOR PROCUREMENT OF A.C. GEARED MOTOR WITH BRAKE. Tender No. 135/11 dated 05/03/2012 This Tender Document Contains 92 Pages. Tender Documents is sold to:

Details of Contact person in SPMCIL regarding this tender: Name, Designation: Shri S.S.KORANNE, Chief Purchase & Stores Officer Address: Currency Note Press, Phone : 0253-2461318 Nashik Road-422 101 Fax : 0253-2466333 Maharashtra email : cpso.cnpnashik@gmail.com India Note- The word “SPMCIL” in this SBD hereinafter referred to as “Currency Note Press, A unit of SPMCIL”.

M/s______________________________________________________________

Address___________________________________________________________

Section I: Notice Inviting Tender (NIT) CURRENCY NOTE PRESS

(A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road – 422 101 (Maharashtra)

Tel No 00 91 253 2461471 Fax No 00 91 253 2464100

EPABX: 00 91 253 2463730-39 Email:gm.cnp@rediffmail.com

Website: www.spmcil.com

Tender SR. No. 135/11 Date- 05/03/2012 ,,

1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods and services:

Schedule No.

Brief Description of Goods/ services

Quantity (with unit)

Earnest Money (in Rs)

Remarks

1 A.C. Geared Motor with Brake unit.

Nos. Rs.11000/-

(Rs. Eleven thousand only )

----

Type of Tender (Two Bid/ PQB/ EOI/ RC/Development/ Indigenization/ Disposal of Scrap/ Security Item etc)

Two Bid

Dates of sale of tender documents From 05/03/2012 to 09/04/2012 during office hours

Price of the tender document Rs 500

Place of sale of tender documents Purchase section, Currency Note Press, Jail Road, Nashik-Road.

Closing date and time for receipt of tenders

At 2.30 pm on 10/04/2012

Place of receipt of tenders New Administration Building Gate, Currency Note Press, Jail Road, Nashik-Road.

Time and date of opening of tenders At 3.00 pm on 10/04/2012

Place of opening of tenders Currency Note Press, Jail Road, Nashik-Road.

Nominated Person/ Designation to Receive Bulky Tenders ( Clause 21.21.1 of GIT )

Administrative officer, New administrative Building Gate, Currency Note Press, Jail Road, Nashik-Road.

2. Interested tenderers may obtain further information about this requirement from the above office selling the documents. They may also visit our website mentioned above for further details. 3. Tender documents may be purchased on payment of non-refundable fee of Rs 500/- (Rs. Five hundred only) per set in the form of account payee demand draft/ cashier’s cheque/ certified cheque, drawn on a scheduled commercial bank in India, in favour of SPMCIL, Unit CNP, payable at Nashik. 4. If requested, the tender documents will be mailed by registered post/ speed post to the domestic tenderers and by international air-mail to the foreign tenderers, for which extra expenditure per set will be Rs 100 for domestic post and Rs 200 for international air-mail. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above. 5. Tenderer may also download the tender documents from the web site www.spmcil.com and submit its tender by utilizing the downloaded document, along with the required non-refundable fee as mentioned in Para 3 above. 6. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 7. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time. 8. The tender documents are not transferable. Sd/-

(S.S.KORANNE) CHIEF PURCHASE & STORES OFFICER

FOR GENERAL MANAGER CURRENCY NOTE PRESS,

NASHIK ROAD Phone No 0253 2454493/2461318

Address for dropping the tender documents CISF Office, New Administrative Building, CURRENCY NOTE PRESS, NASHIK ROAD, NASHIK- 422 101.

Section II: GENERAL INSTRUCTIONS TO TENDERERS (GIT)

Please CLICK the link for further details

http://www.spmcil.com/SPMCIL/UploadDocument/GIT.pdf

Section III: Special Instructions to Tenderers (SIT)

The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below:

In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. Sl.No. GIT Clause

No. Topic SIT Provision

1 4 Eligible Goods and Services (Origin of Goods)

No change

2 8 Pre-bid Conference Not applicable 3 9 Time Limit for receiving

request for clarification of Tender Documents

No change

4 11.2 Tender Currency Indian Rupees 5 12.11 Applicability of Octroi and

Local taxes No change

6 14 PVC Clause & Formula Not change 7 19 Tender Validity No change 8 20.4 Number of Copies of Tenders

to be submitted Single

9 20.9 E-Procurement Not permitted 10 34 Comparison on CIF

Destination basis. Supplement with the following:

Price bid evaluation:

The prices quoted shall be compared on a total price basis (FOR CNP Nashik), including all taxes, duties, packing and forwarding charges, freight, insurance, installation, training etc. as per the price schedule.

11 35.2 Additional Factors for Evaluation of Offers

Not applicable

12 40 purchaser’s right to accept tender

Supplement with the following:

The purchaser also reserves its right to summarily reject offers received from any bidder, on National Security consideration.

13 43 Parallel Contracts Not applicable

14 50.1, 50.3 Tender For rate Contracts Not applicable

15 51.1, 51.2 PQB Tenders Not applicable 16 52.1, 52.3,

52.5 Tenders involving Purchaser’s and Pre-Production Samples

Not applicable

17 53.4, 53.5, 53.7

EOI Tenders Not applicable

18 54.3.1, 54.5.2

Tenders for Disposal of Scrap Not applicable

19 55.2, 55.3, 55.7, 55.8

Development/ Indigenization Tenders

Not applicable

Section IV: GENERAL CONDITION OF CONTRACT

Please CLICK the link for further details

http://www.spmcil.com/SPMCIL/UploadDocument/GCC.pdf

Section V: Special Conditions of Contract (SCC)

The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.

Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail.

S No GCC Clause No. Topic SCC Provision

1 8.2 Packing and Marking No change

2 11.2 Transportation of Domestic Goods No change

3 12.2 Insurance No change

4 14.1 Incidental Services No change

5 15 Distribution of Dispatch Documents for clearance/ Receipt of Goods

No change

6 16.2,16.4 Warrantee Clause No change

7 19.3 Option Clause The purchaser reserve the right to increase the ordered quantity by 25% at any time, till final delivery date of the contract, by giving reasonable notice even though the quantity ordered initially has been supplied in full before the last date of delivery period.

8 20.1 Price Adjustment Clause Not applicable

9 21.2 Taxes and Duties If the tenderer fails to include taxes and duties in the tender, no claim thereof will be considered by purchaser afterwards.

10 22, 22.1, 22.2, 22.4, 22.3, 22.6

Terms and Mode of payments No change

11 24.1 Quantum of LD No change

12 25.1 Bank Guarantee and Insurance for Material Loaned to Contractor

Not applicable

13 33.1 Resolution of Disputes No change

14 36.3.2, 36.3.9

Disposal/ Sale of Scrap by Tender Not applicable

Section VI: List of Requirements Schedule

No.

Brief description of goods

and services (Related

specifications etc. are in

Section-VII)

Accounting

unit

Quantity

Amount

of

Earnest

Money

1 A.C. Geared Motor with Brake unit.

Nos.

02 Nos. Rs.11000/-

Required Delivery Schedule: Within 03 months from the date of receipt of supply order. Required Terms of Delivery : For CNP Nashik Road

Destination :- Currency Note Press, Jail Road, Nashik Road 422 101

Preferred Mode of Transportation :- By Road

2. All the copies of tenders shall be complete in all respects with all their attachments/enclosures duly numbered. 3. The total cost inclusive of all elements as cited above on FOR Currency Note Press, Nashik Road (Maharashtra), India, basis should be indicated clearly both in words and figures in the price bid. 4. RISK PURCHASE:

(a) If the supplier after submission of tender and due acceptance of the same, i.e. after placement of notification of award of contract fails to abide by the terms and conditions of these tender documents, or fails to supply the material as per delivery schedule given or at any time repudiates the contract, the purchaser shall have the right to:

(i) Forfeiture of the EMD and

(ii) Invoke the Security-cum-Performance Guarantee if deposited by the supplier and procure stores from other agencies at the risk and consequence of the supplier. The cost difference between the alternative arrangement and supplier tendered value will be

recovered from the supplier along with other incidental charges, including excise duty, taxes, insurance, freight etc.

(b) For all the purpose the Notification of award of contract will be considered acceptance of tender and formal contract pending signing of agreement. Supplier has to abide by all the terms and conditions of tender.

(c) In case of procurement through alternative sources and if procurement price is lower, no benefit on this account will be passed on to the supplier.

Terms & Conditions:-

1. The firm shall submit the detailed catalogue complete with dimensional drawing along with the quotation.

2. This Gear Motor is required for direct replacement on our machine without any modification hence deviation with respective technical & dimensional details will not be considered.

3. The offered Motor shall be guaranteed for minimum one year. 4. The firm may visit to CNP with prior intimation to see the actual

function of the Motor. 5. If required the firm will have to install the Gear motor on our

machine. 6. The Authorization Dealership Certificate is not essential/required.

Section VII - Technical Specifications

Schedule – I

Specifications

Totally enclosed fan cooled three phase squirrel cage induction motor with DC brake. Type of the existing motor : KOD 325 -1 MB / 564 of ‘ Georgii-Kobold’ Make. Frame size : MB 3 Mounting : Foot mounting type. Operating Voltage : AC Three Phase 240 / 415 ∆ / Y, 50 Hz. Current : 0.64 / 0.37 Amp. Power : 0.12 KW Speed : 2800 RPM / 200 RPM Insulation Class : ‘F’ Protection : IP 54. Gear Motor Details : Type : G71 of SPN make. Speed at gear end : 200 RPM Brake Unit : DC Brake with half wave bridge rectifier, Voltage : 230 Volt A.C. 5W, 2 NM. Dimensions ; As per attached drawing. Make : Georgii-Kobold / Baumuller / Baumer / Dunker / Weg / Siemens only. Qty 02 Nos.

Note: Tenderer’s attention is drawn to GIT clause 17 and GIT sub-clause 10.1. The tenderer is to provide the required details, information, confirmations etc accordingly, failing which it’s tender is liable to be ignored. Schedule II

Section VIII : Quality Control Requirements

The material will be accepted on manufacturer’s guarantee/ warranty/ quality certificate to be sent to purchaser. If any defects observed or the material found unsuitable, then the same will be returned to the supplier for free replacement upto currency Note Press, Nashik Road.

Section IX :Qualification / Eligibility Criteria

MINIMUM ELGIBILITY CRITERIA

1. The following shall be the minimum eligibility criteria for selection of bidders technically.

(a) The bidders shall enclose attested copy of Sales Tax Registration /VAT Registration & attested copy of PAN.

(b) The bidders shall enclose attested copies of audited balance sheet Profit and loss account /Trading account certified by Chartered Accountant for the completed three financial year i.e. for 2008-2009, 2009-2010 and 2010-2011.

Bidder to furnish stipulated documents in support of fulfilment of qualifying criteria. Non – submission or incomplete submission of documents may lead to rejection of offer.

TABLE No. 1(b) SUMMARY OF PRICE SCHEDULE (FOR INDIAN BIDDERS) : PRICES SHOULD BE

ON FOR, CNP, NASHIK ROAD BASIS. Tender No: 135/2011. Dated: 05/03/2012.

SUMMARY OF PRICE SCHEDULE (FOR INDIAN BIDDERS ONLY)

SrNo

Item description UOM (Unit of measurement)

Basic price/ unit (Rs)

Packing and forwarding charges (Rs), if any

Excise duty (Rs)

CSTagainst Form-C/ VAT@...% as applicable please specify (Rs)

Freight, Insurance, Octri & other charges, if any including delivery at works (Rs)

Total rate per unit (Rs) (FOR CNP, Nashik) inclusive of all taxes, duties, freight octroi and insurance charges

Offered Quantity

Total Price for required quantity of equipment (Rs) (FOR CNP, Nashik) inclusive of all taxes, duties, freight octroi and insurance charges

1 2 3 4 5 6 7 8 9 10 11 1 A C Geared Motor

with Brake unit. Qty 02 Nos.

Numbers

FOR CNP Nashik price in words……………… 1. We confirm that there would not be any price escalation during the supply period. 2. We confirm that we will abide by all the tender terms and conditions and we do not have any counter conditions

Note: 1. The TDS (tax deduction at source) and service tax will be applicable for

installation, commissioning, supervisory and training charges. 2. Price bids with conditions/ counter conditions are liable to be rejected. (Name and Signature with date) Office Seal/Stamp

SECTION XII: QUESTIONNAIRE SECTION XIII: BANK GUARANTEE FORM OF EMD SECTION XIV: MANUFACTURER’S AUTHORIZATION FORM SECTION XV: BANK GUARANTEE FORM FOR PERFORMANCE SECURITY SECTION XVI: CONTRACT FORM SECTION XVII: LETTER OF AUTHORITY FOR ATTENDING A BID OPENING SECTION XVIII: SHIPPING ARRANGEMENT FOR LINER CARGOES SECTION XIX: PROFORMA OF BILLS FOR PAYMENTS Please CLICK the link for further details

http://cnpnashik.spmcil.com/SPMCIL/UploadDocument/SBDTEMPLATE1.pdf